Municipality/Organization: Municipality of Aibonito EPA NPDES Permit Number: PRR040041 Annual Report Number Year 4 (2012) & Reporting Period: November 1, 2011 October 31, 2012 NPDES PII Small MS4 General Permit Annual Report (Due: November 6, 2012) Part I. General Information Contact Person: Hon. William Alicea Pérez Title: Mayor Telephone #: 787-735-8181 Email: aibonitoalcalde@gmail.com Mailing Address: PO Box 2004, Aibonito, PR 00705 SWMP Modifications and Additional Information. 1. Changes have been made or are proposed to the SWMP since the last annual report, including changes in response to EPA s review. YES NO 2. The MS4 discharges directly to an impaired water. YES NO 3. The MS4 discharges directly to water for which a TMDL has been established. 4. The MS4 is relying on another government entity to satisfy some permit obligations. YES YES NO NO
Certification: I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. Signature: Printed : Title: Date: 2
SWM Implementation Team: Public Education Recycling Program Coordinator Rafael Colón of Public Works Carlos Hernández Public Involvement and Participation of Public Works Carlos Hernández Program Management of Public Works Illicit Discharge Detection and Elimination Construction of Public Works Carlos Hernández of Public Works Carlos Hernández Post- Cosntruction of Public Works Carlos Hernández Pollution Prevention (Good Housekeeping for Municipal Operations) of Public Works Carlos Hernández 3
SWMP Implementation Self Assesment. The Stormwater Phase II Final Rule, issued in 1999, requires small municipal separate storm sewer systems (MS4s) to obtain National Pollutant Discharge Elimination System (NPDES) permit coverage. The MS4 discharges are considered point source of pollution and are required under the Clean Water Act to be covered by federally enforceable NPDES permits. The Municipality of Aibonito, Phase II MS4s is covered by the Puerto Rico general permit. Each regulated MS4 is required to develop and implement a Storm Water Management Program (SWMP) including minimum control measures, measurable goals, and best management practices to reduce the contamination of stormwater runoff, prohibit illicit discharges, and eliminate any existing illicit discharge. The U.S. Environmental Protection Agency NPDES General Permit for Storm Water Discharges from Small MS4 requires submission of annual reports which specify the progress of the implementation of the SWMP. In Puerto Rico, where EPA is the permitting authority, reports must be submitted by each year by November 6. The purpose of the annual report is to document the status of compliance of the SWMP implementation including an assessment of the appropriateness of the s selected. The following information must be included in annual reports: a compliance self-assessment regarding the permit conditions; an assessment of the appropriateness of the selected s; an assessment of the progress towards achieving the measurable goals; a summary of results of any information that has been collected and analyzed including monitoring data; a discussion of activities for the next reporting cycle; and a discussion of any changes in identified s or measurable goals for any minimum control measure notice of relying on another governmental entity to satisfy some of the permit obligations (if applicable) The Municipality of Aibonito has completed the required self-assessment and have determined that our Municipality is in compliance with the permit conditions, except for the following provisions of the Small MS4 General Permit 2006: Part 4.1.1.2 The Municipality do not included the month for completion of each measurable goal in the SWMP Update 2010. Part 4.2.3.1.7 The Municipality has not been planned the development of a list of occasional incidental non-stormwater discharges (e.g., non-commercial or charity car washes, etc.) that will not be addressed as illicit discharges. Part 4.2.3.2.1 The Municipality has not planned the verification of the outfall locations with a field survey. Part 4.2.4 The Municipality do not successfully implemented the MCM of Construction Site Storm Water Runoff Control for this reporting period. Part 4.2.5 The Municipality do not successfully implemented the MCM of Post-Construction Storm Water Management in New Development and Redevelopment for this reporting period. Part 4.2.6.2.3.3 The Municipality has not developed the procedures for the proper disposal of the waste removed from the MS4 and from the Municipal Operations. Part 4.4.1 The Municipality failed to submit the annual report on or before November 6, 2012. 4
The Municipality has identified the following outfalls in the Infrastructure MS4 Maps of the Urban Areas of Aibonito. An Outfall Reconnaissance Inventory (ORI) has not been conducted and location of the outfalls are approximate. 5
