AMENDED MINUTES OF SPECIAL GENERAL MEETING: 13 November 2014 McCredie Park Club House, Guildford 1. President and Chair, Richard Galea, welcomed all and new Delegates, Life Members and Office Bearers, and opened the SMSW Area Special General Meeting at 8.05pm President welcomed, and introduced, Dave Cooper (New ATSC Convener) to the Delegates. 2. ATTENDANCE (2014 Total Affiliated Clubs 24 Quorum Required: 8) Club No. Club No. Club No. Club No. Club No. Aquablitz 2 Atlantis 0 Bankstown Sports 0 Blacktown City 2 Camden 2 Campbelltown 2 Dive in Penrith 2 Holsworthy H/Hs 1 Liverpool 1 Macquarie Fields 2 McCredie Park 0 Merrylands 2 Mounties 0 Mt Annan 0 Narellan 0 Nepean Aquatic 1 Penrith 0 Picton 0 Prairiewood 0 Ripples St Mary 1 Royal Aquatic 1 SC Emerton 1 Wenden 0 Revesby Workers 1 SUMMARY: Present 14 Clubs (21 Delegates) LIFE MEMBERS PRESENT: Dennis Browning, Brian Hosford, Kathy Thompson, Leonardo Repeti MANAGEMENT COMMITTEE PRESENT: Richard Galea, Glyn Stockley, Brian Hosford, Kathy Thompson, Dave Cooper, Leonardo Repeti, Dennis Browning, VISITORS: Nil APOLOGIES (Office Bearers & Life Members Only): Jann Fathers LM, Al Koh LM, Bronwyn Hatzis, Joseph Ivanic 3. AREA MEETING: 11 September 2014 Moved and Seconded: Minutes taken as read 4. BUSINESS ARISING: Moved and Seconded: Item 4: D Browning and G Fenbow resigned from ATS Committee only 5. MAJOR CORRESPONDENCE and MEET APPROVALS: Due to apology by Secretary, correspondence not presented. Meet Approval discussed in Competition. 6. OFFICE BEARER S MEETING: 9 October 2014 President outlined minutes, detailing election of new ATSC Convener, Dave Cooper. President outlined discussions held at SNSW Presidents Meeting: Project to attract young swimmers (7 Years and Younger) to be implemented shortly, after the successful pilot scheme tried in Queensland and Victoria. 7. FINANCE: Treasurer, Brian Hosford presented financial report, as of 12 November 2014: Yearly Income $ 93, 619.79 Yearly Expenses $ 82, 231.30 Society Cheque Account $ 33, 516.71 Bus Online Saver $ 23, 854.02 Total Funds $ 57, 470.73 13 November 2014 SG Meeting Page 1 of 6
Awaiting Invoices for SIRC Penrith (OW) and SOPAC (Spring Qual. Meet) President pointed out Clubs can enter club Lane and check funds received on their behalf, for entries, by SAL. President also pointed out that SAL will pay at start of every month, not including the last two weeks of the previous month. Moved and Seconded: Treasurers Report accepted 8. REGISTRAR & COMPETITION COMMITTEE: Registrar / Competition Convener Kathy Thompson presented attached report, with current meet approval status. Clubs advised, MSW Annual Presentation booked for 16 th May 2015 at St Johns Park Bowling Club, Edensor Park. Clubs advised not to book their presentation on same date. Complimentary comments passed by Delegates to the Area, re the hard work to bring the qualifying meet back on line on Sunday 9 November 2014. Registrar advised (based on assumption for checking) only top four swimmers from Speedo heats to progress to Speedo Finals in 2015. Moved and Seconded: Competition Report accepted 9. AREA TECHNICAL SWIMMING COMMITTEE: New Convener, Dave Cooper, presented verbal report: Committee examined the presentation of Modules in group sessions Committee delivered presentation on Open Water Officiating on 29 October 2014. On Line Nominations have been introduced, which make life for nominating officials and Convener much easier. Committee will require Clubs supply list of residing officials, to update current Area TO Data Base Last three meets have been successful, and special thanks to all those who attended the Open water and Spring meets, on 8 and 9 November respectively Moved and Seconded: ATSCC report accepted 10. SELECTION AND DEVELOPMENT: Convener, Leonardo Repeti, presented attached report. SNSW