INSTITUTE OF HIGHWAY ENGINEERS Agenda for the Council to be held at 2.00pm on Wednesday, 16 September 2009 at De Morgan House, London WC1 1. Welcome: C Subryan 2. Apologies 3. Rapporteur 4. To identify AOB 5. President s Report 6. Feedback session 7. Minutes 7.1 To confirm and sign the Minutes of the Meeting held on 13 June 2009* 7.2 To consider any matter arising. 8. Introducing IHE To note launch plan * 10. Engineering Council / ETB Professional Panel To receive report of the Board and other events (Sec) 11. To consider reports from 11.1 Management Committee (Senior Vice President)* 11.2 11.2.1 Policy Committee* 11.2.2 Development Committee and 2009 Events (Vice Chair)* 11.3 Membership & Qualifications Committee (Vice Chair)* 11.4 Recruitment & Marketing Committee (Vice Chair)* 11.5 CIC (SL) 12. Any Other Business 13. Next meeting Wednesday 9 December 2009, London To Note: 1. Timetable for 2010. The 2009/10 Council and Branch Contact lists are available on the Protected section of the website. 2. Committee Membership 2009/10 IHE Council Agenda 16 September 09
INSTITUTE OF HIGHWAY INCORPORATED ENGINEERS Minutes of the Council meeting held on the 13 th June 2009 at Jury s Inn, Edinburgh. Present T Sharp (In the Chair ) T Askew C Ballantyne S Broadaway J Hastie R Hayes J Healy G Milne J Nightingale S Pegram S Spender P Smith A Thurston J Healy T Kirby Apologies M Ager T Alwyn- Clarke E Gormley N Fenning D Swatman K Fuller N Newton In attendance J Walker S Lopes M Maguire 1. Welcome Action The President, Tony Sharp, welcomed Council to the meeting. 2. Rapporteur The Rapporteur for the meeting was Sara Pegram S Pegram 3. President s Report The President had attended the SW branch seminar Bottoms up and SW AGM and headed up the EC UK audit. He had also attended the Roadsafe AGM, a lunch with HRH Prince Michael of Kent.and, sadly, Brian Simmonite s funeral. 4. Feedback Session Richard Hayes attended the IAT AGM and seminar on skid resistance in May, and the County Surveyors Society SSTG & SIG meeting. Steve Spender spoke at the IQPC Conference and will be attending the FIA Awards and Southern Branch AGM. Susan Broadaway has been invited to the Women in Transport Garden Party. 1
5. Minutes The Minutes of the Council meeting held on the 11 th March 2009 were agreed and signed as a true and accurate record. 6. Council Membership Agreed to appoint C Subryan to fill the Casual Vacancy for Ordinary Member 7. Annual Meeting 7.1 IHIE had a very successful AGM. The change of name to the Institute of Highway Engineers was agreed. The talk on the Forth Bridge was very interesting, with special thanks extended to Graham Milne for his help in organising the events. Formal thanks to be extended to the Sponsors. 7.2 Agreed that the launch of the new name must be targeted and focused for maximum impact. Council discussed the possibility of launching at the Highway Excellence Awards or at a reception in the House of Commons. The Officers were charged with planning the launch. SL Officers 8. Engineering Council/ ETB Professional Panel ETB is considering a name change. Their current main focus is the Big Bang Fair in Manchester 2010. This will be much bigger and better organised than in 2009. The CEO has asked Institutes to respond to How we deal with water on a global scale JMW to write response. JMW 9. Honorary Fellowship Council agreed to grant Honorary Fellowship to Simon Morgan, Buchanan Computing 10. Disciplinary Procedures Council adopted the revised procedures recommended by M&Q Committee. 11. Committee reports Management Updating of the membership database to go to a panel Discussed financial concerns, reviewed income and expenditure Agreed to join World Road Association Agreed Highway Excellence attendance Discussed re-launch of Institute 2
Policy Noted IHIE is well represented on all working groups for the DfT Signs Review IHIE has been invited to sit on BSI committee Policy statement 12 has been launched IHIE to respond to A Safer Way consultation Development DC Conference on 1 st July 2009 Interview with the President on www.publicrealm.info Group noted project brief for Highway Inspector project Agreed to progress materials course Group agreed to look at the potential of a Back to Basics course package. Membership and Qualifications Membership on the 6 h June 2009 stood at 2816. There were 0 resignations, 160 struck off, 4 Fellows IEng, 1 EngTech, 6 Fellows, 15 Members, 5 Associates 8 Graduates and 4 Student Members were elected. 160 struck off 2 EngTechs 1 Inc Eng 4 Members PRION 4 Fellows 14 Members 10 Associates 5 Graduates 4 Students Recruitment and Marketing Project Brunel discussed. Agreed to send report to CIC and load onto website Agreed that Scottish branch expand draft fee based training proposal Noted Member Directory contents Agreed to accredit Aberdeenshire Training Programme CIC No Health and Safety meetings held as yet. Next Meeting: 16 th September 2009, IHIE, London 3
