2 27 NOVEMBER 2014 GOLD COAST SPONSORSHIP & EXHIBITION AUSTRALIA S BIGGEST ANNUAL AVIATION CONFERENCE&EXHIBITION 550+ ATTENDEES 0+ EXHIBITORS 80+ SPEAKERS 1
INVITATION FROM THE CHIEF EXECUTIVE OFFICER It gives me great pleasure to invite you to become part of the Australian Airports Association s (AAA) National Conference 2014 on the Gold Coast as a sponsor or exhibitor. The 2014 AAA Conference will build on the success of the 201 Conference in Darwin, with in excess of 550 delegates expected. This Conference is the pre-eminent aviation conference and exhibition in the Asia Pacific Region and is expected to attract delegates from all over Australia as well as New Zealand and Asia. The Conference will feature a four day program with many sponsorship packages available that have been tailored to offer opportunities for branding and best value access to your market. The exhibition will run for three days allowing your business the opportunity to network with both existing and potential customers. To maximise time spent by delegates in the exhibition a number of breakfasts will be held in the exhibition hall together with an official welcome reception on the Sunday evening. The AAA National Conference will offer more ways than ever to connect with your key market in all sectors of the aviation industry. We look forward to seeing you on the Gold Coast in November 2014 at the AAA National Conference and Exhibition. Caroline Wilkie CEO, AAA AUSTRALIAN AIRPORTS ASSOCIATION The Australian Airports Association (AAA) is a non-profit organisation that was founded in 1982 in recognition of the real need for one coherent, cohesive, consistent and vital voice for all aerodromes and airports throughout Australia. The AAA represents the interests of more than 60 members. This includes more than 260 airports and aerodromes Australia wide from the local country community landing strip to major international gateway airports. The AAA also represents more than 100 aviation stakeholders and organisations providing goods and services to airports. The charter of the AAA is to facilitate co-operation among all member airports and their many and varied partners in Australian aviation, whilst contributing to an air transport system that is safe, secure, environmentally responsible and efficient for the benefit of all Australians. The AAA is the leading advocate for national policy relating to airport activities, to ensure regular transport passengers, freight, and the community enjoy the full benefits of a progressive and sustainable airport industry. 2
CONFERENCE OVERVIEW Sessions of the 2014 conference will be held at the Gold Coast Convention and Exhibition Centre. SUNDAY 2 NOVEMBER Optional social program events to be announced Exhibition build and bump in Evening welcome reception and official opening of the Industry Exhibition MONDAY 24 NOVEMBER Women in Airports Breakfast National Conference Sessions Industry Exhibition Evening Reception TUESDAY 25 NOVEMBER National Conference Sessions Industry Exhibition AAA Annual General Meeting AAA National Airport Industry Awards 2014 and Gala Dinner WEDNESDAY 26 NOVEMBER Technical and Professional Development sessions Industry Exhibition Airport Commercial Forum Exhibition bump out Evening Reception THURSDAY 27 NOVEMBER Technical and Professional Development sessions FRIDAY 28 NOVEMBER Optional tour of Gold Coast Airport (AM) WHY SPONSOR + EXHIBIT The Australian Airports Association National Conference looks at the challenges and opportunities facing Australia s airport sector and the wider aviation industry as a whole. It provides a platform for industry to discuss the big issues and share best practice experiences which deliver results when attendees return to their airports. The AAA National Conference provides maximum exposure at the only major forum dedicated to the airport sector in Australia. Exhibiting at the AAA National Conference shows your commitment to the future development of the airport sector. The AAA National Conference provides direct access to the highly sought after airport audience in one location and venue, sparing you the need to travel around to meet your future clients and conveniently touching base with your current ones. The Conference provides access to regional airport managers, regional council representatives, and major airport executives. Importantly it provides access to those who will use your product and/or services on the ground and who will take the critical information back of what you have to offer to their key decision makers. The AAA National Conference is organised by and for the airport sector- if you are a part of it, you must be in attendance.
