Hudson City School District Hudson, Ohio Board of Education Regular Meeting May 23, 2016 7:00 P.M. I. Opening of the Meeting Call to Order II. Pledge of Allegiance III. Roll Call Mr. DiMauro Mrs. Engelman Mr. Field Mr. Tobin Mr. Zuro IV. Student Representative(s) V. Commendations Believe In Ohio Awards VI. Educational Focus 1:1 Update, Assistant Superintendent Mrs. Doreen Osmun Five Year Forecast Treasurer Mrs. Kathryn Sines VII. Public Comments Concerning Agenda Items VIII. Reports and/or Recommendations of the Treasurer Mrs. Kathryn Sines A. Minutes Be It Resolved That: The minutes of the regular meetings of April 25, 2016 and May 9, 2016 be approved. B. Financial Report Be It Resolved That: The Hudson City School District Board of Education approves the April 2016 financial report. 1
C. Five-Year Forecast (May Update) Be It Resolved That: The Hudson City School District Board of Education approve the Five-Year Forecast (May Update), inclusive of all assumptions, and directs the Treasurer to file said forecast including assumptions with the Ohio Department of Education as is prescribed by ORC 5705.412 & 5705.391. Vote: Mr. DiMauro, Mrs. Engelman, Mr. Field, Mr. Tobin, Mr. Zuro IX. Reports and/or Recommendations of the Superintendent Mr. Phillip T. Herman A. Graduation and End of School Year B. Certified Personnel Be It Resolved That: Upon the recommendation of the Hudson City School District Superintendent, the following personnel actions be approved contingent upon all certification/licensure requirements being met. 1. Reduction in Force 2. Employment - Substitutes Hours as Needed Miller, Alexa Approved sub rate Ef. 05-16-16 Whitman, Gretchen Approved sub rate Ef. 05-09-16 3. Employment Summer School 2016 Online Self-Funded Ef. 05-23-16 NTE Hrs Hourly Mangol, Brian US Government (Session 2) 40.0 $26.56 4. Employment Grade 3 Inventor Cloud Roll-Out Federal Grant Evans, Kristen NTE 10 hrs $26.56/hr Ef. 05-23-16 Miller, Cynthia NTE 10 hrs $33.21/hr Standley, Eric NTE 10 hrs $33.21/hr Wilkins, Laurie NTE 10 hrs $26.56/hr 5. Employment East Woods Bloodhound PBL Federal Grant Antes, M. Jennifer NTE 8 hrs $33.21/hr Ef. 05-23-16 DeLeo, Brenda NTE 8 hrs $33.21/hr Lukehart, Terri NTE 8 hrs $33.21/hr Oshaben, Jennifer NTE 8 hrs $33.21/hr 6. Employment Bridges Training Federal Grant Strobelt, Kerri NTE 12 hrs $33.21/hr Ef. 05-23-16 7. Employment Writers Workshop Training Federal Grant Beck, Christen NTE 12 hrs $33.21/hr Ef. 05-23-16 Brockway, John NTE 12 hrs $33.21/hr Chadsey, Mary Kate NTE 12 hrs $26.56/hr Chaloupka, Linda NTE 12 hrs $26.56/hr Dittman, Julie NTE 12 hrs $33.21/hr Fenimore, Lauren NTE 12 hrs $33.21/hr 2
Feskanin, Heidi NTE 12 hrs $33.21/hr Frabotta, Andrea NTE 12 hrs $26.56/hr Gordon, Sandra NTE 12 hrs $33.21/hr Harrison, Dannielle NTE 12 hrs $26.56/hr Harsh, Jennifer NTE 12 hrs $26.56/hr Hays, Yvonne NTE 12 hrs $33.21/hr Hughes, Bonnie NTE 12 hrs $33.21/hr Kahl, Tabitha NTE 12 hrs $26.56/hr Killeen, Elizabeth NTE 12 hrs $26.56/hr Killingsworth, Lisa NTE 12 hrs $33.21/hr Koneval, Stacy NTE 12 hrs $33.21/hr LaScola, Kristen NTE 12 hrs $26.56/hr Marshall, Hayley NTE 12 hrs $26.56/hr Matchinga, Kathleen NTE 12 hrs $33.21/hr McGown, Matthew NTE 15 hrs $33.21/hr McKinney, Lauren NTE 12 hrs $26.56/hr Miller, Cynthia NTE 12 hrs $33.21/hr Molchen, Michelle NTE 12 hrs $33.21/hr Montgomery, Patricia NTE 12 hrs $33.21/hr Nivert, Sharon NTE 12 hrs $33.21/hr Oleksiw, Tammy NTE 15 hrs $33.21/hr