INFORMATION BULLETIN NO. 1

INFORMATION BULLETIN NO. 1 12th EDBF EUROPEAN NATIONS CHAMPIONSHIPS Laghetto dell EUR ROMA 27th 31st July 2016 The European Dragon Boat Federation Council in conjunction with the Federazione Italiana Dragon Boat and the local organizers, Rome 2016 - Dragon Boat ASD warmly invite all National Dragon Boat Teams from European countries to participate in the 12 th EDBF European Nations Championships at Laghetto dell EUR, Rome for the distances of and. DATE The 12th EDBF ENC will be held from 27th 31st July 2016 at Laghetto dell EUR, Rome, Italy. Competing crews are advised to arrive in Rome no later than Wednesday, 27 th July 2016. Crews arriving earlier will be catered for. LOCATION The 12 th EDBF ENC will be held at Laghetto dell EUR, the location of the 1998 EDBF European Nations Championships and the 2002 IDBF World Club Crew Championships. It is situated in the centre of Rome and is approximately 24Km from Fiumicino Airport and 17Km from Ciampino Airport. A paid shuttle service between the accommodation and the regatta venue will be organised on request. Accommodation will be available within 5km / 10 minutes from the race site. OPENING CEREMONY The Opening Ceremony will take place on Wednesday, 27 th July 2016 at 19.00hrs. Further details will follow in Bulletin no. 2. ENTRY CONDITIONS Each country may enter one crew per competition class as detailed below. Teams from countries where there is not an EDBF Member may compete subject to the agreement of the EDBF Executive Board. COMPETITION FORMAT The Championship will be conducted according to the IDBF Competition Regulations and IDBF Rules of Racing by IDBF International Race Officials and Italian National Officials, under the direction of an IDBF Chief Official and with a Jury nominated by the EDBF Executive Committee. REGATTA COURSE The regatta course is set within a placid body of water. The course measures 900m x 60m with a minimum depth of 2.5m. Four racing lanes will be used. Photo finish and computerised results processing will be provided at the finish tower on site. One tent will be provided free of charge per country, as long as one standard boat dragon boat team is entered. Plus one additional tent will be provided free of charge should a team select the accommodation at the Sheraton Roma Hotel. Should a country require more tent space then this will be charged at 30.00/m2. Detailed information regarding crew tents, the grandstand and parking facilities for both guests and competitors will follow in Bulletin no. 2. Page 1 of 12

The races may be held on Castelgandolfo Lake, the 1960 Olympic venue, approximately 25Km from EUR, on Thursday, 28 th July 2016. This will be confirmed in Bulletin no. 2. In case of bad weather on Castelgandolfo Lake, Laghetto dell EUR will be used as the back up venue for the. BOATS AND EQUIPMENT IDBF licensed boats will be provided by the Championship organisers. Competing crews will be expected to bring their own paddles that conform to the IDBF Paddle Specification 202a. CLASSES AND DISTANCES Races will be held for the following Racing Classes. Class Premier Senior A (1) 40+ Open Women Mixed Senior B (1) 50+ Senior C (1) 60+ Juniors (2) A&B BCP N/A N/A (1) Senior A over age 40, Senior B over age 50, Senior C over age 60 as of 1 st June 2016. (2) Junior A under age 18, but over 11 and Junior B under age 16, but over 11 in the year 2016. (N.B. This is a supplementary amendment to the EDBF Amendments to the IDBF Competition Regulations and Rules of Racing as agreed at the EDBF EGA 2015 for a trial period of one year to try and encourage more U18s crews to the Championships). COMPETITION REGULATION AND RACING RULES The Championships will comply with the IDBF Competition Regulations and will be conducted under the IDBF Rules of Racing which can be found at /library. All entries are to be sent to both the EDBF Secretary General (secretary@edbf.org) and Organising Committee in accordance with all the deadlines as detailed below. The Championship Divisions, Racing and Competition Classes that will be contested are listed above. In all competitions to qualify for a European Championship status at least four (4) entries from different countries per competition class are required. Competition Classes with three (3) entries will be given EDBF Championship statues and less than 3 entries, per class, will be classified as demonstration races and could be combined together. The Small Boat Championships are primarily for new and developing EDBF Member Countries, normally Basic and Associate Members, but any EDBF Member who is unable to field Standard Boats in the Junior B, 18 24s and Senior C Competition Classes, may enter these specific Small Boat Competitions. EDBF Members who have taken part in a European Dragon Boat Racing Championships (EDBRC) in the past four years, but are unable to send Standard Boat Crews may be permitted to compete in the Small Boat Championships at the discretion of the EDBF Board. For example, an EDBF Member with only 12 paddlers of either sex available, who has competed in a previous EDBRC, may be allowed to enter Small Boat Open or Women s Crews. Page 2 of 12

