National Baseball Hall of Fame & Museum Extra Innings Overnight Information Packet This INFORMATION PACKET includes Information about the program: o Basic Fact Sheet o Sample Schedule o Directions to the National Baseball Hall of Fame o Things-to-Bring Checklist o Frequently Asked Questions Forms to fill out and return: o Parental Consent Form
National Baseball Hall of Fame & Museum Extra Innings Overnight Some basic info about the National Baseball Hall of Fame and Museum s Extra Innings Overnights What is an Extra Innings Overnight program like? Be one of the lucky few to spend a night with baseball's legends! Children ages 7-12 and their parents can sleep amidst the plaques and artifacts of baseball s greatest players, and share the experience of a lifetime. The evening includes all-access to the museum s public areas after-hours, special hands-on programs throughout the museum, a late-night snack and a baseball movie, and admission to the museum for the following day. Who are Extra Innings Overnights designed for? Extra Innings Overnights are for children ages 7-12 and their chaperones. Member-Only dates are reserved for individual families who are participants in the Hall of Fame s membership program. Youth Group Dates are reserved for scouts, baseball teams, churches and other community groups. Groups can range in size, but must always maintain a 1-4 ratio of chaperones to children. Each program must reach a minimum of 20 participants, and our capacity is 100. How much does an Extra Innings Overnight cost? o Member and groups over 10 participants - $50.00 per person How do I register for an Extra Innings Overnight? Registrations are only accepted by phone. Please call the Education Department at (607)547-0347 to check the availability of the dates you prefer and to register for the program. Dates sell out quickly, so please have a second and third option prepared in case your first choice is sold out. For youth group bookings: After registering, a booking packet will be emailed or sent to you with information relating to the overnight. Full payment for the overnight experience is due 30 days prior to the program. In the event of a cancellation within 30 days of the program, your money will be refunded, minus a 10% deposit fee to cover our costs. If you fail to meet payment deadlines we reserve the right to offer your spots to another group. Our youth group dates are popular, and we maintain a waiting list.
For members: A payment will need to be made upon booking to save your reservation. After registering, a booking packet will be sent to you with information relating to the overnight. Your parental consent forms for each child are due one month prior to the event. Refunds can only be given up until a month before the overnight.
National Baseball Hall of Fame Extra-Innings Overnight Sample Program TIME ACTIVITY LOCATION 6:30 7 Check-In Museum Lobby 7:00 Orientation Grandstand Theater 7:15 The Baseball The Grandstand Experience Theater 7:30 9:15 Explore the Museum All Public Areas 8:00 Activity Stations 1&2* Learning Center / 8:30 Activity Stations 1&2* Bullpen Theater Learning Center / Bullpen Theater 9:30 Baseball Movie Grandstand Theater 11:00 Lights Out Sleeping Areas 7 8 Light Breakfast Hall of Fame Gallery 8 8:30 Departure Museum Lobby * Activities may change from overnight to overnight. Potential Activities Stations include: o Science on the Sandlot: Learn about the science behind our National Pastime and participate in an experiment to discover the secret behind the sweet spot of the bat. o Making Airwaves: Recreate a radio broadcast of a famous homerun call in this fun activity for the whole family. o Hands-On History Carts: Hands-On History Carts allow visitors to experience different eras of baseball's past in an interactive fashion.
Directions to the Museum Cooperstown is located in Central Upstate New York between Albany and Syracuse. From Syracuse and Buffalo and points west: Take I-90 east to Exit 30 at Herkimer Take Route 28 south to Cooperstown From Albany and Boston and points east: Take I-90 west to Exit 25A Take I-88 west to Exit 24 Take Route 20 west to Route 80 Take Route 80 south to Cooperstown From Binghamton and points south: Take I-88 east to Exit 17 Take Route 28 north to Cooperstown From Burlington, Vermont, and points north: Take I-87 south to Albany Take I-90 west to Exit 25A Take I-88 west to Exit 24 Follow Route 7 to Route 20 west Take Route 20 west to Route 80 Take Route 80 south to Cooperstown From New York City: Take I-87 north to I-90 Take I-90 west to Exit 25A Take I-88 west to Exit 24 Follow Route 7 to Route 20 west Take Route 20 west to Route 80 Take Route 80 south to Cooperstown Parking Park directly in front of the museum to unload your belongings when you arrive for check-in, staff will then direct you where to overnight parking options.
