Texas Longhorns Softball Camp INFORMATION PACKET Welcome to the 2017 Longhorns Softball camp, and welcome to the University of Texas. This packet contains important camp information. It should answer most of the questions you have about camp. Please read through it carefully. If you have any questions, please email Shanna Diller, Camp Director. We are excited to have you be part of our camp and we re looking forward to a fantastic week of softball. CONTACT INFORMATION Shanna Diller Camp Director Phone 512-232-2046 Fax 512-232-1273 Email UTSoftballCamp@athletics.utexas.edu Website: www.longhornsoftballcamp.com Emergency Phone 512-550-5495 (Shanna s cell, please call only in an emergency) MAILING ADDRESS Standard Mail: Longhorns Softball Camp/ The University of Texas at Austin/ Intercollegiate Athletics/ P.O. Box 7399/ Austin, TX 78713-7399 PAYMENT INFORMATION Camp must be paid in full at the time of registration via credit card. If you need to pay by check, you will have to call Shanna in order to set up the registration. Cash will not be accepted at any time. REFUND and CANCELLATION POLICY We can issue a full refund up until 2 weeks prior to camp. As a courtesy, please notify the camp if you are unable to attend. We will have a waitlist and may be able to let another camper attend. Refunds will be issued based on the method of payment. 1. Fees paid by credit card will be refunded back to the same card a. If the credit card you use for payment is no longer active, please contact the camp director immediately. 2. Fees paid by check, money order, or cashier s check will have a refund check mailed from the University of Texas Accounting Office. This process may take 4-6 weeks. ONLINE CAMP ACCOUNT All campers have an online camp account created once they register. Your online account allows you to check your balance and camp order, make payments, print statements, update camper information, and purchase camp merchandise/services. 1
To access your account: 1) Go to https://campsself.active.com/universityoftexassoftball 2) Enter your username (email address) and password. These were set up during registration. If you do not remember your password, click I don t know my password. CAMP INFORMATION ARRIVAL & DEPARTURE INFORMATION Check-In times vary depending on the camps you have registered for and are listed below. Check-in is at Gate 3, next to the ticket office. McCombs Softball Stadium- 2001 Comal Street, Austin, TX 78712 Monday Specialty Clinics (Monday, June 12 th or Monday, June 19 th ): Check-in for all specialty clinics will begin no earlier than 30 minutes (15 minutes for catching) prior to all camps. o Hitting: noon-2:00 p.m. (check-in begins at 11:30 a.m.) o Defense: 2:30-4:30 p.m. (check-in begins at 2:00 p.m.) o Catching: 4:45-5:45 p.m. (check-in begins at 4:30 p.m.) o Pitching or Hitting: 6-8:00 p.m. (check-in begins at 5:30 p.m.) We will direct campers who are staying for multiple camps Total Softball Experience (Tuesday-Wednesday, June 13 th -14 th or 20 th -21 st ): Day Campers (Check-in & Check-Out at McCombs Softball Stadium): Tuesday: o Check-in from 8:30-9:15 a.m. o Check-out at 6:00 p.m. Wednesday: o Check-in from 8:30-8:45 a.m. o Check-out around 3:30 p.m. following the 3:00 p.m. Closing Ceremonies (parents welcome to attend) Overnight Campers staying Tuesday night ONLY (Check-in & Check-Out at Hardin House - Red Annex- 2207 Rio Grande Street, Austin, TX 78705): Tuesday: o Check-in from 8-9:00 a.m. Wednesday: o Check-out at 3:30 p.m. following the 3:00 pm. Closing Ceremonies (parents welcome to attend). Campers can bus back with the group and meet parents at the dorms or have their parents take them from McCombs to Hardin House. 2
Overnight Campers who register to stay in the dorms starting Monday night (Check-in & Check- Out at Hardin House - Red Annex- 2207 Rio Grande Street, Austin, TX 78705: Monday: o If you are NOT attending any specialty clinics: You will check in at Hardin House from 8-8:30 p.m. o If your last (or only) specialty session of the day is Defense and/or Catching: We will bus the kids to the dorms after the catching camp (around 5:45 p.m.) or you can bring them to Hardin House to check-in (starting at 6:00 p.m.) If you want to drop them off, you can pick a check-in time of 6-6:30 p.m. OR 8-8:30 p.m. o If you are attending the pitching clinic: We will bus the kids to the dorms after the pitching camp or you can bring them to Hardin House to check-in Check-in time is 8:15-8:45 p.m. o Pizza will be ordered for dinner for Monday overnight campers INSTRUCTION The Specialty Sessions concentrate on specific softball skills in a particular area. Repetition is the key to skill development and is the focus of each of our Specialty Sessions. Check in starts a half hour prior to each session (15 minutes prior to catching camp). The sessions available are hitting, defense, catching and pitching. The Total Softball Experience camp is designed to provide a comprehensive overview of every aspect of the game. It includes game strategy and classroom sessions on nutrition, conditioning, and mental approaches. The camp provides young