TECUMSEH COUNCIL BSA Spook O Ree SPECIAL POINTS OF INTEREST: ONLINE REGIS- TRATION IS NOW BEING AC- CEPTED. The OA will hold a pancake breakfast Saturday morning in the Dining Hall! $5 per person...all you can eat pancakes! INSIDE THIS ISSUE: Packing List 2 What NOT 2 to Bring Driving Policy 3 Footwear & 3 Bathing Suits Registration 4 Continued Family & 5 Pack Forms Itinerary 6 Spook O Ree October 20-22, 2017 C A M P B I R C H 2 0 1 7 It s Spook O Ree Time!! Join us for our Fall Family Bash Spook O Ree style! New Scouts can go through our Bobcat Boot Camp to earn their Bobcat rank! Scouts will learn the basics of Scouting while having fun. Scouts will receive the Bobcat patch 1.Select a Fall Family Bash Coordinator for your Cub Pack. This person will be in charge of: *Passing out all information to the Cub Scout Pack * Collecting the family registration forms and money * Completing the Cub Scout Pack registration form and submitting it, along with payment online before October 10th. * Units should check in together to help streamline the process. * Check in is Friday evening October 20 from 5-8 pm at the Dining Hall at Camp Birch or Saturday, October 21 from 8-10 am in the Camp Birch parking lot. 2. Duplicate family registration forms. Pass out the family registration forms to all Cub Scout Pack families at your Pack meeting. Family Bash is a great way to involve new families that may have just joined! 3. Plan a Parent s meeting for all those who are attending Family during a special ceremony. BB Guns, Archery, Giant Sling Shots, Carnival Games, Climbing, Face Painting, Haunted Trail and more are planned for the day. There will be a gateway Scarecrow contest with top 3 being awarded Registration, Check In, & Activities S P O O K O R E E I N F O R M A T I O N G U I D E Bash. Make sure you cover the following items: *Everyone is responsible for bringing their own camping gear (tents, sleeping bags, personal items, and weather related gear) * The basic registration fee includes Friday and Saturday Camping, Saturday lunch, and a weekend full of fun!! It is a good idea to get your Pack Committee together to agree on an extra fee to cover food bought and cooked by the Pack. *For cooking in your campsite, your Pack must provide food, refrigeration, cooking supplies, utensils, and clean up materials. Firewood is available at camp, but it is recommended that Packs bring charcoal as well to aid in cooking. *Establish a deadline for families to turn in forms and money to the Cub Scout Pack Coordinator. *Remind families to note any special needs (dietary requirements or allergies, etc) at campfire. Activities, camping, campfire, lunch on Saturday, and special patch, are all included in the fee. Youth are encouraged to wear their Halloween costume all day Saturday. Don t miss out! *Families who arrive later than the posted check in time, may wish to send their gear with the Cub Pack ahead of time. Only one vehicle will be allowed per Pack, back to the campsite at a time! * Campsite assignments will be posted on the Spook-O-Ree webpage the week prior to the event. * Please make sure everyone in your Pack knows their Pack number in case they arrive late! 4. Collect family registration forms, fill out the Cub Scout Pack registration form and roster and use them to register online by October 10th. 5. Have a BSA medical form for every person attending: Cub Scout, adults, and siblings. Only sections A and B are required for this event. Medical forms can be found online at tecumsehcouncilbsa.org. Units will retain these records as we will not be collecting them. (continued on Page 4)
PAGE 2 What to Bring to Camp Lunch on Saturday is provided! Tent Sleeping bag Blanket Pillow Camp Chair Personal Gear: Pack enough for 3 days (always pack for an extra day, you never know the weather) Shoes and extra shoes Lots of socks Jeans or pants Shorts Shirts Sweatshirt Underwear Toiletries; shampoo, soap, towel, toothbrush, toothpaste, etc. Bug Spray Sun Block Bathing Suit Towel for Swimming Snacks if needed (NEVER store food in your tent always keep it in a hard sided cooler and strap it closed Critters are smart and hungry!) It is a good idea to keep all your gear in either a duffle bag or a hard plastic tote. In accordance with our Youth Protection policy, no youth may sleep in a tent with a parent that is not their own. Campfire Saturday What NOT to Bring to Camp night will be at the Campfire Ring at 8 pm. Those with camp chairs will be asked to move to the back section to allow all to view campfire. Packs The following items are not allowed in camp: electronic games and devices, bicycles, sheath knives, bows, arrows, firearms, ammunition, fireworks, sandals, drugs, alcohol, pets or tobacco. And anything not listed that is not consistent with the Scout Oath, Scout Law and Ohio law. Camp Birch has a No Smoking Policy. If you are a parent