Events Committee - 20 April 2018 - Agenda NOTICE OF MEETING Notice is hereby given of a Meeting of the Events Committee to be held in the Council Chambers, First Floor, Civic Administration Building, 101 Esk Street, Invercargill on Friday 20 April 2018 at 9.00 am Cr D Ludlow (Chairperson) His Worship the Mayor, Mr T Shadbolt Cr T Biddle Cr A Crackett Cr G Lewis Clare Hadley CHIEF EXECUTIVE Finance and Corporate Services Directorate Civic Administration Building 101 Esk Street Private Bag 90104 Invercargill 9840 New Zealand DX No. YA90023 Telephone 03 211 1777 Fax 03 211 1433 1
Events Committee - 20 April 2018 - Agenda A G E N D A 1. APOLOGIES 2. MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD ON 9 MARCH 2018 3. FINANCIAL UPDATE 4. PUBLIC EXCLUDED SESSION Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely (a) (b) (c) (d) (e) Funding Application Arts Murihiku Arts in Motion Funding Application Venture Southland Kidzone Accountability Report Spring Festival Accountability Report Cycling Southland Confirmation of Public Excluded Minutes of Events Committee Meeting held on 3 March 2018 The general subject of while the public is excluded, the reason for passing, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of are as follows: (a) Funding Application Arts Murihiku Arts in Motion (b) Funding Application Venture Southland Kidzone 2
Events Committee - 20 April 2018 - Agenda (c) Accountability Report Spring Festival (d) Accountability Report Cycling Southland (e) Confirmation of Public Excluded Minutes of Events Committee Meeting held on 9 March 2018 3
Events Committee - 20 April 2018 - Confirmation of Minutes MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD IN THE COUNCIL CHAMBERS, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL, ON FRIDAY 9 MARCH 2018 AT 9.00 AM PRESENT: Cr G D Lewis (Deputy Chairperson) Cr T M Biddle Cr A H Crackett IN ATTENDANCE: Mr R King, Chief Executive Ms B Brown, Venture Southland Representative Ms M Sievwright, Personal Assistant 1. APOLOGIES His Worship the Mayor, Mr T R Shadbolt and Cr D J Ludlow. Moved Cr Biddle, seconded Cr Crackett and RESOLVED that the apologies be received. 2. MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD ON 7 DECEMBER 2017 Moved Cr Biddle, seconded Cr Crackett and RESOLVED that the minutes be received as a true and correct record. 3. MATTERS ARISING Nil. 4. FINANCIAL UPDATE The financial report had been circulated. Cr Crackett said the great thing about the financial update was it was indicative of the decisions which had been made in the past and was a good reminder to see where the funding was at. Cr Lewis said there was a reasonable carry forward at this stage. Cr Biddle asked about the transfer from the Civic Events fund and Mr King said he believed the Civic Theatre had this set aside for events and they decided it was best to come to the Events Committee and was a one off. He would check on this. Moved Cr Biddle, seconded Cr Lewis and RESOLVED that the Financial Update be received. 4
Events Committee - 20 April 2018 - Confirmation of Minutes 5. GENERAL BUSINESS Nil. 6. URGENT BUSINESS Nil. 7. COMMITTEE IN PUBLIC EXCLUDED SESSION Moved Cr Lewis, seconded Cr Crackett and RESOLVED that the public be excluded from the following parts of the proceedings of this meeting, namely: (a) (b) (c) (d) (e) (f) (g) Application Update Southern Pro Wrestling Funding Application Cancer Society Relay for Life Funding Application Economic Development Agency White Night Funding Application St Patricks Day Celtic Family Gala Accountability Report ILT Christmas Show Accountability Report National Mustang Convention Confirmation of Public Excluded Minutes of Events Committee Meeting held on 7 December 2017 The general subject of while the public is excluded, the reason for passing, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of are as follows: (a) Application Update Southern Pro Wrestling (b) Funding Application Cancer Society Relay for Life negotiations industrial negotiations industrial 5
Events Committee - 20 April 2018 - Confirmation of Minutes (c) Funding Application Economic Development Agency White Night (d) Funding Application St Patricks Day Celtic Family Gala (e) Accountability Report ILT Christmas Show (f) Accountability Report National Mustang Convention (g) Confirmation of Public Excluded Minutes of Events Committee Meeting held on 7 December 2017 negotiations industrial negotiations industrial negotiations industrial negotiations industrial negotiations industrial 6
Events Committee - 20 April 2018 - Financials Invercargill City Council Events Funds For the period 1 July 2017 to 11 April 2018 Events Funds - Creation/Promotion 2015-16 2016-17 2017-18 Funding Annual funding budget 100,000 100,000 100,000 Balance remaining from previous years 187,016 91,016 193,016 Transfer from Civic Events Fund 50,000 Total funding 287,016 241,016 293,016 Grants paid New Zealand Young Farmers Clubs Inc 15,000 Bluff School's 150th reunion 5,000 Venture Southland - Spring Festival 13,000 Netball South 10,000 Kart Sport Southland 5,000 Surfing New Zealand - Ultimate Waterman event 20,000 Nitro Circus 5,000 Tour of Southland 5,000 Southland Orienteering Club 2,000 Southern Mustang Club 5,000 Stadium Southland - Joseph Parker fight 50,000 Stadium Southland - NZ Breakers match 5,000 Southland Basketball Association 2,000 Southland Rugby Supporters Club - Fireworks display 20,000 Southland Sports Car Club 10,000 15,000 Invercargill Leisure - Marching nationals 3,000 Stadium Southland - Nigella Lawson event 10,000 Stadium Southland - World Sheep Shearing event 20,000 Blondini Enterprises - "Goodbye Pork Pie" film 36,000 National Basketball League 10,000 New Zealand Shearing Foundation 20,000 Stadium Southland - Christmas Variety Show 6,000 6,000 6,000 Heritage South 4,000 Total grants paid 196,000 48,000 64,000 Balance remaining to carry forward 91,016 193,016 229,016 Events Funds - Iconic Events 2015-16 2016-17 2017-18 Funding Annual funding budget 100,000 100,000 100,000 Balance remaining from previous years 5,000 (45,000) (70,000) Total funding 105,000 55,000 30,000 Grants paid Invercargill City Charitable Trust - Southland Buskers' Festival 25,000 25,000 Southland Motorcycle Club - Burt Munro event 30,000 30,000 30,000 Cycling Southland - Tour of Southland 30,000 30,000 30,000 Venture Southland - Southland Arts Festival 10,000 10,000 Sport Southland - Surf to City event 20,000 Venture Southland - Kidzone event 5,000 Murihiku Maori and Pasifika Cultural Trust - Polyfest event 15,000 15,000 15,000 Southland Sports Car Club 15,000 15,000 Total grants paid 150,000 125,000 75,000 Balance remaining to carry forward (45,000) (70,000) (45,000) G:\FC\FM_Srv\INVERCARGILL CITY COUNCIL\MONTHLY FINANCIALS\2017-2018\10 April 2018\Events funds 11_04_2018rEvents 7