OUR COMMITMENT TO YOU Commitment to our sponsors will begin from the time you confirm. Ongoing point of contact at our conference organiser, All Occasions Management, with support from your Australian Airports Association hosts Prompt response to your queries Clear and timely information in regards to your sponsorship and exhibition package and the logistics of putting the benefits into action Maximising the exposure of your sponsorship by ensuring that your logos appear promptly on the conference website and literature as per your package CONTACT Conference Organiser: Merilyn Dayman All Occasions Management P 0 9296 2108 F 08 8125 22 E merilyn@aomevents.com www.airports.asn.au/conference SPONSORSHIP PACKAGES Showcase your organisation at the AAA National Conference Sponsorship is a way to show your support for the industry as well as receive predominate exposure to a range of delegates. Packages are flexible so they can be tailored to suit your marketing requirements and budget. Organisations that sponsored the 201 National Conference will receive first right of return regarding sponsorship opportunities. AAA NATIONAL CONFERENCE SPONSORSHIP PACKAGES PACKAGES AVAILABLE PRICE Airport Partner SOLD Platinum SOLD $25,000 Gold 2 (1x SOLD) $15,000 Silver 5 (x SOLD) $10,000 Welcome Reception 1 $10,000 Conference App 1 $7,500 Gold Coast Pack 1 $7,000 Satchel SOLD $7,000 Barista Wagon 2 $6,000 Coach 1 $5,500 Golf Day 1 $5,000 Phone Charger 1 $5,000 Relaxation Station 1 $4,000 Exhibition Breakfast 2 (1x SOLD) $4,000 Morning After Bar 1 $4,000 Women in Airports Breakfast SOLD $,000 Luncheon 4 (2x SOLD) $,000 Pocket Program SOLD $,000 Charge Bar 1 $2,500 USB SOLD $2,500 Exhibition Passport SOLD $2,000 Delegate Lanyard SOLD $2,000 Morning / Afternoon Tea 6 (4x SOLD) $1,500 ADVERTISING PACKAGES PACKAGES AVAILABLE PRICE Full Page 2 $1,500 Half Page 2 $1,000 Satchel Insert 4 $1,000 All prices listed are inclusive of GST and shown in Australian dollars. 4
AIRPORT COMMERCIAL FORUM SPONSORSHIP PACKAGES PACKAGES AVAILABLE PRICE Platinum 1 $10,000 Gold 2 $6,000 Silver 4 $4,000 AAA NATIONAL AIRPORT INDUSTRY AWARDS 2014 AND GALA DINNER SPONSORSHIP PACKAGES PACKAGES AVAILABLE PRICE Platinum SOLD Gold 1 $15,000 Silver 1 $10,000 After Party 1 $7,000 AAA NATIONAL CONFERENCE SPONSORSHIP PACKAGES PLATINUM $25,000 Recognition as the Platinum AAA National Conference Sponsor Logo displayed on a looped PowerPoint slide shown in session rooms prior to and between the commencement of sessions during the Conference Complimentary m x m exhibition booth with first preference of location within the exhibition Two speaking opportunities allocated during the National Conference program. One speaking opportunity will be available during the first two days of the Conference and the second opportunity will be available during the technical part of the program occurring on the last two days Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) A Four complimentary conference registrations for the duration of the conference including the Welcome Reception on 2 November 2014 and evening functions on 24 and 26 November 2014 20% discount for additional staff members who are attending the conference One complimentary seat on the head table at the AAA Gala Dinner and Industry Awards One complimentary table of ten at the AAA Gala Dinner and Industry Awards 100 word description and full company Full page promotion in electronic prior to the Conference to all participants (delegates, industry exhibitors, speakers) as well as included on the Conference USB of proceedings circulated to delegates after the event 5
GOLD $15,000 2 AVAILABLE Recognition as the Gold AAA National Conference Sponsor Logo displayed on a looped PowerPoint slide shown in session rooms prior to and between the commencement of sessions during the Conference Complimentary m x m exhibition booth with first preference of location within the exhibition document emailed 14 days prior to the event, as well as a PDF list emailed after the event. (Subject to the Privacy Act) Act) document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) A Two complimentary conference registrations for the duration of the conference including the Welcome Reception on 2 November 2014 and evening functions on 24 and 26 November 2014 100 word description and full company Full page promotion in electronic prior to the Conference to all participants (delegates, industry exhibitors, speakers) as well as included on the Conference USB of proceedings circulated to delegates after the event SILVER $10,000 5 AVAILABLE Recognition as the