A basic rule is that crews that do enter a small boat open and a small boat women, are only eligible for a mixed standard boat in the same race distance. Double rostering of paddlers between Divisions is discouraged. Helms and Drummers may be used across the Divisions (re: rules for Juniors and Seniors) but in the case of back to back races, the officials will NOT delay races to accommodate the transfer of Helms or Drummers. EUROPEAN CHAMPIONSHIPS REPRESENTATION AND NATIONALITY IDBF Competition Regulation 4 CR 4.1 Representation To represent a country in an EDBF Championship for Representative Crews, a Dragon Boat Competitor must normally be a citizen of or born in the country represented and be able to proved this by showing an official document, such as a Passport, Identity Card, Birth Certificate, or the like. Dual Nationality Competitors with dual nationality (citizenship) may represent the Country or Territory of their Birth or their dual citizen Country or Territory, whichever of these they are residing in, providing that they have been resident in that Country or Territory for a current period of at least 3 years. Competitors who do not meet these requirements must comply with Regulation 4.2 or 4.2a. CR4.2 Country or Territory Residence Dragon Boat competitors who have left their country of birth and are a permanent, not a temporary resident in another country may represent that country if they have lived there for a current period of three (3) years or more and have not represented their country of birth, during the previous two (2) years. Temporary Residency A Temporary Resident, for the purposes of this Regulation, is a person who resides in a Country by virtue of holding a visa, for example a visitors visa, student visa, work visa or the like. The EDBF considers such visas to indicate a temporary residency in the Country concerned, not a permanent residency. a. Exceptionally, competitors who have a permanent residential qualification of less than 3 years and who have not represented an EDBF Member previously, may with the permission of both their birth and residential EDBF Member, apply to the EDBF Executive Board for permission to compete for their country of residence. When permission is given, the competitor concerned will not be allowed to compete for any other Country for a minimum period of 2 years following the year in which the permission was given. b. (4.2) Competitors who, by marriage have acquired the nationality of another country may compete for that country without delay. PERSONAL SAFETY All crew members must be water confident and ideally be able to swim at least 50m. It is the Crew Manager s responsibility to ensure that this limitation is complied with, and to ensure that known weak swimmers wear personal flotation aids. Crews compete entirely at their own risk and must be Fit to Race, as defines in the IDBF Competition Regulations. Page 3 of 12

OUTLINE PROGRAMME This program is to assist teams with their planning, but is currently provisional and could change. Monday, 25 th July 2016 Tuesday, 26 th July 2016 Wednesday, 27 th July 2016 Thursday, 28 th July 2016 Friday 29 th July 2016 Saturday, 30 th July 2016 Sunday, 31 st July 2016 Monday, 1 st August 2016 Teams arrive and training Laghetto dell EUR. Teams arrive and training Laghetto dell EUR. Teams arrive and training Laghetto dell EUR. Morning EDBF Board and Council Meeting. Afternoon Race Officials Meeting. Evening Opening Ceremony. Racing Day All Championship classes. 200m Morning and 500m Afternoon Mixed classes. 200m Racing Day Open and Women classes. 500m Racing Day Open and Women classes. Evening Celebration Party. Morning EDBF Annual General Assembly meeting. Crews depart. ON- LINE REGISTRATION On- line registration will be open at the official championship website on the date when named registrations are due. ADMINISTRATION FEE There will be an Administration Fee of 60.00 + an EDBF Registration Fee of 15.00 per accredited person ( 75.00 in total) for anyone travelling with the team, including competitors, coaches, managers, supporters and congress delegates. The Administration Fee must be paid with the named entries, which are due on the deadline stated below. The EDBF Registration Fee has to be transferred directly to the EDBF account and the Administration Fee directly to the organizer s account. For all Junior Competitors there will be a reduced Administration Fee of 30.00 + a reduced EDBF Registration Fee of 5.00 per accredited person ( 35.00 in total), again this has been implemented to try to increase participation in this competition class. ACCOMMODATION The Rome 2016 EDBF ENC Organizing Committee has made arrangements for a choice of accommodation packages, ranging from Camping Fabulous to the Hotel Sheraton and the Hotel dei Congressi. Accommodation Partners: Sheraton Roma Hotel & Conference Centre Viale Del Pattinaggio, 100, Rome 00144, Italy Page 4 of 12

