AOC AOC 2016 2014 CONVENTION EW IO EMS CYBER Hotel Adelaide Grand Convention Chancellor Centre Adelaide South Australia 18 &19 August 2014 4-6 OCTOBER 2016
Platinum Sponsorship (POA) Sponsorship Prospectus Gold Sponsorship A$8,000 Convention Dinner A$10,000 One platinum sponsorship package is available for the Keynote Session on Wednesday 5th October. Platinum sponsorship includes but is not limited to: The company logo projected at the start and finish of the convention welcome addresses and the Keynote Session; Company banners displayed in the Keynote Session for duration of the session (Banners to be provided by sponsor) Company banner displayed in the foyer area for the duration of the convention (Banners to be provided by sponsor); The company name associated with the Keynote Session in the programme*; 1 x complimentary 3m x 3m exhibition space; Priority booth selection for the complimentary exhibition space. Sponsors receive priority on booth allocation until 1 August 2016; The company logo on the Convention satchel in the most prominent position*; 4 x complimentary full registrations, including Welcome Reception and 1 x complimentary VIP table of 8 for the Convention ; Most prominent position for the company logo on convention material (including registration brochure, handbook and welcome banner at the convention), plus recognition as the Platinum Sponsor* ; sponsorship); Up to eight A4 pages of material the satchel; and, Full page colour advert in Convention Handbook Three gold sponsorship packages are available, one for each of the three Policy Sessions Gold sponsorship includes: The company logo projected at the start and finish of the designated Policy Session; Company banner on display for the duration of designated Policy Session (banner to be provided by sponsor) The company name associated with the Policy Session in the programme*; Priority booth selection after the Platinum sponsor (in order of receipt of booking form and payment), with the purchase of 3m x 3m exhibition spaces (1 booth @ $3000). Sponsors receive priority on booth allocation until 1 August 2016; The company logo on the Convention satchel in a prominent position (after Platinum sponsor) alongside other Gold sponsors*; 2 x complimentary full registrations, Prominent position (after Platinum and Convention sponsor) for the company logo on convention material (including registration brochure, handbook and welcome banner at the convention), plus recognition as a Gold Sponsor *; sponsorship); Up to six A4 pages of material the satchel; and, 1/2 page colour advert in Convention handbook* * All inclusions in printed documentation are on the proviso material is received prior to printing. The Convention Dinner sponsorship includes: Brief (5 minute) introduction by company representative at the start of the dinner Signage provided by the company displayed at the Convention Dinner Company logo included on dinner menus The company name associated with the Dinner in the programme* 2 x complimentary full registrations, including Welcome Reception and 8 x complimentary Convention Gala Dinner tickets Priority booth selection after the Platinum and Gold sponsors for exhibition booths, with purchase of 3m x 3m exhibition spaces (1 booth @ $3000). Sponsors receive priority on booth allocation until 1 August 2016; Prominent position (after Platinum sponsor) for the company logo on convention material (including registration brochure, handbook and welcome banner at the convention), plus recognition as the Dinner Sponsor*; sponsorship); Up to six A4 pages of material the satchel; and, 1/2 page advert in Convention handbook.*
Silver A$4,000 Four silver sponsorship packages are available. Each includes: Sponsorship of a Technical Session on Tuesday 16 April, which would include: o The company logo projected at the start and finish of the designated Technical Session; o The company name associated with the Technical Session in the programme*; Priority booth selection after the Platinum, Gold and Dinner sponsors for exhibition booths, with purchase of 3m x 3m exhibition spaces (1 booth @ $3000). Sponsors receive priority on booth allocation until 1 August 2016; 1 x complimentary full registration, including Welcome Reception and The company name and logo on the Convention satchel (after Platinum and Gold sponsors); A prominent position (after Platinum, Gold and Dinner sponsors) for the company logo on convention material (including registration brochure and handbook), plus recognition as a Silver Sponsor *; sponsorship); and, Up to four A4 pages of material the satchel. Lunch A$7,000 Two lunch sponsorships are available. This sponsorship includes: Opportunity to display banner during designated lunch break (banner to be provided, erected & dismantled by sponsor); Company presentation (1 slide) to be displayed on conference screens in session rooms prior to the designated catering break; 1 x complimentary full registration, including Welcome Reception and Company name in the program as designated lunch sponsor;* sponsorship); and, Up to two A4 pages of material the satchel. Name Badge A$4,500 One opportunity is available to sponsor the Convention name badges and includes: Company logo inserted on the name badge with the Association logo*; Quality Lanyard with company branding (sponsor to supply or provided by Convention at extra cost) 2 x complimentary full registrations, Company logo on convention material (including registration brochure and handbook), with recognition as the Name badge sponsor; Up to two A4 pages of material the satchel; and, sponsorship). * All inclusions in printed documentation are on the proviso material is received prior to printing.
