Participants Guide July 05th July 08th, 2017 Parc des Expositions de Tarbes Boulevard du Président Kennedy 65000 Tarbes CONTACTS... 3 EVENT SCHEDULES & AGENDA... 4 RECEPTION DESK... 4 BOOTH SET-UP... 4 BOOTH DETAILS... 5 GRAPHIC AND PRINTING EXAMPLES... 6 ADDITIONAL FURNITURE... 7 TECHNICAL SERVICES (i.e. power, water, handling)... 7 VIDEO PACKAGE RENTAL... 7 LUNCH... 7 WIFI CONNEXION... 7 WORKSHOPS... 7 SHIPPING... 8 MOVE-OUT... 8 FLIGHTS TRAINS - TAXIS... 8 ACCESS TO THE VENUE... 10 HOTELS... 10 FORM TO ORDER GRAPHICS AND PRINTING... 12 FORM TO ORDER ADDITIONAL FURNITURE... 13 FORM TO ORDER VIDEO PACKAGE EQUIPMENT... 16
CONTACTS General Organization : 35-37, rue des Abondances 92513 Boulogne cedex - France Tél : 05 32 09 20 01 Website : E-mail : mountainbusinesssummit@advbe.com Team : Stéphane CASTET CEO scastet@advbe.com Commerciale Marie FRANCOIS Marie-Julie CASTAIGNE Maria VERSAEVEL Benoit ROCHAS mfrancois@advbe.com +33 5 32 09 20 01 mjcastaigne@advbe.com +33 5 32 09 20 03 mversaevel@advbe.com +33 5 32 09 20 04 brochas@advbe.com +33 5 32 09 20 05 Julieta D ANNA Andrea REINWART Ruiching PORTIER Isabella BALDUCCI jdanna@advbe.com +33 5 32 09 20 06 areinwart@advbe.com +33 1 41 86 41 54 rportier@advbe.com +33 1 41 86 41 46 ibalducci@advbe.it +39 06 88 64 49 49 Communication / Marketing Marie-Julie CASTAIGNE Conférences / Sponsoring Marianne BOHSSEIN mjcastaigne@advbe.com +33 5 32 09 20 03 mbohssein@advbe.com +33 1 41 86 41 98 Logistics Marie FRANCOIS Marion LUC mfrancois@advbe.com +33 5 32 09 20 01 mluc@advbe.com +33 5 32 09 20 07
EVENT SCHEDULES & AGENDA Schedules are given for guidance, the final programm will be provided on your planning. Wednesday, July 05th : 08.30 am 06.00 pm : Exhibition and on-day-conferences 07.30 am : Opening of the front desk 09.00 am -11.00 am : Opening conference 11.00 am -12.00 am : Inaugural visit 12.00 am -12.45 am : Presse conference and interviews 02.00 pm - 05.30 pm : Conferences & BtoB Meetings Thursday, July 06th : 08.30 am 06.00 pm: Exhibition and on-day-conferences 07.30 am : Opening of the front desk 09.00 am 12.30 am : Conferences / workshops & BtoB Meetings 02.00 pm 05.30 pm : Conferences / workshops & BtoB Meetings Friday, July 07th : 08.30 am 06.00 pm: Exhibition and on-day-conferences (professional & public day) 07.30 am : Opening of the front desk 09.00 am 12.30 am : Conferences / workshops & BtoB Meetings 02.00 pm 05.30 pm : Conferences / workshops & BtoB Meetings Saturday, July 08th : 08.30 18.00: Exhibition and on-day-conferences (Public day) 07.30 am : Opening of the front desk 09.00 am 12.30 am : Conferences and workshops 02.00 pm 05.30 pm : Conferences and workshops Access to Exhibition Hall for set-up Tuesday, july 04th 9.00 am / 08.00 pm Wednesday, July 05th 7.30 am / 8.30 am Thursday, July 06th Friday, July 07th Saturday, July 08th Exhibition BtoB BtoB BtoB and Public Public Friday Night Move out 06.00 pm/ 10.00 pm 06.30 pm / 10.00 pm 06.30 pm / 10.00 pm RECEPTION DESK Upon arrival at the Exhibition Center, all participants must go to the reception desk next to the main entrance where you could collect : Your Schedule of Meetings Your accreditation The floor plan BOOTH SET-UP Set up time will be running from 09.00 am to 08.00 pm on Tuesday, July 04 th, 2017. For exhibitors unable to make it on Tuesday, it is recommended to arrive at the Exhibition Center at 7.30 am on Wednesday, July 05 th to complete the set up and personalization of their booths. Mountain Business Summit offers hard walled booths. We strongly recommend you to bring graphics to customize your space, or to order customized panels and fascia board for a more professional finish. Noisy machines or sound systems are not allowed. Also ensure that all equipment and graphics you ll bring can actually fit in your booth.
