ABOUT TURKS & CAICOS The beautiful Turks and Caicos Islands (TCIS) are situated 575 miles southeast of Miami. Covering 193 square miles of the Atlantic Ocean, Turks and Caicos has one of the longest coral reefs in the world, making it a premier diving destination. One of the most valuable possessions of the islands are the white sandy beaches, which in total cover 230 miles and are complimented with crystal clear waters. WEATHER Aside from the idyllic seas and skies, the weather here is a big draw. The average temperature on the Turks and Caicos Islands in May is 84 during the day, 77 at night. Where the Turks and Caicos weather differs from other Caribbean islands is in its distinct lack of rainfall. The island of Providenciales, where Grace Bay Club is located, is renowned as one of the driest places on the planet and enjoys about 350 sunny days a year. So be prepared to dress for the sunshine and don't forget to bring the sunscreen for those lazy days on the beach. CURRENCY The currency used in the island is the US dollar and their spoken language is English. Daylight savings time is observed and they are in the Eastern Time Zone. TRAVEL REQUIREMENTS ENTRY/EXIT REQUIREMENTS FOR U.S. CITIZENS: All U.S. citizens traveling by air outside the United States to TCIS are required to present a valid U.S. passport to enter or re-enter the United States. If remaining in the Turks and Caicos Islands for more than 24 hours, each person must fill out an immigration form. SPECIAL NOTE: The importance of having and safeguarding a U.S. passport. The Turks and Caicos Islands are geographically remote, with the nearest emergency passport facility located almost 500 miles away, which adds a costly flight to Nassau to get to the nearest U.S. Embassy. Since it is not possible to travel by air without a U.S. passport out of TCIS (as most flights to Nassau stop first in the United States), it is difficult to fly to Nassau if your passport is lost or stolen. If you are a dual national, a visa cannot be placed in a foreign document to travel to Nassau through the United States as U.S. citizens do not qualify for visas. AIRFARE AND GROUND TRANSPORTATION Airfare should be booked through Concur/Adelman Travel. On your expense reports, airfare should be charged to Project Code # 1000032 and task # 2.0. Transportation to and from the airport will be arranged for you. Once we know your flight schedules and arrival and departure times, your specific ground transportation details will be sent to you directly via email and will be posted on the President s Club blog page at www.pomeroy.com/presidentsclub2013.
ABOUT GRACE BAY CLUB Grace Bay Club is a renowned Turks & Caicos resort where handmade Caribbean experiences are realized. This oceanfront property immerses you in the art of living, where understated luxury and attentive, individualized service inspire relaxation and rejuvenation. Grace Bay Club offers a personal experience with a home away from home atmosphere, where relationships, people and genuine service makes every guest a lifetime guest. And to top it off, Grace Bay Club was voted #1 Best Beach Resort for 2013 by Trip Advisor. To learn more about the resort, go to http://www.gracebayclub.com COMPLIMENTARY AMMENITIES The following amenities are included for your stay: Full breakfast daily in the Krave restaurant Personal concierge for each room Free international calls from your room Complimentary wireless internet Complimentary water in suite Complimentary access to fitness center Non-motorized water sports KEEPING IN TOUCH WITH HOME Each room at Grace Bay Club has Wi-Fi, and all phone calls to the United States are free from your hotel room phone. As to cell service, check with your provider prior to leaving home for coverage in TCIS. For your caretakers at home, here is some information to clip and hang on the fridge: --------------------------------------------------------------------------------------------------------------------------- GRACE BAY CLUB Grace Bay Circle Road P.O. Box 128 Grace Bay Providenciales Turks & Caicos Islands Telephone (+1) 649 946 5050 Facsimile (+1) 649 946 5758 Toll-free (+1) 800 946 5757 E-mail info@gracebayclub.com Website www.gracebayclub.com Pomeroy Contact: Kim Davis Kim.davis@pomeroy.com 513-504-2758 (cell)
DAILY SCHEDULE Here is general guide for the week s activities. Since there may be last minute changes to times and locations, check in often on the President s Club blog page at www.pomeroy.com/presidentsclub2013. As we get closer to the event, a final email confirmation of the specific details of the daily schedule will be sent to the winner s Pomeroy email address, and you ll receive copies of the schedule upon your arrival at Grace Bay Club. Date Activity What to Wear Sunday, May 19 th Arrival Brief one hour meeting (employees only) Cocktails and Dinner Monday, May 20 th * Individual Activity* Golf** or Spa*** Dinner on your own See What To Wear Tab Tuesday, May 21 st Group activity and casual dinner Wednesday, May 22 nd On your own Brief one hour meeting (employees only) Cocktails and Farewell Dinner Thursday, May 23 rd Departure *Individual Activity Please make sure you have completed your President s Club 2013 survey at https://www.surveymonkey.com/s/presidentclub2013. The survey will tell us your preference of individual activity for Monday (golf or spa) and will allow us to make all the arrangements for you. Confirmations of your golf tee times (and equipment rentals, if requested) and spa appointments will then be emailed directly to the winner s Pomeroy email address. Please be sure to share the link with your guest so that they will be able to make their individual activity choices. (Attendees or Guests choosing the spa option will have a $200 credit for any treatment or combination of treatments.) **Provo Golf Club Known for its natural, rugged layout through limestone outcroppings, Provo Golf Club combines a great test for golf with the natural beauty of the islands. The front nine features water on six holes, while the back nine features four lake holes and a generally tight set up, none more so than the notorious par five 12 th hole. PLEASE NOTE: SOFT SPIKES ARE REQUIRED. ***Anani Spa A renowned Turks and Caicos spa destination, Anani offers exceptional treatments in spaces designed to provide a relaxing experience. With your $200 spa credit, select from facial, body or massage therapies, or speak with one of the trained therapists to create a combination of therapies unique to you.
