GROUP LEADERS Welcome to Wintercamp The Staff and Service Team welcome you to Wintercamp, and hope that you will have an enjoyable weekend. In the interests of safety please ensure that everyone in your party is aware of the following procedures: In the event of an incident/accident: Immediately inform a member of staff or Event Team. They will initiate the appropriate procedures. Follow directions issued by staff members. The First Aid Post is located near the Camp Centre by the Centre office All calls for emergency services should go through the Activity Centre Office, except where a delay could be life threatening. Discovery of Fire: Raise the alarm and warn everyone in the vicinity. For a small fire, try to control it using an appropriate extinguisher until help arrives. Do not put yourself at risk. If in doubt, leave it alone. On hearing the fire bell: Evacuate your campsite immediately and report to the fire assembly point. This is located at the staff car park. Please ensure there is at least 2 metres between tents or 1 metre between guy-ropes. Identity Cards Please make sure that everyone wears the correct ID card that corresponds to the nominal roll. Lost or damaged cards can be replaced from the office.
First Aid The First Aid Team are based outside the Activity Centre Office or can be contacted via the Activity Centre Office. For out of hours emergency ring the bell outside the Activity Centre Office for the Duty Instructor. Kielder Water, Mud, Snow or Ice Please stay away from the shoreline, Kielder Water can be dangerously cold at this time of year. Because of inclement weather, we ask that everyone takes particular care on the roadways and paths as these will be muddy or icy. We also ask that you speak to all your young people about the dangers. Snacks An All Day Snack service will be available from the snack bar next to the Activity Centre Office. Pre-Booked Meals If you have booked catering, tickets are included in your pack. Please note that these meals are only available during the slot you have been allocated. Meals are served in the Sunley Centre, your group has been allocated a meal slot shown below: SLOT 1 2 3 4 Saturday Breakfast 07:00-07:30 07:45-08:15 08:30-09:00 09:15-09:45 Saturday Lunch 11:00-11:30 11:45-12:15 12:30-13:00 13:15-13:45 Saturday Dinner 17:00-17:30 17:45-18:15 18:30-19:00 19:15-19:45 Sunday Breakfast 07:00-07:30 07:45-08:15 08:30-09:00 09:15-09:45 Sunday Lunch 11:00-11:30 11:45-12:15 12:30-13:00 13:15-13:45 T-Shirts/Clothing If you have pre-ordered a souvenir t-shirt or other clothing, you will have been given vouchers at checkin. Present your voucher at the t-shirt collection point in reception to collect your t-shirt. Any surplus t-shirts will be available for sale on a first come first served basis from the shop on Sunday. We are sorry but there will be no additional orders placed for t-shirts, though you will be able to
purchase from Scout Shops after the event. Please check your order before leaving as mistakes cannot be rectified afterwards. Rubbish Please seal all rubbish in bags, rubbish should be placed in large wheelie bins around the site. Bags can be obtained from the Activity Centre Office please do not leave bags next to bins or road ways as foxes will get to them before we can! Fires Fires can be lit, but only on an altar fire. Altar fires are available from behind the staff car park on a first come first served basis. Firewood is available from the wood store at the campfire circle, please use sparingly. Norovirus At Winter Camp... we will be taking a number of additional precautions to raise awareness of the virus potential and the need for strict hand washing and food hygiene regimes. There will also be additional cleaning of toilets and bathrooms. As a Group, it is important that you give your members a strong message about hygiene and take the necessary precautions for the preparation of food (see Camp Food Safety Factsheet http://www.scouts.org.uk/safety ) In The Event of one of your members contacting the virus whilst on camp, please contact the Activity Centre Office as soon as possible, and prepare to arrange for that person to return home. It is important that the information on your Home Contact list is as robust as possible. Additional information about Norovirus (Winter Vomiting Virus) is available on the NHS Direct website at www.nhsdirect.nhs.uk Who s who? Wintercamp is predominantly organised and run by volunteers, we have over 100 staff working on activities, cleaning toilets, collecting rubbish and many other behind the scenes tasks. Should you have any feedback about the event we d love to hear it we can t do anything about things that may be wrong unless someone tells us. All our Event Staff will be wearing their ID badges. Area Leaders
