78th Annual Winter Clinic November 6th, 2015 Sheraton Centre Toronto Exhibitor Prospectus/ Sponsorship Package The Toronto Academy of Dentistry 207-970 Lawrence Ave West Toronto M6A 3B6 Tel: (416) 967-5649 Fax: (416) 967-5081 www.tordent.com
1 Welcome to the 78 th Annual TAD Winter Clinic Last year our transition to the Sheraton Centre Downtown Toronto was a resounding success. All available exhibit booths sold out! Don t miss this opportunity in 2015. About The Sheraton Centre Toronto: The Sheraton Centre is a world-class hotel located in the heart of Toronto s exciting entertainment sector. Easy access to the TTC Subway and underground PATH system makes the Sheraton is an ideal location for Winter Clinic attendees. Your Sponsorship Dollars at Work: Your participation at Winter Clinic enables our continued support of: Holland Bloorview Kids Rehabilitation Hospital SickKids Hospital AboutFace The Mikey Network At the Winter Clinic you will have great opportunities to: *Network, build and maintain relationships *Engage customers and colleagues in an intimate hotel setting 1 on 1 * Experiential learning for the entire dental team Our new Winter Clinic format will enhance your ability to meet, greet, mix & mingle with dental professionals and their team. Winter Clinic represents the perfect time to showcase new products and special savings in a warm and welcoming setting that invites dialogue and discussion. Meet old friends and make new ones at Winter Clinic.
2 Quick Facts & Information Location: The Sheraton Centre Toronto, 123 Queen Street West Toronto, Ontario Canada, M5H 2M9 416-361-1000 or 1-800-325-3535 TAD #: 416-967-5649 Dates & Times: - Thursday November 5 th - Honours Night Dinner Gala 6:30pm - Friday, November 6 th o Winter Clinic Sessions 8:30am-4:30pm o Winter Clinic Marketplace 8:30am- 5:30pm Move IN: Thurs, November 5 th set up may commence at 6:00pm Move OUT: Fri, November 6 th all booths must be dismantled by 9:00pm Service Supplies: - Audio Visual: Shawn Garrett (PSAV) 416-947-4934 - Food & Beverage:- Stephen Bell 416-947-4880 - Telephone and IP connections: Stephen Bell 416-947-4880 Hotel Rooms: All sponsorship packages include one or more standard hotel rooms. All rooms are assigned prior to Winter Clinic. Take advantage of this great opportunity to provide a night s stay to a special guest(s) or staff. Hospitality Suites: A wide range of hospitality suites are available. These suites are ideal for private, upscale meetings along with providing a special environment to entertain your clients and guests. They can become your distinct showroom to host new product launches, demonstrations or just to entertain.
3 Exhibitor Prospectus/ Sponsorship Opportunities Prospectus Contributor Bronze Silver Gold Platinum Premier Cost $2,500 $6,500 $10,000 $15,0000 $25,000 $50,000 Tabletops 1 3 4 4 6 8 Hotel Room 1 3 4 6 8 12 Honours Night 2 Tickets 4 Tickets 6 Tickets 1 Table (8ppl) 1 Table (8 ppl) 2 Tables (16 ppl) Tickets/ Table Advertisement Winter Clinic Sponsorship Opportunity Business card ad in the program book Quarter page ad in the program book Half page ad in the program book Speaker/Work shop sponsorship Full page ad in the program book - Sponsorship recognition in program book - Laynard or bag sponsorship Full page ad in the program book - Sponsorship recognition in program book - Laynard or bag sponsorship - Signage in registration area Inside front or back full page ad in the program book - Sponsorship recognition in program book - Laynard or bag sponsorship - Premier signage in registration area Honors Night Cocktail sponsorship Honors night sponsor Sponsorship Opportunity A La Carte items: - Item place in bag (subject to approval): $500 - Program book outside back cover: $2,500 - Full page ad in Oral Health: $2,500 - Lobby screen projection: $5,000 - Signage at lunch station: $2,500 *Only tabletop purchased within the Bronze through Premier sponsorships packages will be situated together
4 Exhibitor Sponsorship Application Winter Clinic 2015 LEVEL - + 13% HST = $ Total amount enclosed in Canadian Funds $ There is a $50.00 charge for NSF cheques GST# 123000879 We, the undersigned, hereby apply to lease from the Toronto Academy of Dentistry, during its annual Winter Clinic at the SHERATON CENTRE TORONTO HOTEL on Friday, November 6, 2015, exhibitor / sponsorship space as allotted by the Academy. We, the undersigned, agree to abide by all Rules and Regulations with regard to space as set out by the Toronto Academy of Dentistry in the 2015 Sponsorship Prospectus and the Terms and Conditions attached to this application. Please print CLEARY the following information: (as you wish it to appear in the program book) Corporation Name: Contact Name: Title: Address: City: Prov/State: Postal /Zip Code: Email: Website: Telephone: ( ) Fax: ( ) Description of products to be displayed: Please indicate the names of these companies you would prefer not to be located near: Application must be accompanied by full payment to The Toronto Academy of Dentistry Method of Payment: Cheque VISA MC AMEX Credit Card # Expiry & CVV: Name as it appears on the credit card (print): Signature of Cardholder: The Toronto Academy of Dentistry 207-970 Lawrence Ave West Toronto M6A 3B6 Tel: (416) 967-5649 Fax: (416) 967-5081 www.tordent.com