Things to Bring to Your Overnight o Sleeping Bag o Pillow o Toothbrush and Toothpaste o Washcloth/Hand towel o Flashlight (optional) o Comfy Clothes: o Gym Shoes o T-Shirts/Sweatshirts o PLEASE NOTE: The temperature varies in the museum so plan for both hot and cold!! Also consider bringing: o Camera o Ear plugs (not everyone is a quiet sleeper!) o Air Mattress and pump, or other form of sleeping pad Do Not Bring: o Tents o Outside food or drink
REGISTRATION QUESTIONS Frequently Asked Questions What is the minimum number of people needed for an Overnight Program? A minimum of 25 participants is required for an overnight to take place. What is the maximum number of participants? Our maximum capacity for the Extra Innings Overnight Program is 50, including adult chaperones. Is there a minimum age for youth participants? Yes, we require that all participants be at least 7 years old. Are adults required to spend the night? Yes, we require adult supervision for all group sizes. We require a 3:1 child to adult ratio for large groups. Adult chaperones are expected to remain on-site throughout the program and to participate in all activities. What is the cost of the program? $50.00 per person for members and groups over 10. What is the registration process? Registrations are only accepted by phone. Please call the Education Department at (607) 547-0347 to check the availability of the dates you prefer and to register for the program. Dates sell out quickly, so please have a second and third option prepared in case your first choice is sold out. For youth group bookings: After registering, a booking packet will be emailed or sent to you with information relating to the overnight. Full payment for the overnight experience is due 30 days prior to the program. In the event of a cancellation within 30 days of the program, your money will be refunded, minus a 10% deposit fee to cover our costs. If you fail to meet payment deadlines we reserve the right to offer your spots to another group. Our youth group dates are popular, and we maintain a waiting list. For members: A payment will need to be made upon booking to save your reservation. After registering, a booking packet will be sent to you with information relating to the overnight. Your parental consent forms for each
child are due one month prior to the overnight. Refunds can only be given up until a month before the overnight. Can I pick any date or are there specific dates? Extra Innings Overnights occur on specific dates throughout the year. Dates are listed above. ARRIVAL QUESTIONS What time should I arrive and when is the program over? Check-in for the program begins at 6:30 pm for our overnights with the program itself starting at 7 pm. Activities run until a little after 11 pm. All participants and their belongings must be removed from the Museum by 8:30 am, but participants are welcome to return to the museum and receive free admission when it opens at 9 am. The museum closes promptly at 5 pm everyday, and we will not be allowed to let anyone into the museum for overnights until 6:30 pm at the earliest. What if I arrive late? While we strongly encourage you to make every effort to arrive on time, we understand that some times unforeseen circumstances can arise. If you cannot make it to the museum on time, please call our education department at (607)237-7432 to notify us as soon as you can. You will also need to notify us upon arrival, as the entrances to the museum will be locked when the program begins at 7 pm. No one will be admitted to the museum after 9 pm. Can we arrive early? Doors to the museum will be closed from 5 p.m. until check-in begins. If you choose to arrive early please note that admission to the museum on the day of your overnight is not included with this package. While you are welcome to purchase separate admission to explore the museum before your overnight experience, we believe that waiting to view the museum during your overnight program will provide you with the best experience. Should you wish to have more time to take in the museum, your package does include admission to the museum on the following day. What should we bring? All participants should bring: Sleeping bag and pillow (air mattresses are encouraged; we have outlets for pumps, but we do not supply pumps) No tents are allowed inside the museum.
Appropriate sleepwear (it can sometimes get cold at night in our large museum halls so bring layers) Toothbrush, toothpaste, and other toiletries; there are no shower facilities available. Flashlight (optional) Adults may bring cameras with flash capacity and/or video cameras. What should we NOT bring? Any outside food Cots Electronics (mp3 players, video games, etc.) Alcohol Where can we park? Staff will direct you to our overnight parking options after you have unloaded your belongings at the main entrance and checked-in. Where can we unload our stuff? Upon arrival for check in, you may park in front of the main entrance to the museum on Main Street. At check-in our staff will direct you to overnight parking options after you have unloaded your belongings. FOOD Questions Will dinner be provided? No the Museum provides an evening snack and a light breakfast in the morning. PLEASE eat dinner before arriving for check-in. Can we bring food? No. We ask that you eat dinner before your arrival. To protect the artifacts, outside food is not permitted into the museum. An evening snack and a morning breakfast will be provided. What if someone has food allergies? If your child has allergies, please alert us when registering and you can pack a special snack for them. We do not allow extra snacks or treats in other cases. Can I have food delivered to the Museum? No outside food is not allowed. Please make arrangements to eat before arriving.