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Launch of IHE Timetable Item 5.4 Action September October November December January (2010) New Review procedures Reviewers respond on web and printed Distributed IHE Logo used in Members' Directory CD IHE re-brand used Member Invoices Branches and all contacts informed Surveyor Highways Website All paperwork Branches PR courses Designatory letters changed Launch' celebration event? 9 December sherry & mince pies Press release President Interview (Surveyor) New leaflet to short course contacts (TMS etc) Highway Excellence Awards Highways 'advert' Announce on 22/10 Highways flyer insert Mailing to members (new flyers) Designatory letters changed Employer mailing / launch of Maintenance (& Asset) training/ Target Training Officers Recruitment 'pack' to volunteers Universities. Management Committee 15 September 2009 1
INSTITUTE OF HIGHWAY INCORPORATED ENGINEERS COUNCIL: 16 SEPTEMBER 2009 Report of the Management Committee - held on 13 June 2009 1. LMS has extended the lease to April 2010 at current terms. 2. The surplus on events to date was running at half that of 2008. The number of Review applicants was down. Subscriptions seemed on track although retirements were increasing. The revised financial projections for Asset Management were unpromising but the demand for courses was well attested.. 3. A replacement for the membership database was being investigated with a view to awarding a contract in September. 4. The AGM had unanimously voted to change the name to IHE. Branches should be informed but held back. The Committee agreed that the Institute should capitalise on the launch with a recruitment/promotion drive. Staff were asked to prepare a programme identifying suitable events, audiences and messages for 4 August. Opportunities were: - October Excellence Awards (Alter name of Award) - Members Directory delay if possible - July E-Bulletin The Secretary confirmed that, legally, the name changed when Companies House issued a fresh Certificate. (Office Note: Council discussed holding a House of Commons launch event). 5. It has been suggested that the Institute publish a biannual Newsletter for members. The 2009 Annual Report incorporated an Update News page as a taster. 6. The Committee agreed to join the World Roads Association UK. The proposal had come from Anthony Black, Transport Scotland, who argued that all key players were represented.
Item 11.2.1 INSTITUTE OF HIGHWAY INCORPORATED ENGINEERS COUNCIL: 15 th September 2009 Report of the Policy Committee held on 13 th June 2009 1. Policy Statements and Consultation RDIM Guidance Group in abeyance, will more than likely re-surface after A Safer Way has died down Bridges Possibility of a bridge inspector training course MfS PACTS DfT Signs Review Debate to be repeated in Leeds, October 2009 Meeting on the 22 nd March well attended IHIE well represented on all working groups IHIE and IHT have been consulted on enjoyment of space strand: part of Cabinet Sustainability Office project on urban transport 2. Health and Safety RH could not attend meeting but has minutes
Item 11.2.2 INSTITUTE OF HIGHWAY INCORPORATED ENGINEERS COUNCIL: 15 th September 2009 Report of the Development Committee held on 13 th June 2009 Highway Inspectors Highway Maintenance Traffic Signs Highway Asset Management Group noted project brief Meeting to be arranged with TMS Conference on the 17 th September First courses to roll out in November 2009 IHIE 2009/10 Programme
Item 11.2.2 June 12 Scotland Roads Law June 30 SW Road Safety conference July 1 7 th Annual DC Conference September 16 Improving your Skills in Traffic Signing, Loughborough September 17 Traffic Signs Conference & Exhibition, Loughborough September 15-17 DC Training Programme, Gloucester (6 day residential) October 6 CEng / IEng Professional Review course, London WC1 October 8 Getting more durable surfaces, Leeds October Postponed Highway Maintenance Conference October 22 Introduction to Development Control, Manchester November 4 Preparing for Professional Review course, Birmingham December 8-10 DC Training Programme, Gloucester (Part 2) 2010 February Getting more durable surfaces, London WC1 March/June DC Training Programme April 14 Professional Review course, London WC1 April Introduction to Development Control, Bristol May Improving your Skills in Traffic Signing, London WC1 May Highway Maintenance Conference & Exhibition, Northampton May 8 th Annual Development Control Conference May Preparing for Professional Review course, Taunton June Highway Law, London WC1 July Preparing for Professional Review course, Sheffield September/December DC Training Programme Coming soon Asset Management Training Highway Maintenance foundation level course Construction materials for maintenance technicians