has organised a de-brief for 2014 and planning 2015 of development programs, on Saturday 29 November 2014. Moved and Seconded: Selection and Development Report accepted 11. WORKING WITH CHILDREN POLICY: Area presented adopted Working with Children Policy, as attached. Moved and seconded: WWC Policy accepted 12. ELECTION of SELECTION & DEVELOPMENT CONVENER AND COMMITTEE: (Only Delegates, Max 2 per Club, allowed to vote, if required) S & D Convener Election: No formal Nominations received by closing date. K Thompson nominated, seconded by D Browning, Leonardo Repeti, who accepted Position. There being no further nominations, Leonardo Repeti (McCP) ELECTED as 2015 Development Convener. S & D Committee Elections: (4 Committee member, 2 Coaches) Formal Nomination received from Denise Namroud (BNKS), by closing date ELECTED Self - Nomination received, after closing date, from Jason Stubbs (ABTO) for Committee Membership Self Nomination received, after closing date, from Michael Faccin (Ripples) for Coach Self-Nomination received from the floor from Sarah Ryan (Camden) for Committee Membership. Self-Nomination received from the floor from Josef Strassmeir (Mt Annan) for Committee Membership. Further Nominations called; there being no further nominations: Michael Faccin, Denise Namroud, Sarah Ryan, Josef Strassmeir and Jason Stubbs were seconded and ELECTED, as 2015 Development Committee. Vacancy for Development Coach is still open, and all Clubs are encouraged to nominate their coach for membership. CONGRATULATIONS to ALL ELECTED 13 November 2014 SG Meeting Page 2 of 6
13. NEXT DELEGATES MEETING: DATE: Thursday 12 February 2015 VENUE: Guildford Pools Clubhouse Tamplin and Guildford Road, Guildford TIME: 8:00 PM 14. NEXT OFFICE BEARERS MEETING: DATE: Thursday 11 December, 2014 VENUE: Guildford Pools Clubhouse Tamplin and Guildford Road, Guildford TIME: 8:00 PM (Only Office Bearers) OFFICE BEARERS WILL CONVENE, IF REQUIRED, DURING JANUARY 2015 Confirmed as a true and correct:... R Galea, Chair L Repeti, Acting Secretary Date: 13 November 2014 President and Chair, Richard Galea closed meeting at 8.33 PM, inviting all presents to refreshments served. Swimming Metro South West Incorporated Correspondence Details: E-mail address: secretary@metrosw.org.au Postal address: 55 Victoria Street Contact Details: Mobile: 0408 282 745 Revesby 2212 MINUTES OR NOTES GO TO THE CLUB SECRETARIES, RACE SECRETARIES MINUTES OR NOTES ARE DISPLAYED ON AREA WEBSITE ALL DELEGATES ARE KINDLY REQUESTED TO COLLECT THEIR COPY FROM CLUB SECRETARY OR DOWNLOAD FROM AREA WEBSITE ALL CLUB MEMBERS ARE WELCOME TO READ AND MAKE SUGGESTIONS TO BENEFIT THE SWIMMING COMMUNITY. Reports attached: 13 November 2014 SG Meeting Page 3 of 6
REGISTRAR S REPORT NOVEMBER 2014 Meet Approvals 30/10/2014 Nepean Aquatic Centre 09/08/2015 SOPAC ** 31/10/2014 Merrylands ASC 15/11/2014 Merrylands Swim Centre 07/11/2014 Blacktown City 10/01/2015 Blacktown Aquatic Centre * This approval is subject to MSW securing a change of dates for the SC Qualifying Meet ** This meet is restricted and was given approval for result purposes only Results Approvals 19/10/2014 Mount Annan Long Course Meet 20/10/2014 Atlantis club Night 17/10/2014 21/10/2014 Ripples Club Night 20/10/2014 28/10/2014 Ripples Club Night 21/10/2014 29/10/2014 MSW Long Course Championships 25&26/10/2014 03/11/2014 = Atlantis club Night 31/10/2014 03/11/2014 Ripples Club Night 31/10/2014 10/11/2014 MSW Open Water Championships 08/11/2014 10/11/2014 MSW Long Course Spring Qualifying Meet 09/11/2014 11/11/2014 Ripples Club Night 10/11/2014 Race Secretaries have now been advised that all results approved since May 2014 needed to be uploaded to club Lane. If any race secretaries need help with this process, please ask them to contact me. Our Area has until 05/01/2015 to complete