INTRADEPARTMENTAL CORRESPONDENCE June 20, 2013 1.1 TO: The Honorable Board of Police Commissioners FROM: Chief of Police SUBJECT: PERSONAL EXPENSE STATEMENT OF CHIEF OF POLICE CHARLIE BECK RECOMMENDED ACTION 1. That the Board of Police Commissioners approve the Personal Expense Statement for the Chief of Police for expenses incurred from May 28 through May 30, 2013, in the amount of $1,023.70. DISCUSSION It is requested that the Board of Police Commissioners approve the attached Personal Expense Statement of Chief Charlie Beck in the amount of $1,023.70. These expenses were incurred from May 28 through May 30, 2013, while attending the Major Cities Chiefs Summer Conference in Grapevine, Texas. Respectfully, IE BECK Chief of Police Attachments
CITY OF LOS ANGELES PERSONAL EXPENSE STATEMENT FORM Gen 16 (REV 07/2011) Page 1 of 1 :RAVEL AUTHORITY (GAETL) NO (31) DEPARTMENT ACCOUNTING USE ONLY (2) EMPLOYEE Charlie Beck (3) DEPT (4) POSITION Police (5) DESTINATION Chief of Police Major Cities Chiefs Summer Conference, Grapevine, Texas (6) DATES OF TRIP FROM 05/27/2013 TO 05/30/2013 (7) YEAR (8) DATE 2013 (MM/DD) (9) LOCATION! DESCRIPTION WHERE EXPENSES WERE INCURRED/ BRIEF DESCRIPTION OF EXPENSE (MUST BE ITEMIZED PER DAY) (10) LODGING FMB DOC. ID NO. CASH ADVANCES DEMAND NO. CONTACT PERSON (11) MEALS AND INCIDENTALS (12) TRANSPORTATION YES DEMAND DATE (13) MISC. EXP. 05/28/13 Airfare to Dallas/Ft. Worth, Texas 506.90 506.90 05/28/13 Hilton DFW Lakes Hotel 155.68 155.68 05/29/13 Hilton DFW Lakes Hotel 153.22 153.22 05/30/13 Airfare from Dallas/Ft. Worth to LAX 207.90 207.90 NO (14) TOTAL (15) SUBTOTALS 308.90 714.80 (16) CLAIM TOTAL, this page $ 1023.70 (30) Remarks/Comments (17) TOTAL FROM PAGE 1 (18) TOTAL FROM PAGE 2 (19) TOTAL EXPENSES $ 1023.70 $ $ 1023.70 (20) LESS OTHER EXPENSES PAID BY CITY (21) CASH ADVANCE $ (22) EXPENSES PAID BY CITY TRAVEL CARD 308.90 (23) AIRFARE PAID BY CITY 714.80 (24) TOTAL OTHER EXPENSES PAID BY CITY $ 1023.70 (25) (TOTAL DUE TO THE CITY) (TOTAL DUE TO EMPLOYEE REBY CERTIFY that the above is a true statement of the travel expenses incurred by me in accordance with travel policies and procedures in the service of the...i Y OF LOS ANGELES. I further certify that the above expenses were necessary in connection with the performance of my duties. (26) CLAIP7S RE -/ (27) DATE (mm/dd/yy) 67..1--:13 $ 0.00 (28) SIGNATURE OF APPROVING AUTHORITY (29) DATE (mm/dd/yy) DEPARTMENTS ARE REQUIRED TO MAINTAIN ORIGINAL SUPPORT DOCUMENTATION FOR AT LEAST 5 YEARS
MAJOR CITIES CHIEFS ASSOCIATION FBI NATIONAL EXECUTIVE INSTITUTE ASSOCIATES Conference Overview May 28-31, 2013 Hilton DFW Lakes Hotel 1800 Highway 26 East, Grapevine, TX 76051 Tuesday, May 28, 2013 10:00 am to 5:00 pm 1:00 pm to 5:00 pm 6:00 pm to 8:00 pm Registration Subcommittee Meeting On Officer Camera Systems Welcome Reception Sponsored by Taser International Cap-Rock Foyer, 3 rd Floor Val Verde Auditorium, 2' Floor, Lobby Level Meritage/Patio, 2 nd Floor, Lobby Level Wednesday, May 29, 2013 7:00 am to 5:00 pm 7:00 am to 8:15 am 7:00 am to 8:30 am 8:30 am to 12:00 pm 10:15 am 12:00 pm to 1:00 pm 12:00 pm to 1:00 pm 1:00 pm to 5:00 pm 3:00 pm 6:30 pm to 9:00 pm Registration MCCA Executive Board Breakfast Buffet Breakfast NEIA / MCCA Meeting Buffet Lunch Legislative Subcommittee Lunch MCCA Meeting Dinner Event Sponsored by Harris Corporation Spicewood I-III, 2 nd Floor, Lobby Level International Ballrooms I-II, 3 rd Floor Spicewood I-III, 2 nd Floor, Lobby Level International Ballrooms 3rd Floor Austin Ranch Exit Hotel near Bonnie & Clyde's Thursday, May 30, 2013 7:00 am to 8:00 am 7:00 am to 5:00 pm 7:00 am to 8:30 am 8:30 am to 12:00 pm 10:15 am 12:00 pm to 1:00 pm 1:00 pm to 5:00 pm 2:45 pm 6:30 pm to 8:30 pm Homeland Security Subcommittee Registration Buffet Breakfast NEIA / MCCA Meeting Sponsor Appreciation Buffet Lunch MCCA Meeting FBI NEIA Penrith Award Banquet Sponsored by Motorola Spicewood I-III, 2 nd Floor, Lobby Level International Ballrooms I-II, 3' Floor International Foyer, 3' d Floor International Ballrooms III-IV I, 3 rd Floor International Ballrooms I-II, 3 rd Floor (continued am next page)