The Sheraton Roma Hotel & Conference Centre is only 1.5Km from the ENC Athletes Village at the Laghetto dell EUR, 850m walking distance to Metro B Magliana Station (1 stop to Metro B Palasport Station at the racing venue) and only 7Km from the Colosseum, 8Km from the Piazza Venezia and 9Km from San Pietro and the heart of Roma City Centre. There is an option for 400 double rooms for the ENC, reception / lobby, as well as a restaurant, bar and meeting rooms. It is currently planned that this will be the Headquarters of the event. Registration, Team Leader Meetings, Race Officials Meetings, EDBF Executive, Council and AGA will all be scheduled at this hotel. We are proud to have Sheraton Roma as the main accommodation partner for the EDBF European Dragon Boat Nations Championships. Hotel dei Congressi Viale Shakespeare, 29-00144 Roma, Italy www.hoteldeicongressiroma.com The Hotel dei Congressi is just 850m from the ENC Athletes Village at the Laghetto dell EUR, 450m walking distance to Metro B EUR Fermi Station (1 stop to Metro B Palasport Station at the racing venue), 1,8km from Hotel Sheraton and only 7Km from the the Colosseum, 8Km from the Piazza Venezia and 9Km from San Pietro and the heart of Roma City Centre. The Hotel has 105 rooms refurbished in 2013 with modern amenities. They come equipped with a private bathroom, air conditioning, electronic safe, mini bar, satellite TV, phone and Wi Fi. Room flooring is either wood or carpet. You can indicate your preference at check in. Each room also has sound proof windows. There is an option for 50 double rooms for the event, reception / lobby, as well as restaurant, bar and meeting rooms. This will be the BACKUP Headquarters for the event. OFFICIAL HOTEL PARTNERS ACCOMMODATION PACKAGE: A MINIMUM STAY OF 5 NIGHTS FROM 27 TH JULY 2016 TO 1 ST AUGUST 2016 IS REQUIRED. Included in the package: Check in 27 th July 2016 - Check out 1st August 2016 5 Nights accommodation including breakfast. Administration Fee Pool TOGA Party. Gazebo at the Dragon Village. 360.00 per person. Extra nights will be charged at 60.00 per night including breakfast. A single room supplement will be charged at an additional 45.00 per night per person. Please note, the above price does not include the Rome Tourist Accommodation Tax Tassa di Soggiorno. OFFICIAL CAMPING PARTNER Camping Village Fabulous Via di Malafede 225 00125 Roma (RM) The Camping Village Fabulous is just 9.3Km from the ENC Athletes Village at the Laghetto dell EUR, and 11.6km from Hotel Sheraton and 17Km from the Colosseum, 18 Km from the Piazza Venezia and 20Km from San Pietro and the heart of Roma City Centre. Page 5 of 12

A MINIMUM STAY OF 6 NIGHTS FROM 26 TH JULY 2016 TO 1 ST AUGUST 2016 IS REQUIRED. Availability: 50 Bungalows (for maximum 2 persons each) 13 Mobile homes Botticelli (for maximum 4 persons each) 7 Mobile homes Giotto (for maximum 5 persons each) 10 Mobile homes Leonardo (for maximum 6 persons each) 10 Tents (for maximum 6 persons each) 5 Pitches for own caravan/motor home (for maximum 6 persons each) 10 pitches for own tents in free area (for maximum 4 persons each) Accommodation Description: Bungalow : consists of a bedroom with 2 single beds, 1 high sleeper, a private bathroom (shower and toilet) and a fridge. Air conditioning and heating available. Botticelli : (L- form shaped) consists of a bedroom with a double bed, a bedroom with 2 single beds, 2 private bathrooms, and a living room with an equipped cooking area. Possibility for an extra bed in living room (on the couch). Air conditioning and heating available. Giotto : consists of a bedroom with a double bed, a bedroom with 3 single beds (1 bunk bed), a private bathroom (shower / separate toilet) and a living room with an equipped cooking area. Possibility for an extra bed in living room (on the couch). Air conditioning and heating available. Leonardo : consists of a bedroom with a double bed, 2 bedrooms each with 2 single beds, a private bathroom (shower / separate toilet) and a living room with an equipped cooking area. Possibility for an extra bed in living room. Air conditioning and heating available. Tent : consists of 2 sleeping areas, each divided into two rooms, forming 6 beds (1 double bed, 2 single beds) a room with equipped cooking area. No air conditioning/heating. Shared toilets and bathrooms with hot showers. Pitch for own caravan/motor home : spacious and defined area with water and electricity connections. Pitch for own tents : free non defined area, without water and electricity Prices: Bungalow for 1 person: 30.00 per night per accommodation Bungalow for 2 persons: 45.00 per night per accommodation Mobile home Botticelli: 165.00 per night per accommodation Mobile home Giotto: 175.00 per night per accommodation Mobile home Leonardo: 185.00 per night per accommodation Tent: 115.00 per night per accommodation Adult (above 11 years) in pitch: 13.00 per night person Child (0-2 years) in pitch: Free Child (3-11 years) in pitch: 10.00 per night per person Pitch for own caravan/motor home: 15.00 per night per pitch Pitch for own tent in free area: 12.00 per night per pitch Included in the price: use of electricity/gas/water, bed linen, heating/air conditioning, final cleaning and parking. Entrance pools (From May until September). Page 6 of 12

