SUMMARY OF CONTENT LETTER FROM THE CHAIRMAN OF THE ESB CONGESS INVITATION FOR SPONSORSHIP... p3 ABOUT THE CONGRESS - WHY BECOME AN ESB SPONSOR... p4 EXHIBITION AND VENUE... p4 GENERAL INFORMATION... p5 SPONSORSHIP OPPOTUNITIES... p6 MAJOR SPONSOR PACKAGES... p6 FULL SPONSORING PACKAGE... p6 EXHIBITION... p7 ADVERTISING... p7 IMPORTANT INFORMATION... p8 BOOKING FORM... p9 GENERAL SALES & BOOTH RENTING TERMS... p10 ESB 2016 JULY 10-13, 2016 CENTRE DES CONGRÈS, LYON, FRANCE 2
LETTER FROM THE CONGRESS CHAIRMEN INVITATION FOR SPONSORSHIP The European Society of Biomechanics Congress will take place at the Cité des Congrès of Lyon, France, from the 10th to 13 th of July 2016. This major event where more than 800 delegates are expected is jointly organized by the European Society of Biomechanics (ESB) and the Société de Biomécanique (SB). Two anniversaries will be celebrated at the occasion of ESB 2016 in Lyon. The ESB is a European society founded in 1976. It will celebrate its 40th anniversary in 2016. The SB is an international society which organizes a congress every year gathering delegates mostly from French speaking countries (Belgium, Canada, France, Switzerland ). The first conference was organized in Lyon in 1976. So the SB will celebrate the 40th anniversary of its annual conference in 2016. The congress will take place in Lyon which is a very attractive city. Among numerous examples, Lyon is the place where Auguste and Louis Lumière invented the "Cinématographe" in 1895. Lyon s reputation for fine cuisine was also established centuries ago. Today, it is maintained by 13 starred chefs. Cité des Congrès is a modern and recently built venue offering the latest state-of the-art equipment. The congress will start on Sunday the 10 th of July with a pre-course to train students, post-docs, researchers, and engineers from your company on different very interesting topics. At the end of this first day, a Welcome reception will officially open this congress. Scientific sessions will last from Monday the 11th to Wednesday the 13th of July. Exhibitions will take place in the main hall where attendees will have coffee breaks and lunches, to ensure a maximal visibility of your booths and strengthen your contacts with attendees. This congress will allow you to exchange with researchers and practitioners on all important domains of biomechanics, including emerging research areas. We would like to invite you to sponsor this unique event in 2016. We look forward to welcome you at the ESB 2016. Yours Sincerely, David MITTON, Chairman Philippe VEZIN, Co-chairman Stéphane AVRIL, Co-chairman ESB 2016 JULY 10-13, 2016 CENTRE DES CONGRÈS, LYON, FRANCE 3
ABOUT THE CONGRESS WHY BECOME AN ESB SPONSOR The ESB 2016 in Lyon will be the largest international meeting in biomechanics in 2016. More than 800 participants are expected to attend the ESB 2016. INFORMATION ABOUT THE ATTENDEES Biomechanics is particularly highly multidisciplinary, occupational profiles of the attendees include: Bioengineers Mechanical engineers Physicians Surgeons (orthopedists, cardiologists ) Biologists Others MAIN TOPICS Animal biomechanics Biomaterials Biorheology Cardiovascular biomechanics arterial / valvular / stents / hemodynamics / respiratory Cellular/subcellular biomechanics Ergonomics / occupational biomechanics / rehabilitation Forensic biomechanics Hard Tissue- Bone / Dental Imaging Impact / blast / injury biomechanics Implants/orthotics/prosthetics Joint biomechanics ankle / knee / hip / hand / shoulder / other Joint Kinematics/human movement Modeling in biomechanical systems Molecular biomechanics and Mechanobiology Muscle / musculoskeletal Plant biomechanics Soft Tissue- skin / ligaments-tendons / cartilage / other Spine Sports biomechanics Tissue Engineering SCOPES AND OBJECTIVES The main objective of the congress is to bring together researchers and practitioners in biomechanics to stimulate and promote research on all important topics of biomechanics, including emerging research areas. EXHIBITION AND VENUE CONGRESS VENUE Centre de Congrès de Lyon Cité Internationale 50, quai Charles de Gaulle 69463 Lyon Cedex 06 France Exhibition, posters, coffee breaks and lunches: LEVEL FORUM ESB 2016 JULY 10-13, 2016 CENTRE DES CONGRÈS, LYON, FRANCE 4
