HAINAN (CHINA) M3 FAIR EXHIBITOR MANUAL 2012-03-26 1
Dear sirs/madams, Thank you for participating in Hainan (China) M3 Fair. This Exhibitor Manual provides you with all the details of the exhibition and will assist you in preparing for your participation in the Fair. Please read through this manual carefully and submit order forms before the deadline. If you require further assistance, please feel free to contact us. Wish you have great success at the Fair. Worldex Group of Exhibition Companies (Signature) 2
Contents GENERAL INFORMATION...4 NAME OF EXHIBITION...4 EXHIBITION DATE...4 VENUE...4 ORGANIZER...4 MANAGEMENT BY...4 SPONSORED BY...4 CO-MANAGED BY...4 SUPPORTED BY...4 EXHIBITS PROFILE...5 FORUM SCHEDULE...6 MOVE-IN & MOVE-OUT SCHEDULE...6 CONTACT INFORMATION...7 ORGANIZER...7 FLOORPLAN...10 BADGE...10 STANDARD BOOTH...10 RAW SPACE... 11 EXIT PASS...12 BOOTH DESCRIPTION...13 STANDARD BOOTH...13 RAW SPACE...14 SHIPPING ING GUIDE...14 SHIPPING INSTRUCTION FOR AIR OR OCEAN IMPORT CARGO...14 3
General Information Name of Exhibition Hainan (China) M3 Fair Exhibition Date 10 th May ~ 12 th May, 2012 Venue Hainan International Convention and Exhibition Center (HICEC) Organizer Worldex Group of Exhibition Companies GuangDong Furniture Association Management by Worldexchina Exhibition & Promotion Co..Ltd. Sponsored by Department of Commerce of Hainan Province Co-managed by Hainan Hotel Supplies Industry Association Supported by Hainan Hotel & Catering Association Hainan Coco Tourism Development Co., Ltd 4
Guangzhou O Gden Expo Services Co., Ltd Les Roches International School of Hotel Management Exhibits Profile 1. Hotel Furniture Hotel furniture, outdoor furniture and equipment, park furniture, ceramic 2. Hotel Products Guestroom Products Bed linens, carpets, curtains, hotel decoration materials, textiles, table cloth, clothes, sanitizer, detergent, decoration products and handicrafts, etc Catering Food and ingredients, bread, pizza, pasta, ice-cream, confectionery, bar & coffee machine, food service equipment, wines and alcohol, coffee and tea, bar equipment, catering equipment, ice-cream machine, bakery machine, restaurant equipment, fork and spoon, chinaware, kitchenware, etc Hotel Operation Systems and Equipment Audio and video equipment, hotel and restaurant operation system, e-business, etc Hotel Equipments and Facilities Air Conditioner, TV and other electronic devices, ventilation system, decoration materials and products, fire-fighting equipment, laundry machine, sanitization, SPA, trolleys, handicrafts, etc. 3. Hotel Vocational Training Training services for hotel, restaurant, golf clubs and yachts, etc 5
Forum Schedule Timetable May10, 2012 Hainan International Hospital Management and Hotel Service Training Form May11, 2012 Hainan Hotel Investment & Development Forum Business Matching between Hainan & Thailand SPA Industry Move-in & Move-out Schedule Move-in dates: 7 th ~9 th May, 2012 08:30 17:30 Standard Booth: 9 th May, 2012 08:30 17:30 Raw Space: 7 th ~9 th May, 2012 08:30 17:30 Move-out date: 12 th May, 2012 17:00~20:00 6
Contact Information Organizer 1. Worldex G.E.C. China Add: RM2502-2504, DS Building, No.538, Dezheng Bei Rd, Guangzhou, P.R. China Tel: (86)20-83276271 Fax: (86)20-83276765 E-mail: info@worldexchina.com Website: www.worldexchina.com On-site Operation, Security, Booth Construction, Additional Furniture Rental Wilson Leung T: (86) 20-83827124, F: (86) 20-83276765, M: 15914329124 Forum Arrangement Naz Wen T: (86) 20-83276271, F: (86) 20-83276765, M: 13763331435 Issuance of Exhibition information, Freight Forwarder and on-site service Florence Hu T: (86) 20-83827124, F: (86) 20-83276765, M: 13535364527 Travelling arrangement Funny Tse T: (86) 20-83870131, F: (86) 20-83276765, M: 13826172848 Project Managers Naz Wen, T: (86) 20-83276271, F: (86) 20-83276765, M: 13763331435 Sophie Su, T: (86) 20-83276271, F: (86) 20-83276765, M: 13249165808 Bryant Zhou T: (86) 20-83817917, F: (86) 20-83276765, M: 13751721107 2. Worldex G.E.C. Hainan Add: 12D, Beijing Building, No.56, Guomao Rd, Longhua District, Haikou, Hainan Province, P.R China Tel: 0898-68573847 Fax: 0898-68573847 7
E-mail: hainan@worldexchina.com Website: www.worldexchina.com 3. Organizer Office On-site (6 th ~12 th May, 2012): Registration counter: In front of Hall B, Hainan International Convention & Exhibition Center Exhibition Service Supplier 1. Exhibition Center: Hainan International Convention & Exhibition Center Exhibition Department Deputy Manager: Dannis Yin Tel: (86) 898-68719999 Fax: (86) 898-68716666 Mobile: 13807569979 2. Official Contractor: Baiyu Exhibition Service Co., Ltd Mr.Chen Tel: 020-62395152 Fax: 020-62395303 Mobile: 13725193546 3. Official Freight Forwarder Kerry EAS Logistics Ltd. Hainan Branch Rita Chang Tel: 0898-66831616 Fax: 0898-66831613 Mobile: 13208993410 4. Business Center Location: Next to Gate C9 of the Hall C of the Exhibition Center Service: Paper Hard Copy, Fax, Printing and Internet Service 8
