Sacramento 2011 A Camp and Conference Ministry of the United Methodist Church Come to the Mountain! Let God Refresh your Soul! {Visit us at www.sacramentoassembly.org}
In the spirit of Christian hospitality Sacramento welcomes all who come to our mountaintop setting. We seek to encourage spiritual discoveries by offering each group and individual Christian acceptance, caring service, and opportunities for life transformation.
Sacramento Come to the Mountain. Let God Refresh your Soul! A Camp & Conference Ministry of the United Methodist Church PO Box 8 Sacramento, NM 88327 (575) 687-3414 (575) 687-3938 1-800-667-3414 Fax (575) 687-4219 Thank you for your interest in Sacramento. Enclosed you will find most of the information you need to schedule an event at our conference and retreat center. Sacramento is available for groups of all sizes and levels, families, weddings, reunions, business retreats, etc. This peaceful and inspirational setting is ideal for workshops and spiritual retreats, whether your group is large, small, or you come as an individual. Our campus is nestled in the Sacramento Mountains, surrounded by beautiful hills and pine trees. The tranquil setting abounds with mountain wildlife, and has a pleasant climate year-round. At 7,500 feet elevation, Sacramento is a beautiful and comfortable change from desert southwest cities nearby. El Paso is 130 miles away, Las Cruces only 100, and Albuquerque 220. All of West Texas as far east as the Dallas-Ft. Worth Metro-plex can reach our mountains in a day s drive or less. As you will see in the information provided, we have facilities available for most types of groups. Whether you are planning for a large or small group, we will help you make your stay memorable. For your assistance, the following steps may be useful in scheduling your stay at Sacramento: Determine the desired dates for your event, with alternative dates if possible. Determine your lodging needs, based on group size and lodging preferences Determine your needs for meetings, recreation, and other activities. Visit our web site at www.sacramentoassembly.org to get a feel for what s available. Contact our office to discuss your needs and check availability: 1-800-667-3414 You will be asked to send a $100 reservation fee to hold the date selected. * Review and retain materials mailed by Sacramento to help you plan your event successfully. Contact SMA regularly as questions arise and your planning proceeds. Because we work with groups all the time, we can often save you time and energy if you communicate by phone or e-mail (info@sacramentoassembly.org). We re glad to *This fee is NON-REFUNDABLE; however, if an event is cancelled, the fee may be applied to a future event, if re-scheduled within six (6) months of cancellation. The reservation fee will be applied to your final invoice.
Lodging Rates and Fees 2011 Sacramento 2011 LODGING RATES (These are current rates and may be subject to change) Facility Single Rate Per Person Per Night Shared Rate Per Person Per Night **Family Rate Children Age 5-19 **Family Max Rate Dormitories Ayers Laity $42 $40 $30 $28 $14 $12 $90 $80 Aspen Lodge Trinity Cabins Forrest Lodge (price include linens) Day Use & Tent Camping $48 $33 $17 $110 $67 $45 $17 $120 $3 per person per day for Day Use Only $3 per person per night for Tent Camping ** Family rate applies to parents and children staying in the same room Linen Service - $7 / per bed (Ayers, Laity & Aspen) Facility Nightly Rate Long Term Rental Description Carlsbad Cabin $155 Call for Rates Cloudcroft Cabin $130 Call for Rates Nurse s Quarters $65 Call for Rates Sleeps 4 to 6 2bdrm ( 2 full, 2 twin) 1bath, kitchen, Washer & dryer, linens Sleeps 2 to 4 1bdrm (1 full,1 sofa bed, 1 bath, kitchen, linens) Sleeps 2 Addl 1bdrm (1 full, 1 ½ bath) (Subject to Availability) Sleeps 4 to 5-2bdrm (1 full, 3 twin) 1 bath, kitchenette, linens RV Sites $16 Stay 1 week-get one night free Stay 1 month- get one week free Full Hook-ups Lower Site 50amp Upper Site 30 amp (50 amp plug converters available) Work Group Rates - $25 per person / day Price includes: Lodging - $13 per person / per night Meals - $4 per person / per meal Sacramento PO Box 8 106 Assembly Circle Sacramento, NM 88347 575-687-3414 / 1-800-667-3414 Fax: 575-687-4219 Email: info@sacramentoassembly.org