GENERAL INFORMATION IMPORTANT DATES Set-up :... Sunday 10th Exhibition opening :... Monday 11th Dismantling :... Wednesday 13 (after the last break) ORGANIZING COMMITTEE David MITTON, PhD, Chairman... Université de Lyon IFSTTAR Philippe VEZIN, PhD, Co-Chairman... Université de Lyon - IFSTTAR Stéphane AVRIL, PhD, Co-Chairman... Université de Lyon - Mines-Saint-Etienne Jacques OHAYON, PhD... Polytech Annecy-Chambéry - Université Grenoble-Alpes Benyebka BOU-SAID, PhD..... Université de Lyon INSA de Lyon Laurence CHEZE, PhD... Université de Lyon - IFSTTAR Raphaël DUMAS, PhD... Université de Lyon - IFSTTAR Gérard FINET, PhD, MD... Université de Lyon, Hospices Civils de Lyon Thierry HOC, PhD... Université de Lyon - École Centrale de Lyon Philippe NEYRET, PhD, MD... Université de Lyon, Hospices Civils de Lyon Laurence VICO, PhD... INSERM - Université de Lyon - Université Jean Monnet Saint-Etienne Xuguang WANG, PhD... Université de Lyon - IFSTTAR Paulo FERNANDES, PhD... ESB Council representative CONGRESS ORGANISATION : HOPSCOTCH CONGRÈS SPONSORSHIP & EXHIBITION Coline ALLAMANNO Tel: 00 33 1 70 94 65 17 Email : callamanno@hopscotchcongres.com GENERAL ORGANIZATION Damien LEMAREC Tel: 00 33 1 70 94 65 05 Email: dlemarec@hopscotchcongres.com REGISTRATION Tel : 00 33 1 70 94 65 35 Email : congress@hopscotchcongres.com ACCOMMODATION ATI Tel: 00 33 1 40 54 64 00 Email: contact@atibooking.com SPONSORSHIP OPPORTUNITIES I. MAJOR SPONSOR PACKAGES II. FULL SPONSORING PACKAGES III. EXHIBITION IV. ADVERTIZING FOR ALL SPONSORS Your logo on the: Final program Website Intersession slides ESB 2016 JULY 10-13, 2016 CENTRE DES CONGRÈS, LYON, FRANCE 5
ALL PRICES ARE EXCLUDING VAT MAJOR SPONSOR PACKAGES THESE PACKAGES OFFER AN IMPORTANT VISIBILITY WITH HIGHLIGHTING OF THEIR LOGOS AND THE ACKNOWLEDGEMENT OF BEING MAJOR SPONSORS: On the congress website In the final programme On the conference slides during session breaks 2 BADGES WITH FULL ACCESS ARE INCLUDED PACKAGE 1: WORKSHOP... 8,000 EUR A workshop of 30 minutes organized during the congress (the request and the program have to be submitted to the organizing scientific committee) Conference room with audio visual equipment and hostess service at the entrance, for microphone sharing and distribution of documents Booth of 12 sqm with the priority for the choice of the booth Acknowledgement and logo in the final program, congress website and on the session slides 1 full page advsertisement in the final program 2 invitations for the dinner PACKAGE 2: GALA DINNER... 10,000 EUR Sponsorship of the Gala Dinner Insert of your logo on the signage put on the buffets Acknowledgement in the final programme Announcement of the sponsorship on the session slides 2 invitations for the dinner PACKAGE 3: WELCOME RECEPTION... 8,000 EUR Sponsorship of the Welcome Reception Insert of your logo on the signage put on the buffets Acknowledgement in the final programme Announcement of the sponsorship on the session slides FULL SPONSORING PACKAGE FULL SPONSORING PACKAGE... 5,000 EUR This package offers an important visibility for sponsors including : A standard equipped booth of 12 sqm with walls, carpet, spotlights, electricity, signage, a table and 3 chairs, Wifi Advertizement in the Final Program Insert of the logo on the Congress website and the Final Program Insert of the logo on every signage and intersession slides 2 badges with full access 1 insert of a document inside the congress bags EXHIBITION A professional exhibition will be held in conjunction with the meeting from July 10th to 13th 2016. The floor plan will be designed so as to maximize the exhibitor s exposure to delegates. Coffee breaks will be held in this exhibition area. The posters area will be located at very close proximity of the exhibition. ESB 2016 JULY 10-13, 2016 CENTRE DES CONGRÈS, LYON, FRANCE 6
