WOODFIELD LONG RANGE PLAN April 2015 Update
PRESENTATION The purpose of this presentation is to provide information on the Phase 1 timeline and construction impact, as well as give you some insight as to what Woodfield will be like for the next 6 months. Taking notes during this presentation is not necessary. This information will be posted on the Woodfield website and an email will be sent out with a link to this presentation. Presenting this evening will be myself and Eben Molloy. The question and answer session will take place at the end of the presentation. You may also email questions to LRP@woodfield.org.
MEETING AGENDA Scope Recap Major Design Features of Phase 1 Interior Design Update Key Upcoming Dates April 6 10 Details Amenity Relocation Reciprocity Holiday Programming Notes Parking FAQ s Questions from the Floor
MAJOR DESIGN FEATURES: PHASE 1 Fitness Larger spin capacity. Additional group exercise studio. Updated strength training equipment. Spa & Salon Increased number of manicure and pedicure stations. Dedicated hair salon. Overall upgrade to the area. Golf Short Game Practice Area Enlarged Driving Range to allow for an improved surface year-round. Enlarged putting and chipping greens. Additional practice bunker. Celebration Bermuda grass to be installed throughout all renovation areas. Additional restrooms New unisex restrooms will be located at: the children s playground area, poolside dining venue, adjacent to the new Blendz Café location and near tennis court 7.
MAJOR DESIGN FEATURES: PHASE 1 Poolside Dining Brand new building with views of the lake, pool and 18 th hole. Added an inside/outside bar. Increase in inside dining from approx. 46 to 54 seats, plus 7 barstools. Outside dining includes a covered area with a retractable screen with 52 seats, plus 6 barstools. Additional open air seating available. Pool deck space will accommodate large holiday barbecues and social events. Golf cart parking accommodations. Kids Korner Enlarged and relocated adjacent to the children s interactive water playground and dry playgrounds, creating a centralized children s area. Enhanced pool and playground area Totally refurbished and enhanced family pool area, new lap pool, new children s interactive water playground and dry playgrounds. Blendz Café Relocated to the lower level of Cascades. Increase inside seating from approx. 31 to 52 seats. Outside shaded seating for 28. Improved traffic flow.
INTERIOR DESIGN UPDATE Our Interior Design Committee consists of members who are design professionals. The committee reviewed finishes for Phase 1 in mid-march, and they will continue to be involved in final selections of materials and color schemes as we move forward on construction of Phase 1 areas. In addition to Phase 1 areas, the Interior Design Committee has begun to review finishes for the Grande Ballroom, as its refurbishment will now take place in late August. Interior Design Subcommittee Jim Becsey Steve Brown (Posthumous) Ann Cohen Fern Duberman Susan Sarner Steve Stein Pamela Stevens Anne Valentine
KEY UPCOMING DATES 4/6/15 Chiller changeover, Cascades closes, Golf Short Game Practice Facility turf eradication begins 4/10/15 Relocated Club amenities open 4/13/15 Construction related on site activity anticipated to begin 5/11/15 Pool & Tiki construction begins 5/18/15 Golf Short Game Practice Facility closes 8/23/15 Anticipated partial reopening of Cascades 10/15/15 Approximate fully open date of Cascades 11/1/15 Approximate open date of Golf Short Game Practice Facility March 2016 Approximate start date of Terrace Restaurant refurbishment May 2016 Approximate start date of Clubhouse renovations May 2016 Approximate open date of Pool and area buildings
APRIL 6 10 DETAILS Monday, April 6 Clubhouse Chiller Changeover The Clubhouse will not have air conditioning from 7:00 a.m. on Monday, April 6 through 8:00 p.m. on Tuesday, April 7 Closed: Card Rooms, Clubhouse restaurants, meeting rooms & Valet Open: Administration Office, Golf Pro Shop & Golf Locker Rooms (no card play) Morning breakfast will remain in Golf Locker Rooms Cascades Closes & Relocation Begins Blendz Café bagel service will be available at Tiki In-home massage begins Personal training begins on the Basketball Court Other Notes Tennis, Tiki, Tiki To Go, Sandwedges, the Pool, the Golf Course, Driving Range, Short Game and Bag Room will be open
APRIL 6 10 DETAILS Tuesday, April 7* The Clubhouse will not have air conditioning until 8:00 p.m. on this evening Closed: Card Rooms, Clubhouse restaurants, meeting rooms & Valet Open: Administration Office, Golf Pro Shop & Golf Locker Rooms (no card play) Morning breakfast will remain in Golf Locker Rooms Blendz Café bagel service will be available at Tiki Other Notes Tennis, Tiki, Tiki To Go, Sandwedges, the pool, the Golf Course, Driving Range, Short Game and Bag Room will be open *Assuming building temperature is comfortable. Clubhouse will close if building is too warm.
