Western Canada Roadbuilders & Heavy Construction Association 2017 Convention Sponsorship Opportunities Los Cabos, Mexico January 29 - February 1, 2017
Los Cabos, Mexico January 29 February 1, 2017 Who We Are The WCR&HCA has three member organizations representing the heavy construction industry in Western Canada: the Alberta Roadbuilders & Heavy Construction Association, the Saskatchewan Heavy Construction Association and the Manitoba Heavy Construction Association. The WCR&HCA is an active member of the Canadian Construction Association. Mission Statement Our mission is to advocate the need for strategic investments in Canada s core infrastructure and transportation networks to help grow Canada s economy. Our work is guided by our mission statement: Committed advocate for economic and industry growth. WCR&HCA Priorities 1 Continue to advocate linkages between sustained and strategic infrastructure investment and the nation s economic health and social well-being. 2. Support strategic infrastructure investment approaches to grow municipal economies within large urban centres such as those represented by the Big City Mayors Caucus. 3. Establish ongoing relationship and presence between the WCR&HCA, the Provincial Municipal Associations and Western Big City Mayors Caucus to explore all aspects of sustained and predictable infrastructure investment strategies. 4. Advocate the principles underpinning the New West Partnership, which support inter-provincial cooperation on economic development, as worthy of application in the context of strategic infrastructure investment approaches. 5. Support development of an Aboriginal Engagement Best Practices Guideline to assist Canada s Aboriginal peoples meaningful entry into mainstream construction industry commerce. 6. With respect to the Annual WCR&HCA Conventions, the most important priority is to continue approaches to attract more contractors to attend. 2
Los Cabos, Mexico January 29 February 1, 2017 Who Attends? Attendees by Province MB 19% SK 11% 2016 Other 4% AB 25% MB 15% SK 14% 2015 Other 7% AB 42% BC 41% BC 22% This Annual Convention brings together more than 400 attendees from the four Western Canadian provinces. Where the West Meets continues to build a strong educational program comprised of both plenary and workshop sessions. Speakers include nationally-recognized individuals presenting keynote sessions, as well as industry experts providing engaging educational workshops. Previous sessions have included such topics as: Off the Road Tire Management; Enterprise Risk Management; Preparing for Succession; Western Canada: Building from Strength / Building on Advantage; and Civil Construction Future Trends and Influences. WCR&HCA 2017 Convention The WCR&HCA 2017 Convention will take place in Los Cabos, Mexico from January 29 to February 1, 2017. Located at the southern tip of the Baja California Peninsula, it is also known as Land s End. The region offers unparalleled natural beauty, biodiversity and a wide range of amenities and activities. 3
Los Cabos, Mexico January 29 February 1, 2017 Convention Venue The JW Marriott Los Cabos Beach Resort & Spa The JW Marriott Los Cabos Beach Resort & Spa is located at the point where the Sea of Cortez and the Pacific Ocean converge. It is the newest addition to the Cabo resorts community and was designed to complement the beauty of the sea and the natural surroundings, imparting an authentic and luxurious experience for its guests, who will enjoy a hotel experience that includes well-appointed guest rooms and suites all with ocean views three specialty restaurants, a world-class spa & fitness centre, beach club, event facilities and retail shops. The Resort is located approximately 30 minutes from the Los Cabos International Airport and 13 minutes from San José del Cabo. The downtown main plaza with its warm architecture has become an art district where you can find art from all over the world, but mainly Mexican traditional art and local creations, which makes it a great place for shopping and dining. Its picturesque world-class marina faces the Sea of Cortez and stunning gold-sand beaches, home of some famous surf spots and wildlife such as marine birds, gray whales, and turtles. The Beach Resort is located only 0.6 miles from two 18-hole golf courses, both with fantastic ocean views from every hole the Club Campestre San José, a Jack Nicklaus Design course, and the Cabo Real Golf Club with holes 5 and 6 located by the Sea of Cortes. 4
Los Cabos, Mexico January 29 February 1, 2017 PATRON LEVEL - $65,000 USD Patron level sponsorship package: WEDNESDAY EVENING Opportunity to attach your company name to the premier evening event Company logo including hyperlink predominantly displayed on the Convention website Company logo predominantly displayed on Convention sponsor signage Company logo predominantly displayed at your event Full-page ad in Convention final program guide Complimentary full Convention registration for three (3) couples Up to six (6) premier reserved tables at your event Opportunity to provide a promotional item in delegate registration packages One (1) guestroom upgrade at the host hotel during the Convention One (1) complimentary foursome at the Convention golf tournament 5
Los Cabos, Mexico January 29 February 1, 2017 PLATINUM LEVEL - $35,000 USD Platinum level sponsorship packages: SUNDAY EVENING MONDAY EVENING TUESDAY EVENING Opportunity to attach your company name to an evening event Company logo including hyperlink predominantly displayed on the Convention website Company logo predominantly displayed on Convention sponsor signage Company logo predominantly displayed at your event Full-page ad in Convention final program guide Complimentary full convention registration for one (1) couple Up to four (4) premier reserved tables at your event Opportunity to provide a promotional item in delegate registration packages 6