Part III. Summary of Minimum Control Measures The s described by MCM in the sections below were established in the Municipality of Aibonito Stormwater Management Program Update 2010. With the purpose of coding the s, the following ID numbers have been established: ID # ID # MCM 1: Public Education and Outreach MCM 4: Construction Site Stormwater Runoff Control 1.1 Distribution of General Stormwater Awareness 4.1 Legal Authority Materials. 1.2 Newspaper Campaign 4.2 Standard Operating Procedures 1.3 Targeted Educational Campaign 4.3 CES Plan Review MCM 2: Public Involvement and Participation 4.4 Inspection and Enforcement of s at Construction Sites 2.1 Annual Stream Cleanup MCM 5: Post-Construction Stormwater Management in New Development and Redevelopment 2.2 Adopt a Stormwater Drain Program 5.1 Legal Authority 2.3 Reforestation Program 5.2 Standard Operating Procedures 2.4 General Implementation 5.3 Plan Review MCM 3: Illicit Discharge Detection and Elimination 5.4 Maintenance 3.1 Storm Sewer System Map MCM 6: Pollution Prevention and Good Housekeeping in Municipal Operations 3.2 Septic Systems Maintenance and Inspection Program 6.1 Municipal Employees Training 3.3 Legal Authority and Enforcement 6.2 Parking Lot and Street Cleaning Program 3.4 IDDE Plan Development and Implementation 6.3 Storm Drain System Cleaning Program 3.5 Certification of Sanitary Sewer Connections 6.4 Develop a SWPPP for Municipal Facilities 3.6 3.7 Require Electronic copies of Sanitary and Storm Sewer Systems Layouts Program to Detect, Identify, and Eliminate Illegal Dumping The s not included in the parts below do not apply for this implementation year, were implemented in previous years and no additional activities have been determined. 3.8 Used Oil Recycling 6
Part IV. Stormwater Management Program Implementation Status The following documents have been previously submitted: DOCUMENT DATE SUBMITTED Notice of Intent (NOI) November 2008 Stormwater Management Plan (SWMP) November 2008 1 st SWMP Annual Report due on November 6, 2009 November 2009 2 nd SWMP Annual Report due on November 6, 2010 November 2010 3 rd SWMP Annual Report due on November 2011 November 2011 4 th SWMP Annual Report due on November 2012 May 2015 Summary of the status of every and measurable goal in the approved SWMP scheduled for implementation during 2012. 1. Public Education and Outreach 1.1 Distribution of General Stormwater Awareness Materials. / Recycling Supervisor Existing Educational Material Identification and New Material Development The quantity of stormwater educational material developed and distributed The quantity of people at an event where stormwater educational material was displayed and distributed 2009 / and every year (Reliance on non-municipal partners indicated, if any) In May 2012 the Municipality with the of Education conducted the 2nd Environmental Fair. The participants received educative material about stormwater and about the Recycling Program. More than 250 individuals participated from the activities. See pages 70-89 of appendix 1b In addition, the Recycling Coordinator manages a Facebook page at https://www.facebook.com/programareciclaje.aibonito in which educative information and material about recycling, stormwater and other environmental related themes is posted on a regular basis. The page has 1604 friends who see the posted information. Place Display Racks In The 2010 This measurable goal has not been implemented. Planned Activities Permit Year 4 (2013) 7
1.2 Newspaper Campaign 1.3 Targeted Educational Campaign / Recycling Supervisor / Recycling Supervisor Urban Zone The number of local commerce where educational material displays were placed. The number of activities where the stormwater s displays racks were used. Place Display Racks In Municipal Facilities The number of municipal facilities where educational material displays were placed. Newspaper Article Publication The numbers of articles published. Develop an Environmental Education Website The development of the Environmental Education Website. (Reliance on non-municipal partners indicated, if any) 2011 This measurable goal has not been implemented. / 1 article per year The article Segunda Feria Ambiental en Aibonito was published in May 17, 2012 in the internet edition of the newspaper La Cordillera. See appendix 1.2 or the online article at http://www.lacordillera.net/index.php?option=com_co ntent&view=article&id=4312%3asegunda-feriaambiental-enaibonito&catid=42%3anoticias&itemid=109 2010 The Municipality has not developed an Environmental Website. However, the Recycling Coordinator manages a Facebook page at https://www.facebook.com/programareciclaje.aibonito in which educative information and material about recycling, stormwater and other environmental related themes is posted on a regular basis. In addition, the Municipality offers the following services in its Municipal Webpage in http://aibonitopr.net/gobierno-municipalaibonito/obras-publicas-aibonito.html#1-informacióngeneral: - Collection of solid waste Planned Activities Permit Year 4 (2013) The Municipality will continue the posting of stormwater and other environmental related information on the Facebook page Programa Reciclaje Aibonito until the Webpage is developed. 8