APRIL 6 10 DETAILS Wednesday, April 8 Clubhouse resumes normal operations Blendz Café bagel service will be available at Tiki Thursday, April 9 Finish move out of Cascades Blendz Café bagel service will be available at Tiki Friday, April 10 Ballroom & Living Room opens for Fitness, Group Exercise & Salon operations Kids Korner opens in the Men s Card Room Tennis Boardroom opens for Facials, Waxing & Massage Blendz Café bagel service will be located in the Large Card Room
AMENITY RELOCATION OVERVIEW We took numerous factors into account when setting our closure and relocations dates for Club amenities, including permit approvals, logistics, accommodating regular Club programming, and adhering to contractual obligations. We realize that not all dates are conducive to everyone, but want to assure you we have waited as long as possible to begin construction. Most relocated amenities will retain their normal hours of operation and offerings will be similar, if not identical to what is currently offered. During construction, many amenities will be accommodated in untraditional locations around the Club, and an increased number of members will utilize the same spaces. The following slides outline the amenity relocation plan and anticipated start dates for Phase 1 construction.
AMENITY RELOCATION Upper Level Clubhouse Areas Area New Location Relocation Start Date Estimated Duration Notes Fitness Floor Ballroom April 6 5 months Closed April 6-9 Personal Training Ballroom April 6 5 months Personal Training will be accommodated on the Basketball Court and Field April 6-9. Group Exercise Living Room April 6 5 months Closed April 6-9 Manicures Ballroom April 6 5 months Closed April 6-9 Pedicures Ballroom April 6 5 months Closed April 6-9 Hair Services Ballroom April 6 5 months Closed April 6-9
GRANDE BALLROOM LAYOUT Group Exercise Fitness Floor Ballroom Entrance Salon 10 Treadmills 2 Recumbent Ellipticals 3 True Ellipticals 2 Recumbent Bikes 2 Upright Bikes 4 Precor Machines
AMENITY RELOCATION Lower Level Clubhouse Areas Area New Location Relocation Start Date Estimated Duration Notes Men s Card Room Men s Golf Locker Room Blendz Café Large Card Room April 6 5 months Cascades Lockers Golf Locker Rooms April 2 12 months Card play begins at 1:00 p.m. April 6 5 months Kids Korner Men's Card Room April 6 12 months Closed April 6-9 Woodfield To Go & Delivery Clubhouse May 11 12 months Blendz Café morning offerings will be available at Tiki April 6-9. Daily locker keys are available for sign out in the Golf Locker Rooms. If you wish to reserve a locker for the five month time period, contact Kevin Rossi in the Golf Pro Shop for a locker assignment. Menus will be developed from Clubhouse menus
MEN S LOCKER ROOM LAYOUT Adequate lighting for card play. Card room snacks available. Attendants will be present to take care of all golf, fitness and card play needs. Cascades Lockers
LARGE CARD ROOM LAYOUT Blendz Café bagel service will be available until 11:00 a.m. Smoothies will be available for order at the Fitness Front Desk located in the Ballroom.