the entire process. The following Meets have been added to our Calendar 08/02/2015-2014 NSW Speedo Sprint Series MSW Heats Blacktown open for entries 12/01/2015 21/03/2015 5-8 Years Development Meet Guildford open for entries 10/02/2015 28/03/2015 Long Course Sprint Blacktown open for entries Future dates Saturday 13 and Sunday 14 June - MSW Short Course Championships *** Sunday 26 July MSW Short Course Qualifying Meet Saturday 14 and Sunday 15 November *** Date to be changed as this meet clashes with the NSW Technical Forum The Long Course Championships held 25&26 October ran very well. The new timing (quantum) was used and there were no major issues. Congratulations to all teams and swimmers. 2260 entries. The Open Water Championships were the largest open water event the Area has run. 246 Swimmers. A big thanks to all that helped make the day a success. Congratulations to Linda Brown, Aquablitz, for stepping in to help announce when my voice gave out. This was the last of the championship meets and invitations to all award recipients sent out by February next year. The Long Course Qualifying Meet almost reached capacity with 2180 entries. The expected finish time of 5:58pm placed in Jeopardy due to timing issues. The meet start 66 minutes late but thanks everyone pulling together the meet finished at 5:30. Special thanks to the Marshalls at this meet. They did an outstanding job with amalgamations and re-seeds. Kathy Thompson Registrar 13 November 2014 SG Meeting Page 4 of 6
DEVELOPMENT CONVENER REPORT 13 NOVEMBER 2014 2014 has seen a change in development activities and considerations, as Swimming NSW has introduced guidelines and methods to the development curriculum of the Area. Statistic of nominations, selections and camp/meets attendances SQUAD NOM S SLCT MEET CAMP Coaches Managers Visiting Coaches A 16 17 10 10 M Faccin, R Frost L Repeti, D Namroud All Coaches to Camp B 18 16 6 6 COMBINED M Faccin, R Frost, S Ryan, L Repeti, D Namroud, P McIlwraith, C Myers L Thompson J Strassmeir C 39 34 21 21 D 91 85 54 36 M Faccin, R Frost, D Edginton, L Repeti, D Namroud, D Howard, J Rothwell T Matts, T Hogan, L Thompson, J Strassmeir P Johnston Novice 33 31 NA 22 M Faccin, R Frost, T Matts, L Repeti, J Strassmeir, L Thompson D Browning 2014 SQUAD ACTIVITIES: A: 20-21 September, Camp & Meet at Knox School, Wahroonga Areas Present: MSW, SESA, MNE, MNW, Mountains & Plains, North Coast, New England & North West, Coast & Valley, ACT, Western Training Sessions and Tests Sets both days, Lectures on Social Media, Drugs, Stress, Recovery and Concentration. MSW Finished 7 out of 10 (Winner SESA) B & C: Development Days: 19 20 July, Ripples St Mary s Lectures on Goal setting, Nutrition, Development Growth, Self-Management, Race preparation Strokes, Injuries, Starts and Finishes. Training Sessions and Test Sets BC Meet: 18 19 October, Mingara Leisure Centre, Overnight stay at Sun Valley Tourist Park Areas Present at Meet: MSW, SESA, MNE, MNW, Mountains & Plains, North Coast, New England & North West, Coast & Valley, ACT, Western. MSW Finished 7 out of 10 (Winner MNW) Thank you to the parent Volunteers: Mrs. Wise, Mrs. Cupitt, Mrs. Coleman, Mr. & Mrs. Stubbs, Mrs. Pepper. Meet used as a development session for Officials: Mrs. Betar trained as a Marshall/ Check Starter. D: Development days: 9 & 10 August, Sydney Academy of Sport Camp at Narrabeen Camp involved lectures in nutrition and stretching, Strokes and Meet preparation. Training Sessions and Test Sets. SNSW Development Meet 28 September at SOPAC Areas Present at Meet: MSW, SESA, MNE, MNW, Mountains & Plains, North Coast, New England & North West, Coast & Valley, ACT, Western. MSW Finished 8 out of 10 (Winner North Coast) NOVICE: Development Day: 6 September at Guildford Pools, 2 to 4 PM Training and stretching session, followed