AIRPORT COMMITTEE AGENDA Friday, February 26, 2016-3:00 PM Conference Room A The meeting location is accessible to persons with disabilities. A request for an interpreter for the hearing impaired, or for other accommodations for persons with disabilities, should be made at least 48 hours in advance of the meeting to Peggy Hawker, City Recorder at 541.574.0613. The agenda may be amended during the meeting to add or delete items, change the order of agenda items, or discuss any other business deemed necessary at the time of the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES FROM FEB. 9, 2016 Draft minutes from Feb. 9, 2016 Airport Committee meeting Feb 9 2016 draft minutes.pdf 4. DISCUSSION/ACTION ITEMS Further discussion and review of RFP submissions Consideration of RFP submissions 5. PUBLIC COMMENTS 1
6. COMMITTEE COMMENTS 7. DEVELOP NEXT AGENDA 8. ADJOURN 2
February 9, 2016 2:00 PM Newport, Oregon The City of Newport Airport Committee met on the above date in Conference Room A, Newport City Hall. In attendance were: Committee chair Jeff Bertuleit, committee members Ralph Grutzmacher, Susan Reese-Painter, and Mark Watkins. Committee member Ken Brown was not able to attend. Also in attendance were: City Manager Spencer Nebel, City Recorder Peggy Hawker, City Attorney Steve Rich, City Council liaison Ralph Busby, Airport staff Lance Vanderbeck, and Committee staff Bob Fuller (Public Works). Additionally, representatives of the three RFP responders were present to discuss their respective proposals (Agenda Item 4.A.). 1. The meeting was called to order by committee chair Jeff Bertuleit at 2:00 PM. 2. Roll Call 3. Approval of Minutes: Motion was made and seconded to approve the draft minutes from the January 12, 2016 meeting. The motion passed on a unanimous voice vote. 4. Discussion/Action Items a. Review and discuss RFP documents: City Manager Nebel provided a background summary of the RFP process, noting there were three responders. He reviewed the memo that is included in the meeting packet. He advised the committee can reject the proposals or move forward with the RFP process. i. Individual presentations were made by Eric Mercado of Aviation Career Services, Michael Hodges of ABS Aviation, and Tony Hahn of Infinite Air Center. The complete proposal documents can be found in the meeting packet. (At 3:35 PM, Watkins had to leave the meeting per his earlier notification). ii. Following the presentations, the presenters left the meeting and a discussion ensued regarding the proposals. Busby had earlier commented that the proposals didn t really appear responsive to the RFP. Reese-Painter said she was concerned that all the proposals want monies in excess of what the City pays for the airport already. She said additional financials from the proposers might provide more detail and rationale. Grutzmacher advised in his opinion none of the proposals hit the mark, and he would not recommend anyone 3
at this point. Bertuleit said he would like committee members Watkins and Brown to have input; however, he said he did not see any advantage to a private operator at this time. He noted if the City keeps the operation, there might be a need for additional personnel to build a business model. iii. The committee agreed to a follow-up meeting to be held Friday, Feb. 26 th at 3 PM, with the responders providing more details, especially regarding financials. Reese-Painter noted it might be advisable to winnow it down to two submitters. Nebel said he would advise the respondents of the next procedural step. b. Potential Acquisition of Property at South End of Airport i. Community Development Director Derrick Tokos briefed the