(Reliance on non-municipal partners indicated, if any) - Collection of debris - Collection of recyclable material (newspapers, aluminum, plastic and glass) - Disposal of clandestine landfills - Emptying of septic tanks - Others Planned Activities Permit Year 4 (2013) Develop a Stormwater Presentation for Business and Community Groups The development of the presentations to be used for local businesses and community groups. 2010 A SWMP presentation for community groups has been developed by the Recycling. In 2011 a presentation for construction contractors was developed. The recycling coordinator conducts educative talks and workshops to community groups. See additional information below. Conduct Municipal Employees Presentations Number of Municipality employees trained regarding s specific to field work. Conduct School Presentations The quantity of educational materials distributed to schools. The quantity of educational presentation and workshops conducted. The quantity of schools impacted with stormwater presentation and workshops activities. The number of workshops held for teachers on stormwater education. 2010 / 1 presentation per year / 6 schools per year There is no registry of trainings to employees in 2012. During the implementation year of 2012, the Recycling Coordinator conducted several educative talks and activities about the Recycling and the Stormwater Programs to the schools of Aibonito. The following are the schools visited and the number of participants: Bonifacio Sanchez and Dr. José N. Gandara 37 Federico Degetau I 40 Campamento Bíblico de Verano 44 Federico Degetau - 80 See pages 111-113 & 115-116 of appendix 1a, pages 90-93 of appendix 1b and page 108 of appendix 1d. In addition, in May 2012 the Municipality of Aibonito with the of Education conducted in the Coordinate the educative activities for 2013 and continue the implementation. 9
(Reliance on non-municipal partners indicated, if any) school Dr. José N. Gandara the 2nd Environmental Fair. The participants received information, workshops, educative talks and material about the SWMP and about the Recycling Program. The following are the schools and the number of participants: Casa Montessori del Centro 21 Llanos Adentro - 50 Academia Menonita Betania - 15 Carmen Z. Vega 36 Sucesión Torres 17 Segunda Unidad Pasto 15 José C. Barbosa 17 Rafael Pont Flores 18 Bonifacio Sanchez 10 Comunidad Rabanal 5 José N. Gandara 11 Federico Degetau 40 Planned Activities Permit Year 4 (2013) Post The SWMP on the Website The post of the SWMP plan and the related SWMP implementation annual reports in the Environmental Education Website Conduct Stormwater Related Community Presentations Number of presentations provided to local businesses and community groups. See pages 70-89 of appendix 1b and page 109 of appendix 1d. 2010 The Municipality has not developed an Environmental Website. / 2 presentation s per year The Recycling coordinator conducted educational workshops about Recycling in 2012 to the following community groups: Esperanza para la Vejez, Centro La Plata 20 participants Urb. Ranchete 11 participants See page 114 of appendix 1a and page 110 of appendix 1d. 10
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2. Public Involvement and Participation 2.1 Annual Streams Cleanup 2.2 Adopt a Stormwater Drain Program Director Director Annual Streams Cleanup The number of stream cleanups The number of cleanup groups or participants The quantity of trash and recyclables that were removed by the cleanup The number of stream miles cleaned Develop and Implement the Storm Drain Stenciling Program The number of volunteers or participants. The percentage of stormwater drains marked within the MS4 area (25 percent will be stenciled per permit year). Develop and Implement the Adopt a Storm Drain Program (Reliance on non-municipal partners indicated, if any) The performs maintenance activities to streams prior to the hurricane season. The documentation has not been gathered for all the cleaning activities. As part of the streams clean up, the Municipality cleans the bridge areas to remove sediments, waste and debris carried by the stream. In 2012 the Municipality cleaned bridges (culverts) in the following areas: - Parcelas Viejas - Carr. 723 - Ext. San Luis - Cll Damaso - Carr. 724 - Los Mangos See appendix 6.3a 2013 / 25% drains per year One hundred (100) stormwater drain markers were acquired by the Municipality in September 2011 and installed in February 2012 as part of the Storm Drain Stenciling Program. Eighteen (18) students from the Environmental Club of school Dr. José N. Gandara participated from the activity. The amount of markers installed comprise about 27% of the stormwater drains within the urban zone of the Municipality. See appendix 2.2 and pages 109-110 of appendix 1a. Photos of the activity are available at the Facebook page Programa Reciclaje Aibonito. 2013 / A program for the adoption of stormwater drains has not been developed. Planned Activities Permit Year 4 (2013) The plans to perform streams cleanup at least once during 2013 in high priority areas. 12