or adult who smokes, please do so in the parking lot and out of view of any youth. This includes E-cigarettes. Drugs and alcohol will not be permitted in or on camp Birch property. are encouraged to have their own campfire FRIDAY night. Wood is available at the Quarter Master Building. One on One Policy/Privacy Statement Consistent with BSA policy, private, one-on-one contact between adults and youth members is not permitted. In situations that require a personal conference, the meeting is to be conducted in view of others. Adult leaders must respect the privacy of youth members in situations such as changing into swimming suits or taking showers at camp and intrude only to the extent that health and safety require. No youth is permitted to sleep in the tent of any adult other than that of his parent or guardian. With the advent of cellular phones that include cameras, it is prohibited to use a camera in any of the following areas: restrooms, changing areas, showers, inside tents or any area that would call the motivations of the camera user into question. SPOOK O REE
CAMP BIRCH 2017 Emergency Notification If emergencies should arise at camp, a public address and siren system may be used to make notification. In the event an emergency situation is discovered at camp, please notify the Ranger, Camp Staff, or Camp Director immediately. If word of an emergency from outside of camp is received, our staff will make immediate notification. The telephone number for camp is 937-767-7126. In case of emergency you can also reach the Camp Director at 937-597-2688. Driving policy All personal vehicles must be kept in the camp parking lot. Camp Birch strives to preserve the natural beauty of camp and keep the property looking like a Scout camp. We also hold you and your child s safety and security in high regard. Please do not drive your vehicle in camp. Wildlife & Nature s Hazards Camp Hugh Taylor Birch is blessed with a wide variety of flora and fauna. Every Scout should be able to recognize poison ivy. Wild animals are important to camp, but can be dangerous if cornered or threatened. We should remember that the camp is the animal s home 12 months of the year and we are here for only a short time. PAGE 3 Campsite Etiquette During your stay, your campsite belongs to you. Please encourage your Scouts to respect other people's campsites and avoid going through without asking and receiving permission to do so. Campsite raiding is grounds for dismissal from camp. Youth and adults may not go into another campsite without an invitation. Please explain this to your youth and expect it from others. Hazing Hazing is not allowed at any time. This includes but is not limited to, applauding when dropping a plate or required singing over a lost and found item. Hazing is strictly prohibited in camp. There are many instances where hazing has led to serious consequences, both to the physical well-being and emotional stability of a child. Even a mild incident can convince a child never to return. Be aware that new campers are particularly susceptible to hazing. Campfire We will be having a Campwide campfire Saturday night at 8 pm, at the Council Campfire Ring. This is put on by our Camp Staff members. Those with camp chairs will be asked to sit in the back section. Friday night you are welcome to hold your Pack s campfire! Wood is available at the Quarter Master s Building, first come, first serve. We encourage Scouts to make friends and perform their skits and songs together. If you need help coming up with a skit or song, please see a Camp Staff member. Footwear Close toed shoes are the best shoe for camp. Whether they are hiking boots or tennis shoes, shoes should be of good fit and tread. No bare feet are permitted. The only exception is INSIDE the pool area. This is NOT a guarantee that the pool will be open. This is the only area where bare feet are allowed. Youth should not run in flip flops, but are allowed to wear them if weather permits. Bathing Suits Bathing suits should provide adequate coverage. One piece or tankini suits for females. NO bikinis allowed. T-shirts may be used for coverage if needed. Males should have proper swim shorts. Weather permitting, we will have a Boating session as part of Saturday s activities. Boating is only allowed when Lifeguards are on duty. ALL persons MUST wear life vests. Cell Phones Scouts will not be permitted to be in activities with cellular phones turned on, nor will it be the responsibility of staff members to hold onto phones at aquatic facilities. No facility or provision will be made available for Scouts to charge their cellular phones while at camp, thus rendering them useful for only a very short period of time. Rest assured that ample communication remains in place at camp for a Scout to contact a parent when needed, and for a parent to contact a Scout in case of an emergency.