Ortiz, Brittany NTE 12 hrs $26.56/hr Palmer, Julie NTE 12 hrs $26.56/hr Piermarini, Olivia NTE 12 hrs $26.56/hr Richardson, Danielle NTE 12 hrs $33.21/hr Schultz, Kristin NTE 12 hrs $33.21/hr Senk, Tara NTE 12 hrs $33.21/hr Shaw, Jonathan NTE 15 hrs $26.56/hr Smoral, Rosemarie NTE 12 hrs $33.21/hr Standley, Eric NTE 12 hrs $33.21/hr Thomas, Katherine NTE 12 hrs $26.56/hr Thrane, Kelly NTE 12 hrs $33.21/hr Ulrich, Rebecca NTE 12 hrs $33.21/hr VanderSchie, Steve NTE 12 hrs $33.21/hr Wilkins, Laurie NTE 12 hrs $26.56/hr Wilson, Andrew NTE 12 hrs $33.21/hr Zito, Taylor NTE 12 hrs $26.56/hr 8. Employment Backward Planning MS & HS Federal Grant Belnap, Ginger NTE 8 hrs $33.21/hr Ef. 05-23-16 Blanc, Erin NTE 8 hrs $33.21/hr Crooks, Cynthia NTE 8 hrs $26.56/hr Ersoff, Naomi NTE 8 hrs $33.21/hr Krupa, Jacqueline NTE 8 hrs $26.56/hr Miller, Rachel NTE 8 hrs $26.56/hr Stonestreet, Kristin NTE 8 hrs $33.21/hr Tornow, Lindsey NTE 8 hrs $33.21/hr Vecchio, Sara NTE 8 hrs $33.21/hr 9. Employment Community & Career Exploration Federal Grant Grummitt, Beth NTE 8 hrs $26.56/hr Ef. 05-23-16 3
Hertz, Emily NTE 8 hrs $33.21/hr Krupa, Jacqueline NTE 8 hrs $26.56/hr Lehner, Rosemary NTE 8 hrs $26.56/hr Martin, Mallory NTE 8 hrs $26.56/hr Tornow, Lindsey NTE 8 hrs $33.21/hr 10. Employment Work Study in the Community Federal Grant Belnap, Ginger NTE 8 hrs $33.21/hr Ef. 05-23-16 Blanc, Erin NTE 8 hrs $33.21/hr Crooks, Cynthia NTE 8 hrs $26.56/hr Ersoff, Naomi NTE 8 hrs $33.21/hr Miller, Rachel NTE 8 hrs $26.56/hr Stonestreet, Kristin NTE 8 hrs $33.21/hr 11. Employment Writing Strength Based ETR s Federal Grant Boyd, Crystal NTE 6 hrs $33.21/hr Ef. 05-23-16 Conway, Carol NTE 6 hrs $33.21/hr Doxsey, Lauri NTE 6 hrs $33.21/hr Grummitt, Beth NTE 6 hrs $26.56/hr Pace, Angela NTE 6 hrs $33.21/hr Palazzo, Sandra NTE 6 hrs $33.21/hr 12. Employment PBL for Emerging Communicators Federal Grant Blanc, Erin NTE 5 hrs $33.21/hr Ef. 05-23-16 Crooks, Cynthia NTE 5 hrs $26.56/hr Klotz, Linda NTE 5 hrs $33.21/hr Martin, Mallory NTE 5 hrs $26.56/hr Miller, Rachel NTE 5 hrs $26.56/hr Rischitelli, Jennifer NTE 5 hrs $26.56/hr 13. Employment Media Curriculum Rework for K-12 Federal Grant Kingan, Lorri NTE 10 hrs $33.21/hr Ef. 05-23-16 Smart, Michelle NTE 10 hrs $33.21/hr 14. Employment - Student Teacher Stipend - 2015-16 School Year Funded by University of Akron Klotz, Linda $138.00 Richards, Catherine $276.00 Wilder, Lindsey $138.00 Funded by Ursuline College Orwig, Linda $432.00 Funded by Kent State University Caniglia, Joseph $238.00 Cifranic, Holly $346.00 Frabotta, Andrea $324.00 Kelleher, Susan $324.00 Lewis, Kathleen $324.00 Malerick, Alane $302.00 Martin, Mallory $260.00 Payne, Michael $108.00 Smoral, Rosemarie $324.00 VanZanten, Sandra $302.00 15. Employment Extended School Year 2015-16 School Year Ef. 05-30-16 Becka, Nicole Int Spec NTE 73 hrs $26.56/hr 4
Boyd, Crystal OT NTE 16 hrs $33.21/hr Cohen, Stephanie OT NTE 61 hrs $46.40/hr Crooks, Cynthia Int Spec NTE 61 hrs $26.56/hr Davies, James Int Spec NTE 61 hrs $33.21/hr Dawson, Susan SLP NTE 61 hrs $42.55/hr Eisaman, Megan Int Spec NTE 61 hrs $26.56/hr Ersoff, Naomi Int Spec NTE 10 hrs $33.21/hr Gordon, Sandy OT NTE 61 hrs $34.37/hr Griffin, Rosemarie SLP NTE 61 hrs $50.40/hr Hague, Pamela Int Spec NTE 61 hrs $26.56/hr Marshall, Melanie Int Spec NTE 4 hrs $26.56/hr Miller, Rachel Int Spec NTE 21 hrs $26.56/hr Rakow, Cynthia OT NTE 61 hrs $52.87/hr Rubin, Nicole Int Spec NTE 61 