Recruit staff in Europe at the 2011 Camp Directors Fairs Best Staff Best Turnout Best Fairs $500 Edinburgh London Manchester Warsaw GO TO LONDON FOR $175
2011 Camp Directors Fairs Best Staff Best TurnoutBest Fairs Our Relationship Always Comes First Come to Europe with Camp America! With Camp America, our relationship with you is always first and foremost. A very special part of that relationship is our world famous Camp Directors Fairs. While overseas, we strive to make your time with us both enjoyable and productive. We offer the best airline options and high quality accommodations and assign your own personal host all to make sure that you are always attended to, your needs are met and that everything goes as smoothly as possible. Our goal is for you to have a fulfilling and pleasurable Camp America CD Fair experience. We want you to be happy with your Account Representative and the rest of our Connecticut staff. We want you to get to know our global community of recruitment professionals, interviewers and partners. And of course, we want to help you give your campers the greatest possible experience at your camp by providing you with the best international staff available. What s more, this year we are reducing our fees even more to ensure that no matter what your 2011 staffing budget, you will be able to afford our wonderful and experienced staff. Invest your valuable professional time in the most productive way possible. Come with Camp America on the 2011 Camp Director s Fairs! The best and least expensive fairs in the industry! Participant Eligibility: Your level of program participation determines the tours that you are eligible for as follows: Camps that are new or returning and have the firm intent of hiring at least 5 at the fairs Camps hiring 5 to 11 participants in 2010 qualify to send one representative to the Fair. Camps hiring 12 to 30 participants in 2010 qualify to send one representative to the Fair. Camps hiring 31 to 50 participants in 2010 qualify to send two representatives to the Fair Camps hiring 51 participants or more in 2010 will be notified of their qualification status. How You Qualified Assignment of qualifier status takes into account total placements throughout the season. This includes cancellations or dropouts that may have occurred and placements cancelled for valid reasons. Please call for your qualifying color: 800.727.8233 Multiple camps operated by the same organization are taken into account when qualifier colors are assigned.
Camp Directors Fair Calendar London January Tour 1 l n n n n Qualifier: $ 175 Guest: $ 999 transportation, 3 nights accommodation including breakfast, and Camp America reception Wednesday, January 26: Depart U.S. for London Thursday, January 27: Arrive London Friday, January 28: Free Day, Welcome Reception Saturday, January 29: London Fair Sunday, January 30: Depart for U.S. Warsaw Tour 4 l n n n n Qualifier: $ 249 Guest: $ 1,149 transportation, 3 nights accommodation including breakfast, and Camp America reception Friday January 28: Depart U.S. for Warsaw Saturday January 29: Arrive in Warsaw Sunday January 30: Free Day, Welcome Reception Monday January 31: Warsaw Fair Tuesday February 1: Depart for U.S. Manchester Tour 2 l n n n n Qualifier: $ 399 Guest: $ 1,199 transportation in Manchester, and 3 nights accommodation including breakfast, and Camp America reception Monday, January 24: Depart U.S. for Manchester Tuesday, January 25: Arrive Manchester Wednesday, January 26: Free Day, Welcome Reception Thursday, January 27: Manchester Fair Friday, January 28: Depart for U.S. Edinburgh Tour 3 n n n n Qualifier: $ 399 Guest: $ 1,199 transportation, 3 nights accommodation including breakfast, and Camp America reception Saturday, January 22: Depart U.S. for Edinburgh Sunday, January 23: Arrive Edinburgh Monday, January 24: Free Day, Welcome