Regular Minutes of the Parks Advisory Committee Regional District of Central Okanagan Woodhaven Board Room on Jan. 29, 2004 at 1:00 p.m. PRESENT: Elected Officials: Director Sharon Shepherd, Chair Director Ron Cannan Director Len Novakowski Director David Knowles Director Colin Day Director Rolly Hein Director Patty Hanson Director Bob Harriman Staff: Murray Kopp Bill Vos Jody Foster-Sexsmith Sandy Mah Bruce Smith Donna Jones Westside Electoral Area Westside Electoral Area District of Lake Country Ellison/Joe Rich Electoral Area Mayor District of Peachland Assistant Director, Parks & Rec Dept. Director of Parks & Recreation Community Relations Coordinator Parks Planning & Dev Technologist Communications Officer Recording Secretary Regrets: Director Cheryl Wiebe School District No. 23 Director Robert Hobson Director Aaron Dinwoodie Westside Electoral Area The Parks Advisory Committee meeting commenced at 1:00 pm 1. ADOPT December 17, 2003 REGULAR MINUTES HANSON/NOVAKOWSKI THAT the minutes of December 17, 2003 be adopted as presented. 1:05 pm Bruce Smith arrived. 2. 2004 Communication Plan - Jodie Foster Sexsmith PowerPoint Presentation outlined the strategic direction, actions and budget for Regional Parks communications in 2004. The Regional District has hired a full time Communications Officer who will assist the Parks Dept. Good acceptance of free media, i.e. press releases, psa s and community events.
Parks Advisory Committee Minutes January 29, 2004 Page 2 of 7 Robert Lake - Brochures are now done in-house. Director Hein inquired if there were any statistics on park visitation. Should we be focussing on the low attendance parks? Parks staff reported that there are no statistics, but there have been some surveys done in Mission Creek Regional Park. Director Harriman indicated that Peachland has revised its website but that the Peachland area parks are not included. Need a link to Chamber, Tourism, also to free cultural sites. Bruce Smith informed the PAC that the website should be ready by the end of next month (February). The website will consist of over 300 pages when completed, and that each Regional park will have its own page. Director Knowles concerned with lack of public knowledge of Regional and Westside parks. Jody Foster-Sexsmith advised the Chair that a communications plan for the Westside is to be incorporated. ACTION ITEM: Annette Beaudreau will prepare a Westside Communications Plan. Bruce Smith asked whether a corporate sponsorship will be developed. Bill Vos replied that the process will be started shortly after the Greenway and the Arena projects but that it will be started this year. Director Hanson requested that there be future involvement of cycling and walking paths in the existing subdivision on Old Vernon Rd. Murray Kopp indicated the Engineering Department has been contacted and information provided. Laurens Campbell is responsible for the project ( Staff). Director Hein inquired whether the Parks Dept. had a legacy funding program in place and of there had been communication re Joe Rich 8-mile Ranch to contribute to linear park? Chair indicated that legacy funding would be under Corporate Policy. CANNAN/HEIN RECOMMENDATION: THAT the Regional Board approve the 2004 Regional Parks communication plan as attached.
Parks Advisory Committee Minutes January 29, 2004 Page 3 of 7 3. Mission Creek Greenway Phase II - Update Mission Creek Greenway Phase 2 Bridge Tenders and Public Open House Sandy Mah Parks Planning & Design Technologist This is a 4-year ongoing plan. The community fundraising campaign has been revised to start March 1, 2004. Director Knowles inquired whether we will raise $250k during this campaign. Sandy Mah replied that we would and with other grants, community donations, the Friends of Mission Creek Society is the main source of funding, same amount as last time. Large companies are not fully committed as yet. CANNAN/HANSON RECOMMENDATION: THAT the Regional Board approve the commencement of the Mission Creek Greenway Phase 2 bridge tendering in order to meet the scheduled bridge construction completion in 2004; AND FURTHER THAT the bridge tenders will be brought forth directly to the Regional Board meeting on April 5, 2004 for approval of the bridge contract; AND FURTHER THAT the bridge tendering will commence using the committed funds for 2004 by the Regional District and the City of Kelowna and funds raised by the Friends of Mission Creek Society, AND FURTHER THAT the Regional Board approve a public open house for the Mission Creek Greenway Phase 2 project to be held on March 4, 2004.. 4. Review and Forward to the Board Westside Parks and Recreation Commission Meeting January 19, 2004 Board Reports for Review: (i) Request for Proposal - Westbank Town Centre Recreation Facilities & Parks Master Plan Murray Kopp