hrs $26.56/hr Smith, Carol Int Spec NTE 61 hrs $33.21/hr Stonestreet, Kristin Int Spec NTE 3 hrs $33.21/hr Suzuki, Emily Int Spec NTE 61 hrs $26.56/hr Tornow, Lindsey Int Spec NTE 4 hrs $33.21/hr Weiser, Elizabeth SLP NTE 61 hrs $35.88/hr 16. Employment Extended School Year-Subs-2015-16 School Yr Ef. 05-30-16 Ersoff, Naomi Int Spec Hours as Needed $33.21/hr Marshall, Melanie Int Spec Hours as Needed $26.56/hr 17. Employment Extended School Year Volunteer Ef. 05-30-16 Wichert, Kaylee 18. Change in FTE Ef. 08-15-16 Berdysz, Lara - Elem Art - from.40 FTE to.50 FTE Rice, Nicole - Elem Art - from.80 FTE to 1.00 FTE C. Support Personnel Be It Resolved That: Upon the recommendation of the Hudson City School District Superintendent, the following personnel actions be approved. 1. Employment Leadership Pay a. Kelling, Christopher $1.25/hr Ef. 07-01-16 to 06-30-17 b. Suchan, Cynthia $1.00/hr Ef. 07-01-16 to 06-30-17 2. Employment 2016 Extended School Year - at the OAPSE negotiated rate - Ef. 05-31-16 a. Brown, Arla SPED Aide 11.1, Step 6 NTE 71 hrs b. Cellars, Chelsea SPED Aide 11.1, Step 1 NTE 53 hrs c. Cellars, Michael SPED Aide 11.1, Step 2 NTE 36 hrs d. DeYoung, Amy SPED Aide 11.1, Step 11 NTE 59 hrs e. Donaldson, Jeanne SPED Aide 11.1, Step 21 NTE 59 hrs f. Drohan, Terri SPED Aide 11.1, Step 9 NTE 59 hrs g. Flowers, Kaylee SPED Aide 11.1, Step 1 NTE 59 hrs h. Gawne, Colleen SPED Aide 11.1, Step 7 NTE 59 hrs i. Gosiewski, Kelly SPED Aide 11.1, Step 1 NTE 59 hrs j. Kasik, Christine SPED Aide 11.1, Step 1 NTE 59 hrs k. Kolb, Shirley SPED Aide 11.1, Step 23 NTE 59 hrs l. Krone, Jodi SPED Aide 11.1, Step 4 NTE 59 hrs 5
m. Merritt, Melanie SPED Aide 11.1, Step 3 NTE 59 hrs n. Parsons, Logan SPED Aide 11.1, Step 2 NTE 59 hrs o. Puz, Deborah SPED Aide 11.1, Step 7 NTE 59 hrs p. Roebkin, Tammy SPED Aide 11.1, Step 10 NTE 59 hrs q. Spaans, Sherry SPED Aide 11.1, Step 4 NTE 24 hrs r. Stincic, Debra SPED Aide 11.1, Step 15 NTE 59 hrs s. Underwood, Kristina SPED Aide 11.1, Step 9 NTE 59 hrs t. Wilcox, Jennifer SPED Aide 11.1, Step 2 NTE 59 hrs 3. Employment 2015 Extended School Year Substitutes Hours as needed - at the OAPSE negotiated rate - Ef. 05-31-16 a. Barone-Hake, Angelina SPED Aide 11.1, Step 1 b. Flowers, Kaylee SPED Aide 11.1, Step 1 c. Gosiewski, Kelly SPED Aide 11.1, Step 1 d. Underwood, Kristina SPED Aide 11.1, Step 9 e. Wronkovich, Karen SPED Aide 11.1, Step 8 4. Change in Assignment Adams, Rachel M. from Gen l Food Serv, Class 15.05B, Step 3, $10.78 hrly, 4.5 dly hrs, 186 day assign to Cook s Help, Class 14, Step 3, $13.66 hrly, 7 dly hrs, 187 day assign, Ef. 08-09-16 D. Extracurricular/Supplemental Be It Resolved That: Upon the recommendation of the Hudson City School District Superintendent, the following personnel actions be approved. 1. Resignation Supplemental /Extracurricular /Athletic/Certified 2016-17 Haines, Donald Football Coach Ast Ef. 08-01-16 2. Change - Supplemental/Extracurricular Contracts/Athletic/Certified- 2016-17 May 9, 2016 Bd. Agenda High School - Stipend per Negotiated Agreement From: Football Coach Ast - co Kost, Ian 5.85% To: Football Coach Ast Kost, Ian 11.70% Vote: Mrs. Engelman, Mr. Field, Mr. Tobin, Mr. Zuro, Mr. DiMauro E. 2017-2018 School Year Calendar Be It Resolved That: The Hudson City School District Board of Education approve the 2017-2018 school year calendar. Vote: Mr. Field, Mr. Tobin, Mr. Zuro, Mr. DiMauro, Mrs. Engelman 6