Los Cabos, Mexico January 29 February 1, 2017 GOLD LEVEL - $15,000 USD Gold level sponsorship packages: GOLF TOURNAMENT WEDNESDAY BREAKFAST MONDAY BREAKFAST TUESDAY + + KEYNOTE SPEAKER MONDAY KEYNOTE SPEAKER TUESDAY DELEGATE BAG + + Opportunity to attach your company name to your sponsored event Company logo displayed on the Convention website Company logo displayed on Convention sponsor signage Company logo displayed on signage at your event Half-page ad in Convention final program guide Complimentary full Convention registration for one (1) couple One (1) premier reserved table for the breakfast/keynote sponsor or one (1) complimentary foursome for the golf sponsor 7
Los Cabos, Mexico January 29 February 1, 2017 SILVER LEVEL - $10,000 USD Silver level sponsorship packages: CASH DRAWS DELEGATE GIFT (1 PER FAMILY) Opportunity to attach your company name to your sponsored item Company logo displayed on the Convention website Company logo displayed on Convention sponsor signage Company logo displayed with your sponsored item PEWTER LEVEL - $7,500 USD Pewter level sponsorship packages: HOTEL ROOM KEYCARDS CONVENTION LANYARDS Opportunity to attach your company name to your sponsored item Company logo displayed on the Convention website Company logo displayed on Convention sponsor signage Company logo displayed with your sponsored item 8
Los Cabos, Mexico January 29 February 1, 2017 BRONZE LEVEL - $5,000 USD Bronze level sponsorship packages: FAMILY MEET AND GREET RECEPTION REGISTRATION DESK NOTEPAD AND PEN LAND S END CATAMARAN CRUISE VARIOUS LEISURE ACTIVITIES (3 OPTIONS) Opportunity to attach your company name to your sponsored item Company logo displayed on the Convention website Company logo displayed on Convention sponsor signage Company logo displayed with your sponsored item FRIEND LEVEL - $2,500 USD Friend level sponsorship packages: INFRASTRUCTURE FORUM BUSINESS WORKHSHOP: THE QUEST FOR LOWEST, TOTAL COST OF OWNERSHIP BUSINESS WORKSHOPS (2 OPTIONS) MORNING YOGA REFRESHMENT BREAK MONDAY REFRESHMENT BREAK TUESDAY Opportunity to attach your company name to your sponsored event Company name displayed on the Convention website Company logo displayed on Convention sponsor signage Company logo displayed on signage at your event 9
Los Cabos, Mexico January 29 February 1, 2017 SPONSORSHIP TERMS AND CONDITIONS Acceptance of this contract by the WCR&HCA is effective when a copy of this contract is signed by an authorized representative of your organization and returned to the WCR&HCA. Once the contract is accepted, the application will constitute a binding agreement upon the applicant, subject to the terms, rules and regulations set forth in this contract. Fees and Payments Sponsorship costs are listed on the WCR&HCA 2017 Sponsorship Application Form. Payment is due within 30 days of the issue date of the invoice. If payment is not received within 30 days, WCR&HCA will not guarantee the availability of the sponsorship opportunity assigned beyond this date. Sponsors with an outstanding balance due at the time of their assigned event may be prohibited from participation until payment is made. Said prohibition does not constitute cancellation for either party and advance fees will not be refunded. Applications will be accepted in order of receipt. In the case of conflicting simultaneous submissions, WCR&HCA reserves the right to determine the final assignment. If the requested sponsorship is unavailable, the applicant will be advised of alternate selections available. If there are no alternate selections of like cost available, the applicant will receive a full refund (no administrative fees imposed). Cancellation Policy Cancellations must be received in writing and will result in a refund based on the following schedule: 120 days or more before the beginning of the Convention (January 29, 2017), a full refund minus a $200 administration fee 61 119 days before the Convention, a 50% refund 60 days or less before the Convention, no refund will be provided The WCR&HCA reserves the right to reassign sponsorships upon receipt of written cancellation. Sponsorships not paid by the Convention start date are subject to cancellation at the WCR&HCA s discretion. Signature The undersigned has agreed to participate as a Sponsor of the WCR&HCA 2017 Annual Convention. The applicant agrees to pay the designated sponsorship amount as stated in this contract. Once the contract is accepted, the application will constitute a binding contract upon the applicant, subject to the terms, rules and regulations set forth in this agreement. Name: Title: Company: Date: Signature: Please return this signed page along with the Sponsorship Application Form (Page 11) By email to: WCRHCA@UnconventionalPlanning.com By fax to: 613-721-3581 By mail to: WCR&HCA c/o Unconventional Planning 100-32 Colonnade Road Ottawa, ON K2E 7J6 10
Los Cabos, Mexico January 29 February 1, 2017 SPONSORSHIP APPLICATION FORM Email completed forms to: WCRHCA@UnconventionalPlanning.com or fax to: 613-721-3581. CONTACT INFORMATION (Please type or print clearly.) Company Name: Contact Name: Title: Mailing Address: City: Country: Email: Phone: Signature: Province: Postal Code: Fax: SPONSORSHIP OPPORTUNITIES Please select the item you would like to sponsor. Sponsorship items will be confirmed on a first-come first-serve basis. Gold Sponsor - $15,000 USD Keynote Speaker Monday Breakfast Tuesday Silver Sponsor - $10,000 USD Delegate Gift Bronze Sponsor - $5,000 USD Family Meet and Greet Reception Leisure Activities: Cabo San Lucas Tour and Lunch Todos Santos Tour and Lunch San José del Cabo Tour and Lunch Friend Sponsor - $2,500 USD Business Workshops (2 options) Morning Yoga Refreshment Break - Tuesday CHEQUE TO FOLLOW BY MAIL Please make cheque payable in U.S. funds to: Western Canada Roadbuilders & Heavy Construction Association Please mail completed Terms and Conditions Form and Sponsorship Application Form along with cheque to: WCR&HCA c/o Unconventional Planning 100-32 Colonnade Road, Ottawa, Ontario K2E 7J6 Your participation will not be confirmed until payment is received. For additional information, please contact Unconventional Planning. Phone: 613-721-7061 Email: WCRHCA@UnconventionalPlanning.com 11