Reception Tuesday, January 25: Edinburgh Fair Wednesday, January 26: Depart for U.S. Manchester and London Tour 5 n n n Qualifier: $ 549 Guest: $ 1,349 Price includes round trip flights from New York, international ground transportation, 5 nights accommodation including breakfast and Camp America receptions in both cities Monday, January 24: Depart U.S. for Manchester Tuesday, January 25: Arrive Manchester Wednesday, January 26: Free Day, Welcome Reception Thursday, January 27: Manchester Fair Friday, January 28: Depart Manchester for London, Welcome Reception Saturday, January 29: London Fair Sunday, January 30: Depart for U.S. www.campamerica.aifs.com 800.727.8233
January S M T W T F S 1 February S M T W T F S 1 2 3 4 5 2 3 4 5 6 7 8 Melbourne Walkabout 9 Sydney Walkabout 16 Perth Walkabout 10 11 12 13 14 15 Adelaide Walkabout 17 18 19 20 21 22 Auckland Walkabout 23 24 25 Edinburgh Fair 30 31 Warsaw Fair 26 27 Manchester Fair 28 29 London Fair 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 London Fair 27 28 Edinburgh and London Tour 6 n n n Qualifier: $ 649 Guest: $ 1,499 transportation, 6 nights accommodation including breakfast, and Camp America receptions in both cities Sunday, January 23: Depart U.S. for Edinburgh Monday, January 24: Arrive Edinburgh, Welcome Reception Tuesday, January 25: Edinburgh Fair Wednesday, January 26: Free Day Thursday, January 27: Depart Edinburgh for London Friday, January 28: Free Day, Welcome Reception Saturday, January 29: London Fair Sunday, January 30: Depart for U.S. Edinburgh and Manchester Tour 7 n n n Qualifier: $ 699 Guest: $ 1,499 transportation in Edinburgh and Manchester, 5 nights accommodation including breakfast, and Camp America receptions in both cities Saturday, January 22: Depart U.S. for Edinburgh Sunday, January 23: Arrive Edinburgh Monday, January 24: Free Day, Welcome Reception Tuesday, January 25: Edinburgh Fair Wednesday, January 26: Depart Edinburgh for Manchester, Welcome Reception Thursday, January 27: Manchester Fair Friday, January 28: Depart for U.S. Edinburgh, Manchester, and London Tour 8 n n Qualifier: $ 799 Guest: $ 1,649 transportation, 7 nights accommodation including breakfast, and Camp America receptions in all cities Saturday, January 22: Depart U.S. for Edinburgh Sunday, January 23: Arrive Edinburgh Monday, January 24: Free Day, Welcome Reception Tuesday, January 25: Edinburgh Fair Wednesday, January 26: Depart Edinburgh for Manchester, Welcome Reception Thursday, January 27: Manchester Fair Friday, January 28: Depart Manchester for London, Welcome Reception Saturday, January 29: London Fair Sunday, January 30: Depart for U.S. Edinburgh, Manchester, London, Warsaw Tour 9 n n Qualifier: $ 1,199 Guest: $ 1,999 transportation, 9 nights accommodation including breakfast, and Camp America receptions in all cities Saturday, January 22: Depart U.S. for Edinburgh Sunday, January 23: Arrive Edinburgh Monday, January 24: Free Day, Welcome Reception Tuesday, January 25: Edinburgh Fair Wednesday, January 26: Depart Edinburgh for Manchester, Welcome Reception Thursday, January 27: Manchester Fair Friday, January 28: Depart Manchester for London, Welcome Reception Saturday, January 29: London Fair Sunday, January 30: Depart for Warsaw, Welcome Reception Monday January 31: Warsaw Fair Tuesday February 1: Depart for U.S. www.campamerica.aifs.com 800.727.8233