athletes with an exclusive insight into the Texas softball program, creating an experience that will last a lifetime. Campers participate in live and controlled scrimmages allowing them the chance to apply the Longhorns system of success to their own game. Campers are grouped according to age with a camper-to-coach ratio of 8:1. All instruction takes place at McCombs Softball Stadium and Disch-Falk Field. A schedule outlining the specifics of camp will be available at the check-in tables at McCombs Softball Stadium and at Hardin House. This will allow parents to come and watch specific instruction or scrimmages based on the designated Pod your daughter is assigned to. SUPERVISION Campers are supervised at all times. Instructors as well as counselors stay in the dormitory with campers. In addition, Hardin House provides 24-hour security and a single point of entry. Hardin House will be locked each night. No campers will be able to leave. Each overnight camper will be given a key that allows access to their dorm room. WHAT TO BRING Proper softball attire, glove, bat, helmet & sun block. Overnight Campers should bring toiletries, fullsized sheets and pillows (or sleeping bag). Linen packets are available for rent at Hardin House. EVENING ACTIVITIES Overnight campers will have a curfew but before that time, they will be allowed to hang out in the main living room space. The counselors will be there to supervise. 3
HOUSING & FOOD Campers will stay two, three, or four to a room. Each room has their own restroom. Roommates can be requested when registering online. Otherwise, roommates will be selected based on age. Please make sure your camper and her preferred roommate have written each other down on their respective registration forms. We will do our best to accommodate everyone s request. All campers will receive lunch on Tuesday and Wednesday. Overnight campers will also receive dinner on Tuesday and breakfast on Wednesday. Monday Overnight campers will receive dinner Monday night and breakfast on Tuesday morning. There are no meals provided during the specialty sessions on Monday. PARKING If you are picking up and dropping off your camper at McCombs Softball Stadium, you will need to park on the streets surrounding the field. We are working on making lot 115 (behind right field) a pay-topark lot. If you are picking up and dropping off your camper at Hardin House there is street parking available. More detailed instructions will be emailed the week before camp. TRANSPORTATION Transportation is provided for overnight campers (Total Softball Experience) from Hardin House to McCombs Softball Stadium in a designated school bus. Counselors will be riding with the campers as well. Day campers will go to Hardin House for lunch on Tuesday. Day Campers must provide their own transportation to McCombs Softball Stadium each morning and will need to be picked up after camp each day. Parents must show an ID when they are picking up their child after camp. If another parent or guardian is picking up your child from camp, you must indicate that on the camper authorization form in the Medical and Transportation Packet. Additionally, if any campers of the legal age plan to drive themselves to camp, their parent or guardian must complete the form in the packet as well. MEDICAL FORMS EVERY camper needs to complete the Medical and Transportation Packet. Medical forms must be submitted prior to your arrival to camp! Participants must have completed a physical within the last 14 months. Please fax to (512) 232-1273 or email to UTSoftballCamp@athletics.utexas.edu or mail to Longhorns Softball Camp/ The University of Texas at Austin/ Intercollegiate Athletics/ P.O. Box 7399/ Austin, TX 78713-7399 MEDICATIONS Prescription medications should be given to the camp staff at Check-in. Please place medications in a zip-loc bag with written instructions, dosage amounts, and times. If your camper is taking a general over-the-counter medication and is age appropriate and responsible enough to take the medication on their own, they may keep it in their room. However, please let the athletic trainer know about the medication during check-in. Also, please see the medical form packet to make sure the appropriate form for medications is filled out. 4
SAFETY MEASURES Every member of our staff has undergone a comprehensive criminal background check and completed training for child abuse awareness and reporting. With a camper to staff ratio of ~1:5, our staff of coaches and counselors maintains constant supervision throughout all camp activities. In addition, our housing facility is professionally staffed with 24-hour on-site security. A licensed and experienced athletic trainer is on duty during camp hours to administer all minor injuries and sickness, as well as monitor levels of hydration. For serious problems, the UT Health Center is available. Campers are not allowed to leave the housing facility or camp without supervision. The Athletics Department subscribes to the WeatherData, Inc. SkyGuard monitoring and alerting service. Directors are immediately notified and will remove campers from