SPECIAL PURPOSE FINANCIAL REPORT FOR THE YEAR ENDED 30 JUNE 2013 District Governor James Wilcox 74 Burghley Street Longford, Tasmania 7301 Phone (03) 63 911747 District Finance Officer Mike Whitehouse 42 Auburn Road Kingston, Tasmania 7050 Phone (03) 62 294174 Page 1
INCOME & EXPENDITURE STATEMENT FOR THE YEAR ENDED 30 JUNE 2013 INCOME Note 2012 2013 District Dues 85,350 86,986 Insurance Levy 30,655 31,111 Sundry Income 1,850 1,152 GSE State Government Grant 4,000 4,000 Interest received 16,289 9,269 RI District Simplied Grants 9,120 9,471 RI Public Relations Grant 21,071 5,135 168,335 147,124 LESS EXPENDITURE Allowances AG's 3,800 3,609 ANZO Institute 9,225 8,934 Bank Fees 241 430 Depreciation 500 500 District Assembly Costs 3,700 3,635 District Governor Allowances & Travel 13,012 13,500 District Conference 13,050 13,000 District Directory 3,192 2,150 District Information Service 0 887 District Travel 1,278 1,179 District Marketing 26,660 6,078 District Simplied Grants 9,120 9,471 District Youth Exchange Program 4,000 0 Future Leaders & Other Seminars 0 4,033 General Expenses 903 1,698 Incoming District Governor Allowance 1,553 2,177 Insurance 30,078 31,499 Membership Development 449 951 Newsletter Printing 4,854 5,005 Office, Postage, Telephone & Admin Expenses 2,145 Presidents' Elect Training Day 3,999 3,750 Project Grants LearnGrow 500 0 Probus 0 500 GSE 0 4,000 National Youth Science Forums 796 1,404 Rotaract 196 1,107 Australian Rotary Health Forums 1,000 1,931 RYLA 500 RYPEN 600 1,228 RAWCS - Gift of Sight, Nepal 0 1,000 Website 0 795 General Provisions 30,800 21,472 Transfer - Provision Disaster Relief 2,684 701 168,335 147,124 Page 2 SURPLUS (DEFICIT) 0 0
BALANCE SHEET AS AT 30 JUNE 2013 Note 2012 2013 CURRENT ASSETS Cash at bank 1,054,262 858,102 Term Deposit - Commonwealth Bank 101,140 90,000 Debtors & Prepayments 3 55,927 43,454 1,211,329 991,556 FIXED ASSETS Plant and equipment 4 2,400 1,901 2,400 1,901 TOTAL ASSETS 1,213,729 993,457 CURRENT LIABILITIES Trade Creditors 1,354 0 District Projects Bowelscan 21,787 23,571 District Literacy Project 350 0 District Local Grants 0 16,472 Group Study Exchange 13,440 9,596 Interplast 2,000 12,250 Probus Tasmania 1,150 0 Rotaract - Northern Suburbs 500 500 RAWCS Donation-in-Kind 1,390 RAWCS DIK Transport 4,000 2,500 Rotary Foundation Alumni 500 250 Rotary Youth Driver Awareness 1,192 1,192 Rotary Water Project 1,380 0 Rotary - Derwent Valley Club Start Up 2,177 0 Rotary Youth Exchange Program - Working Funds 41,322 40,503 Rotary Youth Exchange Program - Scholarship Seed Funds 25,000 25,000 RYPEN South 0 1,812 District Appeals / Fundraisers Qld Flood Relief 969,859 203,674 Tasmanian Bush Fire Appeal 556,137 Victorian Bush Fire Appeal 26,881 Provision for Disaster Relief 9,447 10,000 1,122,375 903,457 TOTAL LIABILITIES 1,123,729 903,457 NET ASSETS 90,000 90,000. EQUITY General Reserve - Operations 5 85,000 85,000 Insurance Reserve - Property 5,000 5,000 TOTAL EQUITY 90,000 90,000 Page 3
1 Statement of Significant Accounting Policies: 2 District Projects: ROTARY INTERNATIONAL DISTRICT 9830 INC Notes to and forming part of the Financial Statements This financial report is a special purpose financial report prepared for use by the District Leaders Group (DLT)and the Members. The DLT has determined that the Association is not a reporting entity. The financial report has been prepared in accordance with the requirements of Australian Accounting Standards, Urgent Issues Group Consensus Views and other authoritative pronouncements of the Australian Accounting Standards Board. The financial report is prepared on an accruals basis and is based on historic costs and does not take into account changing money values or, except where specifically stated, current valuations of non-current assets. Funds 1/7/12 District Funds 12 / 13 Club & Public Funds Funds Paid Transfer Balance 30/6/13 District Projects Bowelscan 21,787 5,773 2,915 (1,074) 