KIDS KORNER LAYOUT Spin Room Fitness Floor Salon Entrance
AMENITY RELOCATION Tennis Areas Area New Location Relocation Start Date Estimated Duration Notes Tennis Boardroom Unavailable March 17 6 months Massage Tennis Boardroom & In-Home April 6 5 months Closed April 6-9; In-Home massage services will be available April 6-August Waxing Facials Court 7 Court 8 Tennis Boardroom Tennis Boardroom Temporarily Out of Service Temporarily Out of Service April 6 5 months Closed April 6-9 April 6 5 months Closed April 6-9 TBD TBD TBD TBD
TENNIS BOARDROOM LAYOUT Check-in located at the Tennis Pro Shop Front Desk.
AMENITY RELOCATION Golf Areas Area New Location Relocation Start Date Estimated Duration Notes Golf Lessons On Course May 18 6 months Golf Clinics On Course May 18 6 months Short Game Area Unavailable May 18 6 months Assuming 2 months for shaping & 4 months to grow in. Practice Green Unavailable May 18 6 months Driving Range Unavailable May 18 6 months Sandwedges Unavailable Mid-May TBD The Driving Range will be mats only at some point before the May 18 close date, then closed for 6 months; Hitting Nets & a Stretch Cage available May 18. Sandwedges will be reopened as soon as construction will allow. A la carte lunch offerings will be available for golfers while Sandwedges is closed.
HITTING NETS & STRETCH CAGE Hitting nets and the stretching cage will be located on the grass by the ladies staging area. Three hitting nets and one stretching cage will be available.
AMENITY RELOCATION Miscellaneous Areas Area New Location Relocation Start Date Estimated Duration Notes Clubhouse Restaurants & Card Rooms Unavailable April 6 2 days Basketball Court Unavailable April 6 4 days The Clubhouse will not have air conditioning April 6 & 7. The Basketball Court will be used for Personal Training April 6-9. Game Room Unavailable April 6 12 months Field Unavailable Mid-April 16-18 months The Field will be partially or completely used for construction parking, then re-sodded and fenced off for a month to allow for grow in prior to reopening. Tiki Unavailable May 11 12 months Pool Unavailable May 11 12 months Reciprocal arrangements
AMENITY RELOCATION Cascades Partially Open We anticipate Cascades to be partially open in late August. At that time, the Fitness Floor, Personal Training, Group Exercise and Cascades Lockers will be available at Cascades. In addition, Spa and Salon services will be available in the Spa. We anticipate the Salon and Blendz Café to open in mid-october. Blendz Café offerings will remain in the Large Card Room and Salon services will be accommodated in the Spa until construction is completed.
RECIPROCALS - OVERVIEW Reciprocals were only pursued for amenities that will be unavailable during the renovation. We have pursued reciprocals with St. Andrews, Broken Sound, Addison Reserve and the Polo Club, as well as reached out to Lifetime Fitness. Access varies dependent on venue and time of year.
RECIPROCALS St. Andrews General Access & Check-In Woodfield members may use the St. Andrews pool and dining facilities from May 14, 2015-October 15, 2015. Woodfield members must call ahead by contacting the St. Andrews reception desk at 561-451-4900 to be cleared at the front gate. Pool Access Pool access is for Woodfield members and children living at home only; there will be no guest access. *Limited to 40 Woodfield members on weekdays and 30 on weekends. Woodfield members will be required to sign in at the pool entrance and sign a waiver of liability before accessing the pool. Pool Hours: 8:00 a.m.-6:00 p.m. daily No food or beverage is allowed to be brought into the pool area and smoking is prohibited. Woodfield members may attend St. Andrews Aqua Aerobics classes at a fee of $10 per class to be charged to the Woodfield member account, billed on a monthly basis. The class schedule will be posted on the Woodfield website. There will be no pool access during the following blackout periods: Memorial Day, Fourth of July, Labor Day. (Continued)
RECIPROCALS St. Andrews - continued Dining Access Woodfield members may dine at St. Andrews Tuesday-Sunday from 11:30 a.m.-2:00 p.m. for lunch and from 6:00-8:00 p.m. for dinner. Reservations are mandatory for both lunch and dinner. *Holiday restrictions apply. A 22% gratuity will be added to any food and beverage charges. Charges are billed to your Woodfield account, and are due on a monthly basis. Golf Access (Restricted to Woodfield Golf Members) $45 per person for each Woodfield member. If you choose to bring a guest, the fee is $90 per player inclusive of a golf cart. Certain day, time and holiday restrictions apply. All golf fees must be paid by credit card.