BOOTH DETAILS Each wall panel measures 1m (3.3ft) wide and 2.4m (8.2ft) high. Exhibitors are welcome to bring pop-up stands, rollups and other graphics as long as they fit within the dimensions of the selected booth and do not stick out. 4 sqm stand (2x2) 8 sqm stand (4x2) 12 sqm stand (6x2) - Hard walls - Lighting - 1 table - 3 chairs - Carpet and fascia board - Hard walls - Lighting - 2 tables - 6 chairs - Carpet and fascia board - Hard walls - Lighting - 2 tables - 6 chairs - Carpet and fascia board 24 sqm stand (6x4) Raw surface - Indoor raw surface: 18 sqm minimum * be careful, hard wall couldn t exceed 4,5m (14,7 ft) - Outdoor raw surface: 18 sqm minimum - Hard walls + Lighting - 1 reception counter - 1 table + 1 lounge area with 3 armchairs - 1 table + 4 chairs + 1 storage - Carpet and 1 large customized fascia board * Note: All the pictures above are for reference only and subject to modifications. In order to customize your space, we strongly recommend you to bring graphics. Please bring chains to hang or paste your graphics (chains, adhesives and so forth). It is strictly forbidden to drill into the panels. Your booth has to be equipped with an electric outlet but please order in the registration form. You must bring multiple outlets if you re planning to use several devices.
GRAPHIC AND PRINTING EXAMPLES CUSTOMIZED BOOTH PANELS Description : Your booth is made of hard walls that can be customized with your own graphics. You just need to supply with your ready-to-print artwork. - Panel dimensions: 240 cm x 100 cm - Actual/visible dimensions : 2389 mm x 945mm Your electronic artwork must be a high resolution file suitable for printing. (PDF HR) (*pictures are subject to modifications) ROLL-UP GRAPHICS Description : Making of a one side graphics roller Dimensions: 84 cm x 204 cm Weight: 3kg Artwork in an appropriate and printable format is required (80x200) The document must be a high resolution ready-to-print file. (PDF HR) You may keep both the graphics and the roller after the event (*pictures are subject to modifications) WING PLAN GRAPHICS Description : Making of a one wing plane graphics Dimensions: 240 cm x 15 cm x 35 cm Weight: 3kg Artwork in an appropriate and printable format is required () The document must be a high resolution ready-to-print file. (PDF HR) You may keep it after the event (*pictures are subject to modifications) Rates 1 panel = 300 excl. taxes 1 roll up = 180 excl. taxes 1 wing plan = 120 excl. taxes How to place an order? Simply complete the appropriate booking form provided in annexes at the end of this document ALL ORDERS MUST BE SUBMITTED BEFORE JUNE 15 th, 2017 Contact: Marion LUC Email : mluc@advbe.com Tel : +33 5 32 09 20 07
ADDITIONAL FURNITURE Default furniture : Our official supplier, «Lign Expo» offers an entire range of furniture and equipment. You may trade your default furniture or order additional equipment at your own cost (see annexes). How to place an order?: Simply complete the appropriate booking form provided in annexes at the end of this document ALL ORDERS MUST BE SUBMITTED BEFORE JUNE 15 th, 2017 Contact : LIGN EXPO Isabelle 36 chemin de Ginestous 31200 TOULOUSE Tél. : + 33 (0)5 62 75 99 30 - Fax : + 33 (0)5 62 75 99 39 Email : isabelle@lignexpo.com Compagnies that need to rent a refrigerated cooler, please find the following details : France Gel Sud Ouest 31 Rue de la Briqueterie, 31150 Bruguières Tel : +(33) 3.22.43.87.94 Email : location@francegel.fr Sales name : Marion LEDOUX Please find in annexes the catalogue with differents products. TECHNICAL SERVICES (i.e. power, water, handling) For all technical orders, not included in your package, please contact Marion LUC writing your request by email. Contact: Marion LUC Email : mluc@advbe.com Tel : +33 5 32 09 20 07 Available equipment: A 43" plasma screen + a stand + a DVD player Rate : 300 