7:00 am to 12:00 pm 7:00 am to 8:30 am 8:30 am to 12:00 pm 10:15 am 12:00 pm to 1:00 pm 1:00 pm to 3:00 pm Friday, May 31, 2013 Registration Buffet Breakfast NEIA / MCCA Meeting Buffet Lunch NEIA Board Meeting International Foyer, 3' d Floor International Ballrooms I-II, 3 rd Floor International Foyer, 3' Floor Meritage, 2' d Floor, Lobby Level No meetings are scheduled on Friday afternoon. Attendees are able to travel home. Recommended attire for meetings and events Tuesday Subcommittee Meeting and Welcome Reception Wednesday, Thursday and Friday Meetings Wednesday Evening Dinner Event at Austin Ranch Thursday Evening FBI NEIA Penrith Award Banquet Business Casual Business Casual Dress/Semi-Formal 2
DES GENERAL SERVICES TravelStore/Caltravelstore 707 3rd Street MS 600 West Sacramento, CA 95606 Ph: 916-376-3989 Fx: 916-376-3999 Tuesday, 16APR 2013 02:03 PM EDT Passengers: CHARLES BECK (13-70-00599-21844) Agency Reference Number: IlUEMD Agent: Yvonne Crocoll yvonne.c@caltravelstore.com Agent Direct Phone: 916-376-3979 Click here to view your itinerary or ETicket receipt. Please review the itinerary below for accuracy and verify that names appear exactly as on photo ID or passport. Contact our office within 24 hours if you notice any discrepancies. International Travel: When traveling internationally a passport or visa may be required and in most cases your passport must be valid for at least 6 months beyond your return travel date. Please be sure to verify requirements with your agent, click here or navigate to http://travel.state.govitravel/cis_pa_tw/cisicis_4965.html. AIR Tuesday, 28MAY 2013 Virgin America Flight Number: 0878 Class: Y-Coach/Economy From: (LAX) Los Angeles CA, USA Depart: 11:45 AM To: (DFVV) Dallas/Ft Worth TX, USA Arrive: 04:45 PM Stops: nonstop Duration: 3 hour(s) 0 minute(s) Seats: 05C Status: CONFIRMED Miles: 1238 Equipment: Airbus A320 Jet DEPARTS LAX TERMINAL 3 - ARRIVES DEW TERMINAL E Virgin America Confirmation number is OYGABZ AIR Thursday, 30MAY 2013 American Airlines From: (DFVV) Dallas/Ft Worth TX, USA To: (LAX) Los Angeles CA, USA Stops: nonstop Seats: 35C Equipment: Boeing 757 Jet ARRIVES LAX TERMINAL 4 American Airlines Confirmation number is IlUEMD Flight Number: 0297 Class: N-Coach/Economy Depart: 01:25 PM Arrive: 02:50 PM Duration: 3 hour(s) 25 minute(s) Status: CONFIRMED Miles 1238 MEAL: FOOD-BEV/PUR WE APPRECIATE YOUR BUSINESS PLEASE TAKE A MOMENT TO FILL OUT OUR CUSTOMER SERVICE SURVEY AT VWWV.SURVEYMONKEY.COM/S/7PMMVK2 CALTRAVELSTORE PHONE NUMBER 916 376-3989 'R TOLL FREE AT 877 454-8785 3 CAR REQUESTED AT TIME OF BOOKING NO HOTEL REQUESTED AT THE TIME OF BOOKING Ticket/Invoice Information Page 1 of 2
Hilton DFVV LAKES EXECUTIVE CONFERENCE CENTER NAME AND ADDRESS: 3eck, Charlie US HILTON DFW LAKES EXECUTIVE CONFERENCE CENTER 1800 Highway 26E I Grapevine, Texas I 76051 T: 817 481 8444 F: 817 481 3160 W: hitton.com Room: 2521K1 Arrival Date: 5/28/2013 5:24:00PM Departure Date: 5/30/2013 Adult/Child: 1/0 Room Rate: RATE PLAN C-2MA CONFIRMATION NUMBER: 3514991388 5/30/2013 PAGE 1 HH# AL: BONUS AL: CAR: HILTON HHONORS DATE DESCRIPTION ID REF. NO CHARGES CREDITS BALANCE \\X 4/16/2013 VS *6708 JMCMIN 9206287 $155.68 ASTORIA 5/28/2013 MODIFIED MEETING TSIPES 9283760 $280.52 PACKAGE 5/28/2013 TAXES TSIPES 9283760 $28.38 CONRAD.,....., BALANCE $153.22 VAL DORI..... _ Hilton 410 ferentlm Inn HOMEWOOD SUITES ACCOUNT NO. DATE OF CHARGE FOLIO NO./CHECK NO. 727126 A CARD MEMBER NAME AUTHORIZATION ESTABLISHMENT NO. & LOCATION ESTARUSERAENT AGREES TO TRANSMIT TO CARD HOLDER FOR PAYMENT PURCHASES & SERVICES TAXES Hilton Grand Vacations TIPS & MISC. CARD MEMBER'S SIGNATURE TOTAL AMOUNT MERCHANDISE AND/OR SERVICES PURCHASED ON THIS CARD SHALL NOT BE RESOLD OR RETURNED FOR A CASH REFUND. PAYMENT DUE UPON RECEIPT AMERICAS EUROPE MIDDLE EAST AFRICA ASIA AUSTRALASIA