will be wearing hi-visibility jackets. The Centre Team and Event Managers can be contacted through the office. Or email us at info.request@wintercamp.org.uk Nick Iles Angela Hill Paul Joseph Asa Gurden Lead Volunteer Guest Services Event Manager Head of National Centres Brrr, feeling cold? Hot Water Bottle Service Bring your hot water bottle to the Leaders Room to be filled up from 23:30-00:00 on Saturday night. Programme of Events Friday 21:00-00:00 Disco and activities in the marquee 21:30-22:00 Leaders Meeting in Sunley Dining room Saturday 09:30-12:30 Activities and shop open 10:00 UK Programme Team Workshops start 12:30-13:30 Some Activities stop for lunch 13:30-16:30 Activities and shop open 19:00-22:00 Some activities open for leaders only 20:30-23:00 Leaders bar open in the Sunley Lodge 20:30-23:00 Leaders Quiz in Sunley Lodge
19:30&21:30 Cinema showing in the Rowan Lodge 20:00&22:00 Cinema showing in the Marquee 20.00 Cinema for Leaders showing in Sunley Centre 19:30-21:00 Wide Game Starts at the Flag Pole 20:00-00:00 Disco in the Marquee Sunday 09:30-13:00 Activities and Shop open 13:00-14:15 Lunch Break and strike camp Activities There are many different activities on offer, see the map for locations. Your young people can just wander around and turn up to any of them although on Saturday they may be limited to just one go. The participant id card will be used to keep track of this and our staff will advise. Quads (must have permission slip) Archery Climbing Orienteering Wii Games Low Ropes Tank Driving Zip wire Outdoor Laser Tag (must have Abseiling permission slip) DJ Workshops Fairground rides Caving Simulator Jacobs Ladder Crate Stacking Segways Crafts Adventure Course Argocat Hike Disco Mountain Biking Cinemas Launch Trips Fencing Photo Booth Scout Radio Dodgems Bell Boating 4x4 Experience Laser Clay Bush Craft Digger Driving Kayaking Machines Young Leader Training NOTE: Activities are subject to change and some activities will not operate with the fading light or with poor weather conditions.
A Wide game will also be held at 19:30 on Saturday evening, please register your group with the centre office during Saturday limited places available! Cinema Rowan Lodge 19:30, 21:30, films: Big Hero 6 Craft Marquee 20:00 and 22:00, films: Pixels Saturday Night Disco and Party Join in the fun in the Marquee where the disco will be. Mick s Snack bar is open Closing Ceremony Based on feedback from groups in previous years, we are not throughout the running a closing ceremony at this event. day and will serve Leaders Entertainment and Activities a variety of hot and cold snacks Bars: A bar is available for leaders: in the Sunley Centre which will include a quiz and will be open 19:00-23:00 on Friday and 20:30-23:00 on Saturday. Please ensure that your group knows where you are should they need you! Please do not embarrass the bar staff by bringing anyone under 18 into the bar area. The bar area is a Non-Smoking Area. Activities: In addition an evening Leaders Activities Session will run Saturday evening (19:00-21:00) and Sunday morning (9-9:30am) and will include (subject to change): Fairground: 7pm-8pm Simulator: 7pm-7:30pm Tank driving: 7pm-8pm where light allows Climbing: 7:30pm-8:30pm Outdoor Laser: Sunday 9am-9:30am Campfire: Due to ground conditions this year we will not be running a campfire.
UK Programme Team Sessions in Rowan Lounge 10am - 11am - Going For Gold Going for Gold - supporting your young people to achieve their Chief Scout's Gold Award and usng tools to help you plan and review your programme. 11am - 12noon - Youth Involvement Youth Involvement - practical hints and tips on getting young people involved in the decision making on your section. 12noon - 1pm - Moving In & Moving On MiMo - supporting young people to move between sections and using the moving on awards to ease that transition. 1pm - 2pm - Going for Gold Going for Gold - supporting your young people to achieve their Chief Scout's Gold Award and usng tools to help you plan and review your programme. 2pm - 3pm - Getting Adventure in to your programme Getting Adventure in to your programme - the refreshed programme looks for us to achieve 50% outdoors and adventure, how do I achieve that? Noise In previous years we have had complaints about loud music being played on campsites late at night, please respect other campers and do not use sound equipment or fireworks whilst at Wintercamp. Going Home Please note there will be a one way system in operation and the arrangements may not be the same as when you arrived. Please follow the directions of the Traffic Management team who will aim to get you on your way as soon as possible. If you require a kit run or trailer tow, please speak with the Kit Run Coordinator in the Car Park and register ( when your turn is called your kit/trailer will then be taken to the car park for you to unload
and then load into your vehicle. Please ensure your group s equipment is totally ready and that you have people to unload in the car park. Feedback As this is still a new event being run at Hawkhirst we d really value any feedback, even after the event this can be emailed to info.request@wintercamp.org.uk. During the event please drop into the centre office. Due to the inclement weather, do bear with us if things take slightly longer than usual. Thank you for attending Wintercamp, we look forward to seeing you next year... Wintercamp 2017 6-8 January