O PVT. LTD. Dear Participant, INTERNATIONAL BACCALAUREATE ASIA PACIFIC PD Workshops PYP, MYP & DP (13 15 MARCH 2016) Annual Regional Conference (17 19 MARCH 2016) Sun Tours is the appointed accommodation/hotel agent for PD Workshops & IB Annual Regional Conference at Hyderabad International Convention Centre (HICC), Hyderabad, India. Enclosed is a hotel booking form which has option of two rates for the hotels booked: WITH Airport Transfers - Breakfast - Wifi - All hotel/government Taxes - Hotel Conference Venue Hotel transfers by air-conditioned car/coach - Airport Hotel Airport transfers by airconditioned Coach WITHOUT Airport Transfers - Breakfast - Wifi - All hotel/government Taxes - Hotel Conference Venue Hotel transfers by air-conditioned Coach All rates are quoted in Indian Rupees. You can also check the latest exchange rates from this website: http://www.hdfcbank.com/assets/pdf/forex_rates/rates.pdf Kindly complete and fax/email this to us at our Fax No.: +91-11-25852552 or e-mail id: mice@suntours.in by 1 st March 2016. Please note that we are holding a limited number of rooms at the hotels. To get rooms in the hotel of your choice we suggest you book as soon as possible. For tours to the other tourist attractions in Incredible India do write to us and we shall be happy to arrange the tours for you. If you require any further information, please do not hesitate to contact us. Thanking you Yours truly, For O PVT. LTD. Savy Lamba Charu Malhotra Mobile: +91 98 689 55259 Mobile: +91 99 308 94727 1
O PVT. LTD. INTERNATIONAL BACCALAUREATE ASIA PACIFIC PD Workshops PYP, MYP & DP (13 15 MARCH 2016) Annual Regional Conference (17 19 MARCH 2016) Hotel Booking Form Please E-mail to us at mice@suntours.in OR Fax to: +91-11-25852552 First Name: Work Phone: School/Institution Name: Last/Surname: Mobile: Email: Room Sharing Details: Please write the name of the 2 nd person sharing your room (if applicable): First Name: Last/Surname: FLIGHT DETAILS: Most international flights arrive and depart late night/early morning so please be careful about filling in the dates of your room requirements considering most of the hotels have a 12 Noon check-in/checkout time. If you haven t made the flight bookings yet you can complete this section later. Flight details of First Person: Arrival Date: Flight No: Arrival Time: Departure Date: Flight No: Departure Time: Flight details of Second Person (if applicable):: Arrival Date: Flight No: Arrival Time: Departure Date: Flight No: Departure Time: 2
O PVT. LTD. Please select (ü) Hotel Name/Website Novotel (Rates apply from 11 th 15 th March i.e. checkout on 16 th March ) Novotel (Rates apply from 16 th 20 th March i.e. checkout on 21 st March ) Trident CONFERENCE HOTEL Approximate Travel time to Venue 0 mins (attached to HICC) 0 mins (attached to HICC) Room Type Without Airport Transfer (Rupees) With Shared Airport Transfer (Rupees) 1 breakfast 8000 8500 2 breakfasts 9000 9500 1 breakfast 11400 12700 2 breakfasts 12600 13900 OTHER SUPPORTING HOTELS 5 10 mins drive 1 breakfast 7200 7800 Radisson Formule1 10-15 mins drive 15-20 mins drive 2 breakfasts 8300 8800 1 breakfast 2 breakfasts 1 breakfast 2 breakfasts 6700 7200 7700 8200 4500 5000 5000 5500 Please Note: Novotel is charging a higher rate from 16th 20 th March due to high demand of rooms during the Annual conference. For flights departing late evening if you would like to have late check out till 8:00 p.m., please tick the box below. Please note that only a few rooms are available at half-day rates. A check out after 8:00 p.m. will incur full night charge. Please select (ü) Yes, I would like a late-check out at half rates of the room (given above) If you are opting for WITH shared Airport transfer rate and wish to take Airport transfers by a Private Car, the same can be arranged at an additional cost of Rs.5000 for round trip transfers. Please select (ü) Yes, I would like a private car for the airport-hotel-airport 3