EXHIBITION PACKAGE WITH STANDARD EQUIPMENT Places are assigned according to the order of reception of participation form by the organization secretariat. 6 sqm... 3,000 EUR + 1 badge 12 sqm... 4,500 EUR + 2 badges ADVERTISING THIS PACKAGE INCLUDES: Basic equipment including: Spotlights - Electricity (2Kw power) - Walls - Carpet (blue) - Signage - A table and 2 chairs Insert of the logo on the Congress Website and the Final Program Wifi access CONGRESS BAGS... 2,000 EUR Sponsorship of the 1 000 bags provided by the sponsor and given out to all attendees at the registration desk. Insert of a document, advertisement or goodies LANYARDS AND BADGES... 2,000 EUR Sponsorship of the 1 000 lanyards supplied by the sponsor and given out to all attendees at the registration desk. Insert of a document, advertisement or goodies NOTEBOOKS & PENS... 2,000 EUR Sponsorship of the 1 000 notebooks & pens supplied by the sponsor and given out to all attendees at the registration desk. Insert of a document, advertisement or goodies USB STICK OF THE FINAL PROGRAMME... 10,000 EUR The abstracts will be available in the USB Stick given out to all attendees. This sponsorship includes: The logo of the sponsor printed on the stick + Insert of a downloadable business document file (1 Mo maximum) + Insert of your advertisement on the inside front cover of the abstracts book BUSINESS FILE IN THE USB STICK... 3,000 EUR A downloadable file will be saved in the USB Stick of the Final Programme (limited to 1 Mo) ADVERTISEMENT IN THE FINAL PROGRAMME Full page in colour available in the printed version Back cover advertisement... 3,000 EUR Inside back cover advertisement... 2,000 EUR Inside full page advertisement... 1,000 EUR ESB 2016 JULY 10-13, 2016 CENTRE DES CONGRÈS, LYON, FRANCE 7
INSERT IN THE CONGRESS BAGS... 900 EUR 1 000 documents to be delivered at Lyon Convention Center LUNCH BREAK FOR A DAY... 2,000 EUR Sponsorship of the lunch buffets for 1 day Insert of your logo on the signage put on the buffets Announcement of the sponsorship on the session slides before lunch COFFEE BREAKS FOR A DAY... 2,000 EUR Sponsorship of the buffets for 1 day (2 coffee breaks per day) Insert of your logo on the signage put on the buffets Announcement of the sponsorship on the slides before the breaks APPLICATION FOR SPONSORSHIP APPLICATION FOR SPONSORSHIP CAN BE MADE IN WRITING WITH THE ENCLOSED BOOKING FORM AND RELATED ENQUIRIES TO: Hopscotch Congrès Coline ALLAMANNO 23/25, Rue Notre Dame des Victoires 75002 PARIS Email: callamanno@hopscotchcongres.com Tel : 00 33 1 70 94 65 17 THIS APPLICATION FOR SPONSORSHIP SHOULD BE SIGNED AND RETURNED WITH A 50% DEPOSIT PAYMENT. Upon receipt of the Sponsorship Booking Form, the organiser will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items. Once this has been received an invoice will be sent to you, mentioning VAT and terms of payment. VAT RULES All Sponsorship prices are exclusive of VAT, which will be added to the invoice at the local rate. VAT in France is currently 20% For all sponsoring items, foreign companies will have 2 options: If the foreign company has a VAT Intracommunity number or a document from National Tax Admisnitration that states that it is submitted to VAT in his country, the VAT will not be charged If not have, the VAT will be charged BANK INFORMATION BANK NAME: BNP PARIBAS ADDRESS: Paris Etoile Entreprise, 83 Avenue Charles de Gaulle 92 200 NEUILLY SUR SEINE France ACCOUNT: 30004 01925 00010299414 29 SWIFT / BIC: BNPAFRPPPGA IBAN: FR76 3000 4019 2500 0102 9941 429 ESB 2016 JULY 10-13, 2016 CENTRE DES CONGRÈS, LYON, FRANCE 8