Warsaw and London Tour 10 n n n Qualifier: $ 599 Guest: $ 1,449 transportation, 6 nights accommodation including breakfast, and Camp America receptions in both cities Wednesday, January 26: Depart U.S. for London Thursday, January 27: Arrive London Friday, January 28: Free Day, Welcome Reception Saturday, January 29: London Fair Sunday, January 30: Depart for Warsaw, Welcome Reception Monday January 31: Warsaw Fair Tuesday February 1: Depart for U.S. London February Tour 11 l n n n n Qualifier: $ 175 Guest: $ 999 transportation, 3 nights accommodation including breakfast, and Camp America reception Wednesday February 23: Depart U.S. for London Thursday February 24: Arrive London Friday, February 25: Free Day, Welcome Reception Saturday, February 26: London Fair Sunday, February 27: Depart for U.S. Optional add-on recruitment excursion to our Warsaw office available upon request. Fair Accommodations London, England Hotel: Millennium Gloucester Hotel & Bailey s Hotel 4-18 Harrington Gardens, London Phone: +44 207 373 6030 Venue: Kensington Town Hall, Hornton St, London Manchester, England: Hotel and Venue: Palace Hotel Manchester Oxford Street, Manchester Phone: +44 161 233 5100 Edinburgh, Scotland: Hotel and Venue: Caledonian Hilton Edinburgh Princes St, Edinburgh Phone: +44 131 222 8888 Warsaw, Poland: Hotel: Radisson SAS Centrum Grzybowska 24, Warsaw Phone: +48 22 321 8888 Venue: Hotel Jan III Sobieski, Plac Artura Zawiszy 1, Warsaw All accommodations are in 4 or 5 star hotels Packages include round trip flights from New York City area airports and all transportation between Fairs, accommodation based on twin occupancy (including breakfast) as well as a booth and listing for all Fairs you attend. Please refer to the Extras in the registration form for further Tour Flexibility Options including Booth, Hotel and Flight Only prices. Camp America 9 West Broad Street Stamford CT 06902 Tel: 800.727.8233 Tel: 203.399.5418 Fax 203.399.5595 www.campamerica.aifs.com
2011 Fair Registration Form Name of Camp: E-mail: Camp s Primary Contact Person for Registration: Street Address: City: State: Zip: Daytime Phone: Cell Phone: All tour prices are based on twin room occupancy and New York City airport departures. Any variation to the above will incur additional charges. Electrical Outlet Access: Our booth should be located near an electrical outlet at the following fairs: London January ($60 Cost) Manchester (First come, first serve. $0 Cost) Edinburgh (First come, first serve. $0 Cost) Warsaw (First come, first serve. $0 Cost) London February ($60 Cost) Except for London, we can not guarantee that your booth will be within close proximity to an electrical outlet. Please plan accordingly (i.e. bring an extra battery for your laptop). Please list below your name. Check the boxes for all of the corresponding tours you will be attending as well as whether you are a going to the Fair(s) at the Representative or Guest price, based on your camp s qualifying color. If you are registering for a booth only option please see the bottom of page 2 Attendee Information Name: Full name as listed on passport Cell Phone: E-mail Address: Date of Birth: Gender: Passport Number: Don t know who s going yet? Register anyway and let us know by December 17 Representative Price Guest London January* Manchester* Edinburgh Warsaw* Manchester and London Tours Edinburgh and London Edinburgh and Manchester Edinburgh, Manchester and London Edinburgh, Manchester, London and Warsaw London and Warsaw London February* o o o o o o o o o o o o o o o Flight Only Hotel Only *Open to all camps If you plan on traveling outside the standard tour dates please skip the form below and fill out the Customized Tour Option on page 2 Accommodation Requests: Will you require a single room? o Yes o No [If you select No, Camp America will match you up with a roommate for the duration of the Fair.] Would you like to room with a specific person? o Yes o No (Tour dates for both persons must be the same) Roommate: Separate Beds? o Yes o No Smoking Room? o Yes o No Flight Requests: Preferred NYC departure gateway (subject to availability): o JFK o Newark If you require a US gateway other than New York City, please specify below: Gateway: Please note, those traveling from gateways other than New York City will be responsible for all ground transfers.