RECIPROCALS Broken Sound General Access & Check-In Woodfield members may use the Broken Sound pool and Bistro from April 15, 2015- April 16, 2016. Woodfield members will be required to show their membership card and photo ID to the guard at the gate, the pool attendant and the Bistro hostess. Pool Access Pool access is for Woodfield members only; there will be no guest access. Woodfield members may attend Broken Sound Aqua Aerobics classes. The class schedule will be posted on the Woodfield website. *Excludes 8:00 a.m. classes. There will be no pool access during the following blackout periods: Weekend prior to Thanksgiving through the Sunday following Thanksgiving, the two weeks starting the weekend before Christmas through the Sunday following New Year s Day, President s week, Passover and Easter weeks, Memorial Day weekend, Fourth of July, Labor Day weekend. Dining Access Woodfield members may dine at the Broken Sound Bistro for lunch. *Holiday restrictions apply. A 22% gratuity will be added to any food and beverage charges. Charges are billed to your Woodfield account, and are due on a monthly basis.
RECIPROCALS Addison Reserve General Access & Check-In Woodfield members may use Addison Reserve s dining facilities from May 15, 2015- September 30, 2015. Reservations must be made through the reservations department by calling 561-455- 1206. Woodfield members will be required to show their membership card and driver s license at the gate. Dining Access Lunch is available from 11:30 a.m.-2:00 p.m. Tuesday-Sunday. Golf shoes are not permitted, and the dress code is casual (shorts, jeans and collared shirts). Dinner is available from 6:00-8:00 p.m. Wednesday-Saturday. Golf shoes are not permitted, and the dress code is country club casual (jeans and collared shirts). A 20% gratuity will be added to any food and beverage charges. All charges must be paid by credit card.
RECIPROCALS Polo Club Details will be communicated once finalized Lifetime Fitness Month to month memberships available at $134 per month $89 down with $100 credit towards spending $10 per month to freeze account
HOLIDAY PROGRAMMING It has been our goal from the start to minimize disruption to Season programming and would like to assure you that the 2015 holiday weeks will feature many of the same events and specialty dining options as years past. In addition to the below offerings, we will be offering lunchtime delivery services so you can enjoy Woodfield favorites in the comfort of your home during winter break. DINING & SOCIAL Holiday Buffets Barbecues Breakfast with the Elves & Boca Raton Fire Department Toy Drive Christmas Brunch Hanukkah Buffet Cooking Demo Lecture New Year's Eve Parties GOLF Junior Golf Holiday Camp Demo Day Holiday Shopping Night TENNIS Junior Tennis Holiday Camp Adult Tennis Holiday Boot Camp FITNESS Fit 'n Fun Week Holiday Group X Fitness Classes KIDS KORNER Young Chef Holiday Crafts Winter Camp Game Truck Night Movie Night Karaoke Night Giant Game Night - New! New Year's Eve Party When making your holiday plans, remember many family-friendly amenities are located just a few miles from Woodfield including: Patch Reef Park, 2.8 miles; Sugar Sand Park, 5.4 miles; Gumbo Limbo Nature Center, 8.1 miles; the beach, 6.7 miles.
PARKING As construction begins, we would like to remind you that safety is of utmost importance. There will be increased traffic and limited parking during construction. For your safety and the safety of others, we ask that you please observe the fenced off areas and no parking zones, and utilize the complimentary valet services when available.
PARKING April 6-May 10: The parking lot directly in front of Cascades and a portion of the employee parking lot will be closed. We anticipate the Field to close mid-april.
PARKING May 11-August 23: The parking lot in front of the Pool will be closed in addition to previously closed areas.