BOOKING FORM COMPANY NAME:... CONTACT NAME:... ADDRESS:...... POST/ZIP CODE:... TOWN:... COUNTRY:... PHONE NUMBER:... CELL PHONE:... EMAIL:... WEBSITE:... SPONSORSHIP ITEM PRICE EXCL VAT MAJOR SPONSOR PACKAGES WORKSHOP... 8,000 EUR GALA DINNER... 10,000 EUR WELCOME RECEPTION... 8,000 EUR FULL SPONSORING PACKAGE BOOTH - ADVERTIZEMENT - LOGO - ACKNOWLEDGEMENT... 5,000 EUR EXHIBITION EXHIBITION PACKAGE WITH STANDARD EQUIPMENT 6 sqm + 1 badge... 3,000 EUR 12 sqm + 2 badges... 4,500 EUR ADVERTISING CONGRESS BAGS... 2,000 EUR LANYARDS AND BADGES... 2,000 EUR NOTEBOOKS & PENS... 2,000 EUR USB STICK OF THE FINAL PROGRAMME... 10,000 EUR BUSINESS FILE IN THE USB STICK... 3,000 EUR ADVERTISEMENT IN THE FINAL PROGRAMME Back cover advertisement... 3,000 EUR Inside back cover advertisement... 2,000 EUR Inside full page advertisement... 1,000 EUR INSERT IN THE CONGRESS BAGS... 900 EUR LUNCH BREAK FOR A DAY... 2,000 EUR COFFEE BREAK FOR A DAY... 2,000 EUR TOTAL... EUR VAT 20% (see VAT p.6)... EUR TOTAL INCL. VAT... EUR I have a VAT Intracommunity Number... or a document from TAX ADMINISTRATION DATE:... NAME:... SIGNATURE OF THE MANAGER AND COMPANY STAMP: I have read and accepted the general sales and space renting terms described on page 10 ESB 2016 JULY 10-13, 2016 CENTRE DES CONGRÈS, LYON, FRANCE 9
GENERAL SALES & BOOTH RENTING TERMS ART. 1 - GENERAL TERMS AND CONDITIONS: The sponsor or exhibitor is willing to accept with no reserve the terms of the present rules and regulations of Hopscotch Congrès and the provisions of public law applicable to events organised in France. They shall accept all new measures generated by circumstance or for the event benefit that the organiser reserves the right to indicate, even orally. ART. 2 ADMISSIONS: The reservation requests signed by the exhibitor will not be valid unless drawn up on the official reservation forms provided by Hopscotch Congrès. The reservation forms should be sent to: HOPSCOTCH CONGRES Coline ALLAMANNO 23/25, Rue Notre Dame des Victoires 75002 PARIS The applications will be submitted to the Organizing Committee who will decide on the outcome after examination. In case of refusal, the organizing committee will not have to justify the decision notified to the applicant. In no case whatsoever will the applicant have the right to request compensation for refusal on grounds that he was invited to apply by the Organizing Committee. ART. 3 PAYMENT: all reservations made before 01/07/2015 will require a deposit representing 50 % of the total reservation fees, tax included. The difference must be paid before 01/01/2016 at the latest. For any reservation made after 01/07/2015, the total reservation fee is due on reservation. In accordance with the deadlines of the rules here above and payment deadlines law, any delay in payment will give rise to the automatic application of late payment charges whose rates amount to 1,5 times the legal interest rate. ART. 4 - CANCELLATION: If the stand is not entirely paid for prior to the beginning of the conference, the Organising Committee will not be liable to refund the amounts already paid. In case of cancellation by an exhibitor prior to 01/01/2015, the organiser will retain 60% of the total amount of the invoice as compensation. For any cancellation request occurring from 02/01/2014 onwards, the entire amount of the invoice will be due and will be retained as a compensation for contract breach. If the entire reservation fees haven t been paid at least 30 days prior to the date of the event, the exhibitor will not have the possibility to choose the location of their stand. If the total reservation fees haven t been paid at least 15 days prior to the event, Hopscotch Congrès reserves the right to refuse the