Networking Reception A$5,000 This sponsorship includes: A short welcome address at the reception by a company representative; Company banner displayed in main function area (banner provided, erected & dismantled by sponsor); 2 x complimentary full registrations, 4 x additional tickets for the Company logo on convention material (including registration brochure and handbook), plus inclusion as the Networking Reception sponsor; sponsorship); and, Up to two A4 pages of material the satchel. Satchel Drop Advertising A$1,300 Opportunities are available to include satchel insert material: Up to two A4 pages or equivalent of material (provided by company) inserted into the satchel Welcome Reception A$5,000 This sponsorship includes: A short welcome address at the VIP Welcome Reception by a company representative; Company banner displayed in the main function area (banner to be provided, erected & dismantled by sponsor); 1 x complimentary full registration, 4 x additional tickets for the Welcome Reception; Company logo on convention material (including registration brochure and handbook), plus inclusion as the VIP Welcome Reception sponsor; sponsorship); and, Up to two A4 pages of material the satchel Handbook Advertising A$1,300/650 Opportunity are available to insert half or full page advertisements into the convention handbook as follows: Half page advertisements - $650 Full page advertisements - $1,300 Morning/Afternoon Tea A$2,000 Four opportunities are available to sponsor the morning and afternoon tea breaks. This sponsorship includes: Opportunity to display banner during designated catering break (banner to be provided, erected & dismantled by sponsor); Company presentation (1 slide) to be displayed on conference screens in session rooms prior to the designated catering break; Company name in the program as designated break sponsor*; and, sponsorship). USB A$3,000 One opportunity is available to sponsor the USB keys containing convention proceedings including: Company logo displayed on the USB key*; Company information included on the USB key using available space after proceedings are loaded; 1 x complimentary full registration, Company login Convention Handbook as a sponsor*; Company name on Convention web sponsorship). * All inclusions in printed documentation are on the proviso material is received prior to printing.
Exhibition Prospectus Venue The Convention will be held at the Adelaide Convention Centre, North Tce, Adelaide, South Australia; Morning and afternoon teas and lunches will be served in or adjacent to the exhibitors area; The Convention sessions will be held in Hall M and City Rooms 1, 2 and 3. The Trade Exhibition will be held in Hall N. Exhibition Booths Each booth measures 3m x 3m and includes: 2.48m high smooth finish white wall panels installed within Octanorm aluminium framing or 2.4m high Velcro-compatible frontrunner covered walls Digital print fascia name board signs featuring single colour lettering on a white background 2 x 120 watt spotlights One 240 volt/ 4 amp power point. Each booth also includes one trade pass registration (trade display entry & daytime catering: morning tea, lunch & afternoon tea, only) and one complimentary full registration per booth (1 of each for single booth and 2 of each registration for double booth), including: delegate convention satchel; morning and afternoon teas and lunches; entry to the VIP Welcome Reception entry to the copy of the detailed program; and, entry to all sessions. The exhibition contractor, Adelaide Expo Hire, will provide details of additional furniture and display items that can be hired at a later date. Sponsors receive priority on booth allocation until 1 August 2016 after which booked exhibitors will be advised of booth allocation. Payment and Refunds The cost of booth space is A$3,000 and includes one trade pass and one full registration; Full payment for each booth is due upon booking. If a booking is cancelled before 1 August 2016, the organisers will retain a deposit of $300 and refund the balance. After 1 August 2016, no refund will be given unless the space is sold to another exhibitor. All prices are inclusive of GST. Shipping Instructions It is the responsibility of the exhibitor to make arrangements with local agents for the advance delivery, receipt and storage of display material. All material must be clearly marked with the Convention name and exhibiting company. At the conclusion of the Convention, all material is to be removed from the venue by Thursday 6th October unless prior arrangements have been made with the venue to store goods there overnight for collection next day. Set up will be on Tuesday 4th October with precise times to be advised. Accommodation Exhibitors may book their accommodation through the Convention Secretariat at the special rates that have been negotiated for delegates. Further details will be provided in the registration brochure to be circulated in due course. Security The trade exhibition area will be subject to the normal venue security during the day. The Adelaide Convention Centre exhibition halls will be locked overnight, however, this should not be interpreted as a guarantee against loss or theft of any kind. It is the exhibitor s individual responsibility to ensure that the display and personnel are adequately covered by appropriate insurance. Additional Power and Light For safety reasons and to avoid overloading circuits, exhibitors are not permitted to add wattage without prior approval. Limitation of Liability The Organising Committee of the AOC International Exhibition and Convention 2016 of the Australian Chapter of the Association of Old Crows, All Occasions Management, Adelaide Expo Hire and the Adelaide Convention Centre shall not be liable or responsible for any loss, theft, damage or injury that