Customized Tour Option (complete only if you wish to travel outside the tour dates) Destination 1 Departure Date: Departure Airport: Arrival Airport: Hotel: o Millenium Gloucester and Bailey s Hotel London o Palace Hotel Manchester o Caledonian Hilton Edinburgh o Radisson SAS Centrum Warsaw o none Check in Date: Will you require a single room? o Yes o No [If you select No, Camp America will match you up with a roommate for the duration of the Fair.] Would you like to room with a specific person? o Yes o No (Tour dates for both persons must be the same) Check out Date: Roommate: Separate Beds? o Yes o No Smoking Room? o Yes o No Destination 2 Departure Date: Departure Airport: Arrival Airport: Hotel: o Millenium Gloucester and Bailey s Hotel London o Palace Hotel Manchester o Caledonian Hilton Edinburgh o Radisson SAS Centrum Warsaw o none Check in Date: Will you require a single room? o Yes o No [If you select No, Camp America will match you up with a roommate for the duration of the Fair.] Would you like to room with a specific person? o Yes o No (Tour dates for both persons must be the same) Check out Date: Roommate: Separate Beds? o Yes o No Smoking Room? o Yes o No Destination 3 Departure Date: Departure Airport: Arrival Airport: Hotel: o Millenium Gloucester and Bailey s Hotel London o Palace Hotel Manchester o Caledonian Hilton Edinburgh o Radisson SAS Centrum Warsaw o none Check in Date: Will you require a single room? o Yes o No [If you select No, Camp America will match you up with a roommate for the duration of the Fair.] Would you like to room with a specific person? o Yes o No (Tour dates for both persons must be the same) Check out Date: Roommate: Separate Beds? o Yes o No Smoking Room? o Yes o No Booth Only Option: If you are registering for a booth only please list your credit card details on the last page. If your camp fails to attend the Fair without prior notice, you will be charged the penalty fee. Please note, you will not be charged anything at this time. (see Terms and Conditions) Camp Representative: E-mail: Camp Representative: E-mail: Fair: Cell Phone: Fair: Cell Phone:
Payments: A $75 non-refundable, non-transferable deposit is required for each person attending a Fair upon submission of this registration form. Deposits must be received with your registration form in order for it to be processed. Total Deposits: Total number of Fair registrations x $75 = $ (due at time of registration) Payment Method: Please charge only the deposit now, $, to the credit card listed below. Then, please charge this same credit card in the future for the balance due, based on the invoice that will be sent to me. (All Fair tour payments will be processed on December 17, 2010.) Please charge the credit card listed below now only for the deposit: $. I will send final payment after receiving an invoice from Camp America. I have enclosed a check for $ to cover the deposit for my registration. I understand I will receive an invoice from Camp America outlining the total amount due. o Visa o MasterCard o American Express Card Number: Expiration Date: Cardholder s name (please print): Signature of Cardholder: Billing address: I have the intent to hire at least 5 international staff during the fairs and agree to abide by the appropriate deadlines, payments, and cancellation penalties. I also agree to pay the full penalty fee should I withdraw any job offers due to overhirings. Print Name: Signature: Title: Date: Your Account Representative will contact you after your registration form has been processed to confirm all of your details. Please be certain to discuss any special requests with them at this time. Thank you for attending our 2011 Fairs. We look forward to seeing you in Europe! Please fill out this form and fax it to Camp America at: 203-399-5595
Pricing Information Single Room Information If you would like a single room during part or all of your stay, these supplementary charges apply per person, per night. London, Manchester, or Edinburgh Warsaw $ 95 Per Night $ 80 Per Night Extended Tours We invite you to extend your trip, departing for Europe and returning to the U.S. on any date. To extend your stay on either end of your tour and use our hotel accommodations, please refer to the guide below. Prices are per person per night as follows: City Hotel Single (Per Person, Per Night) Double/Twin (Per Person, Per Night) London Millenium Gloucester and Bailey s Hotel $ 175 $ 115 Manchester The Palace Hotel $ 175 $ 100 Edinburgh Caledonian Hotel $ 200 $ 115 Warsaw Radisson SAS Centrum Hotel $ 150 $ 95 If you extend your stay and don t use our hotel accommodations, there is no extra charge. Simply complete the customized tour form with the dates you would like to depart and/or return. Please be aware you are responsible for arranging your own accommodations and any costs associated with your extended stay. For extended tours, in order to receive the double/twin room rate, you must provide us with