committee on the possibility of the City purchasing two 25-acre properties, at the south end of the airport with FAA funds (refer to map in meeting packet). Both owners are willing to sell. He advised $450,000 has been earmarked by the FAA for Airport Improvement Funds that can be used for this purpose. The City s match would be $50,000 from FY 16-17 budget. It was noted these funds can be used for other airport improvement projects as well. Nebel requested Vanderbeck develop a list of other potential projects that may be eligible for the funds. Vanderbeck will present this at the Feb. 26 th meeting noted above. 5. Operations report is attached to the minutes as time did not allow for presentation and discussion. 6. Committee comments: None 7. Public comments: None 8. Adjourned at 5:45 PM. 4
5 Construction with the FBO is for the most part done. The guys and I are now working on the floor. We have the tile up and are going to clean and polish the concrete. I hope to be done by this coming Saturday. Connect Oregon granting committee has sent out on invite for presentation. I will be going to hold a five minute presentation and Q&A on the submitted grant. AV-tank has had no issues this month. AV-truck the PTO handle broke away from the cable. It was an easy fix and the truck is up and running. Jet-A truck has had no issues this month. No issues to report with the crew cars. Operations truck had no issues this month. Kubota had no issues this month. Two Storm water samples must be taken before June 30th Main Apron gate operator chain broken in half. Ordered new master link to fix chain. Readjusted and is back in operation. Continue lubing and tightening chains when needed on all other gate operators. New apron light poles are back up and are all running. City building maintenance came out and replaced five T hangar light bulbs, four main hangar light bulbs and two of the three light bulbs by the FedEx building. Wild life hazing still is continually busy with smaller birds. USDA removed two deer and two coyotes. The Deer were donated to SiIetz tribe. F&W fence have fully repaired fence along slid area. Lincoln County parole work crew cut down all the scotch broom alongside taxi way alpha and cleared the canyon west of alpha inside the fence. We cleared several trees on the south end that were identified by the tree clearing survey for the 34 PAPI. Still waiting for the other trees to be removed. Night inspections have found no new issues with field lighting. After the PAE and Tomco came out to look at the problematic signs. It turns out that moisture was getting in the bulb socket causing the sign to shut off. They raised the in ground lights has well. 16 PAPI has had no issues to report. No issues with approach lighting (MALSR). Captain Alex Fugate of the 270 ATCS/CATCO will be coming to the April meeting to talk about why they are coming; what they will be doing, and have a brief presentation. AWOS has had no issues this month. Following is how we finished the month of January. tp 1
6 Aircraft Quantity Fuel Consumption Month IN OUT Tot.A.O Jet A Av Gas Self Serve Total July 519 512 1031 3186 1411 1041 563$ Aug 490 492 982 3265 $90 1065 5220 Sept 439 435 874 1110 1351 953 3414 Oct 296 298 594 1417 473 613 2503 Nov 328 328 656 2705 29$ 509 3512 Dec 217 215 432 876 255 173 1303 Jan 288 286 574 4245 79 217 4541 Feb 88 85 173 213 40 33 286 Mar Apr May Jun Cur. FY 2665 2651 5316 17017 4797 4603 26418 FY 14/15 3686 3572 7258 71113 5985 8103 85201 FY13/14 31992914 6113 87073 4098 [ 9374 100546 FY12/13 3121 3083 6204 31135 4430 11049 46614 FY12/11 3219 31811 6400 41183 4275 15823 61281 FY 10/11 3023 3085 6108 73458 4119 12004 89581 Average 3250 3167 6417 60792 4581 11271 76644 { 2