Not included in the price: change of bed linen during the stay, towels ( 4.00 per set 1 small + 1 medium), tourist accommodation tax of the city of Rome ( 2.00 per person / per night (max. 5 days). Children under 10 years old are exempt from payment. NOT INCLUDED FOR THE ENC IN THE CAMPING PACKAGE: Administration Fee, Private Team Tents at the Dragon Village, Pool TOGA Party. There is also the possibility to book breakfast and/or dinner at the campsite s restaurant: Breakfast (buffet): bread, jam, butter, coffee, milk, tea, juice, cereals, yogurt, cereals, cheese and sliced cold meats (prosciutto/salami): 6.00 per person. Dinner: 1 st course and 2 nd course, side dish, dessert, ½ water (drinks not included): 13.00 per person. The Organising Committee has another 4 star hotel option booked in the area: Hotel Cristoforo Colombo which has 150 rooms Single Room - 70.00 per person per night including breakfast Double Room - 90.00 per room per night including breakfast Triple Bedded Room - 110.00 per room per night including breakfast Four Bedded Room - 125.00 per room per night including breakfast Dinner - 15.00 per person Please note, the above price does not include the Rome Tourist Accommodation Tax Tassa di Soggiorno. NOT INCLUDED FOR THE ENC IN THE HOTEL CRISTOFORO COLOMBO PACKAGE: Administration Fee, Private Team Tents at the Dragon Village, Pool TOGA Party. ACCOMMODATION PAYMENTS Entry Form Action Due Date 1st Deadline Accommodation Request + 10% 1 st Accommodation Deposit 31st January 2016 2nd Deadline 40% 2 nd Accommodation Deposit 15th March 2016 3rd Deadline Final confirmation of the accommodation and/or accommodation packages request and final balance payment of 50%. 31st May 2016 *ROMA CAPITALE ACCOMMODATION TAX Roma Capitale authority has decided on tourist accommodation tax payments, "tassa di soggiorno", due from the guests of hotels, holiday homes, rented rooms establishments, bed & breakfasts and camping grounds in Rome (this tax does not apply to hostels). The tourist accommodation tax is due for each night spent in Rome s accommodation facilities. Page 7 of 12

From 1st September 2014 the rates per person shall be as follows: Accommodation Facility Rate per Night Max. Number of Nights 1 & 2- Star Hotels 3.00 10 3- Star Hotels 4.00 10 4- Star Hotels 6.00 10 5- Star Hotels 7.00 10 Bed & breakfasts, Rented Rooms, Holiday Homes & Holiday 3.50 10 Apartments Farmhouse Accommodation & Residences 4.00 10 Open air facilities, camping grounds & areas equipped for temporary stops 2.00 5 How to pay? You can pay cash or by card, at the end of your stay, directly on site. You will be given a personal receipt. The overnight accommodation tax is applicable up to a maximum of 10 consecutive nights within one solar year, provided that you spend the nights at the same accommodation facility. The payment is due for a maximum of 5 nights for the guests of camping grounds, open air facilities and areas equipped for temporary stops. Exemptions. Persons who are residents of Rome, children up to 10 years of age, all those who accompany patients for health reasons, members of the State police force and the other armed forces, and one coach driver and one tour leader/tourist guide for every 23 group members. If you require further information, please call +39 060608 or visit: www.comune.roma.it. ARRIVAL/DEPARTURE TRANSFER SERVICE (one trip on arrival and one trip on departure, per crew). The Organising Committee has arranged for pick- ups from Fiumicino Airport and Ciampino Airport. Costs and booking form will be included in Bulletin no. 2. LOCAL TRANSPORTATION The Accommodation Partners are all within walking distance from the race course. Hotel dei Congressi is 850m and Hotel Sheraton 1,500m. Camping Village Fabulous is 9.3km from the race course and is served by public transport. For accommodation selected in the camping village a private bus or cars are recommended. The Organising Committee is also negotiating free public transport for all participants for the duration of the event. RACE LUNCHES AND CATERING Participants can book a lunch menu at the course. There will also be various bars, restaurants and food and drink stands available in the area. CELEBRATION POOL PARTY A celebration pool party will be provided for all competitors, coaches, managers and registered supporters on Sunday, 31 st July 2016 after the racing. Further details will be available in Bulletin no. 2. Page 8 of 12