the name of your roommate. Otherwise, the single room rate will apply. Tour Flexibility Please find listed below the prices for hotel and flight only tour options, available to Representatives and Guests. Tour Hotel Only Representative Flight Only Representative Hotel Only Guest Flight Only Guest London January FREE FREE $ 399 $ 699 Manchester FREE $ 99 $ 399 $ 899 Edinburgh FREE $ 99 $ 399 $ 899 Warsaw FREE $ 99 $ 299 $ 949 Manchester and London FREE FREE $ 649 $ 799 Edinburgh and London FREE $ 99 $ 699 $ 849 Edinburgh and Manchester FREE $ 199 $ 599 $ 999 Edinburgh, Manchester, and London FREE $ 99 $ 849 $ 899 Edinburgh, Manchester, London and Warsaw FREE $ 549 $ 999 $ 1,349 London and Warsaw FREE $299 $ 499 $ 1,049 London February FREE FREE $ 399 $ 699
Insurance: All Qualifiers and Guests will automatically be enrolled in the Camp Directors Fair Insurance. The customized plan of coverage for Camp Directors includes: 1. Accident and sickness medical benefit of $10,000 ($50 deductible per occurrence) 2. $150,000 of combined coverage for medical transportation, emergency medical evacuation and repatriation of remains 3. $1,000 baggage and personal effects coverage ($100 deductible per occurrence coverage up to $100 per item cameras covered up to $250) 4. 24-hour emergency/travel assistance includes medical, travel and technical assistance as follows: Medical referrals Replacing lost/stolen airline tickets Medical monitoring Tracing lost/delayed luggage Prescription drug replacement/shipment Locating legal services Emergency message transmittal Posting bond/bail Coverage verification/payment guarantees Payment for services in local currency Obtaining emergency cash Traveler check replacement Credit card/passport/important document replacement Accidental death and dismemberment benefit up to $10,000 Coverage begins on the day you depart for the Fair(s). You are covered for up to four weeks from this date to accommodate any additional travel plans you may have. Please call our insurance agents at 203.399.5130 to learn more about this plan. Flights Alternate flight Gateway Prices: U.S. gateways are available at these round trip prices. Albany $159 Atlanta $ 279 Baltimore $ 239 Boston $ 159 Chicago $ 249 Denver $ 269 Des Moines $ 249 Detroit $ 249 Grand Rapids $ 249 Jacksonville $ 209 Kansas City $ 249 Los Angeles $ 299 Memphis $ 279 Miami $ 209 Minneapolis $ 249 Orlando $ 209 Pittsburgh $ 239 Rochester $159 San Antonio $ 299 San Francisco $ 299 Seattle $ 359 St. Louis $ 249 Traverse City $ 249 Washington D.C. $ 159 Flights can involve one or more stops. Also keep in mind these flights will not be met by Camp America ground transportation upon arrival at your final destination. Transportation to the hotel is at your own expense. Additional cities are available upon request.
Terms and Conditions Participation 1. Good financial standing with Camp America is an absolute condition for participation in the Fair. No camp with an outstanding balance may attend. 2. Camps agree to remain at their booths for the duration of the Fair. 3. Camps agree to participate with the intention of interviewing and hiring international camp staff. Camp representatives must be present on each day of a Fair for which they have registered. 4. Fees for all Fairs are to be paid in full by the set deadlines. Refer to How To Pay section for specific dates. 5. Participating camps agree to be courteous to their neighbors and limit the number of staff at their booth at one time. Camp America reserves the right to limit the number of returning staff at your booth. 6. A $400 charge per applicant, will be incurred for job offers that are rescinded without proper cause. Registration and Guest Assignments 1. Registration and booth assignments are made on a first-come, firstserved basis. The deadline for registration is December 17, 2010. Camp America will do its best to accommodate your requests, but cannot take responsibility if an option fills up before your registration is received. 2. $75 deposit must be included with your registration for each person attending a Fair. Deposits are non-refundable and nontransferable. How to Pay 1. You will receive an invoice after your registration is processed. Please make all checks payable to Camp America. 2. Visa, MasterCard and American Express are also accepted. Simply mail or fax your authorization. 3. All tour payments are due December 17, 2010. Fees 1. Prices quoted on tour pages include: round trip flight from New York City area airports and ground transportation, orientation, accommodation based on double occupancy, breakfast daily, booths, and intra-european transfers. Change Policies and Procedures 1. All changes to existing registrations after December 17, 2010 will incur a minimum $150 change fee. If your airline tickets have been issued and need to be changed at your request, you will incur an additional fee. Costs will vary due to airline restrictions and contracts. Please note that in some cases, airline tickets will be ticketed up to 45 days prior to departure date. Your account representative will inform you of any additional costs. 