WHAT TO WEAR First, a few general things to keep in mind: Overexposure from the sun can happen quickly, so be sure to bring hats and lots of sunscreen for protection. Bring a few swim suits, so one is always dry. Also, know that swim wear worn other than poolside or at the beach is frowned upon. In general, Turks & Caicos is a relaxed destination with a conservative, laidback dress code. Conservative generally means that you are asked not to wear swim wear, tank tops, tube and halter tops, exercise wear or jogging shorts in the common areas (i.e., outside of the pool and beach). Do not pack any denim blue jeans or cutoffs. Now for the specifics: Date Activity What to Wear Men What to Wear Women Sun., May 19 th Brief one hour meeting (employees only) Casual (shorts or pants and collared golf shirt) Casual (dress or shorts, skirt or pants w/tee or golf shirt) Photos, Cocktails and Dinner (Anacoana) Mon., May 20 th Golf (soft spikes required) or Spa MONDAY EVENING IS FREE TO ENJOY DINNER AS YOU CHOOSE. Tues., May 21 st Group activity snorkel adventure and sunset cruise DON T FORGET HATS, SUNGLASSES AND SUNSCREEN Wed., May 22 nd Brief one hour meeting (employees only) Resort dressy (dress pants or khaki pants, collared shirt, closed shoe jacket optional) Golf attire (shorts and collared golf shirt; hat) Spa attire (to arrive: shorts and tee shirt or golf shirt) Boating attire (swimsuits, cover-up, hat, rubbersoled shoes or sandals) Casual (shorts or pants and collared golf shirt) Resort dressy (dress, dressy sundress or dressy pants outfit, dressy sandals) Golf attire (shorts and golf shirt [sleeveless golf shirts are accepted]; hat) Spa attire (to arrive: dress or shorts and tee shirt) Boating attire (swimsuits, cover-up, hat, flat rubbersoled shoes or sandals NO HIGH HEELS or HIGH HEELED SANDALS) Casual (dress or shorts, skirt or pants w/tee or golf shirt) Cocktails and Farewell Dinner (The Grill Rouge) Resort dressy (dress pants or khaki pants, collared shirt, closed shoe jacket optional) Resort dressy (dress, dressy sundress or dressy pants outfit, dressy sandals)
WHAT TO PACK Here is a checklist to help with your packing. While it might include things you may not need, it will serve as a reminder of the pesky little things you always tend to forget and that are a bit pricey if you have to buy them at the resort (especially those underwater cameras)! You need not worry about packing hair dryers and basic grooming amenities (shampoo, conditioner, lotions, etc.) or pool and beach towels the resort will supply all of this. Important Documents Money Toiletries & Personal Items Medication Passport, identification and Credit Cards Toothbrush and tooth paste Prescription medications copies Medical records (if Travelers checks Mouth wash Allergy pills necessary) Insurance information Cash Sun block with high SPF Cold medicines Hotel and ground Contact lenses and solution First aid kit transportation reservation confirmation E-tickets and travel itinerary Brushes and combs Motion sickness/nausea remedies Contact information for Cosmetics and hair styling Pain relievers credit cards products Curling/flat iron Antacids Glasses (both prescription Vitamins and sun) Razors/shaving cream Insect Repellent* Lip balm with SPF Hand sanitizer Toiletries bag Benadryl Cream* *For the no-see-ums Gadgets Clothing Miscellaneous Camera/underwater camera Bathing suits Books Camera charger Cover up Small flashlight Film/memory card Casual sundresses Book light Batteries Shirts Tote bag Cell phone and charger Pants Sewing kit Kindle, ipad, Laptop, ipod Shorts Small umbrella DVD player/dvds Dressier sundress Tide stick Chargers Dress shoes/sandals Light sweater, pashmina Walking/hiking shoes Beach/pool sandals Socks Undergarments Belts Hats Costume jewelry
POMEROY CONTACT For questions, concerns or general help with anything, either before or during your trip, just contact Pomeroy s Event Manager, Kim Davis. Kim Davis Kim.davis@pomeroy.com 858-586-0600, extension 1228 (office) 513-504-2758 (cell)