2.3 Reforestation Program 2.4 General Implementation Revised Director Director Director The number of stormwater drains adopted Reforestation Program Site Selection for next year Reforestation Program Implementation The number of volunteer tree planters The number of trees planted Conduct the SWMP Presentation to the general Public at the Legislature Meeting Posting the SWMP in the Municipal Webpage and conduct a SWMP presentation to the community at least every year at the Environmental Fair. (Reliance on non-municipal partners indicated, if any) A reforestation program has not been developed. / 1 site per year / 1 presentation per year / 1 presentation per year A reforestation program has not been developed. This was modified in 2011 with the purpose of increasing the participation of the community. In May 2012 the Municipality with the of Education conducted the 2nd Environmental Fair. The participants received information, workshops, educative talks and material about the SWMP and about the Recycling Program. More than 250 individuals participated from the activities. See pages 70-89 of appendix 1b Photos of the activity are available at the Facebook page Programa Reciclaje Aibonito. Planned Activities Permit Year 4 (2013) 13
3. Illicit Discharge Detection and Elimination 3.1 Storm Sewer System Map 3.2 Septic Systems Maintenance and Inspection Program 3.3 Legal Authority and Enforcement Conduct Storm Sewer Mapping Development of storm sewer system map within the urban zone Implement Septic System Maintenance Program The number of failing septic system reported by the community The number of field inspections conducted Implement Septic System Educational Program Number of brochures distributed to residents educating them about septic system maintenance The number of residents which participate in the Municipalities septic system maintenance Program Develop Adequate Legal Authority Development of new ordinance(s) as necessary to implement MCM #3 Completio n Deadline / (Reliance on non-municipal partners indicated, if any) 2010 The maps were completed and included in Annual Report 2011. 2009 During 2012 approximately 250 septic tank service requests were attended by the Municipality. See appendix 3.2 2010 There is no registry of implementation of a septic system educational program for 2012. 2010 The IDDE Ordinance was developed in 2011 but was not approved by the Municipal Legislature during permit year 2012. Planned Activities Permit Year 4 (2013) Continue giving the service of septic tank emptying and other septic system related services as requested by the community. 3.4 IDDE Plan Development and Implementation Development of IDDE Plan The number of illicit discharges reported by residents through visual inspections. The number of illicit connections found The number of illicit discharges eliminated Conduct desktop analysis of priority inspection areas Inventory conducted and areas 2010 The IDDE Ordinance was not approved in 2012. 2010 Has not been completed The IDDE Plan implementation will start upon IDDE Ordinance approval. 14
3.5 Certification of Sanitary Sewer Connections 3.6 Require Electronic copies of Sanitary and Storm Sewer Systems Layouts 3.7 Program to Detect, Identify, and Eliminate Illegal Dumping 3.8 Used Oil Recycling prioritized for dry weather inspection Conduct Dry Weather inspections of High Priority Areas The number of field inspections conducted in high-priority areas Conduct Employee and Resident Visual Inspection Training The number of employees trained on basic visual inspections Require Sanitary Connection Certification Require Electronic Copies of Sanitary Connection Plan The number of penalties enforced upon the participants of illegal dumps The number of illegal dumps reported by citizens Implement a Community Used Oil Recycling Program The number of gallons of used oil collected from municipal operation The number of gallons of used oil collected from residents Implement a Used Oil Recycling Educational Program Completio n Deadline / / 25% per year 2010 / 1 training per year (Reliance on non-municipal partners indicated, if any) Has not been completed There is no registry of trainings to employees in 2012 2011 Has not been implemented 2011 Has not been implemented The IDDE Ordinance was not approved in 2012. 2009 In 2012 the Municipality collected 12,334 pounds of used oil from the private sector (Baxter). 2010 Has not been completed Planned Activities Permit Year 4 (2013) The IDDE Plan implementation will start upon IDDE Ordinance approval. -- 15