2. Once you have started your trip, you agree to work with airlines directly should you require any changes to your itinerary. 3. In the event that you make a change that affects Camp America s ability to find a roommate of the same gender, a single room charge will be incurred. 4. If Camp America is unable to find you a smoking roommate, you will be given the option of sharing a non-smoking room or the single room rate will apply. 5. All requests for changes are dependent on availability of flights and hotels. Any additional charges will be added to your tour price. 6. Changes other than cancellations cannot be made less than 5 business days prior to departure. Cancellations 1. There will be no cancellation penalty for canceling due to medical reasons provided there is written proof from your attending physician. 2. No refunds will be given in whole or part for any unused portion of the trip. 3. If Camp America is forced to cancel a Fair before your departure, you will receive a full refund of all monies paid for participation in that Fair. 4. Cancellations received in writing on or prior to December 17, 2010 are entitled to a refund less the $75 non-refundable, nontransferable deposit. 5. Any cancellations to existing registrations received after December 17, 2010 will, in addition to the loss of the deposit, incur a charge of $150 per person. Additional fees will apply if your flight tickets have already been issued. 6. If you register as Booth Only and fail to attend the Fairs, a $500 no-show penalty will apply. 2. Fees do not include: cost of passport, cost for any necessary visas, excess baggage charges, baggage insurance, lunches, dinners, items of a personal nature, gratuities, and ground transfers for non- New York City area flights. 3. Prices quoted for the multiple city tour packages are based on the basic qualifier packages.
Late Registrations 1. Full payment is required upon registration, which includes a $99 non-refundable, non-transferable deposit. 2. New registrations are accepted subject to availability of flights and hotel accommodations. 3. Any changes to your itinerary will incur applicable charges. Please refer to our Change Policies and Procedures section for further information. Tour Packages 1. Participants wishing to share a room must be registered for the same arrival and departure dates in any hotel, or be otherwise willing to transfer rooms. Additional charges will be incurred if dates of arrival or departure do not match. Important Notes 1. Any special requests you have made concerning your hotel, such as a smoking room or special room location, is likely to delay your ability to check-in. If you have such a request, we ask for your cooperation and patience as we try to accommodate you. 2. Camp America is not responsible for additional airline penalties for overweight baggage, lost luggage, tickets, passports, expired passports/visas or anything else of a personal nature. It is strongly recommended that you purchase travel insurance. 3. Requests for certain booth locations will be assigned on a firstcome, first-served basis. Please keep these guidelines for your own records. 2. Camp America can accommodate requests for extended stays. Special requests including flights, additional guests, tour extensions and changes must be received by December 17, 2010. After December 18, changes may be subject to additional charges. Please refer to the Change Policies and Procedures section for further information. Flights Arranged Through Camp America 1. In general, flight information for February Fairs will be available by mid-january, and for the March Fairs in mid-february. However, due to contract agreements with the airlines, there may be cases where flight information will not be available until later. 2. Flights may contain one or more stops. 3. If you require special flight arrangements, you may be responsible for your transport between the airport and hotel. 4. Seats may not be upgraded at any cost. Flights arranged by Camp America are not guaranteed to be eligible for Frequent Flyer mileage accrual. 5. If you choose to fly from a city other than New York (JFK or Newark Airports only), you will be responsible for all ground transportation and costs between the airport and the hotel. Of course, if you happen to see a Camp America coach at the airport you are welcome to a ride on a space available basis. 6. Camp America will not take responsibility for delayed or canceled flights, schedule changes or missed connections. 7. Airline tickets are non-refundable, non-transferable and nonendorsable to another airline. 8. Please contact the airline directly a few days prior to your departure to request a seat assignment or special meal and to confirm luggage limits. (Note: Luggage weight restrictions vary by airline and destination).