by sausage Sizzle. As a summary, all Squads were well behaved and complied with instructions by Coaches and Managers. All Lectures, accommodations/refreshments, training sessions, transport and meets were well suited and achieved their goals. Novice Squad Session was the highlight of the season, with lots young kids enjoying a different type of training session. This has been the first development year of a four Year Program as set by SNSW, to achieve qualifying to National Age by 2016 and final at Nationals in 2018. There have been some hiccups along the way, and these will be reviewed prior to 2015 Development activities. We hope that we have started both swimmers and parents, in thinking towards a committed swimming future and success. I personally thank all the Managers, Coaches, and Parents that have contributed to this year s activities, with a LARGE THANKS to the Selection Development Committee (Denise, Josef, Sarah, Michael) for their input, arguments and positive / negative ideas. Let us now think of 2015! Leonardo Repeti Aka (still) Papa Smurf 2014 MSW Development Convener 13 November 2014 SG Meeting Page 5 of 6
WORKING WITH CHILDREN CHECKS CLEARANCE. MSW AREA POLICY UPDATE 26 October 2014 NOTICE TO ALL MSW CLUBS Further to previous notices on this State matter, Area advises as follows: Swimming NSW requires that all Volunteers comply with this Legislation by 1 January 2015. Metro South West Management agrees with this directive from SNSW, and requires all Clubs and Officials ensure volunteers observe these checks, by 1 January 2015 EXEMPTIONS: Any Volunteers, under the age of 18. Volunteering by a parent or close relative with a team, program or other activity in which the child usually participates or is a team member. Clubs or other bodies, providing services for children, in the presence of other adults. APPLICATION PROCESS Volunteer goes on line to www.kidsguardian.nsw.gov.au There are no fees for volunteers, only for paid workers who require clearance Volunteer fills out on line application form (if not on internet, please call 02 9286 7219) Volunteers receive an application number, at completion of application Volunteer presents application number, with current proof of ID, at any NSW Motor Registry or Government Access Centre offices. Applying volunteer receives an outcome, via email - WWCC clearance letter with a number. This number will be valid for five (5) years. REGISTRATION OF WWCC NUMBER. All Clubs (and Area) are to register as employers of the volunteers Volunteer presents WWC clearance letter to their Club s authorized officer, with their Date of Birth, for registration as a Volunteer at: www.kidsguardian.nsw.gov.au Volunteer, or their Club, must also notify the Area and SNSW with clearance number and DOB, for their registration. ALL COACHES, and ANY PAID WORKERS, MUST PRESENT THEIR CLEARANCE NUMBER and DOB, TO THE CLUB, AREA and SNSW FOR REGISTRATION. The Club Officer receives a confirmation clearance and registration advice from NSW Department. The Officer will maintain a register for the Club. NOTES: At some competitions, volunteers may be required to assist from the grandstands. If the volunteering work required is in view of public and not involved in contact with children for extended periods, without other adults being present, a clearance will not be required. If the volunteering work is away from the public, a statutory declaration must be completed by the volunteer, prior to commencement of volunteering work. This is only a temporary solution, and both the Area and SNSW encourage strongly the individual registration of all Volunteers Area Authorized Officer is the Secretary: secretary@metrosw.org.au Thank You for your Co-operation Swimming Metro South West Management 26 October 2014 13 November 2014 SG Meeting Page 6 of 6