Food Services 2011 Meal Service can be provided for groups of 10 or more. If your group is smaller, please call to discuss reserving one of our facilities that have private kitchens. Meal Costs (Includes entrée, vegetables, salad bar, drinks, dessert, tax, tip, etc.) Breakfast $7.50 Lunch $8.50 Supper $9.50 Children 5-12* $5.50 per meal* Children 0-4* Free* *only if staying in the same room with parents Hours Breakfast Lunch Supper 8:00 AM 12:00 PM 5:30 PM Any change in these times must be arranged prior to arrival. We must have an accurate meal count at least 5 days before arrival of your group to insure time for ordering of food. Menus Menus are prepared by the Food Service Manager and include a balanced diet for all meals. A salad bar is Included with lunch and dinner. Special dietary needs can be accommodated with prior arrangements made at least five days in advance. Additional Food Services call for pricing and arrangements Meeting/Break Packages Vegetable trays Fruit trays/cookies trays Cheese and Crackers Barbeque grill available - call for usage details Snack/Sack lunches - for hiking or field trips, limited to groups of 100 or less Large group snacks - popcorn, cookies, ice cream socials, marshmallows, s mores *All prices are subject to change based on market issues Beverages Coffee & Tea Hot Chocolate & Cider Sodas Fruit Punch & Lemonade Snack & Gift Shop The Snack & Gift Shop provides a welcome and relaxing activity for members of your group. The shop will be opened based on your group s scheduled free time needs. Please make arrangements for open times prior to your arrival. Beverages - Soft Drinks, juices, bottled water, coffee, etc. Snacks - Popcorn, chips, candy, ice cream, etc. Gifts - T-shirts, jewelry gift items, Sacramento memorabilia, greeting cards, etc.
Directory of Services Emergency Information Fire or Medical Emergency - Call 911 Services provided by Sacramento-Weed Volunteer Fire & Rescue Medical care provided by Presbyterian Medical Services in Cloudcroft and Gerald Champion Regional Medical Center in Alamogordo Notify SMA management of emergency as soon as possible Communication Postal Service Mail drop & postage available in office Mail goes out at 10am Phone Phone cards sold in office and at Snack & Gift Cellular Service Network extender on site for Verizon & some Alltel Users No other cell available WiFi is available on site 24-Hour Assistance - Skipper s Hall Welcome packet pick-up Phone in lobby (requires phone cards for long distance calls) Call box located on wall outside main office for emergencies Computer with internet available in lobby at Skipper s Hall Office Services Copies Black & white copies -.10 Color Copies -.20 Office supplies charged according to use Phone cards for sale Golf cart rental - $25 per day Just the Facts Location - 30 miles southeast of Cloudcroft, NM in the Sacramento Mountains; surrounded by the Lincoln National Forest Elevation - 7,500 feet Weather - Cool summer evenings (days rarely above 80), beautiful fall and spring days, colder days in the winter with some snow Lodging & Capacity - Lodging available for 1-450 persons in dorm and motel-style rooms, RVs and camping Prices - Affordable room and meal rates include use of all facilities, meeting rooms and activities (with the exception of certain SMA programming, which requires staff supervision) Meeting Space - Rooms of different styles and sizes to accommodate groups from 10 to 450 at no additional charge with overnight stay. Day use meeting rooms include a charge. Recreation - See attached Recreation 2011 & Programming sheets Snack & Gift Shop available upon pre-scheduled request Ownership and History - Owned and operated by the New Mexico Conference of the United Methodist Church since 1931 Sunday Worship - Sacramento Mountain UMC meets Sundays at 10:00am in the Bishop Smith Chapel at SMA