Silver AAA National Conference Sponsor Logo displayed on a looped PowerPoint slide shown in session rooms prior to and between the commencement of sessions during the Conference Complimentary m x m exhibition booth with first preference of location within the exhibition document emailed 14 days prior to the event, as well as a PDF list emailed after the event. (Subject to the Privacy Act) Act) One complimentary conference registrations for the duration of the conference including the Welcome Reception on 2 November 2014 and evening functions on 24 and 26 November 2014 80 word description and full company Half page promotion in electronic prior to the Conference to all participants (delegates, industry exhibitors, speakers) as well as included on the Conference USB of proceedings circulated to delegates after the event»» 6
WELCOME RECEPTION $10,000 The welcome reception kicks off the conference and officially opens the Exhibition. Delegates gather to network with old and new acquaintances, over canapés and beverages. Signage displayed at the welcome reception (sponsor to provide one pull up banner) Two additional tickets to the Welcome Reception Complimentary m x m exhibition booth with preference of location within the exhibition document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) One complimentary conference registration including attendance at conference sessions and the Welcome Reception on 2 November 2014 and evening receptions on 24 and 26 November 2014 80 word description and full company Half page promotion in electronic prior to the Conference to all participants (delegates, industry exhibitors, speakers) as well as included on the Conference USB of proceedings circulated to delegates after the event CONFERENCE APP $7,500 The AAA National Conference program, speaker and exhibitor details will be accessible via the Conference App. This will enable attendees to plan their event schedule, view the exhibition map, network with other attendees, read about the speakers and view the entire AAA National Conference program from the Conference App. The App will be available on all internet ready mobile phones including iphone, Android and Blackberry. All sponsors, exhibitors, speakers, attendees and organisers will have the opportunity to share their details in the designated listing areas. Logo as the Official App Sponsor alongside the conference logo on every page with a click through to your organisation s website Company name on last minute notifications sent by conference organisers Promotion of the Conference App on a looped PowerPoint slide shown in session rooms prior to and between the commencement of sessions during Conference document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act)»» 7
GOLD COAST PACK $7,000 Each delegate will receive a Gold Coast pack with essential items such as a cap and sunscreen. Logo placed on the bag of the Gold Coast packs Gold Coast Packs Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) SATCHEL $7,000 Each delegate will receive a satchel which will include all essential materials required for the conference. Your company name and/or logo will appear alongside the conference logo on each delegate satchel. Logo placed on the Conference satchels Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act)»» 8
BARISTA WAGON $6,000 2 AVAILABLE Having a Barista Wagon next to your exhibition stand for three days is a great way to boost traffic and business! This package covers everything from the coffee station to the barista hire and most importantly the coffee beans. Signage placed at the Barista Wagon (sponsor to provide one pull up banner) Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) COACH $5,500 The coach sponsor will have exclusive sponsorship of the coaches that will transport delegates to off-site functions during the National Conference. Signage placed at the entrance of the coaches Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act)»» 9
GOLF DAY $5,000 A golf day will be held on Sunday 2 November. Delegates will enjoy 18 holes at the nearby Palm Meadows golf course with catering provided. The sponsor may also provide prizes for the winners on the day such as longest drive and closest to the pin. Signage placed at the golf course (sponsor to provide maximum of two pull up banners) document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) or promotional item included PHONE CHARGER $5,000 Each delegate will be provided with a personal phone charger in their satchel which will be able to be used even after the conference. This new opportunity exists for a sponsor to brand the phone chargers with their logo. Logo will be placed on the phone chargers included in the delegate satchels Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act)»» 10