SLEEP ARRANGEMENT QUESTIONS Where will we be sleeping? Participants will have a choice of sleeping in either the Hall of Fame Gallery, or in The Game exhibit (better known as The Baseball Timeline) on the second floor. For safety reasons, some lights will remain on throughout the night. When can I set up my stuff? After check-in guests are invited to set down their sleeping bags and other overnight items in their intending overnight location. This is a way to stake a claim to your sleeping spot. However, please do not spread out your gear so that other guests can walk around to see the exhibits. Outlets are available throughout the museum to inflate your air mattresses. Will I be warm or cold while I m sleeping? Both. We do our best to keep temperatures moderate and comfortable during an overnight, but this is a big building and temperatures can vary. To be comfortable, we suggest bringing layers of clothes as in a t-shirt and a sweatshirt. DEPARTURE QUESTIONS When do I have to pack up my gear? All participants need to exit the museum with all of their gear (sleeping bags, etc.) by 8:30 am. This allows our facilities staff to clean up the sleeping areas before the museum opens in the morning. The museum will reopen at 9 am. GENERAL QUESTIONS How much of the museum will we be allowed to explore? All public areas will remain open except for the Museum Shop until 9:15 pm. At that time museum exhibit spaces close and all participants will enjoy an evening film. Will the Museum Shop be open? The Museum Shop will remain closed for the evening but you are welcome to return to the museum the following morning at 9 a.m. to visit the shop. All overnighters receive a 10% discount, as well as free return admission on the following day. What about snow storms/severe weather? A decision will be made by noon on the day of the event. If the event is cancelled, we will make every effort to reschedule.
National Baseball Hall of Fame & Museum, Inc. Extra Innings Overnight Program Release Form All campers are required to bring a completed release form at the time of check in. Name of Child: Birth Date: Sex: Age: Parent/Guardian: Group Name: In case of emergency, please list a person who can be reached during the date of your overnight. Name: Phone: Relationship: I have listed below any allergies or temporary/permanent medical conditions, medications, dietary restrictions or other special conditions concerning by child: I understand that the Hall of Fame requires that one adult be present for every three children. I will not be present and have assigned the following chaperone for the child named above and the chaperone has agreed to assume responsibility for my child s behavior. Chaperone (Print Name): I acknowledge I that have read the Frequently Asked Questions packet for the Extra Innings Program and am aware that supper should be eaten before checking in and that no outside food or drink is permitted into the NBHOF museum. I agree that, if my child is involved in any type of emergency, the Hall of Fame, in its discretion, may call 911, provide or obtain other medical treatment or assistance or take other actions as the Hall of Fame determines is necessary or appropriate to assist my child. I agree and acknowledge that I will be responsible for all costs associated with any treatment or assistance provided to my child.
In consideration of the Hall of Fame s allowing my child(ren) to participate in the Extra Innings Overnight Program, I assume all risks arising from such participation. I (on behalf of myself, spouse, child(ren), and heirs) hereby irrevocably release the Hall of Fame (its directors, officers, employees, agents, and representatives) from any claim, cause of action, liability, damage, and loss of every kind and nature whatsoever, known or unknown, that I now have or every may have (including bodily and other personal injury, disability, death or property damage) arising from participation. I acknowledge that the Hall of Fame makes no representations or warranties about the skills or competency of any individual participant in any activity. I further agree to indemnify the Hall of Fame (its directors, officers, employees, agents, and representatives) from any liability damage, loss or expense (including reasonable attorneys fees) arising from any claim, cause of action, liability damage, loss, and expense (including reasonable attorneys fees) which may be caused by my or my child(ren) s negligence or willful misconduct. I agree that the Hall of Fame may take photographs, videotapes and audiotapes (collectively Photos ) of my child(ren) during the Extra Innings Program and irrevocably grant the Hall of Fame the worldwide right to reproduce, distribute, create derivative works of, publicly display and perform the Photos in any medium now known or later developed in connection with its educational and charitable activities (including for promotional, advertising and fundraising purposes) and hereby irrevocably release the Hall of Fame (its directors, officers, employees, agents, and representatives) from any claim of any kind and nature whatsoever, known or unknown and however characterized, that I now have or every may have with respect to such use, including claims of rights of privacy and publicity, false light, libel, defamation and copyright. This release is governed by the laws of the State of New York without regard to its conflicts of law principles and may not be modified without the prior written consent of the Hall of Fame. I confirm that I am the parent/legal guardian (circle one) of the child(ren) named above, I agree to all of the terms of this release, and I have disclosed all pertinent information concerning my child(ren): Print Name: Signature Address: Date: Telephone: Cell Phone