Location of Show Venue Convention Center H all B Hall C Hall A The Opening Ceremony Hall Venue Hainan International Convention and Exhibition Center Address & Contact No.258 Binhai Road, Xiuying District, Haikou, P.R.China Tel: 86-898-68702085 Fax: 86-898-68702921 Traffic Haikou Meilan International Airport: 40 kilometres, 50 minutes by car; Downtown 10 kilometres, 18 minutes by car; Haikou Railway Station 0.5 kilometre, 2 minutes by car; 9
Floorplan Badge During the move-in, opening and move-out period of the fair, all the persons and vehicles must enter the venue by their badges and passes. Standard Booth Exhibitor Badge: For exhibitors to enter or exit the venue 10
Collection: Exhibitors can collect their badges during 08:30 17:30, May 7-9, 2012, by their exhibition confirmation letter and booth invoice at the registration counter. The original copy of receipt can also be collected. Raw Space 1. Exhibitor Badge: For exhibitors enter the exhibition hall. Collection: Exhibitors can collect their badges during 08:30 17:30, May 7-9, 2012, by their exhibition confirmation letter and booth invoice at the registration counter. 2. Move-in/out Badge: For contractor during the move-in and move-out period Collection: Exhibitors can collect the move-in/out badges during 08:30 17:30, May 7-9, 2012, at the registration counter. by their exhibition confirmation letter and receipt of electricity, management, building & cleaning deposit and etc. Validity: May 7-9 and after show closed on May 12, 2012 3. Move-in/out Vehicle Pass: For exhibitors and contractor move in/out products or build up materials 11
According to the venue s regulations, no vehicle is allowed to enter exhibition hall. By the guidance of the signs, vehicles shall wait in queue to park or unload goods in designated places. Exhibitors shall notify the organizer of the number of needed vehicle passes before April 20th. Collection: Exhibitors can collect the vehicle badges during 08:30 17:30, May 6-9, 2012, by their Exhibitor Badges at the reception desk. Move-in/out Vehicle Pass is only for vehicles to load/unload goods when they come to the venue. Exit Pass Exit pass shall be needed if moving products or build up materials out of exhibition hall. The exit pass shall be distributed at registration counter with exhibitor signature. 12
Standard Booth Booth Description 1. Size: 3m (length) 3m (depth) 2.5m (height) 2. Standard Booth Package: Fascia Board Carpet Panels Furniture 1 fascia board with the company names in both Chinese and English Carpet (grey) Aluminum system with panels 1 information desk without lock 2 folding chairs Electrics 1 waste bin 1 220V500W single-phase power socket (not for lights) 2 40W fluorescent lamps (white light) Note: * If you need any further equipment, please fill out the Extra Booth Equipment Rental Application (Form B1) and feed back to organzier. 3. Altering Booths and Adding Equipment Application 13
If you need to change any standard booth equipments (such as changing the fascia board, removing the panels, etc.) or add further equipment, please fill out the Extra Booth Equipment Rental Application and feedback to organizer before April 20th. 2012; Payment The altered or added equipment payment shall be settled within 5 days (before May 1st, 2012) after get the invoice. Organizer shall process the order only after get the bank advice of payment. All overdue applications will be considered as on-site application to charge 50% extra fees. Any alternation or cancellation of previous dealt applications costs 50% of the previous payment; The standard booths construction must be done by official contractor. The exhibitor shall bear all the expense if they need further booth decoration. For further query, please contact us. Raw Space No Equipment. Exhibitors will make booth design and construction by themselves. Shipping Guide Shipping Instruction for air or ocean import cargo 1. Destination Haikou Seaport or Haikou Meilan International airport Consignee: KERRY EAS LOGISTICS LTD HAINAN BRANCH Add: NO 22, JINPAN ROAD, HAIKOU CITY, HAINAN PROVINCE, 14
CHINA Postal Code: 570216 Tel: 86-898-66831616/66830736 Fax: 86-898-66831613 Contact: MS RITA CHANG/MS SARA ZENG C/O: THE 2ND WORLD TOURISM DESTINATION EXPO Guangzhou Airport Consignee: KERRY EAS LOGISTICS LTD GUANGZHOU BRANCH Add: RM.1016, DONGSHAN PLAZA 69 XIANLIE ZHONG RD, GUANGZHOU, GUANGDONG PROVINCE, CHINA Tel: 86-20-3607-0206 Fax : 86-20-3607-0155 Contact: MS.LI C/O: THE 2ND WORLD TOURISM DESTINATION EXPO 2. Deadline Document deadline for Customs, April, 16, 2012 Cargo arrival deadline to Haikou airport, Apr, 22, 2012 Cargo arrival deadline to Haikou seaport, Apr, 22, 2012 Cargo arrival deadline to Guangzhou airport, April, 22, 2012 3. Contact If you have questions regarding shipment from abroad, please contact official freight forwarder, they can offers door-to-door service with you. Rita Chang, Manager Freight Forwarding Dept Kerry EAS Logistics Hainan Branch Add: 570216.NO 22 Jinpan Road.Haikou.Hainan Province D +898 6683 1616 F +898 6683 1613 M 132 0899 3410 Email address: ritachang@kerryeas.com Website: www.kerryeas.com 15