PAGE 4 Registration (continued) BALOO training is required for a least one adult to take your Pack camping during Family Bash. Camp Activity Maps will be handed out upon Pack Check In. (continued) However, they are required in case of medical emergencies. A medic will be available during the event and is located at the FIRST AID BUILDING. 6. Pick a place for everyone to meet, either in your neighborhood, or in the parking lot. Consolidate all your gear into one vehicle/trailer if possible. For the safety of everyone at camp, camp roads will be closed to all traffic from 8pm Friday night to 7 am Sunday morning. There is no driving by anyone with the exception of Camp Ranger Staff. 7. Check In will be open from 5pm-8pm on Friday October 20th. The Pack Coordinator and Cubmaster must attend the informational meeting at 8:00 pm in the Dining Hall and should bring an updated roster of all that will be staying or visiting during the event. You will receive all patches, maps, daily schedules, and an evaluation form. Each Pack will have only one Registration Bag. 8. The Opening Ceremony will begin at 8:45am on Saturday October 21st. Activities will immediately follow. Activities end at 4pm Saturday. The Bobcat Ceremony will begin at 5pm. Packs have free time until Campfire starts at 8:00pm at the Council Ring. 9. There is no set schedule during the day, as you will be exploring our Halloween activities and it s various activities. You and your Scouts can explore at your leisure. Packs are encouraged to set a specific time to meet for lunch just to check in together. The lunch hour is scheduled for 12-1pm. Activities will resume at 1pm. Lunch will be delivered at specific sites within each area. 10. The Trading Post will be open all day and will have water, snacks, drinks, and many Scout items available for purchase. 11. Lost and Found, both objects and people will be in the Dining Hall Breezeway. Please label all items with your Pack number and name. 12. Before you leave, please police your campsite for any trash. Take trash up to the dumpster located at the Dining Hall. Be sure any fires are out cold. You should be able to touch any and all remaining ashes in the fire pit and feel no heat. 13. BALOO training is required for at least one adult to take your Pack camping. BALOO training is October 1st at Camp Birch. Please register online. 14. Units will fix their own meals with the exception of Saturday lunch. It is recommended that breakfast on Saturday morning be quick and easy so everyone can enjoy the day s activities. A Family registration Form is located at the end of this guide. Spook O Ree fun starts with a flag ceremony at 8:45am at the Climbing Tower. Activities will start at 9am. Trading Post Medication at Camp Refund Policy The Trading Post is conveniently stocked with handicraft projects and materials, T-shirts, sweatshirts, drinks, snacks, and camp souvenirs, along with a wide assortment of camping supplies. The Trading Post accepts cash, checks and credit/ debit cards. Any and all mediation must be kept in the parent s possession. (with the exception of inhalers, Epi Pen s, and any other life saving medications of which should be with the Scout). Medication must be in the original container with Dr s orders clearly readable. Camp Birch does have a Camp Medic available at all times. No refunds are given for Family Bash. However, you can transfer costs paid to another family. This must be set up between the parents themselves. Camp Staff is not responsible for finding a family to take another s place. SPOOK O REE
CAMP BIRCH 2017 Family Bash Family Registration PAGE 5 To be used at a Family level. (copy and distribute to each family, then collect and submit a Pack form) Pack Number District or County Youth Name (s) Adult(s) Name Number attending from family @ $15 per person (Family Max of $75) Number of Siblings 4 and under $3 (only if needing lunch) Total Fee due to Council: Additional Unit cost for Food: Total owed to Unit: Any Special Needs or Requirements: Pack Registration Form Pack Registration Sheet (to be used when entering information for online registration) Pack Number District or County Cubmaster or Family Bash Coordinator Phone number Email Address Total Number Attending from Pack for Family Bash Cub Scouts Siblings 5 and over Siblings 4 and under ($3 if needing a lunch) Adults Total in Unit Family Bash Fees: Individuals @ $15 Families @ $75 (Note: Families with four fewer members age five and over attending the event should be included at the $15 cost. Families with more than four members age five and over attending the event should be included under families at the $75 cost. No one should be included in both the individuals and families count) Patches will be given to ALL paid individuals age 5 and over. Extra patches will be for sale in the Trading Post. We need an accurate head count for lunch. If you are needing a Sibling lunch, please register for one.
Contact Informa on Tecumseh Council, BSA 326 South Thompson Avenue Springfield, OH 45506 Phone 937-325-6449 Email tecumseh@bsamail.org Web tecumsehcouncilbsa.org Camp Hugh Taylor Birch 4057 Swimming Pool Road Yellow Springs, OH 45387 Camp Ranger Bryan Spink Phone 937-286-3372 Email bryan.spink@scouting.org Spook O Ree Itinerary Friday Night 5-8 pm Check In at the Dining Hall at Camp Birch 8 pm Leader s Meeting-Breezeway of the Dining Hall 6-9 pm Campwide Game 9 pm all Youth should be in their Campsites 10 pm Lights Out/Quiet Time (Units will enforce this on their own) Saturday Morning 8:45 am Flag raising at the Climbing Tower 9 am 12 pm Open Activities 12:10 pm Lunch Delivered in Designated Worlds 1-4 pm Open Activities 5 pm Bobcat Ceremony Back of Dining Hall 8 pm Campfire at the Council Fire Ring 10 pm - Lights Out and Quiet Time (Units enforce on their own) Sunday Morning Units Check Out by 10 am