Item 11.3 Institute of Highway Engineers Report on the Membership Committee Meeting, held on 13 th June 2009. 1. The Committee approved a total of 1 Fellows with IEng 4 Fellows, 2 Member EngTech 14 Members, 10 Associates, 5 Graduates 4 student were elected. There were 160 members struck off for non payment. 2. The Committee were informed that ECUK had awarded IHIE its full licence until 2012 inline with remaining accreditations. 3. The Committee approved the decisions made by the Academic Standards Panel. 4. The Committee noted the JBM and RSC Minutes. 6. It was noted that the RSA register had four applications. Membership Totals 9 th September 2009 Fellow 1444 1444 (of which IEng) (1219) Total Member 442 442 (of which EngTech) (184) Associate 422 422 (of which Stage1) (212) Graduate 390 390 (of which Stage 1) (260) Student 52 52 Total 2750
Item 11.4 Institute of Highway Incorporated Engineers Council: 16 September 2009 Report of the RECRUITMENT AND MARKETING COMMITTEE - held on 13 June 2009 1. Project Brunel The Report was long but its recommendations were weak. Nevertheless it provided the only statistical analysis on supply of, and demand for, transport skills. Specialist shortages were identified in design/dc and traffic signals as well as shortages in procurement and project management. Rail faced the biggest shortages. Overall 2000 people retire but only 1000 young people a year were recruited. The idea that 2500 extra people could be attracted to the industry by, effectively, the usual suspects were unrealistic. The recession of course altered the context but came too late for the report. Mr Sharp reflected that IHIE could capitalise on the specialist skills shortages. J Healy argued that government should put in the same money as it did for nursing. Agreed to send report to CIC, EngC and Council and load on website. 2. Scottish proposal Observing that there is a huge pool of staff in the Roads department wanting EC registration but that councils do not have the resources for training, G Milne proposed that IHIE offer a fee-based service to train and prepare engineers. The Committee was enthusiastic but much hinged on local members involvement. IHIE could call on other training providers. Would need more than one authority to buy in. C Bowley observed that IHIE would be acting as a consultant with contractual obligations and must adopt a commercial approach. Agreed to ask Scottish Branch to scope out the proposal. 3. Member Survey A similar good response to the 2007 survey was achieved. Most questions were open ended leading to a wealth of data and comments still to be analysed. Identification of trends was difficult. Agreed to circulate to Council, to analyse the data, to pick out useful comments, and to reply to members who requested a response. 4. Two free short IHIE/Review briefings had been arranged. 12 attended Edinburgh, 6 Cwmbran. No easy answer on why delegate numbers for PR courses have dropped. 5. Training Scheme - The Committee received a report on the Aberdeenshire Training Scheme and agreed to accredit it for IEng and EngTech registration to May 2014. 1
IHIE s Annual Timetable Important dates in 2010 January February March 2 March 17 April 14 April May 19 May June 1 June PC interviews Reviews held PR / PC Application submission deadline IHIE Membership & Qualifications Committee, Council Preparing you for Professional Review course, London Internal Audit Panel Preparing you for Professional Review course, Taunton PC interviews PR / PC Application submission deadline Reviews held (October Auditor attends) PC = IHIE Professional Certificates. PC interviews = IHIE Professional Certificates taken independently of Professional Reviews for registration. PR = Professional Review (June 14 TBC) July 2 July September September 7 September 22 October 5 October 7 October 28 October November 22 November 24 November December 8 IHIE Membership & Qualifications Committee, Council (TBC) Preparing for Professional Review course, Sheffield PC interviews Reviews held PR / PC Application submission deadline IHIE Membership & Qualifications Committee, Council Preparing you for Professional Review course, London Branch Representatives Meeting Annual Reviewers Meeting Internal Audit Panel PR / PC Application submission deadline Preparing you for Professional Review course, Birmingham PC interviews IHIE Membership & Qualifications Committee, Council
IHE COMMITTEES 2009/2010 Management T Sharp Staff J Walker S Spender S Lopes T Askew M Maguire S Broadaway A Thurston G Milne R Hayes P Smith M Ager J Nightingale G Foster Membership & Qualifications S Spender (Chair) (JBM) Staff M Maguire M Ager J M Walker S Bennett (EC Board Co -opted) R Hayes B Hindhaugh Copy to T Sharp C Ballantyne T Edmunds JBM P Dipper (Co -opted) T Alwyn Clarke (GM) N Newton K Fuller E Gormley M Fowle (EC)/P Cannings T Askew J Hastie D Swatman J Nightingale CEng T Kirby Policy & Development R Hayes (Chair) Co-opted P Dipper T Sharp J Browne S Broadaway K Walsh T Askew J Hastie G Milne M Ager T Edmunds Staff S Lopes A Thurston M Maguire S Spender J M Walker P Smith N Newton Recruitment & Marketing S Broadaway (Chair) Staff J M Walker S Pegram (GM) S Lopes T Sharp G Milne Copy to President N Fenning G Foster M Maguire A Thurston S O Donnell P Smith J Healy C Subryan September 2009