7 Ii 120000 Fiscal year comparison of total gallons of fuel sold. 100000 100545 85203 80000 C g 60000 40000 t 4 26418 20000 0 Fiscal Year FY1/12 FY12/13 FY13/14 FY14/15 FY15/16 100000 Jet-A sales per Fiscal Year 90000 87073 80000 70000 71113 60000 : (3 50000 40000 30000 20000 17017 10000 0 Fiscal Year FY11/12 FY12/13 FY13/14 FY14/15 FY15/16 {3}
8 NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM DECEMBER 31, 2015 JANUARY 31, 2016 25000 100LL sales per Fiscal Year 20000 15000 U, C 0 0 10000 5000 0 1 FY11/12 FY12/13 FY13/14 4FY14/15 FY15/16 Rental Cars CY 1344 35 30 28 25 UMh1 IL ifl Li 22 30 24 25 20 15 10 5 0 11 $ H 114 54 16 14 14 11 9 10 7 8 8 5 13 14 11 hi 121 4 1 1 ii ijj JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2013 2014 2015 42016 {4}
9 Courtesy Cars per Fiscal Years 50 45 41 41 40 38 36 35 35 31 29 29 0 2I 29 27 25 22 22 0 cii. IOL IOU Id Ok j JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC i0id1i j I w2012 2013 2014 2015 2016 Courtesy_Cars Loaned Out 2012 2013 2014 2015 2016 JAN 0 0 33 23 28 FEB 2 0 16 17 5 MAR 2 0 29 41 APR 2 0 28 36 MAY 9 0 29 20 JUN 14 0 19 43 JUL 10 28 39 41 AUG 0 27 19 38 SEP 0 25 25 31 OCT 0 35 12 22 NOV 0 22 19 29 DEC 0 8 10 16 Total 39 145 27$ 357 33 Thank you for your time, Lance Vanderbeck City Of Newport Airport Operations & Administration Manager I have attached our local area s fuel prices for Jet-A and boll. 5
10 Jet-A prices within 65 miles of Newport, OR 97365 Jet A $2.65 $4.51 Average $3.62 KONP Newport Municipal Airport Newport, OR Newport Municipal Airport Phillips 66 FS $3.90 KCVO Corvallis Municipal Airport Corvallis, OR Corvallis Aero Service EPIC FS $3.60 6S2 Florence Municipal Airport Florence, OR Florence Airport Volunteer Group 55 $3.20 KEUG Mahlon Sweet Field Airport Atlantic Aviation EPIC FS $4.51 Eugene, OR KSLE McNary Field Airport Salem, OR Salem Aviation Fueling @ Salem Air Center EPIC FS $3.45 KTMK Tillamook Airport Tillamook, OR Tillamook Airport Phillips 66 PS $3.39 KMMV Mc Minnville Municipal Airport Citrus Aviation Ascent FS $3.30 Epic $2.65 Mc Minnville, OR 77S Hobby Field Aitport Creswell, OR Creswell Airport Phillips 66 SS $4.20 17S Chehalem Airpark Newberg, OR Precision Helicopters PS $3.89 2S6 Sportsman Airpark Newberg, OR Sportsman Airpark independent FS $3.45
S 11 100LL Avgas prices within 50 miles of Newport, OR 97365 100LL $4.20 $5.35 Average $4.78 KONP Newport Municipal Airport Newport, OR Newport Municipal Airport Phillips 66 55 $5.00 or with pre-paid fuel card. $4.50 FS $5.10 KCVO Corvallis Municipal Airport Corvallis, OR Corvallis Aero Service EPIC SS $4.70 FS $5200 652 Florence Municipal Airport Florence, OR Florence Airport Volunteer Group SS $4.60 755 Independence State Airport Independence, OR Nutsch Aviation Phillips 66 SS $4.45 Independence Aviation LLC SS $4.55 S12 Albany Municipal Airport Albany, OR Infinite Air Center, LLC EPIC SS $4.59 KEUG Mahlon Sweet Field Airport Eugene, OR Atlantic Aviation EPIC SS $4.70 FS $5.29 S30 Lebanon State Airport Lebanon, OR LebanAir Aviation independent SS $4.59 KSLE McNaty Field Airport Salem, OR Salem Aviation Fueling @ Salem Air Center EPIC SS $4.85 FS $5.35 KTMK Tillamook Airport Tillamook, OR Tillamook Airport Phillips 66 SS $4.79 KMMV Mc Minnville Municipal Airport Mc Minnville, OR Cirrus Aviation Epic SS $4.55 FS $4.55 (7)
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t 9 1 13 NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM DECEMBER 31, 2015 JANUARY 31, 2016 02/09/2016 t. 1. U, Fi
14 EONS REPORT FROMW 02/09/2016 DECEMBER 31, 2015 JANUARY {ioj
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