F. Family Handbooks Approval Be It Resolved That: Upon the recommendation of the Hudson City School District Superintendent, the Hudson City School District Board of Education approve the High School, Middle School and Elementary Family Handbooks for the 2016-2017 school year. Vote: Mr. Tobin, Mr. Zuro, Mr. DiMauro, Mrs. Engelman, Mr. Field G. Ohio High School Athletic Association Membership 2016-2017 BOARD OF EDUCATION/GOVERNING BOARD RESOLUTION Authorizing 2016-2017 Membership in Ohio High School Athletic Association Whereas, the Hudson City School District of Summit County, Ohio has satisfied all the requirements for membership in the Ohio High School Athletic Association, a voluntary unincorporated association; and Whereas, the Board of Education/Governing Board and its Administration desire for the schools with one or more grades at the 7-12 grade level under their jurisdiction to be voluntary members of the OHSAA; Now Therefore, Be It Resolved By The Board Of Education/Governing Board that all schools listed on the reverse side of this card (Hudson High School and Hudson Middle School) do hereby voluntarily renew their membership in the OHSAA and that in doing so, the Constitution and Bylaws of the OHSAA are hereby adopted by this Board as and for its own minimum student athlete eligibility requirements. Notwithstanding the foregoing, the Board does reserve the right to raise the student-athlete eligibility standards as the Board deems appropriate for the schools and students under its jurisdiction; and Be It Further Resolved that the schools under this Board s jurisdiction agree to conduct their athletic programs in accordance with the Constitution, Bylaws, Regulations, Interpretations and decisions of the OHSAA and to cooperate fully and timely with the Commissioner s Office of the OHSAA in all matters related to the interscholastic athletic programs of the schools. Furthermore, the schools under this Board s jurisdiction shall be the primary enforcers of the OHSAA Constitution, Bylaws and Sports Regulations and their interpretations and rulings rendered by the Commissioner s Office. The administrative heads of these schools understand that failure to discharge the duty of primary enforcement may result in fines, removal from tournaments, suspension from membership and/or other such penalties as prescribed in Bylaw 11. 7
Be It Resolved That: The Hudson City School District Board of Education approves voluntary membership in the Ohio High School Athletic Association for the 2016-2017 school year. Vote: Mr. Zuro, Mr. DiMauro, Mrs. Engelman, Mr. Field, Mr. Tobin H. Policy First Reading I. Extracurricular Travel Study Be It Resolved That: The Hudson City School District Board of Education approve the following Extracurricular Travel Study Programs. Hudson Middle School Wooster College Power of the Pen Team Wooster, OH May 26-27, 2016 Vote: Mr. DiMauro, Mrs. Engelman, Mr. Field, Mr. Tobin, Mr. Zuro X. Reports and/or Recommendations of the Assistant Superintendent Mrs. Doreen Osmun A. H.B. 487 Career-Technical Education Resolution Whereas, Section 3313.90 of the Ohio Revised Code stipulates that local school districts may adopt a resolution that specifies in the district s intent not to provide career-technical education to students enrolled in grades seven and eight for a particular school year; AND Whereas, Section 3313.90 further provides that if the district submits that Resolution to the Ohio Department of Education by the thirtieth day of September of that school year, the department shall waive the requirement for that district to provide career-technical education to students enrolled in grades seven and eight for that particular school year. Be It Resolved That, the Hudson City School District Board of Education hereby waives the requirement to provide career-technical education in grades seven and eight for the 2016-2017 school year as allowed by Section 3313.90. 8