may occur to the property of exhibitors or for the death or personal injury of exhibitors employees, agents, servants, guests and invitees from any cause whatsoever, arising out of or from any incident to the use or occupancy of the exhibition area by the exhibitor, its agents, servants, guests or invitees. The exhibitor by the signing the booking form, expressly releases the above named parties from any and all such loss, theft, damage, injury, death and personal injury claims whatsoever. Important Dates Full payment due with booking form to secure space Last day for cancellation with refund Monday 1 August 2016 Bump In Tuesday 4 October 2016 Opening Hours (subject to change) Tuesday 4 October 8.30 am 6.00 pm Wednesday 5 October 8.30 am afternoon tea Bump Out Thursday 6 October, after afternoon tea concludes
Electronic Warfare (EW), Electromagnetic Spectrum Management Operations, Cyber Electromagnetic Activities (CEMA), Sponsorship Booking Form COMPANY:... ADDRESS:...... CITY:.... STATE:... POSTCODE:.. TELEPHONE:.. CELL:... EMAIL:... CONTACT NAME:... POSITION:... We wish to take up the following sponsorship opportunity (Please tic ): Dinner Sponsorship: Gold Sponsorship: Silver Sponsorship: Networking Reception Sponsorship: VIP Welcome Reception Sponsorship: Name badge Sponsorship: Lunch Break Sponsorship: Tea Break Sponsorship: Satchel Drop: Full page Handbook Advertisement: Yes... AUD$10,000 Yes...AUD$8,000 Yes...AUD$4,000 Yes... AUD$5,000 Yes... AUD$5,000 Yes... AUD$4,500 Yes... AUD$7,000 Yes... AUD$2,000 Yes... AUD$1,300 Yes... AUD$1,300 Half Page Handbook Advertisement: Yes...AUD$600 We accept the terms and conditions outlined in the attachment and enclose:...aud$... Please provide the web site address you wish the link from the AOC web site to be made to (for applicable sponsorship packages):... Signature of authorised representative... Date... AOC International Exhibition and Convention 2016 c/o Claire Amor-Haynes, All Occasions Group 12 Stirling Street, Thebarton SA 5031 Phone: 08 8125 2200 E-mail: Claire.Amor-Haynes@aomevents.com
Electronic Warfare (EW), Electromagnetic Spectrum Management Operations, Cyber Electromagnetic Activities (CEMA), Trade Exhibition Booking Form COMPANY:... ADDRESS:...... CITY:.... STATE:... POSTCODE:.. TELEPHONE:.. CELL:... EMAIL:... CONTACT NAME:... POSITION:... We wish to take up the following sponsorship opportunity (Please tic ): 1 Standard 3m x 3m booth @ $3,000 at the Trade Exhibition We accept the terms and conditions outlined in the attachment and enclose:...aud$... Please provide the web site address you wish the link from the AOC web site to be made to (for applicable sponsorship packages):... Signature of authorised representative... Date... Please make cheque in Australian Dollars payable to: AOC Exhibition/Symposium 2016 and return this form with your payment to: AOC International Exhibition and Convention 2016 c/o Claire Amor-Haynes, All Occasions Group 12 Stirling Street, Thebarton SA 5031 Phone: 08 8125 2200 E-mail: Claire.Amor-Haynes@aomevents.com
Electronic Warfare (EW), Electromagnetic Spectrum Management Operations, Cyber Electromagnetic Activities (CEMA), BOOKING PAYMENT DETAILS All fees and costs quoted are GST inclusive. AOC 2016 is registered for GST. ABN: 85 430 234 504. Tax invoices will be issued to all sponsors and exhibitors, following receipt of the booking form. All payments must be made in Australian Dollars only. Payment in any other currency will not be accepted. Forms will not be processed nor acknowledgements sent until payment is received. Payment Options Option A: I enclose a cheque or bank draft drawn on an Australian bank (in Australian dollars), made payable to All Occasions Group AOC 2016 Please mail cheque to: AOC International Exhibition and Convention 2016 c/o Claire Amor-Haynes, All Occasions Group 12 Stirling Street, Thebarton SA 5031 Phone: 08 8125 2200 E-mail: Claire.Amor-Haynes@aomevents.com Option B: EFT Transfer Completed Please email a remittance advice to Claire.Amor-Haynes@aomevents.com once completed. EFT Details: Account: All Occasions Group Trust Account No. 2 (AOC 16) BSB: 065-112 Account Number: 1016-3929 Option C: Please charge my credit card (Please note, payment via credit card will incur a surcharge 2.8% for Visa / Mastercard, 3.8% for American Express, 4.95% for Diners) Credit Card (circle type and complete details below) Visa Mastercard American Express Diners Credit Card Number... Cardholder's Name:... Expiry Date: Signature Date./../.. If you are not from Australia and are paying by credit card, please authorise your bank to allow a charge from Australia to go through.