excl. VAT Contact: Mickael HENRY - Email : contact@mh-broadcast.fr - Tel : +33 6 46 90 00 40 ALL ORDERS MUST BE SUBMITTED BEFORE JUNE 15 th, 2017 VIDEO PACKAGE RENTAL LUNCH A restaurant will be set-up in the exhibition center with a menu la carte and outside some food trucks. WIFI CONNEXION Password : H1parc65 WORKSHOPS If you are leading a workshop the conference room will be fully equipped: projector, screen, microphone If you are not planning to bring your own laptop and have other queries, please let us know. For all your queries and concerns please contact Marianne Bohssein at mbohssein@advbe.com or + 33 1 41 86 41 98
SHIPPING Be sure to have your materials delivered on July 04 th, 2017. Any earlier deliveries will not be handled. Send them to the address below (please don t forget to mention the name of the event MOUNTAIN BUSINESS SUMMIT 2017 ) and add your company name on the label (your booth number is not necessary): PARC DES EXPOSITIONS MOUNTAIN BUSINESS SUMMIT Boulevard du Président Kennedy 65000 Tarbes Tel : +33 (0)9.72.11.00.30 Materials Delivery date: from Tuesday, July 04th, 2017 Materials Pick-up date (compulsory): from Saturday, July 08st (end of the exhibition) to Monday, July, 10th MOVE-OUT Exhibitors can choose to leave at the end of professional days (Friday, July 07th) or at the end of the exhibition (Saturday, July 08 th ) Exhibitors must have all their materials and equipment cleared from the booths by 6:00 pm on Friday, July 07th, 2017 or Saturday, July 08th. Your materials and equipment must be picked up by your outbound carrier by 6:30 pm on July 8 st from the Exhibition Center. NOTE: you are recommended to attend all your belongings at all times. The organization shall not be responsible for any damage caused to your equipment or theft. Any materials or equipment left or unattended by Tuesday, July 11th could be taken to a place the organizer deems appropriate at the participant cost and risk. FLIGHTS TRAINS - TAXIS FLIGHTS Toulouse-Blagnac Airport Toulouse-Blagnac airport is located in the North-West from downtown. A free shuttle bus runs between the five main parkings located downtown the airport from 4.30 am to midnight. A special shuttle leaves the airport every 20 minutes to Matabiau Station. It takes between 20 et 45min drive according traffic. Rate : 8 for a one way ticket (more information : https://www.tisseo.fr/sites/default/files/pdf/page%20standard/tisseo_navette_aeroport_web.pdf) Toulouse-Blagnac Airport information : Tél : +33 (0) 825 38 00 00 Website : www.toulouse.aeroport.fr Tarbes-Lourdes-Pyrenees Airport Located at 10 km from Tarbes city center and 10 km from Lourdes city center. A shuttle service runs from the airport to the city center and the train station of both towns. (Departemental line n 2 «Maligne des Gaves» is located at airport arrivals. Rate : 2 Tarbes-Lourdes-Pyrenees Airport information : Tel : +33 (0)5 62 32 92 22 Website : www.tlp.aeroport.fr Pau Pyrenees Airport Located at 7km from Pau and less than 1 hour from Tarbes A shuttle (line «Proxilis 20») connects the airport to the train station (excluding Sunday and public holiday). The train ride to Tarbes takes about 30 minutes. Airport Pau Pyrenees information : Tel : +33 (0)5 59 33 33 00 Website : www.pau.aeroport.fr AIR France AGREEMENT The best fare for your airline ticket: Attractive discounts on a wide range of airfares. Event I.D for the reservation : 30751AF (to reserve, click on this link) More details (and intendance proof in case of control) ici If you book directly with an agency, please print, fill the concerned parts and keep this document to justify your special fare : ici
