Mt. Tabby Improvement Group Inc. Annual Meeting Agenda 6/21/2014 10:00 A.M. I. Call To Order --- Pat Foard Pat called the meeting to order at 10:05 a.m. II. Welcome members and introduce new members (owners) Pat asked all new owners to stand and introduce themselves III. Duchesne County Fire Coordinator Mike Lefler Marlene introduced Mike Lefler, who is the fire chief of Tabiona and the Duchesne County Fire Coordinator. He asked about how many know about defensible space and its importance. It is important that we keep our cabin properties clear with access and safety for the firemen. Ken brought in maps so that we could see where past fires have been and safe zones are. The map also has evacuation routes. Mike brought up that he would like all of the property owners to sign up for the Code Red Notification system and if anyone has special needs to sign up for the Special Needs Registry. The special needs registration lets the emergency personnel know to go assist these people. Mike informed us that our evacuation meeting zone at the Tabiona Town Park. If there is an emergency and you are leaving the mountain please go to evacuation site and let the people know where you will be so they can account for you. For properties that people lock up, please be aware that if necessary and there is an emergency the fire crew will cut the locks to get in. Property owners are not allowed to block off any access roads. If there is a fire and the house cannot be defended safely they will not fight the fire.
State Fire Coordinator -- Ken Ludwig Marlene introduced Ken Ludwig. They have been working on the mountain clearing the excess debris from the community. Ken talked about the fire fuel program. They get grants and this year they have overspent for our area. This year they cleaned up along the roads. It is important that we as a community keep it clear. We need to get our in kind hours from the community to make up the deficit for all the work they did this year. He will not ever be able to do maintenance again. He will bring a chipper in the future. Marlene put in for MT. Tabby Springs to be a Firewise Community. The Firewise Communities Program encourages local solutions for safety by involving homeowners in taking individual responsibility for preparing their homes from the risk of wildfire. Marlene has worked for the Community for many years and spent a lot of time preparing all of us for preventing fires. Marlene was presented with a plaque that says that Tabby Springs is a fire wise community from Ken Ludwig. This helps us have a small edge to compete for the grant dollars. She was also given a sign and a book. When you are removing brush with chain saw, trucks, ATV s, this counts as in kind hours. If you are have debris that can be chipped, please stack it with butts toward the road. It needs to be easily loaded in the chipper or they will not chip it. The County Fire Warden and Fruitland fire chief also attended. We have limited resources to fight fires in our community. Fires should be in an improved fire pit. To find the info for this go to utahfireinfo.gov. Everyone should be very careful, and have water available to put it out. There is more info on our website: www.mttabbysprings.com
IV. Approval of the minutes from last year s meeting Pat Foard Pat asked everyone to review the minutes. He asked if anyone had any questions on the minutes. One person asked what the frost free meters are. Mike Goodman explained how they work. Gerry Meyers also explained these keep the water from back flowing back into the system. Anyone does that does not have a shut off are the first priority. No building permit is required. This must be done by the association. In addition this per state regulation, this will be required for all property owners in the future. We have been doing them as people request, or as a problem in the system is being repaired. Mike Goodman made a motion to accept the minutes. Gary Griffith seconded the motion. Motion passed. V. Elections -- Pat Foard At the 2013 annual meeting, Pat had told us this would be his last year as board president. Pat explained that Jerry Beech had been working as the board president in conjunction with him during this time to learn the job. Jerry was nominated to be the new board president. Motion passed. Jerry took a few minutes to tell us about himself. He has had property on the mountain for 7 years and loves the community. He said we have a lot of work ahead of us, but he will do his best to keep things running smoothly. Mike Goodman presented Pat with a plaque thanking him for his time served on the board. Another election was had to add Pat back on the board. VI. Financial Report Mike Goodman Mike introduced the board members. Mike reviewed the financials report prepared by our Treasurer Mary Tippets.
Scott Goudie asked how the current balance will cover a major break in the system. Mike explained that we would have to assess additional fees to cover. Gary motioned that we accept financial report. Walt seconded Motion passed. VII. Water Master s Report Gerald Meyers Gerry presented report. Our nitrate samples passed the EPA standard. The water tests for E-coli and chloroform also passed. The system was chlorinated in April 2014. We have 5 winter bleeds that we open up during the winter to keep the water lines from freezing. Last year we had problems with ice on the roads. This is caused by the overflow ditches becoming clogged. We did have an ice problem by the Snow s cabin, however we are not certain where the water was coming from that caused this problem. We had a problem with the #2 regulator on the main line. When it fails it stays open. Alan Taylor got the regulator fixed. This spring Alan and Gerry had to repair another regulator on plat 7. Our water system is only treated from May 1 st through Sept 30 th. We cannot guarantee the water through the winter months. Mike Goodman, Alan Taylor, and Gary Griffiths and Gerry removed willow trees that had roots growing into the system. He thanked them for their help. One property owner asked about volunteering. We asked that anyone that wants to volunteer to contact to Jerry Beech. We will create a volunteer list. Gary motioned to accept the report. Motion passed.
VIII. Road Report Virgil Jensen The fire prevention group has been clearing the roads back about 12 feet. This is to allow the equipment to get up the roads to clear the roads in the winter and to fight fires. We are asking that everyone keep the roads cleared. The equipment gets damaged by the trees. Brian Burke came up to grade the roads, and Virgil told them everything we need. Mike Caster from the County will lay shale from the top of the paved road up. If we install a culvert it has to be 12 inches in diameter and has to be set back 1 foot. The home owners are responsible for the culverts that are for their own driveway. You must get a permit to put any approach to a county road. We continue to have problems with trash and cans along the road. Please pick up litter if you see it. One owner asked about the snow plowing. The County is trying to keep the road open as much as possible. Motion made by Marlene to accept the report. Motion passed. IX. Comments Jerry Beech Jerry said he thinks the road looks the best they have ever been. Several people have been working on the roads to keep the ditches cleared. We need additional volunteers to work on this. Jerry is on lot 6 on the main road. Jerry thanked the board for the work that they have done. Miriam Jensen has history books at the meeting to see how the mountain has changed X. Opened To Questions
Walt thanked the members who contributed to the meeting. XI. Adjourn for the BBQ Meeting adjourned at 11:30 am.