exhibitor s access to the event. ART. 5 SUBLEASE: the admission certificate is personal, incommunicable and inalienable. It is strictly forbidden for the exhibitors to sublease or share in return of remuneration or for free a part or their entire stand. ART. 6 OCCUPATION OF EXHIBITION SPACES: the exhibition plan is drawn up by the Organising Committee. The allocation of spaces is made by Hopscotch Congrès in collaboration with the Organising Committee while taking into account the reservations order of arrival. After the allocation, no change can be made without written approval by Hopscotch Congrès. Hopscotch Congrès reserves the right to modify as many times as it deems necessary, the location, the size and the layout of the requested spaces by the exhibitor. If the Organising Committee is compelled to partially change the layout or set ups, no claim will be acceptable and the exhibitors undertake to abide by the decisions taken. For any dispute, only the Tribunals of Paris are competent. The allocated spaces shall be occupied by the exhibitor from July 10 to 13 2016; otherwise, they will be considered vacant and could be allocated without any compensation or refund that the failing exhibitor might request. ART. 7 RULES AND SAFETY INSTRUCTIONS: a technical file for the exhibitor will be sent at a later date to the company reserving a stand. This file will include all the stands layout and furniture renting rules as well as the safety regulations and information on all necessary services (telephone, maintenance, storage, customs clearance...) The exhibitors, their employees and subcontractors engage themselves to respect and abide by the rules of the Congress Center and the instructions specified in the technical file. More generally, the exhibitors shall abide by the laws and regulations applying to fairs and exhibitions as well as the safety measures decreed by the Préfecture. More particularly, they shall abide by the regulations and safety instructions of the Congress Center. The exhibitors are liable for the material they exhibit as well as the one they will rent or set up at their stand. ART. 8 - EXCLUSIVITY: The reservation and rental of a stand or advertising space compel the exhibitor not to organise or privilege, any meetings or gatherings on the conference topics that hadn t been declared or authorised by the Organising Committee. ART. 9 DISTRIBUTION OF DOCUMENTS: distribution of advertisements or tracts is only permitted on the stand. ART. 10 RIGHTS AND LIABILITIES OF THE ORGANISER: The organiser will have the right to decide on all unforeseen matters in this present regulatory document. All its decisions will be taken with no possible recourse and shall be immediately implemented. Any breach of any one clause of this present document shall give rise to immediate, temporary or definitive exclusion of the failing exhibitor with no possibility for the latter to claim any refund or compensation. The organiser shall have total freedom to decide accordingly. This shall occur also in case of non respect of the terms and conditions article 3: the organiser will send the debtor a legal notice with acknowledgement of receipt. In case of nonpayment within 15 days by the debtor, the contract will be cancelled. The organiser shall not be held liable for a small number of registered delegates or any lack of interest for the whole conference. ART. 11 CANCELLATION OF THE EVENT: in case of force majeure, the dates of the conference and the exhibition could be changed or simply cancelled. In this case the available amounts after payment of the expenses incurred will be shared between the exhibitors on a pro rata basis with no possibility of recourse against the organiser. ART.12 DISPUTES: In case of dispute, only the Tribunals of Paris are competent. ESB 2016 JULY 10-13, 2016 CENTRE DES CONGRÈS, LYON, FRANCE 10