5 Terms and Conditions for Contract of Exhibit Space at Winter Clinic The Exhibiting Company agrees to rent exhibit space from the Toronto Academy of Dentistry during Winter Clinic to be held at the Sheraton Centre Toronto Hotel, in Toronto on November 6, 2015 and agrees to all terms and conditions outlined on this contract and those in the exhibitor prospectus. A signed copy of this contract must be accompanied by either a cheque for the full amount or a credit card payment in order for this contract to be deemed confirmed. The booth space amount is payment of the area designated on the show's floor plan assigned to the Exhibiting Company by the Toronto Academy of Dentistry during Winter Clinic and is strictly for the sole use of that Exhibiting Company. Assigned booth numbers are allocated in August. No exhibitor shall, without written approval of the Toronto Academy of Dentistry, assign, sublet or apportion the whole or any part of the space allotted, nor exhibit any goods therein other than those manufactured or handled by the Exhibiting Company in the regular course of business, or take orders in the exhibiting company's space for any such goods. Violation may result in the closure of the booth. The Exhibiting Company understands that it may only cancel the Contract for Exhibit Space by written notice directed to the Toronto Academy of Dentistry on or before midnight June 14, 2015, at which time a full refund will be issued less a $300.00 administration fee. Cancellation of exhibit space after midnight on June 14, 2015 will be subject to a 50% charge on the total contract price. No refunds will be given for cancellations received on or after August 15, 2015 The Exhibiting Company agrees to assume and shall be liable for any and all liability for the negligence or willful acts of omission by itself, its agents and employees including, without limitation, liability arising from any damage to floors (including carpeting), walls, columns, or to standard exhibit equipment at the Sheraton Centre Toronto Hotel or to other exhibitors' property located thereat. The Exhibiting Company agrees that it will indemnify and hold non-accountable the Toronto Academy of Dentistry from and against any and all losses, claims, suits and damages and liabilities of any kind caused by or arising from personal injury or property damage sustained by any person arising out of the transfer, installation, maintenance, removal or operation of the Exhibiting Company's exhibit or arising out of any breach or non-performance by the Exhibiting Company of any of the terms and conditions set forth in this contract. The Exhibiting Company will adhere to all rules and regulations outlined in their exhibitor kit available online in August, from the Sheraton Centre Toronto Hotel, PSAV (for lighting and audio visual services), Provincial Requirements for Exhibitor Electrical Equipment at Trade Shows, and Stronco - Canada s Event & Expo Services. The Exhibiting Company acknowledges, by signature on contract, that it has read, understands and agrees to be bound by the terms and conditions set forth in this contract and the terms of exhibit space rental attached hereto. OFFICE USE: Application Accepted: Dated: Table Top # Assigned: Hotel Room(s) assigned: Hospitality Area assigned:
6 Guidelines for Tabletop Displays Exhibitors Displays Must be in good taste and be safe. Exhibitors/sponsors and their displays may not create either audio or noise that is excessively loud nor have any lights, pictures or video that are objectionable. The Toronto Academy of Dentistry will be the final arbiter of whether a display violates the exhibitor display rules. If an exhibitor or exhibitor display is found to be in violation of the rules, the exhibitor will be notified and must immediately correct the violation. Failure to do so will result in the exhibitor being banned from further participation. Registration as an exhibitor/sponsor for the Winter Clinic will be understood to be an exhibitors acceptance of these rules. All Exhibitors will display their materials on a six (6) foot table or multiple tabletop (s). They stand 30 high, are 72 wide and 30 deep and include a covering and skirt. All exhibitor tabletop displays must safely and entirely fit on the Tabletop (s). The displays may not exceed the footprint of the Tabletop (s). No part of any exhibitor display may not exceed a maximum overall height of 90 above the tabletop. Exhibitor display power cords or wiring must hang behind the display. All exhibitor electrical connections and wiring must conform to the hotel s local fire code. Exhibitors may place materials under the table as long as the table skirt fully covers them draping normally. All electrical, telephone, and IP connections must be ordered in advance and will incur additional charges. For further questions please contact Billy Lowe, Executive Director Phone 416-967-1178 Email billy@tordent.com
7 Honours & Awards Dinner Gala Toronto Academy of Dentistry hosts its annual Honours Night Dinner Gala, in recognition of Past Presidents, Honourary Life Members, ODA 50 year pin recipients and Service Award recipients. At the Gala the Academy s gavel will be passed from the current President to the incoming President. Prepare for a magical night. The evening will commence with a cocktail reception followed by a sumptuous dinner and award presentation. Honours Night represents a superb networking opportunity for industry to mingle and network with dedicated members of Toronto s dental profession as well as renowned speakers who will be presenting the next day at Winter Clinic. Tickets to attend this exclusive event are included in all sponsorship packages. When: Thursday, November 5 th at 6:30pm Where: Sheraton Centre Toronto, Dominion Ballroom
8 Sheraton Centre 2 nd Floor Layout