RELAXATION STATION $4,000 During breaks delegates will be able to visit the Relaxation Station located in the exhibition hall for a 5-10 minute neck and shoulder massage. This package covers everything from the massage chairs to the therapists. Signage placed at the Relaxation Station (sponsor to provide one pull up banner) document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) EXHIBITION BREAKFAST $4,000 2 AVAILABLE A light breakfast will be available for delegates in the exhibition hall on Tuesday 25 and Wednesday 26 November. Signage placed at the breakfast (sponsor to provide maximum two pull up banners) The opportunity to provide a brief presentation during the breakfast (up to three minutes) document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act)»» 11
MORNING AFTER BAR $4,000 This new opportunity exists for a sponsor to brand the morning after bar - a haven where delegates will find Berocca, a sugar fix and cool drinks to get them through the day. The Morning After Bar will be located in the exhibition hall from Monday 24 to Wednesday 26 November. Signage placed at the Morning After Bar (sponsor to provide one pull up banner) document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) WOMEN IN AIRPORTS BREAKFAST $,000 A breakfast for women in airports will be held the morning of the first day of the conference (Monday 24 November). Signage placed at the breakfast (sponsor to provide maximum of two pull up banners) The opportunity to provide a brief presentation during the breakfast (up to five minutes) document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act)»» 12
LUNCHEON $,000 4 AVAILABLE Lunch will be available for delegates in the exhibition hall each day during the National Conference. Signage placed at the sponsored lunch (sponsor to provide maximum two pull up banners) Promotion on a PowerPoint slide shown in session rooms prior to the sponsored lunch The opportunity to provide a brief presentation during the session prior to the sponsored lunch (up to five minutes) document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) POCKET PROGRAM $,000 The Conference Pocket Program will be utilised by delegates to help them find their way to conference sessions. Logo on the front cover of the Conference Pocket Program document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act)»» Advertisement on the back cover of the Pocket Program (approximately 100mm wide x 75mm high) 1
CHARGE BAR $2,500 This unique sponsorship opportunity will allow your logo to be displayed at the Charge Bar provided to delegates to charge their electronic devices during the conference. Signage placed at the Charge Bar (sponsor to provide one pull up banner) National Conference website with logo and hyperlink to organisation s website document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) USB SPONSOR $2,500 After the AAA National Conference has concluded, the speaker s presentations and the Exhibitor s Product Guide will be provided to all delegates on a USB drive. This opportunity enables a sponsor to brand the USBs that will be sent to delegates around the country. Logo to appear on all USB drives that are created for post conference speaker presentations National Conference website with logo and hyperlink to organisation s website printing deadlines) document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) EXHIBITION PASSPORT $2,000 The passports will be provided to all delegates to obtain stamps from exhibitors. Once a specified number of stamps are obtained the completed passport is then entered into the draw for an attractive prize. There will be two passports one for the first two days and another for the second two days of the conference. 14 Logo to appear on the cover of the Exhibition Passport»»
DELEGATE LANYARDS $2,000 Lanyards are worn by all delegates and speakers at the Conference. Logo to appear on all lanyards that are worn by delegates and speakers MORNING AND AFTERNOON TEA BREAKS $1,500 6 AVAILABLE Sponsorship of a morning/afternoon tea break provides a cost-effective way to expose your brand to the AAA National Conference delegates. Signage on display during the break (sponsor to provide one pull up banner) Promotion on a PowerPoint slide shown in session rooms prior to the sponsored break Logo included in the Conference Brochure and Pocket Program (subject to»» ADVERTISING PACKAGES FULL PAGE $1,500 One full page colour advertisement in the Conference Program (sponsor to provide artwork). HALF PAGE $1,000 One half page colour advertisement in the Conference Program (sponsor to provide artwork). SATCHEL INSERT $1,000 or promotional item (subject to approval by the organising committee) included in the. 15