4. Construction Site Stormwater Runoff Control 4.1 Legal Authority 4.2 Standard Operating Procedures 4.3 CES Plan Review 4.4 Inspection and Enforcement of s at Construction Sites Development of Ordinance Development of legal authority to implement the construction program (Reliance on non-municipal partners indicated, if any) 2010 The Construction Ordinance was developed in 2011 but was not approved by the Municipal Legislature in permit year 2012. Conduct Staff Trainings 2010 There is no registry of trainings to employees in 2012 Project Plan Reviews The number of CES Plans reviewed Project Field Inspections The number of site inspections performed The number of violations reported to EQB 2011 The Construction ordinance has not been approved. 2011 The Construction ordinance has not been approved. Planned Activities Permit Year 4 (2013) CES plans review will start upon ordinance approval. The inspections will start upon ordinance approval. 16
5. Post-Construction Stormwater Management in New Development and Redevelopment 5.1 Legal Authority 5.2 Standard Operating Procedures 5.3 Plan Review 5.4 Maintenance Development of Ordinance Development of legal authority to implement the postconstruction program (Reliance on non-municipal partners indicated, if any) 2010 The Post-construction Ordinance was developed in 2011 but was not approved by the Municipal Legislature in permit year 2012. Conduct Staff Trainings 2011 There is no registry of trainings to employees in 2012 Project Plan Reviews The number of hydrologichydraulic plans reviewed Project Field Inspections The number of inspections performed The number of violations reported to state agencies Long-term maintenance program/policy implemented 2011 The Post-construction ordinance has not been approved. 2011 The Post-construction ordinance has not been approved. Planned Activities Permit Year 4 (2013) Plan reviews will start upon ordinance approval. Field inspections will start upon ordinance approval. 17
6. Pollution Prevention and Good Housekeeping in Municipal Operations 6.1 Municipal Employees Training 6.2 Parking Lot and Street Cleaning Program Conduct the Municipal Employees Training The number of trainings performed The number of employees trained The number miles swept The quantity of scheduled road cleanings performed 2010 / 1 training per year (Reliance on non-municipal partners indicated, if any) There is no registry of trainings to employees in 2012 / daily The performs regular sweeping in the urban zone. A brigade is assigned to each community served. The sweeping activities take place in three (3) communities: Campito,- 0.62 miles approximately in the streets: - Ave. San José - Cll Adolfo Rivera - Cll Julio Rosario - Cll Felix Ríos - Cll Salvador Torres - Cll Jesús T. Piñeiro Pueblo 2.3 miles approximately in the streets: - Cll Ramón Flores - Ave. San José - Cll Geronimo Martinez - Cll Emeterio Betances - Cll Vizcarrondo - Cll Diego Becerra - Cll Baldorioty - Cll Rius Rivera - Cll Federico Degetau - Cll Padial Salesianos 1 mile approximately in the streets: - Cll Julio Cintrón Planned Activities Permit Year 4 (2013) The will continue the sweeping activities in the same areas with the same schedule. 18
6.3 Storm Drain System Cleaning Program Stormwater drains cleaning The miles of storm drain cleaned annually. The percentage of outfalls inspected and cleaned annually (Reliance on non-municipal partners indicated, if any) - Cll Pedro Rosario - Hwy 725 - Cll Federico Degetau - Cll José Vázquez See appendices 6.2a & 6.2b / yearly The Municipality performs maintenance activities on a regular basis, including cleaning of MS4 components. The cleaning activities are concentrated in the period prior to the hurricane season. In 2012 the Municipality cleaned grate inlets and bridges (culverts) in the following areas: Grate Inlets: - Urb. San José - Cll Degetau - Carr. 722 - Carr. 725 - Carr. 721 Bridges: - Parcelas Viejas - Carr. 723 - Ext. San Luis - Cll Damaso - Carr. 724 - Los Mangos Cleaning and maintenance of MS4 components such as grate inlets and outfalls are conducted too upon service requests by the community. In 2012, four (4) grate inlet cleanings and two (2) repairs to grate inlets were performed. The service requests are being documented in a spreadsheet. See appendices 6.3a & 6.3b Planned Activities Permit Year 4 (2013) The Municipality plan to continue the cleaning activities to the MS4 components as needed and as requested by the community. 19
6.4 Develop a SWPPP for Municipal Facilities Quantity of Municipality Employees Trained about SWPPPs Develop a Spill Prevention SOP Development of the Spill Prevention and Management SOP (Reliance on non-municipal partners indicated, if any) 2011 There is no registry of trainings to employees in 2012 2011 In December 2011 the Municipality received from OMME-Cidra, as part of a Homeland Security special funds assignment, 5 packages of absorbing pads for the management of oil spills and of other materials. See appendix 6.4 Planned Activities Permit Year 4 (2013) The Municipality will implement its Spill Prevention and Management SOP as needed. 20