Recreation NOTE: All recreation facilities and equipment must be scheduled for use prior to arrival. Indoor Recreation Skipper s Hall (gymnasium) may be used for volleyball, basketball or other large group games. Roller Skating is also available in Skipper s Hall for a cost of only $3.00 per person. We provide the skates and staff supervision. A Recreation Room is available with ping-pong & foosball tables. TVs, VCRs and DVDs players are available for showing movies brought by guests for group viewing. Pianos are available throughout the camp. Outdoor recreation Trails that can be used for hiking, mountain biking, and ATVs Field Sports such as softball, soccer, football, disc golf, kickball, tetherball, etc Horseshoe pits A lighted court is available for basketball and sand volleyball. Catch and release fishing is available in our trout pond. Bring your own gear using barbless hooks only Small children s playground See Next page for List and cost of all programming and activities. Additional custom programming available upon Request
Recreation & Programming Recreation Activities Cost *Archery ATV trails - bring your own ATV ATV Rental - Staff Guided Only $5/person Free - SMA Trails Require Annual TrailPass Card Purchase (see office) Disc Golf Disc Rental - $5 Fishing - Catch & Release *Fly Fishing Lessons Free (Bring Own Gear-Barbless Hooks) $5/hour *Geo Cache/Orienteering $5/person/hour $15/person/half day Hiking trails Horseshoe pits Free Free *Challenge Course- Low ropes, High Ropes $15/person/half day $25/ person/full day Mountain Scooter rental $5/hour or $25/day *Paintball $15 per person $10 for refills Ping Pong and Foosball Roller Skating (10 Person Minimum) Sports field - basketball, volleyball, baseball *Firearms Safety Course *Black Powder *Hand Guns Free $3/person Free *.22 Rifle Shooting *Skeet Shooting *Wild Life Course *Tracking and Calling Wildlife Course *Hiking - Camping- Survival Course *Program Option Has 6 Person Minimum (Groups less than 6 subject to Staff Scheduling Issues)
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Rules of the Grounds 1. Our number one rule is that your event be a wonderful success filled with fun and overflowing with blessings! 2. Groups are asked to keep the grounds and buildings clean while here; and, to leave the facilities as you found them. 3. Do not climb through windows or attempt to leave buildings other than through the doors. 4. NO alcohol, narcotics, firearms or fireworks are permitted anywhere on the campus. 5. Smoking is NOT permitted in the buildings or the forest area. If one must smoke, please do so on the porches of the buildings where ash receptacles are provided. 6. Campfires may be lit in designated areas (except when prohibited by weather conditions). Please check with the office or the manager on duty before starting a fire anywhere. 7. All fires in fireplaces, stoves, or outdoor fire pits are NEVER to be left unattended. A person from your group needs to be present until the fire is OUT. Please do not stack wood next to the fireplaces or stoves; and, do not leave matches or fire starters unattended. 8. Golf carts, ATVs, UTVs and other vehicles of this type are required to have special use permits. Please come by the office for details. 9. Please leave your vehicles parked while on campus, unless needed to transport someone with physical difficulties. 10. Please do not wade or play in the pond, or throw rocks or other objects into the pond. The ducks are pets please be kind to them. Fishing is catch and release w/barbless hooks. Bring your own fishing equipment. 11. Rock throwing is not permitted anywhere on camp grounds. 12. Pets are allowed on a limited basis. We have no kennel facilities. Please call if you must bring your pet. 13. We have wonderful neighbors, so we ask that you please stay off of their private property. 14. Please DO report all injuries/illnesses to the main office or the manager on duty. An emergency call box is provided for your use to contact staff members. The boxes are located at Skipper s Hall and Aspen Lodge, Laity Dorm and the Dining Hall. 15. Please take note of all signage and other rules posted throughout the campus. These are for your safety. 16. The challenge course & other related programming options are to be used only with staff supervision. For more information stop by the office. Rules for acceptance and participation in any program of the United Methodist Church are the same regardless of sex, race, color, national origin, age, ancestry or physical disability.
Notes: Revised 12-3-10