AIRPORT COMMERCIAL FORUM The Airport Commercial Forum will be held on Wednesday 26 November. Following on from the success of the Forum in 201, 100 delegates are expected to attend. The forum caters for major capital city and regional airport members with a focus on commercial aspects of their respective airports. The forum is a stand-alone event within the conference program and will aim to address the commercial issues and challenges airports face on a day-to-day basis ranging from car parking to retail space. PLATINUM $10,000 Signage on display during the Airport Commercial Forum (sponsor to provide one pull up banner) Logo displayed on a looped PowerPoint slide shown in session rooms prior to and between the commencement of sessions during the Conference Two complimentary conference registrations on the day of the Airport Commercial Forum including the evening function on 26 November 2014 Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) 80 word description and full company Half page promotion in electronic prior to the Conference to all participants (delegates, industry exhibitors, speakers) as well as included on the Conference USB of proceedings circulated to delegates after the event 16
GOLD $6,000 Signage on display during the Airport Commercial Forum (sponsor to provide one pull up banner) Logo displayed on a looped PowerPoint slide shown in session rooms prior to and between the commencement of sessions during the Conference One complimentary conference registrations on the day of the Airport Commercial Forum including the evening function on 26 November 2014 Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) SILVER $4,000 Signage on display during the Airport Commercial Forum (sponsor to provide one pull up banner) Logo displayed on a looped PowerPoint slide shown in session rooms prior to and between the commencement of sessions during the Conference One complimentary conference registrations on the day of the Airport Commercial Forum including the evening function on 26 November 2014 Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) 17
AAA NATIONAL AIRPORT INDUSTRY AWARDS AND GALA DINNER GOLD SPONSOR $15,000 Acknowledgment at the National Industry Airport Awards Dinner Signage displayed at the National Airports Industry Awards Dinner (sponsor to provide one pull up banner) Company name and logo printed on all menus and tickets for the Awards Dinner The opportunity to present the Individual Awards for Airport Excellence to the recipient Ten tickets (one table located in prominent position) to the National Airports Industry Awards Dinner One ticket for an organisation s representative to be seated at the head table document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) 100 word description and full company Half page promotion in electronic prior to the Conference to all participants (delegates, industry exhibitors, speakers) as well as included on the Conference USB of proceedings circulated to delegates after the event»» 18
SILVER SPONSOR $10,000 Acknowledgment at the National Industry Airport Awards Dinner Signage displayed at the National Airports Industry Awards Dinner (sponsor to provide one pull up banner) Company name and logo printed on all menus and tickets for the Awards Dinner Five tickets to the National Airports Industry Awards Dinner Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (ubject to the Privacy Act) 80 word description and full company Half page promotion in electronic prior to the Conference to all participants (delegates, industry exhibitors, speakers) as well as included on the Conference USB of proceedings circulated to delegates after the event AFTER PARTY $10,000 Following the National Industry Airport Awards Dinner on Tuesday 25 November, delegates will be invited to out for after dinner drinks at a nearby bar. The sponsorship package provides an organisation with the opportunity to brand the drinks area and place money on the bar. Recognition as Conference Sponsor Acknowledgment at the National Industry Airport Awards Dinner that the after dinner drinks will be sponsored by the After Party Sponsor Designed card placed on dinner tables promoting the After Party Signage displayed at the After Party (sponsor to provide a maximum of two pull up banners) One ticket to the National Airports Industry Awards Dinner details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act) 19