23,571 Bushfire Relief - Pasture Replacement 11,000 11,000 0 Cardiology Scholarships 15,500 15,500 0 District Literacy Project 350 262 (88) 0 Group Study Exchange 13,440 4,000 3,200 11,044 9,596 Interplast 2,000 10,250 12,250 Peace cranes K Wilcox 5,891 5,891 0 Port Arthur Scholarships 3,000 3,000 0 Probus 1,150 (1,151) -1 RAWCS - Donations in Kind 1,390 1,390 0 Rotary Youth Driver Awareness 1,192 1,192 RYPEN South 1,812 1,812 Rotary Youth Exchange Programme 41,322 63,722 64,540 40,504 Water Project 1,380 4,700 6,080 0 Local Grants 16,472 16,472 District Appeals / Fundraisers Victorian Bushfire Appeal 26,881 662 25,591 (1,952) 0 Tasmanian Bushfires Appeal 5,000 587,057 37,961 2,041 556,137 Queensland Flood Relief 969,859 21,714 787,899 203,674 Provisions 0 Derwent Valley Club Start Up 2,177 2,177 0 Disaster Recovery 9,447 677 1,230 10,000 Rotaract - Northern Suburbs 500 500 Rotary Foundation Alumni Assoc 500 250 250 Rotary Youth Exchange Program Scholarship 25,000 25,000 RAWCS - DIK Transport 4,000 1,500 2,500 $1,122,375 $40,972 $718,781 $977,677 (994) $903,457 Page 4
Notes to and forming part of the Financial Statements 3 Debtors and Prepayments: GST Recoveries 28,885 Prepayments 2013/14 14,569 $43,454 4 Fixed Assets Two containers for Donations in Kind 5,500 Vehicles & Equipment Ex Victorian Rotary 1 Less provision for depreciation (3,600) Net Book value 30th June 2012 $1,901 Page 5
PORT ARTHUR TRUST Income and Expenditure Statement for the year ended 30th June 2013 Income Interest Received 2012 2013 1,896 1,504 Less Expenditure Scholarships Paid Deficit for the Year 2,500 3,000 $ (604) $ (1,496) Balance Sheet as at 30th June 2013 Accumulated Funds Opening Balance Deficit for the Year Closing Balance Assets Tas Perpetual Trustees - Term Deposit Total Assets Less Liabilities Net Assets 2012 2013 32,718 32,114 (604) (1,496) $32,114 $30,618 32,114 30,618 32,114 30,618 0 0 $32,114 $30,618 Scholarships Awarded this Year Elliott Idstrom (2nd Year) $500 Tom Hoyle (2nd Year) $1,000 Georgia Wulf-Rhodes (3th Year) $1,000 Cody Freak (1st Year) $500 $3,000 Page 6
ROTARY CARDIOLOGY SCHOLARSHIP Income and Expenditure Statement for the year ended 30th June 2013 Income Interest Received 2012 2013 2,430 1,182 Less Expenditure Research Funds Paid Deficit (2011 - Surplus) for the Year 15,409 15,500 (12,979) (14,318) Balance Sheet as at 30th June 2013 Accumulated Funds Opening Balance Deficit (surplus) for the Year Closing Balance Assets Tas Perpetual Trustees - Term Deposit Total Assets Less Liabilities Net Assets 2012 2013 41,946 28,967 (12,979) (14,318) $28,967 $14,649 28,967 14,649 28,967 14,649 0 0 $28,967 $14,649 Research Funds Awarded this Year University of Tasmania Royal Hobart Hospital Research Foundation $8,182 $7,318 $15,500 Note There is a contingent commitment of $2,300 for the RHHRF project subject to the unavailability of electronic data gathering. Page 7
District Leaders Group as at 30 June 2013 District Governor District Secretary District Finance Manager District Governor Elect Director Marketing & Public Relations Director Membership Development & Retention Director Vocational Service Director New Generations Director Community Service Director International Service Director Rotary Foundation Director Administration / Club Service Immediate Past District Governor James Wilcox 74 Burghley St Longford TAS 7301 Caroline Brown 30 Freeland Street Riverside TAS 7250 Mike Whitehouse 42 Auburn Road Kingston TAS 7050 Bruce Buxton 8 Pengali Place Devonport TAS 7310 Graeme Snare 122 Parker Street Devonport TAS 7310 Ken Moore 32 Heather Crescent Burnie TAS 7320 Clare Klapche 50 Youl Road Perth TAS 7300 Mike Woods 6 Tulloch Court Lindisfarne TAS 7015 Madeline Logan PO Box 325 Georgetown TAS 7253 Maurice Hine GPO Box 422 Hobart TAS 7001 Michael Perkins PO Box 92 Beaconsfield TAS 7270 Matthew Verney PO Box 1263 Devonport TAS 7310 Peter Murfett 169 Nelson Road Mount Nelson TAS 7005 Page 8