TRAINS From the Toulouse Matabiau Station to Tarbes : about 1.30 hour from Exhibition Center 64 Boulevard Pierre Sémard 31079 Toulouse Tarbes Station : 10 minutes from Exhibition Center 25 Avenue Maréchal Joffre 65000 Tarbes Pau Station to Tarbes : about 40 minutes from Exhibition Center Avenue Jean Biray 64000 Pau Time tables are available on www.en.voyages-sncf.com SNCF AGREEMENT : a special discount of 20% On presentation of a voucher in a Central Station or a travel agency, you will get a 20% discount on your round trip ticket. Be carreful, this ticket is only valid 15 days including at least one day of the event. Contact for voucher s oder : Marion LUC - Email : mluc@advbe.com - Tel : +33 5 32 09 20 07 BY CAR Tarbes : Taxis Taxi Tarbes +33 (0)5 62 34 32 36 Car rental Airport Terminal +33(0)5 62 55 33 04 Central Station 45 Rue Victor Hugo + 33(0)5 62 34 26 76 Station Taxi +33 (0)5 62 93 36 54 Terminal +33 (0)5 62 51 20 21 50 Avenue du Marechal Joffre +33 (0)5 62 93 14 99 Station Taxis +33 (0)5 62 93 38 25 Terminal +33(0)5 62 34 26 76 Terminal +33 (0)5 62 93 14 99 Toulouse : Taxis Airport Car rental Central Station Chabe Limousine +33 (0)5 61 71 10 00 Hall C +33 (0) 820 61 16 78 64, bld Pierre Sémard +33 (0)5 61 63 18 18 Taxi Radio Toulousain +33 (0)5 61 42 38 38 Hall C +33 (0) 825 825 514 64, bld Pierre Sémard +33 (0) 9 77 40 32 60 Capitole Taxi +33 (0)5 34 250 250 Hall C +33 (0) 825 801 031 64, bld Pierre Sémard +33 (0) 5 62 73 39 47 Allo Association Taxi Toulouse +33 (0)5 62 16 26 16 Hall B+33 (0) 5 61 49 73 95
ACCESS TO THE VENUE The parking is located in front of Halls 1 and 4. PARC DES EXPOSITIONS MOUNTAIN BUSINESS SUMMIT Boulevard du Président Kennedy 65000 Tarbes Tel : +33 (0)9 72 11 00 30- Fax : +33 (0)5 31 60 18 13 HOTELS Le Nex Hotel*** et le Nex** are located close to Tarbes city center and next to the Central Station. The special rate is given when booking by phone indicating that you will attend to MBS. For Nex Hotel *** : Single room : 70 (breakfast included) Double or twin room : 80 (breakfast included) For Nex ** : Single room : 61 (breakfast included) Double ou twin room : 67 (breakfast included) Ttriple room 84 and quadruple room 101 (breakfast included) Website : www.lenexhotel.com Tel : +33 (0)5 62 36 03 60
ANNEXES Form to order graphics and printing Form to order additional furniture Form to order video package equipment Catalogue of France Gel All orders must be submitted before June 15th, 2017 - Graphics and printing: form must be sent to à Marion LUC - Additional furniture from Lign expo : form must be sent to Isabelle HELAYEL - Video package equipment : form must be sent to Mickaël HENRY
FORM TO ORDER GRAPHICS AND PRINTING Compagny Contact Address Email Booth number Telephone Fax DESIGNATION GRAPHIC * non-contractal photo RATE EXC. TAX QUANTITY TOTAL CUSTOMIZED BOOTH PANELS 240cm x 100cm 300 ROLL UP 84cm x 204cm 180 PLANE WING 240cm x 15cm x 35cm 120 Date signature accept stamp TOTAL EXCL. TAX V.A.T 20,00 % TOTAL ALL TAXES INCL. (**) (**) We will add your bill with the booth Please send this form before June, 15th, 2017 to Marion LUC - +33 (0)5.32.09.20.07 mluc@advbe.com
FORM TO ORDER ADDITIONAL FURNITURE
FORM TO ORDER VIDEO PACKAGE EQUIPMENT Compagny Contact N of booth Telephone Address Email Fax Rental P.U excl. tax Quantity Total excl.tax Screen 43 (109 cm) 195 / day Media player USB included Deposit : 1300 Additional day 65 Screen holder Deposit : 760 65 / day Additional day 15 BluRayplayer Deposit : 200 40 / day Additional day 8 Date signature accept stamp Total excl.tax VAT 0% (VAT not applicable art- 293B of CGI) Total all taxes incl. An advance of 50% will be required to the order of package * By transfer : Bank : BANQUE COURTOIS Adress : 5 cours GAMBETTA, 65000 Tarbes Bank details : 10268 02598 49375100200 44 IBAN : FR76 1026 8025 9849 3751 0020 044 BIC : COURFR2T * By cheque : Payable to : HENRY Mickaël Address : 1 rue des Arts, Porte n 14, 65690 Barbazan-Debat Please send this form before June, 15th, 2017 to Mickaël HENRY - +33 (0)6.46.90.00.40 contact@mhbroadcast.fr