Vote: Mrs. Engelman, Mr. Field, Mr. Tobin, Mr. Zuro, Mr. DiMauro XI. Reports and/or Recommendations of the Business Manager Mr. Derek Cluse A. Roofing Be It Resolved That: The Business Manager recommends board approval to contract with Warren Roofing to replace roof sections K1, L, L1, and O at East Woods Elementary and roof section R at Hudson High School for a contract price of $417,000. Vote: Mr. Field, Mr. Tobin, Mr. Zuro, Mr. DiMauro, Mrs. Engelman B. East Woods Courtyard A RESOLUTION DECLARING AN URGENT NECESSITY EXISTS AND AUTHORIZING THE PROCUREMENT OF IMPROVEMENTS OUTSIDE OF STATUTORY COMPETITIVE BIDDING PROCEDURES TO PROVIDE FOR THE EAST WOODS COURTYARD RENOVATION. Whereas, Section 3313.46 of the Revised Code requires boards of education to advertise for bids for a period of two weeks when they determine to make certain improvements, the cost of which will exceed $25,000, and to award contracts to the lowest responsible bidder, except in cases of urgent necessity; Whereas, the Board desires to renovate the East Woods Courtyard and transform it into an outdoor extended learning space (the Project ); Whereas, in order to properly implement the Project, it has been necessary to procure funds from a variety of sources including grants and private donations; Whereas, the Board has just recently secured sufficient funding in order to move forward with the implementation of the Project; Whereas, the Board was not able to move forward with procuring the improvements for the Project until it was able to secure sufficient funding; Whereas, the Project must be commenced as soon as possible in order to ensure the completion and availability for use by the commencement of the 2016-2017 school year and to ensure against increases in the Project costs; and 9
Whereas, this Board finds that such circumstances warrant the declaration of a case of urgent necessity and the awarding of a contract for the work outside of the two-week bid advertisement and other procedures otherwise required under Section 3313.46 of the Revised Code. Now, Therefore, Be It Resolved by the Board of Education of the Hudson City School District, County of Summit, Ohio, that: Section 1. Finding of Urgent Necessity. For the aforesaid reasons, this Board hereby finds, determines and declares that an urgent necessity exists with respect to the commencement of the work for the Project as set forth in the preambles to this Resolution, that compliance with the relatively lengthy procedures prescribed by Section 3313.46 of the Revised Code could compromise the educational mission of the District, and that said Section 3313.46 does not apply to the contract approved under Section 2 herein. Section 2. Approval of Contract. The Treasurer of this Board is hereby authorized and directed to solicit proposals and quotations for the work, and to enter into one or more contracts necessary to complete the work in an aggregate amount not exceeding $125,000 which amount is hereby