TRI-STATE FALL CONVENTION TRADESHOW & SHOWCASE November 13-14, 2015 Sheraton Hartford South Hotel Rocky Hill, CT MAFA.org WashingtonCountyFair-ri.com Check List: Visit CTAgFairs.org for all information & updates Registration: Due Oct. 30 th to Joan Buvarsky, Asst. Treasurer CT with payment Remember everyone: fair representatives, all contest winners & guests attending Breakfast is at 7:00 for All Day & Business registrants Overnight Room Reservations: Sheraton Hartford South Hotel 100 Capital Boulevard Rocky Hill CT 06067 (860) 257-6000 See direct link on Convention Webpage at www.ctagfairs.org Group rate available until October 23, 2015. Subject to Availability Trade Show: Notify all of your fair personnel, there is something for all departments at the trade show Reception & Showcase: Notify all of your fair personnel and enjoy the entertainment while you make plans for your 2016 entertainment schedule. CT Teacup Auction & MA Auction/Raffle: Bring an item(s) for the auctions/raffles MA Fair Marketing Displays: Bring items for the MA fair marketing displays CT Quilt Contest: Enter your winner Let them know to deliver their quilt between 8:30 am 1:00 pm Make banquet reservations if your fair s winner is attending the banquet. CT Baking Contests: Enter your winner(s) Let them know to deliver their baking entry between 8:30 11:00 am Make banquet reservations if your fair s winner is attending the banquet Banquet: Good Luck to contestants & don t forget to collect any winnings from the Auctions & Raffle ON THE CALENDAR ACF Annual Business Meeting Eversource Berlin, CT Nov 21, 2015 Annual Convention and Trade Show Paris Hotel, Las Vegas, Nevada Nov 29 Dec 2, 2015 Visit: FairsandExpos.com for more information IAFE Zone1 Covention 2016 Concord, NH May 6-7, 2016 Visit: IAFEZone1.com for more information E:\ACF\2015 Fall\ACF-2015 Fall Convention Packet.dot 1
PROGRAM TRI-STATE FALL CONVENTION TRADESHOW & SHOWCASE NOVEMBER 13-14, 2015 Sheraton Hartford South Hotel Rocky Hill, CT MAFA.org WashingtonCountyFair-ri.com Friday: 4:00-6:00 PM Registration 7:00-11:00 PM Trade Show Set-up 7:00-10:00 PM Entertainment Showcase Dinner on your own Saturday: 7:00 AM Registration opens Trade Show (until 5:00 PM) CT Teacup Auction (until 5:00 PM) MA Raffle and Auction (until 5:00 PM) Baking Contests (Entries received from 8:30 AM to 11:00 AM) Quilt Contest (Entries received from 8:30 AM to 1:00 PM) CT & MA Photo Contest judging (All day) 7:00-8:15 AM Breakfast 8:00-8:15 AM Welcome Program Overview, MAFA Business Meeting, CT & RI Announcements 8:15-8:45 AM Sharing of successes and failures 8:45-9:30 AM Speaker: Rob Peck, Zest Works 9:45-10:30 AM Workshops / Roundtables Customer Service Interactive livestock exhibits Finding and keeping quality crafts sales people Providing a safe environment for the fairgoer 10:30-11:00 AM Break - Visit the Trade Show, CT Teacup Auction, MA Raffle and Auction 11:00-11:45 AM Workshops / Roundtables Social media Competitive Exhibits - Reacting to a Changing World Vendor issues Fairgoer comforts 11:45-12:15 PM Break - Visit the Trade Show, CT Teacup Auction, MA Raffle and Auction 12:15-1:30 PM Lunch with speaker Agriculture - Not your Grandfather's Fair goer Tiffany Burrow, Alameda County Fair, CA 1:45-2:30 PM Workshops / Roundtables Attracting new and diverse fairgoers Competitive Exhibits - STEM - Promoting your Exhibit programs to schools Tiffany Burrow, Alameda County Fair, CA Advance ticket sales / Promotions Solar 2:30-2:45 PM Break - Visit the Trade Show, CT Teacup Auction, MA Raffle and Auction 2:45-3:30 PM Workshops / Roundtables Sponsorships - The Good, the Bad and the Ugly On Line entries - The Good, the Bad, and the Ugly Increasing non-fair usage of facilities Changing the layout of the fair 3:30-4:15 PM Break - Trade Show and Raffle, Auctions 4:30-5:30 PM Reception & Walk Around Entertainers 5:30 PM Banquet and awards MA awards CT awards After banquet until 1 AM Hospitality Room open TRI-STATE CONVENTION OF FAIRS 2015 2
CT MA RI OTHER Fair/Company Name: Contact : Registration Contact Person: Mailing Address: Website: CONVENTION FEES: (Complete back) All Day: (everything)* $99/person x # = $ * Program, Breakfast, Lunch & Banquet Business Day* $55/person x # = $ Reception & Banquet* $55/person x # = $ * Banquet - 5:30 pm Total Enclosed: $ NO S WILL BE ACCEPTED AT THE DOOR Please make checks payable to: The Association of Connecticut Fairs, Inc. Mail with form(s) to: Joan Buvarsky, Asst. Treasurer The Association of Connecticut Fairs, Inc. 85 Margaret Henry Road Danielson, CT 06239 jmbuvarsky@earthlink.net Late charge of $4.00 per person will be added to reservations received after Friday, October 30, 2015 See back for individual participant information, please fill out completely. Meals: Lunch & Dinner will be buffet TRI-STATE CONVENTION OF FAIRS 2015 3
All Day $99 *Program, Breakfast, Lunch & Banquet Business Day $55 Reception & Banquet $55 *Buffet 5:30 pm. FAIR/COMPANY NAME: CT MA RI OTHER 1. Name with Office/Title/Department held for each participant 2. Name 3. Name 4. Name 5. Name 6. Name 7. Name 8. Name 9. Name 10. Name 11. Name Example 3/$297 1/$55 3/$165 Totals TRI-STATE CONVENTION OF FAIRS 2015 4
All Day $99 *Program, Breakfast, Lunch & Banquet Business Day $55 Reception & Banquet $55 *Buffet 5:30 pm. FAIR/COMPANY NAME: CT MA RI OTHER 12. Name with Office/Title/Department held for each participant 13. Name 14. Name 15. Name 16. Name 17. Name 18. Name 19. Name 20. Name 21. Name Example 3/$297 1/$55 3/$165 Totals TRI-STATE CONVENTION OF FAIRS 2015 5