EXHIBITION A highlight of the AAA National Conference is always the exhibitions. The 2014 conference exhibition will once again be an area where delegates will gather, interact and have fun. Breakfast, morning and afternoon tea and lunch will all be served in the exhibition hall, which offers constant exposure to delegates and a very attractive marketing opportunity for exhibitors. Exhibitors are encouraged (at their own expense) to find novel and unique ways to attract delegates to their booths such as golf putting, car racing machines, popcorn machines and photo booths etc. BOOTH ALLOCATION Major sponsors who receive priority placement will be allocated their booths in the first instance and the reminder of the booths will be assigned in order of date of confirmation (based on receipt of the completed Acceptance Form). Exhibitors will be contacted by the conference organisers for booth location preferences. Only 14 exhibition booths remaining! 20
EXHIBITION BOOTH PACKAGE INCLUDES: Standard Exhibition Booth ͷͷ m wide by m deep by 2.4m high Velcro compatible back and side walls ͷͷ Company name on quality fascia on all open sides ͷͷ One 4 amp general purpose power outlet (additional requirements may be ordered) ͷ ͷ Two x 150-watt track mounted spotlights Your organisation included in the exhibitor listing in the Exhibition Product Guide, distributed prior and after the conference including contact details, company logo and product/ service description Company details and exhibition location, including one nominated staff profile will appear on conference app (subject to sponsorship of the app) Opportunity to provide a prize for the raffle draw on day two of the conference SPACE ONLY PACKAGE Provide and construct your own customised display stand! Package includes: Floor space as specified. Your organisation included in the exhibitor listing in the Exhibition Product Guide, distributed prior and after the conference including contact details, company logo and product/ service description Company details and exhibition location, including one nominated staff profile will appear on conference app (subject to sponsorship of the app) Opportunity to provide a prize for the raffle draw on day two of the conference One complimentary conference registration including attendance at conference sessions and the Welcome Reception on 2 November 2014 and evening functions on 24 and 26 November 2014. ADDITIONAL EXHIBITOR STAFF REGISTRATIONS Extra staff required for the exhibition booth will have access to a reduced exhibitor registration fee. Registration will include name badge, catering, Welcome Reception on 2 November 2014, conference satchel and conference program. Registration excludes session attendance and evening functions on 24, 25 and 26 November 2014. One complimentary conference registration including attendance at conference sessions and the Welcome Reception on 2 November 2014 and evening functions on 24 and 26 November 2014. EXHIBITION BOOTH EXHIBITION BOOTH EXHIBITION SPACE ONLY m wide x m deep (9m2) $4,950 $,950 6m wide x m deep (18m2) $9,500 $7,500 Additional space $495 per square meter $45 per square meter Larger booth sizes are available (POA above 20m2). A surcharge of 10% on total value applies to shared spaces. 21
22 FLOORPLAN 1 2 4 5 6 7 8 9 10 11 12 1 14 15 16 17 18 19 20 21 22 2 24 25 26 27 28 29 0 1 2 4 5 6 7 8 9 40 41 42 4 44 45 46 47 48 49 50 51 52 5 54 55 56 57 58 59 60 CATERING CATERING CATERING ENTRANCE 22
SPONSORSHIP & EXHIBITION ACCEPTANCE FORM COMPANY DETAILS ORGANISATION ADDRESS SUBURB STATE POSTCODE BILLING ADDRESS (IF DIFFERENT TO ABOVE) SUBURB STATE POSTCODE REPRESENTATIVE All correspondence regarding the AAA National Conference will be forwarded to this person. TITLE MR MRS MS MISS DR OTHER FIRST NAME SURNAME POSITION PHONE EMAIL SPONSORSHIP PACKAGES All amounts are in Australian dollars and include GST. Platinum $25,000 Gold $15,000 Silver $10,000 Welcome Reception $10,000 Conference App $7,500 Gold Coast Pack $7,000 Satchel $7,000 Barista Wagon $6,000 Coach $5,500 Golf Day $5,000 Phone Charger Sponsor $5,000 Relaxation Station $4,400 Exhibition Breakfast $4,000 Morning After Bar $4,000 Women in Airports Breakfast $,000 Luncheon $,000 Pocket Program $,000 Charge Bar $2,500 USB $2,500 Exhibition Passport $2,000 Delegate Lanyard $2,000 Morning Tea $1,500 Afternoon Tea $1,500 2