appropriated for the purpose and authorized to be advanced. Section 3. Approval and Execution of Related Documents and Related Actions. The President or Vice-President and Treasurer of this Board and the Superintendent, or such other School District officials as shall be designated by those officials, as appropriate, are each authorized and directed to sign any certificates or documents, and to take such other actions as are desirable, advisable, necessary or appropriate, to consummate the transactions and carry out the work contemplated by this Resolution and the contract. Section 4. Prior Acts Ratified and Confirmed. Any actions previously taken by School District officials or agents of this Board in furtherance of the matters set forth in and related to this Resolution are hereby approved, ratified and confirmed. Section 5. Compliance with Open Meeting Requirements. It is hereby found and determined that all formal actions of this Board of Education concerning and relating to the adoption of this Resolution were taken, and that all deliberations of this Board of Education that resulted in such formal actions were held in meetings in compliance with the law. Section 6. Captions and Headings. The captions and headings in this Resolution are solely for convenience of reference and in no way define, limit or describe the scope or intent of any Sections, subsections, paragraphs, subparagraphs or clauses hereof. Reference to a Section means a section of this Resolution unless otherwise indicated. Section 7. Effective Date. This Resolution shall be in full force and effect from and immediately upon its adoption. 10
Vote: Mr. Tobin, Mr. Zuro, Mr. DiMauro, Mrs. Engelman, Mr. Field XII. Unfinished Business XIII. Public Comments Concerning Non-Agenda Items XIV. New Business A. Regular Meetings Monday, June 20, 2016 Monday, July 18, 2016 7:00 PM High School Media Center 7:00 PM High School Media Center B. Board Coffee Wednesday, May 25, 2016 7:00 8:30 PM Panera C. Board/Cabinet Work Session Monday, July 11, 2016 5:00 9:00 PM High School Media Center XV. Executive Session Be It Resolved That: The Hudson City School District Board of Education convene to an executive session pursuant to Ohio Revised Code Section 121.22(G)(4), to prepare for negotiations with employees. Vote: Mr. Zuro, Mr. DiMauro, Mrs. Engelman, Mr. Field, Mr. Tobin XVI. Adjournment Be It Resolved That: The Hudson City School District Board of Education Meeting be adjourned. Vote: Mr. DiMauro, Mrs. Engelman, Mr. Field, Mr. Tobin, Mr. Zuro Time Adjourned 11
Hudson City School District Hudson, Ohio Board of Education Regular Meeting May 23, 2016 7:00 P.M. ADDENDUM VIII. Reports and/or Recommendations of the Superintendent Mr. Phillip T. Herman B. Certified Personnel 19. Employment Chiwaki, Jennifer HS English.5 FTE V-9 $33,543.50 Ef. 08-15-16 Sholtis, Stephanie Technology Coordinator Vb-9 $72,065.00 Ef. 08-15-16 Sperry, John Early Child IVb-1 $46,042.00 Ef. 08-15-16 XI.5 Reports and/or Recommendations of the Director of Pupil Services Mrs. Kelly Kempf A. Preschool Special Education Ratio Waiver Be It Resolved That: The Hudson Board of Education has seen and approves an Ohio Department of Education, Office of Early Learning and School Readiness Preschool Special Education - Waiver Request to Exceed Center-based Teacher Caseload for the 2016 Extended School Year (summer) Program. Vote: Mrs. Engelman, Mr. Field, Mr. Tobin, Mr. Zuro, Mr. DiMauro