PARKING End of August: We anticipate regaining the parking lot directly in front of Cascades. Other previously closed areas will remain closed through next season.
QUESTIONS & ANSWERS Will the Pool and Tiki be shut down completely during Phase 1 construction? The Pool and Tiki will be completely unavailable from May 11 until the reopening, approximately one year later. Will the Pool be available next season? No. However, Pool reciprocals have been secured with Broken Sound, St. Andrews and Polo Club. Why is it necessary to close the Pool during the renovation? The safety of our members is our priority. It is necessary to keep the entire area closed as a safety precaution, as it will be an active construction site. The current Tiki restaurant will be demolished and a new restaurant will be built. Additionally, a new structure for the Children s Clubhouse will be built close to the pool area. Will Cascades be shut down completely during Phase 1 construction? Cascades will be shut down completely from April 6 until late August. The workout floor and other areas of Cascades will reopen around September 1, 2015. The Salon and Blendz will remain closed until late October. The sequencing and impact on amenities are subject to change based on unanticipated construction factors.
QUESTIONS & ANSWERS Will To Go still be available during Phase 1 construction? Yes. A new To Go menu will be created using the Clubhouse menus. Will the TV s on the cardio machines work in the Ballroom? Yes. Cable will be connected to the cardio machine TV s. What dining options will be available to golfers while Sandwedges is closed? The a la carte lunch menu at The Grille will be expanded for Monday-Saturday and the O Bar will offer an a la carte lunch menu on Sundays. The Grille will continue to offer buffet options as well as brunch and family night on Sundays. If services are being moved to locations around the Clubhouse, will there still be space for social events over the summer? Yes. What will be different about the relocated areas? We have strived to keep the relocated amenities as similar in offerings as possible. However, there are some services that may be unavailable. In addition, relocated areas will have space limitations, making advance reservations and appointments is recommended.
QUESTIONS & ANSWERS How do I make an appointment for Salon, Spa or Kids Korner? The contact numbers for relocated amenities will remain the same. You may call the Spa at 989-7270, the Salon at 989-7273 and Kids Korner at 995-5258. What do I need to know about using Spa services in the Tennis Boardroom? Check-in will be located at the Tennis Pro Shop Front Desk. You may use the Tennis Locker Rooms prior to and after your service. Waxing, facials and most massages will be available. However, Hot Stone Massage, Couples Massage, Spray Tanning and all body treatments will be unavailable due to space limitations and specific equipment needed. How do I make an in-home massage appointment? You can make an in-home massage appointment the same way you would make a regular massage appointment. Simply call the Spa at 989-7270 and request an in-home appointment with the provider of your choice. On the day of the appointment the provider will arrive at your home approximately 10 minutes prior to the appointment time to set up their massage table (sheets provided by Woodfield). The massage will be billed to your member account as normal. Gift cards will not be accepted for in-home massage services.
QUESTIONS & ANSWERS Will there be any reduction to the F&B Minimum during these renovations? No. Because dining options will consistently be available at Woodfield, we do not anticipate changing the F&B Minimum. When will interior design concepts be presented to the membership? We will provide interior design details for Phase 1 in the summer and share updates on Phase 2 in a town hall meeting next year. Will the circle be used for staff parking during the renovation? No. The circle will be used for Valet overflow parking and staff will utilize the parking lot located at Golf Course Maintenance. What time will Valet begin operating in the mornings? Two Valet attendants will be available each morning beginning at 7:00 a.m. When will the Hotwire work be completed? We anticipate Hotwire crews to complete their work and move off property by mid-may.
MEMBERSHIP COMMUNICATION Regular communication will be shared with the Membership through each stage of the project. Please look for ongoing LRP Update emails and visit the Long Range Plan tab on the Woodfield website for all the latest information. A town hall meeting will be scheduled for the fall to provide an update on how things are progressing with Phase 1 and offer specifics on Phase 2. Questions may be emailed to LRP@woodfield.org
QUESTIONS?