ADVERTISING PACKAGES Full Page $1,500 Half Page $1,000 Satchel Insert $1,000 AIRPORT COMMERCIAL FORUM Platinum $10,000 Gold $6,000 Silver $4,000 NATIONAL AIRPORT INDUSTRY AWARDS DINNER Gold $15,000 Silver $10,000 After Party $7,000 EXHIBITION BOOTH m wide x m deep (9m2) $4,950 6m wide x m deep (18m2) $9,500 PREFERED BOOTH NUMBER: ALTERNATIVE OR ADDITIONAL BOOTH SPACE REQUIRED: EXHIBITION SPACE m wide x m deep (9m2) $,950 6m wide x m deep (18m2) $7,500 ALTERNATIVE OR ADDITIONAL SPACE REQUIRED: TOTAL SPONSORSHIP TOTAL AMOUNT $ Your signature below is taken as acceptance of the relevant sponsorship entitlements, and the terms and conditions as per the Sponsorship and Exhibition Prospectus. NAME POSITION ORGANISATION SIGNED DATE To confirm a sponsorship package and/or an exhibition booth/space, please return this completed Acceptance Form to: Merilyn Dayman at All Occasions Management E merilyn@aomevents.com F 08 8125 22 On receipt of this form a tax invoice for the deposit and confirmation details will be sent. 24
TERMS AND CONDITIONS APPLICATION AND PAYMENT: To confirm your acceptance, please complete the acceptance form attached with this prospectus and return to the contact details on the form. On receipt and after approval by the committee, a tax invoice for payment of 50% deposit will be forwarded for payment. As spaces are strictly limited, returning an acceptance form does not guarantee a place as a sponsor/exhibitor. Sponsorship and exhibition packages are not considered confirmed until a 50% deposit of total costs is received. Should the deposit not be received within 21 days of invoice, the package will be released for re-sale. On receipt of the 50% deposit your sponsorship package will be confirmed, and a letter outlining the sponsorship agreement and specifications regarding artwork for logos and advertisements, delivery details for signage and satchel inserts etc. Final payment of 50% is due Friday 10 October 2014. A tax invoice will be sent to you. Should final payment not be received by 14 days after this date, the package will be released for re-sale and the deposit not returned. Sponsors and exhibitors will be able to nominate their 1st, 2nd and rd choices for preferred sites at a later date. Booths will be allocated based on sponsorship level and order of receipt of acceptance form and deposit at the discretion of the organising committee. Should your preferred sites be unavailable, you will be contacted for another preference. ACCEPTANCE AND ALLOCATION Australian Airports Association and Conference Organiser; All Occasions Group Pty Ltd, reserve the right to accept or reject any application for sponsorship at its absolute and unfettered discretion with the return of any deposit paid. Sponsorship and exhibition packages, which may be limited in number, will be generally allocated to those organisations who apply earliest. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of Australian Airports Association and Conference Organiser, whose decision will be final. CANCELLATION POLICY If the event is cancelled by the Australian Airports Association or Conference Organiser less than 12 months prior to the scheduled date, the Sponsor/Exhibitor is entitled to a 100% refund. If the event is rescheduled by the organiser, and the Sponsor/ Exhibitors can reasonably demonstrate their inability to participate it will be entitled to a full refund. In the case of your cancellation of sponsorship or exhibition booth or space, notification in writing must be sent to the Conference Organiser at merilyn@aomevents.com, and the Australian Airports Association reserves the right to retain monies paid in full unless resold. CONSEQUENTIAL DAMAGE Australian Airports Association and Conference Organiser will not be liable for any indirect or consequential damages arising out of a breach of this Exhibition/Sponsorship contract. DETAILED REQUIREMENTS AND DUE DATES The Conference Organiser s requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements will be sent to you in a confirmation letter at a later date with relevant due dates. Logos will be requested in.jpg and.eps format, high resolution 00dpi. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logos displayed in any of the promotional material. In the event that materials, information or artwork required by the Conference Organiser are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded if this is the case. EXCEPTIONAL CIRCUMSTANCES Australian Airports Association and Conference Organiser reserve the right to change the venue and duration if exceptional circumstances demand. In the event of a change of venue and/ or duration, the agreement to participate will remain in force as long as the Sponsor/Exhibitor is informed at least one month before the planned Conference. Australian Airports Association and Conference Organiser will use reasonable endeavours to remedy the impact of exceptional circumstances. EXHIBITOR DISPLAY RULES The Australian Airports Association and Conference Organiser shall determine the hours during which the Sponsor/Exhibitors shall be conducted and as to hours of access for Exhibitors including variations of such times as shall be necessary. The exhibition booth or space is to be fully manned and operational and removal or change any of the areas will not commence, until after the exhibition closes after afternoon tea on Wednesday 26 November 2014. No advertising material such as banners, are allowed outside the designated booth area. Excessive noise that inconveniences other exhibitors or the Conference will not be allowed. Australian Airports Association and Conference Organiser will be the judges as to whether there is an annoyance. No obstruction of any form in the aisles and walkways. While companies are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other companies or detracting from the Exhibition will be discouraged. The Sponsor/Exhibitor will acknowledge that the Australian Airports Association, Conference Organiser, Gold Coast Convention and Exhibition Centre and the exhibition hire company will not be responsible for any loss or damage to the exhibitor s property and that all exhibitor material and equipment is the sole responsibility of the exhibitor. PARTNERSHIPS Nothing contained in the Agreement will be deemed to constitute a partnership, joint venture or agency relationship between you and Australian Airports Association, and/or the Conference Organiser and you must not do anything where you will, in any way, be represented that you are a partner of the Australian Airports Association, and or the Conference Organisers. RESPONSIBILITY Australian Airports Association and Conference Organiser and Gold Coast Convention and Exhibition Centre accept no responsibility for any act, accidents, omissions on the part of service providers, the accuracy or content of any written or oral statements by speakers in connection with this event, delay, damage, personal injury or death. The Sponsor/Exhibitor is responsible for all personal injury or damage to property arising in connection with the Exhibitor display area, howsoever caused. The Sponsor/Exhibitor will indemnify the Organisers in respect of any claim and demands in respect thereof. The Sponsor/ Exhibitor must take out adequate insurance in respect of all such claims. Australian regulators require all Sponsor/ Exhibitors to have adequate Public and Product Liability insurance cover based on a limit of indemnity to the value of $10 million or above. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand or space. Sponsor/ Exhibitors will need to be able submit their Public Liability Insurance Certificate upon request. REGISTRATIONS Sponsor/Exhibitors are not permitted to attend conference sessions or social functions unless the relevant tickets are offered as part of the particular sponsorship or exhibition package. However, should Sponsor/ Exhibitors wish to attend the conference as a delegate or attend social functions, the appropriate registration form must be completed and forwarded to the Conference Organisers together with the applicable registration fee. Specific Sponsor/Exhibitors registration forms will be sent out at a later date. SPONSORSHIP AND EXHIBITION PACKAGES Please refer to the sponsorship packages in the Sponsor and Exhibition Proposal document. Any variations to the description of each package must be as agreed in writing with the Conference Organiser. Sponsorship and exhibition entitlements will not commence until the acceptance form and deposit is received by the Conference Organiser. UNAVOIDABLE OCCURRENCES In the event that the Conference/Exhibition is cancelled or delayed through no fault of Australian Airports Association, Conference Organiser and the Venue Manager, including but not limited to fire, flood, labour disputes, natural disasters, acts of God(s), civil disorders, riots, insurrections, work stoppages, slow downs or disputes, or other similar events then the Exhibitor/Sponsor shall not be entitled to any refund or claim for any loss of damage. VENUE The Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by Gold Coast Convention and Exhibition Centre. 25
Australian Airports Association (AAA) Unit 9/2 Brindabella Circuit I Brindabella Park ACT 2609 www.airports.asn.au