Parks Advisory Committee Minutes January 29, 2004 Page 4 of 7 Reviewed six facility recommendations from 2000 Westside Parks & Recreation Master Plan three have been accomplished: Consulting Team to review three separate facilities. Multiple Service Areas need to be addressed (i.e. Johnson Bentley Memorial Aquatic Centre). Single Service Boundary three milestones: 1. Feasibility of need 2. Architectural description 3. Merge financing Murray stated that due to time constraints the RFP would need to be issued as quickly as possible if it is to be awarded on March 23, 2004. Parks Advisory Committee will approve and Board will receive for information. Bill Vos indicated that we need to start the process we can send an addendum. 1:55 pm Director Day arrived. Bill Vos indicated that we are looking at the old Westbank Elementary School site to acquire critical time frame. Director Novakowski indicated that he wants to see a closer tie. Murray Kopp indicated that the demographic information is the same for both. Consulting team to look at all options to ensure there is no conflict. Both projects to be delivered at the same time. Two consulting teams will collaborate. Director Novakowski indicated that we should insist there be no duplication include as part of recommendation. KNOWLES/NOVAKOWSKI RECOMMENDATION: THAT the Regional Board approve the issuance of a Request for Proposals (RFP) for the Westbank Town Centre Recreation Facilities and Parks Master Plan ; AND THAT there be no duplication between the consulting teams. (ii) Steering Committee Westbank Town Centre Recreation, Facilities & Parks Master Plan The Parks Advisory Committee reviewed the Proposed Terms of Reference for a Steering Committee to assist in preparation of the
Parks Advisory Committee Minutes January 29, 2004 Page 5 of 7 Westbank Town Centre Recreation Facilities and Parks Master Plan. Staff proposed the Westbank Town Facility will be made up of six (6) people: two (2) RDCO Regional Parks Advisory Committee members appointed by the Chair of the P.A.C., two (2) Westside Parks & Recreation Commission members appointed by the Chair of the W.P. & R.C., the Assistant Director RDCO Park & Recreation Department (Committee Chair) and, the Community Relations Coordinator Westside Parks & Recreation.. HEIN/HARRIMAN Motion to add two additional members to the Steering Committee representing the Parks Advisory Committee; and that they be Director Knowles and Director Novakowski be named to the Steering Committee.. 5. Westbank Town Centre Recreation Facilities and Parks Master Plan Update verbal report Murray Kopp Various letters have been written to the Editor by the public. Murray met with the author of one of the Letters. Further public input was requested. KNOWLES/NOVAKOWSKI : Motion that there be an opportunity for one more open house and there be a meeting with project partners set up in Q2. 2:15 pm Director Hein left 2:20 pm Director Hein returned KNOWLES/NOVAKOWSKI Motion to receive information as presented.. Director Day inquired on the status of the funding applications. And also on the status of the trail along Casa Loma Resort
Parks Advisory Committee Minutes January 29, 2004 Page 6 of 7 Director Knowles indicated that Grants are high on the priority list. Mt. Boucherie ahead of Gellatly. Rick Thorpe no longer handles. ACTION ITEM: Chair has requested Parks staff to locate Resolution dealing with Grants Priority. Director Day indicated there is an issue by a resident regarding walking (variance permit). Murray Kopp explained that Friends of Mission Creek Society have an interest. This is an issue of trespassing on Crown Land and also a fill issue. A resolution is now available. 6. Receive for Information Westside Parks & Recreation Commission Minutes of December 9, 2003. HEIN/HARRIMAN Minutes accepted as presented.. 7. Extra-ordinary Meeting Mount Boucherie Expansion It was agreed that the meeting is to take place February 26, 2004 at 1:00 pm in the Woodhaven Room. Director Day advised that he will be away Feb.2 March 26 inclusive. 8. Next Meeting Thursday, March 11 (Budget) at 8:30 a.m. in the Woodhaven Room. 9. Other Jody Foster-Sexsmith re HRDC Branch crew started Monday ($470k). Trinity Baptist Church will provide 500 volunteers for March 6, 2004 for cleaning up Mission Creek, Bertram Creek. Director Hein suggested that Communications do some advertising, lunch, etc. Director Cannan indicated that we have 2500 volunteers.. 10. Motion to go In-Camera
Parks Advisory Committee Minutes January 29, 2004 Page 7 of 7 KNOWLES/HEIN Pursuant to Section 242.2 of the Local Government Act, the Committee adjourn and convene to an In-Camera session (closed to the public) to discuss property acquisition. 11. Extra Ordinary Meeting February 26, 2004. Next Parks Advisory Committee Meeting: March 11, 2004 Meeting adjourned at 2:40 p.m. Certified True and Correct: Chair Director of Parks & Recreation Dated