Passenger Name: CHARLES BECK Ticket Number: VX7220716986 Electronic Tkt: Yes Invoice Nbr: 0276961 Base: 461.40 Tax: 45.50 Total: 506.90 Charged to: AX*************1000 Passenger Name: CHARLES BECK Ticket Number: AA7220716987 Electronic Tkt: Yes Invoice Nbr: 0276961 Base: 183.26 Tax: 24.64 Total: 207.90 Charged to: AX*************1000 Total Tickets: 714.80 Total Amount: 714.80 Click here 24 hours in advance to obtain boarding passes: Virgin America American Click here for carrier Baggage policies and fees: Virgin America American Be sure to visit our website for additional travel information. CHECK IN: It is advised you check in a minimum of 1-1.5 hours prior to departure for domestic flights, and 2-3 hours for international flights. C-TICKETS: You must provide proper photo I. D. and flight numbers or airline confirmation number to obtain your boarding pass. BAGGAGE: Checked baggage polices vary by airline, frequent flyer status, booking class, bag size, and weight. Fees may apply if you plan to check bags, or you plan to carry sports equipment, or an odd-shaped item, or your bag exceeds airline weight limits. Aircraft Disinsection Notice: Some countries require insecticide spraying of aircraft prior to a flight or while you are on the aircraft Federal law requires that we refer you to DOT's disinsection website or navigate to http://www.dotgov/officepolicy/aviation-policy/aircraft-disinsection-requirements. For After Hours Emergency Service, please call: 1-877-874-9111 and use VIT code: SRXOF A fee applies to all emergency assistance calls and is in addition to standard processing fees. ea MEMBER OF BCD travel S I G ATURE affiliate TRAVEL NETWORK TSA Secure Flight Program Information click here or navigate to http://www.tscorporate.com/tsa to review." Additional terms and conditions apply click here or navigate to http://www.travelstore.com/legal to review." Page 2 of 2
Print A Receipt Page 1 of 2 (c if) Hilton DFW Lakes Executive Conference Center Hilton Charge Receipt Guest name Charlie Beck Guest email On file Property name and address Hilton DFW Lakes Executive Conference Center 1800 Highway 26 East Grapevine, Texas 76051-9641 USA Reservation Confirmation # 3514991388 Rate type MAJOR CITIES CHIEFS Arrival Date Tuesday, 28 May 2013 Departure date Thursday, 30 May 2013 Number of rooms 1 Total rate for stay 311.36 USD Charged to credit card Rules & Restrictions Taxes 12.00 % per room per night Guarantee Policy There is a deposit of 1 night required for this reservation. If you use a debit/credit card to check in, a hold may be placed on your card account for the full anticipated amount to be owed to the hotel, including estimated incidentals, through your date of check-out and such hold may not be released for 72 hours from the date of check-out or longer at the discretion of your card issuer. Cancellation Policy If you cancel for any reason, attempt to modify this reservation, or do not arrive on your specified check-in date, your payment is non-refundable. At check in, the front desk will verify your check-out date. Rates quoted are based on check-in date and length of stay. Should you choose to depart early, price is subject to change. We reserve the right to cancel or modify reservations where it appears that a customer has engaged in fraudulent or inappropriate activity or under other circumstances where it appears that the reservations contain or resulted from a istake or error. Totals listed here are estimated based on current taxes and exchange rates (if applicable) and do not include additional fees/charges that may be incurred during your stay.
Print A Receipt Page 2 of 2 ADVANCE PURCHASE/NON-REFUNDABLE RATES- Rules & Restrictions Paymentsfor bookings at Advance Purchase/Non-Refundable rates are not refundable and bookings may not be modified. Rates are subject to availability at participating hotels. Each hotel has specific booking terms and conditions that vary and might include length of stay requirements, day of week restrictions, deposit requirements and blackout dates. Please check with your hotel at the time of booking to determine if any additional conditions apply. ADVANCE PURCHASE/NON REFUNDABLE RATE Full payment in advance required. Must purchase online at least seven (7) days prior to arrival. Your credit card will be charged immediately for entire stay. Advance Purchase Non- Refundable Rate discounts vary by hotel and commonly range from five (5) to twenty (20) percent off Best Available Rate. Policies regarding changes to Advance Purchase/Non Refundable reservations may vary. Reservations made through certain third party websites and travel agents may not be eligible for changes or refunds. No refunds for changes, cancellation or non-arrival on check-in date. Charges cannot be applied to other stays, services or merchandise. No prices or hotel availability are guaranteed until full payment is received. Even after full payment has been received, we reserve the right to cancel a reservation without notice if we become aware of or are notified of any fraud or illegal activity associated with the payment for this reservation. Modification of Reservation: Price quoted applies to exact date(s)/nights/stay booked. Modifications to your reservation (including but not limited to name changes, date changes, etc.) are not permitted. However, for bookings in the United States Canada, Mexico and the Caribbean, a request to cancel an existing Advance Purchase/Non-Refundable reservation and book a new reservation may be permitted if at the time you are requesting a change to your reservation, you book a new Advance Purchase/Non Refundable reservation at any hotel in the Hilton Worldwide portfolio located in the United States, Canada, Mexico or the Caribbean, subject to availability. Upon receipt of full payment for the new reservation, Hilton will issue a refund for the cancelled reservation, less a service fee. It may take up to four (4) weeks for the refund to be reflected on your credit card. For stays originally booked at the Waldorf Astoria, Conrad, Hilton, Embassy Suites or Doubletree brand hotels, the service fee is $50.00 and for stays originally booked at a Hilton Garden Inn, Hampton, Homewood Suites and Home2 Suites, the service fee is $25.00. For a cancellation and rebooking to be considered, you must call our Advance Purchase Department to request a change to your reservation at (800) 236-7113 or (972) 726-3361 no less than three days prior to your scheduled check-in date. Early departure/cancellation: If you depart early or you cancel or fail to honor this reservation for any reason, you will not receive any credit or refund. Extending your stay: Extensions will require a new reservation for the additional date(s), subject to availability and prevailing rates, and this rate shall not apply. Price: The price you selected includes room rate and applicable taxes only and does not include any applicable service charges or charges for optional incidentals (including but not limited to gratuities, food and beverage, parking, minibar charges and other optional incidentals). Other restrictions: This rate is not combinable with any other offers and promotions and is not available to groups. This rate is non-commissionable. If you fail to arrive at the hotel on the scheduled arrival date, your reservation will be cancelled and you will not receive any refund or credit. Hilton HHonors membership, earning of Points & Miles, and redemption of points are subject to HHonors Terms and Conditions. Services provided for an additional charge Parking charges: Self parking - Complimentary, Parking lot. Valet parking - $12.00, per day In-Room Wireless Internet: $9.95, Complimentary for HHonors Gold & Diamond In-Room Wired Internet: $9.95, Complimentary for HHonors Gold & Diamond Public Wireless Internet: $9.95 Privacy Policy