ENTRY & DEADLINE DATES Entry Form Action Due Date Provisional Entries Provisional Entries + 500 31st January 2016 (177 days before ENC) Deposit Numerative Entries Numerative Entries 29 th March 2016 (120 days before ENC) Final Named Entries Named Entries + Admin Fee + Registration Fee Payment 12 th June 2016 (45 days before ENC) PAYMENT DETAILS A 500.00 deposit will be required per EDBF Member with the Provisional Entry. The Organizing Committee will issue an invoice/receipt after the first deadline. Please note, any late payments will attract a surcharge of 250.00/EDBF Member, so please ensure you meet the deadlines given. Rome 2016 - Dragon Boat ASD bank details will follow in early January 2016 and will also be included in Bulletin no. 2. ORGANISING COMMITTEE CONTACT DETAILS Roma 2016 Dragon Boat ASD c/o Piscina delle Rose Viale America 20 00144 Roma, Italy Telephone: +39 3356299580 Email: info@romadragoneur2016.it Secretary General: Antonella.germano@libero.it WEBSITE The Championship website is currently under construction, but will be www.romadragoneur2016.it FACEBOOK PAGE Roma 2016 12th EDBF European Nations Dragon Boat Championships. Page 9 of 12

LAGHETTO DELL EUR SITE PLAN Page 10 of 12

PROVISIONAL ENTRY FORM One (1) Entry Form per Team (country) NOT one (1) per Crew within a Team Return this Provisional Entry Form by Sunday, 31st January 2016 by email to both: info@romadragoneur2016.it & secretary@edbf.org 12th EDBF EUROPEAN NATIONS CHAMPIONSHIPS Laghetto dell EUR ROMA - 27th - 31st July 2016 County & EDBF Member Represented: Team Manager s Name: Estimated number of participants: E- mail Address: Phone Number: Mailing Address: In the table below, mark ( x ) in the appropriate box(es) to indicate each category and distance your Team is entering. If your Team is entering a crew in mixed category and the respective mixed crew is to be drawn from your Open and Women's Crews, indicate this by marking a ( C ) for combined in the box(es ). Standard Boat (22 Racers) Premier Senior A (40+) Senior B (50+) Senior C (60+) Under 23 Junior A (U18) Junior B (U16) BCP Small Boat for developing Countries (12 Racers) Premier Senior A (40+) Senior B (50+) Senior C (60+) Under 23 Junior A (U18) Junior B (U16) BCP Open Women Mixed 200m 500m 200m 500m 200m 500m Open Women Mixed 200m 500m 200m 500m 200m 500m Signed: (Team Manager) Date:

PROVISIONAL ACCOMMODATION BOOKING FORM Return this Provisional Accommodation Booking Form by Sunday, 31 st January 2016 by email to: info@romadragoneur2016.it 12th EDBF EUROPEAN NATIONS CHAMPIONSHIPS Laghetto dell EUR ROMA - 27th - 31st July 2016 Country & EDBF Member Represented: Team Manager s Name: Estimated number of participants: E- mail Address: Phone Number: Mailing Address: ACCOMMODATION Please indicate your estimated number of participants, coaches, delegates etc and accommodation requirements: Accommodation Type: Sheraton Roma Hotel Hotel dei Congressi Camping Village Fabulous Hotel Cristoforo Date of Arrival: Date of Departure: Total No. of Nights: Number of Persons: Accommodation Type: e.g. Bungalow, Botticelli, Tent Any Other Comments: All rooms will be assumed as twin rooms unless otherwise stated. Reservation and 1 st 10% Accommodation Deposit payable by 31 st January 2016, 2 nd 40% Accommodation Deposit by 15 th March 2016, balance of 50% payable by 31 st May 2016. Signed: (Team Manager) Date: