MINUTES OF A MEETING OF HOLYWELL-CUM-NEEDINGWORTH PARISH COUNCIL HELD ON TUESDAY

MINUTES OF A MEETING OF HOLYWELL-CUM-NEEDINGWORTH PARISH COUNCIL HELD ON TUESDAY 5 th FEBRUARY 2019 AT 7.30PM IN MILLFIELDS PAVILION PRESENT: Cllr M Williamson (Chairman) Cllr R Fountain Cllr A Holloway Cllr L Macrae Cllr E Macpherson Cllr S Martin Cllr S Mortlock Cllr J Neish Cllr G Norman Cllr C Norman Cllr C O Reilly Cllr C Pearce Cllr A Whyte Miss J Bowd (Parish Clerk) Mrs A Jackson (Assistant to the Clerk) IN ATTENDANCE: There were 22 members of the public present. 145.Apologies. To receive and accept Apologies for Absence. None 146.Declarations of Interest. To receive Declarations of Disclosable and/or Non-Disclosable Pecuniary Interests as set out in Chapter 7 of the Localism Act 2011 and the nature of those interests relating to any Agenda item Item 155.1 (i) & (ii) Cllr J Neish Non Pecuniary Ward Cllr Pre determination 147. Minutes To approve the Minutes of 8 th January 2019 Resolved: That the Minutes of the Meeting held on 8 th January 2019 be signed by the Chairman as being a true and correct record. (Prop Cllr A Holloway, 2 nd Cllr G Norman) 11 in favour, 2 abstentions. 148. To receive a presentation regarding proposed development Land off of Mill Way, Needingworth. Time allowed 10 minutes. The Chairman welcomed the Developers and summarised concerns received from residents to date. He further commented that he was disappointed to see that a full planning application had already been submitted. Five representatives from the Developers were in attendance representing HTA Design and Innerspace Homes. They gave a presentation on the development. The Chairman then gave Councillors and the Public an opportunity to ask questions. These covered the following topics: Design Access Trees and Environment Traffic

Construction traffic Drainage Further development Street scene Cumulative development School capacity Vicinity to the school 149. Public forum To allow any member of the public to address the council. Time Allowed 10 minutes This time allocation was used under item 148. The Chairman thanked the developers and closed the meeting for a short break at 8.15pm Meeting reopened at 8.20pm. The Chairman brought forward item 155.1 (ii) 150. District and County Councillor Reports To receive verbal reports from District and County Councillors. District Councillor J Neish apologised for not attending the last two meetings This had been due to a clash with HDC Scrutiny meetings. He reported: HDC tax increase for 2019/20 has been confirmed as 2.6%. This represents a cut in their budget. Band D properties increase is 3.60/year taking the full amount to 142.16/year. HDC are reviewing different ways to charge for parking in the district. They will also be installing electric charge points in car parks, wider bays which will attract additional premiums and solar canopies to raise security in the car parks. District Councillor J Neish commented that he had received a concern from a resident with reference to accusations of underhand goings on within HDC which had appeared on Facebook. If there are concerns of this nature residents should report them to HDC as there are procedures in place to investigate such allegations. Cllr S Mortlock queried whether there will be any cuts to the bin collections in the parish. District Councillor J Neish advised that the collections will remain as they are. There has been discussion around increasing the charge for the additional green bin. Cllr S Mortlock further queried whether there was any update on the Free School due to the advertisement for the public to design a PE kit. District Councillor J Neish confirmed that to date no planning application has been made to the District. Cllr A Whyte commented that there was a meeting at Northstowe with regards to the Free School and that he would try to find out more. 151. Policing 151.1 Neighbourhood Policing Team Any Issues and Concerns. The Chairman advised Councillors that a further e-mail had been received relating to the Police no longer dealing with lost and found property. Cllr A Holloway reported that there had been another burglary in Holywell the previous night. 151.2 To note correspondence relating to recent burglaries in the Parish.

151.3 To consider the proposed Parking Advisory Notice and implementation of use. The Advisory Notices would only be issued by Councillors and any Notice issued reported to the Clerk for a log to be kept. Cllr J Neish advised that these have made a difference in Earith but that they have no legal standing. The log is important and repeat offenders can be reported to the police. Cllr S Martin requested guidance on the use of the Parking Advisory Notices. Resolved: That the Parking Advisory Notices be made available for Councillors to Issue. Approved subject to the Clerk providing the requested guidelines. (Prop Cllr A Holloway), 2 nd Cllr S Martin) 11 in favour, 2 against. 152. Clerk s Report To receive written report. Meeting Dates: March 5th 2019 Full Council. 19 th February 2019- Leisure Facilities: Consultation: Planning & Finance Items to report. Invoices for mower servicing total 873.01. ( 916.00 quote approved October 18) Mower deck blades have been supplied but not fitted as old still have some wear left in them. Intention is to carry out spring first cuts then get them changed. Additional amount will then be invoiced. Installation on new grit bin at junction of The Furlongs and Overcote Lane now complete. Bracket for speed sign Pound Hill replaced 21/1/19. Unlicensed boat moored Holywell Front has been reported to Environment Agency and they have visited and left a notice on the vessel. TTRO application submitted to CCC for road closure 10 th November 2019 Remembrance Day parade. Meeting held with Mr Evans re ANPR/CCTV 30 th January 2019 This will be a possible use for the CIL money. The Chairman advised that the Council will be investigating CCTV not ANPR for the 2 entrances of the village. The next stage would be to list pros and cons for the project. Clerk will be attending Practitioner s Conference 13 th -15 th February inclusive. The Office will be closed on Friday 15 th February there is likely to be more office closures in the future. 153. To note Minutes of the following Committees: (i) Consultation 22 nd January 2019 (ii) Planning & Finance 22 nd January 2019 (iii) Environment 22 nd January 2019. 154.Finance and Risk. 154 1. To approve accounts for payment as at 5th February 2019 Resolved: That the accounts for payment totalling 7695.98 be approved. (Prop Cllr E Macpherson, 2 nd Cllr G Norman) All in favour. 154.2 To approve the following payments made within the Clerk s delegated powers: (i) Defibrillator pads 50.40 (ii) Defibrillator rescue safety kit 15.60 Resolved: That the payments totalling 66 made within the Clerk s delegated powers be approved. (Prop Cllr G Norman, 2 nd Cllr J Neish) All in favour.

154.3. To note the Budget Report as at 25 th January 2019. Cllr A Whyte queried the total in line 27 for the cargo net, the Clerk advised this also included a crotch strap for one of the baby swings that was purchased from the same company. 154.4 To note the bank reconciliation as at 8 th January 2019 154.5 To note latest correspondence on request for Bikeability Training Scheme finance. We were still waiting for advice from the County Council. 154.6 To note the street lighting correspondence and implications dated 18 th December 2018. There will be a circa 1k increase to the electricity charge. This will use up approx. 50% of the precept increase. The Clerk advised Councillors that the Balfour Beatty Service contract has expired and the new documentation had just been received, it appears they will no longer maintain the street lights due to not being able to source the replacement parts. The options are: to replace lamps @ 400/ lamp cost circa 40k or let the lamps burn to extinction and then no street light. Clerk will investigate and report back to the next meeting. 155.Planning 155.1 To consider the following applications that have been received: (i) Application Ref: 17/01706/FUL: Erection of food store (use class A1) with associated parking, landscaping, access and associated works. - Further information. Land at Junction of Stocks Bridge Way and Needingworth Road St Ives Points raised: Not included pollution levels, nitrogen dioxide levels previously reported at 39.5% which is just below the 40% legal limit last year Traffic survey from 2013 used. One camera failed for 5 days and survey does not consider the pass by rate of the fuel station. Planning applications are reviewed in isolation and not all together to demonstrate the accumulative effect. Could set a precedent for this area being used for retail when it is allocated as light industrial. Resolved: That the application be rejected (Prop Cllr M Williamson, 2 nd Cllr E Macpherson) 12 in favour, 1 abstention. (ii) Application ref: 19/00080/FUL Erection of 40 dwellings with associated landscaping, parking, cycle and refuse storage, sustainable drainage systems (SuDs) and vehicular access point off Mill Way Land North of Sunryl Church Street Needingworth Resolved: That the application be rejected (Prop Cllr C Pearce, 2 nd Cllr A Holloway) 12 in favour, 1 abstention. 155.2 To note the following applications that have been approved: (i) Application ref: 18/02089/HHFUL To erect a shed in the garden to the rear of the site. Spring Cottage Holywell Front Holywell St Ives PE27 4TG (ii) Application ref: 18/01158/FUL:Extension to open storage area with surfacing, drainage/flood mitigation works and landscape planting. Needingworth Industrial Estate Needingworth Road Needingworth PE27 4NB (iii) Application ref: 18/02180/S73 Variation for Condition 2 of application 17/01154/FUL to extend the area of the ground floor lounge 6 Hawkes Lane Needingworth PE274TH

(iv) Application ref: 18/02209/FUL Roof covering, roof lights, fascia s and RWP to existing external pergola. W M Morrison Supermarket Needingworth Road St Ives PE27 4NB. (v) Application ref: 18/02498/HHFUL Following receipt of Planning Approval ref: 18/01601/HHFUL. Proposed Single Storey Extension with roof pitch to reflect the existing and amend the window/door arrangement to be sympathetic to the original. Victoria House Bluntisham Road Needingworth St Ives PE27 4TA 155.3 To note the following applications that have been withdrawn: (i) Application ref: 18/02242/HHFUL Proposed Detached Cart-Lodge/Store Building Fallowfield Back Lane Holywell St Ives PE27 4TG The Chairman advised Councillors that the new developers for the outline planning permission for 120 houses at Bluntisham Road has contacted the Clerk to request a meeting with the Parish Council. However, they did not want to have a public meeting. The Chairman and the Clerk will initially meet the developer later this week to discuss the possibility of a public meeting and to assess possibilities. 155.4 To note correspondence from HDC regarding requests for extension to planning consultations. The Clerk advised that previously extensions have been granted however moving forward HDC will not offer extensions and the 21 days will stand for Parish Council to make comments. The Clerk advised Councillors that this will result in more pressure on the Planning & Finance Committee. District Councillor J Neish commented that HDC are caught under the Central Government guidelines. 156.Village Hall 156.1 To receive a report from the representative of the Village Hall Trust. Cllr R Fountain reported: The hall will be painted in February Annual quiz night being held in March Mid April there will be a pop up restaurant further info available in the Villager and on the virtual noticeboard Bowls club are hiring the village hall twice per week over the winter period for indoor bowls Mid week hiring of the village hall is at its highest 156.2 To note the letter dated 16 th January requesting return of small meeting room keys. The Chairman commented that now the meeting room is unavailable this will put more pressure on the Parish Office and further reiterated the request for a notice with contact details to be displayed on the Village Hall Office door. 156.3 To consider request from Village Hall Trustees to lock car park gate. Cllr R Fountain proposed the locking of the Village hall car park on an ad hoc basis to deter overnight parking and damage being caused by doughnutting. Resolved: That the car park be left open owing to the multi-use of the site and the access required for the defibrillator (Prop Cllr G Norman, 2 nd Cllr A Holloway) 12 in favour, 1 against. The Chairman requested any proposed changes to the Village Hall Constitution to be submitted to the Parish Council prior to the Village Hall AGM in May.

157. Community Engagement. 157.1 To receive an update from the Governance Working Party. (i) To approve the proposed review of the following documents: The Standing orders Financial regulations The Chairman thanked all involved with the Governance Working Party and confirmed that the Standing Orders and Financial Regulations have now been reviewed. The Standing Orders have been updated in accordance with the 2018 model. The proposal for the Financial Regulations was that they should remain unchanged. The proposed versions have been emailed to all Councillors. He asked all Councillors to retain a copy for ongoing reference and information. These will both be posted on the new website when it comes into operation.. Resolved: That the revised version of the Standing Orders and the existing Financial Regulations be accepted (Prop Cllr M Williamson, 2 nd Cllr A Holloway) All in favour. Parish Council structure and terms of reference for Committees. The Chairman summarised the document that had been prepared explaining in simple terms the Structure and Terms of Reference of the Council and its Committee Structure. Specifically, he stressed that all Councillors are able to attend and vote on the Planning and Finance Committee. The membership of all Committees will be reviewed at the next Annual Meeting in order to ensure compliance. A copy of the Parish Council Structure and Terms of Reference for Committees will be posted on the new website. Parish Council Facebook page. Cllr C O Reilly reported on the recommendation of the Governance Working Party to proceed with establishing a non-interactive Facebook Page for the Council on the Village site. All notices would be posted by the Office. A paper would be agreed at the next meeting of the Working Party. Parish Council New Website. This was also being reviewed by the Working Party. Cllr E Macpherson requested better pictures for the slider. The Clerk advised these need to be landscape and of a minimum resolution and that archives of photos have been searched. If any Councillors have suitable photos they can submit them to the office for consideration. A suggestion was made to approach Jennifer Horn to request whether she has any suitable photos. (ii) To note the full list of Parish Council policies Current Parish Council Policies were to be reviewed by the Working Party and the Clerk circulated the current list with their last review dates. It might be possible to combine or delete some of the policies but any proposed changes would come back to the Council for approval. (iii) To consider request for a move towards paperless office. This had already been referred to the Governance Working Party and some progress had already been made. Cllr R Fountain proposed a move towards paperless meetings. He suggested that papers could be emailed and then Councillors could use a laptop in the meeting or choose to print certain papers. Consideration could be given to purchasing a laptop or tablet for each Councillor. Cllr E Macpherson suggested Cllr R Fountain draws up a proposal with costs to be submitted to the Governance Working Party for consideration.

157.2 To note the report on CIL Consultation for publication in The Villager. Cllr A Whyte asked if the full list of suggestions would be published on the website. It was felt that this could potentially lead to confusion as more detailed work was still being undertaken so would not be posted at this time. 157.3 To receive a verbal update on a possible Parish ANPR scheme and agree actions. See previous update in item 152. 158. Millfields. (i) To consider setting up of rota for locking/unlocking Millfields gate. Cllr S Mortlock advised that since Cllr A Holloway had spoken to the culprits after the January meeting she has not been aware of any more problems. Councillors agreed to keep the matter under review but will not set up a new rota at this time. 159. Correspondence To receive correspondence and agree any actions:- (i) To note the Tour of Cambridgeshire Community Information - Closures, Routes and Timings (ii) To approve attendance at the Free Future Mobility and Energy Seminar-5th March 2019 No Councillors volunteered to attend. (iii) To note letter of thanks from Royal British Legion for recent donation. (iv) To note temporary prohibition of through traffic order 2019/090 (v) To note the HDC press release - District Council proposed budget plans for 2019/20 (vi) To note correspondence relating to ANPR meeting of 30 th January 2019 from Holywell resident. 160.Items to report The Chairman thanked the Clerk, Governance Working Party and other Councillors for all the additional work completed over the past few weeks. The Chairman advised Councillors that Mr B Wyton s funeral is on 8 th February and the Council expressed their sympathy to his daughter and extended family. Cllr G Norman will repaint the bus shelter when the weather is better. Cllr E Macpherson reported two gravestones are listing in the cemetery. Cllr R Fountain reported the solar light installed for the old tennis court car park is unreliable and suggested that an alternative light could be fixed on the stand light in the corner of the car park. Cllr R Fountain suggested that the lights at Millfields could easily be converted to LED lights with a dimmer switch. The Clerk reported: Cambridgeshire County Council are reviewing the bus services. The road closure in Hawkes Lane has been amended to give residents access from the High Street end as, until advised by the Parish Council, CCC were unaware that it was a one-way street. NALC will be reviewing The Standards in Public Life document. There being no further business the meeting closed at 10.05pm Chairman Date