O PVT. LTD. Please note that the Hotels-Venue-Hotels transport is being provided by shuttle busses and are on a shared basis with other participants. PAYMENT Cheque: Rupee cheques should be made out to "Sun Tours Pvt. Ltd." and must be received latest by the 5 th Mar 2016. Mailing Address: Sun Tours Pvt. Ltd., 118 Rajendra Bhawan, Rajendra Place, Delhi -110008. Credit Card: Please download and complete the charge form given below and fax/scan and send to us with a copy of any photo Identity card bearing your signature Viz. Drivers licence, Citizenship card, Election ID card, Passport. Foreign Bank Transfer: In case you wish to make payment from overseas through your bank, following are the remittance details: Beneficiary: O PVT. LTD. Deutsche Bank A/c no: 000005739270019 Branch Address: DEUTSCHE BANK, 28, ECE HOUSE, K.G. MARG, New Delhi 110001. SWIFT Code: DEUTINBBPBC IBAN No. for GBP GB75DEUT40508134034900 IBAN No. for EURO DE84500700100953478500 RTGS / NEFT/ IFSC Code DEUT0796DEL 4
O PVT. LTD. IMPORTANT INFORMATION Please check if you need to apply for a VISA when you book your flights for India. Currently e-tourist visa is available for Nationals of over a hundred countries (the details are given on the below mentioned website). You can apply for Indian Visa (If applicable) through online application link https://indianvisaonline.gov.in/visa/tvoa.html The Hotel - Conference Venue Hotel transfers are included in the cost of the hotels. Please note that transport services are being arranged for participants who are making their room bookings with Sun Tours. If you prefer to book at the same hotels directly or through your own travel agent, we can provide you with the transport services (airport transfer and/or venue transfer) at an additional cost subject to availability. A few days before the workshop, we shall be sending you an email with: - The Mobile phone numbers of the persons who will be meeting participant/s at the airport (They will be carrying IBO placards). - Mobile phone numbers of the contact persons from Sun Tours who will be coordinating the hotels and other arrangements for the Workshop. - Hotel address and telephone numbers. - Timings for the shuttle coaches from the hotels to venue and back TERMS & CONDITIONS: 1. Rooms are subject to availability at the time of booking. 2. Cancellations will incur a penalty of 1 full night s accommodation if cancelled up to one week before the arrival date. 3. Cancellations made within 7 days of arrival will incur penalty of full payment. 4. Check-in & Check-out time at hotels is 12 Noon. Neither the IB nor its directors, officers or agents are responsible or liable for the safety and property of participants or their companions during the Conference nor any excursions related thereto. Travelling to and from the Conference venue shall take place under the participants sole responsibility. Participants are advised to seek information on potential health and security risks incurred by themselves or their companions at the Conference and to secure adequate insurance coverage. Swiss law shall govern any legal issues relating to the enrolment and participation in the Conference. Any disputes arising with respect to or in connection with the enrolment and participation in the Convention shall be finally settled by one arbitrator in accordance with the Rules of Arbitration of the Chamber of Commerce and Industry of Geneva. International Baccalaureate Organisation 2009 International Baccalaureate Organization 2007 5
O PVT. LTD. CREDIT CARD CHARGE AUTHORISATION I hereby authorize Sun Tours Pvt. Ltd to Charge my credit card in respect of my travel bookings as follows: Name(s) of the guest(s) being booked: Hotel Name Room Single/ Double No. of Guests In Date Out Date No. of Nights Room cost per night Total cost of Stay Credit Card No: Card Type: Master Card Visa Card Card Expiry Date I wish to pay an amount of Indian Rupees My card billing currency is INR/ USD / Euro/ GBP / AUD/ CAD/ etc. I understand that the record of charges as part of this formal authorization will neither bear my signature in original nor the imprint of the credit card. I am aware the currency conversion is conducted by the merchant banks at the interbank rate and bank charges are applied to transactions as defined by them. I undertake to unconditionally honour and pay the above charges as and when I m billed the same by my credit card issuing bank. Name (as on the card) Signature as it appears on the Identity card - Please fax/e-mail this form (completed and signed) with any photo Identity document showing your same signature. Viz Drivers licence, Citizenship card, Election ID card, Passport etc. - In case of currencies unsupported on our Bank s electronic charge machine, a surcharge of 3 percent needs to be added to the total bill amount. 6