any potentially dangerous situation. VISITING CAMPERS We will have a schedule at camp to allow for parents to know where their children will be at all times during camp. Parents are encouraged to watch camp from the stands ONLY. Parents are only allowed on the field if they are catching for their daughter during the pitching specialty session on Monday. On the first day of camp for overnight campers, parents are encouraged to assist their daughters with their room setup and organization. If the need arises to depart camp during the week, a photo ID will be required and a written consent for any non-parent/legal guardian. We will have closing ceremonies at 3:00 p.m. on the last day of the Total Softball Experience (Wednesday). Parents are encouraged to be in the stands by 3 p.m. if they would like to watch the closing ceremonies and check-out will immediately follow. HOMESICKNESS The Longhorns Softball Camp feels the camp experience is more than just improving softball skills. We also want campers to have a great camp experience, meet new friends, and learn how to be on their own. We find that frequent visitations by parents or frequent telephone calls only enhance the problem rather than solving it. Please encourage your campers to speak with camp staff, the dorm moms, or coaches. We are here to help with any situation. Also, we find that we can help much quicker if the camper comes straight to the camp staff, rather than speaking with a parent and then having the parent try to reach the camp staff. DISCIPLINE We want to ensure that each camper has a positive camp experience. Misbehavior of one camper or a group of campers can negatively impact the experiences of others and our camp staff will make every effort to ensure that does not happen. We ask that all campers treat each other and the camp staff with respect, follow the camp rules, and exhibit behavior that has a positive impact on fellow campers. Failure to do so will result in a direct meeting with the Camp Director, contacting of parent or guardian, and possible removal from camp. Camp rules including curfew and limitations for use of free time will be adhered to. YOUTH PROTECTION PROGRAM All summer programs involving minors at The University of Texas at Austin follow guidelines set forth by the Youth Protection Program (YPP). The purpose of the YPP is to promote the safety of minors participating in camps or programs on university premises or participating in those programs sponsored or supported by the University. All camps and programs work closely with the YPP Manager to ensure that every program operates in accordance with all of the university s policies, rules and regulations, as 5
well as the laws of The State of Texas regarding the safety of minors. More information about the YPP is available online at www.youthprotectionprogram.utexas.edu, and questions can be directed to the YPP Manager at ypp@utexas.edu. CAMPUS CONCEALED CARRY On June 1, 2015, Gov. Greg Abbott signed S.B. 11, also known as the "campus carry" law. S.B. 11 provides that license holders may carry a concealed handgun throughout university campuses, starting Aug. 1, 2016. The law gives public universities some discretion to regulate campus carry. The University of Texas at Austin and President Gregory L. Fenves take issues surrounding guns on campus very seriously and will strive to create policies that conform to the new law, protect the rights of citizens and ensure the safety and security of the entire campus. S.B. 11 provides that after consulting with students, staff and faculty regarding "the nature of the student population, specific safety considerations and the uniqueness of the campus environment" the university may enact reasonable rules and regulations regarding: carrying of concealed handguns by license holders on campus; and storage of handguns in dormitories or other residential facilities The law stipulates, however, that these rules and regulations may not either "generally prohibit" or "have the effect of generally prohibiting" license holders from carrying concealed handguns on campus. The purpose of the Youth Protection Program (YPP) is to protect all minors in their university-sponsored activities and interactions involving members of The University of Texas at Austin community. Pursuant to S.B. 11 (the Campus Carry Law ), the YPP Policy prohibits the carrying of a concealed handgun by any person involved in a University of Texas at Austin camp/program for minors. This Policy also applies to parents and guardians who are visiting or transporting a participating minor to and from camps/programs at The University of Texas at Austin. PURSUANT TO SECTION 30.06, PENAL CODE (TRESPASS BY LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A CONCEALED HANDGUN Please see the Campus Carry Implementation (www.campuscarry.utexas.edu/) website for more information. SOCIAL MEDIA COMMUNICATION Designated individuals will set their social media accounts to private for the duration of the camp. Personal emails, text messages, phone calls, and private social media communications with campers are not allowed. 6