CIVINET POLAND
TABLE OF CONTENT 1 INTRODUCTION 3 2 GENERAL INFORMATION ABOUT THE NETWORK 3 2.1. Terms of reference 3 2.2. Support funding 3 2.3. Fee structure 3 2.4. Membership 4 2.5. Financial administration 4 2.6. Management Committee 4 2.7. Political Committee 4 2.8. Links with other bodies 5 3 DISSEMINATION AND OUTREACH 5 3.1. Sustainable mobility events programme 5 3.2. Third party events 7 3.3. Website and social media 8 3.4. Newsletters 8 3.5. Communications materials 8 3.6. Media relations and advertising 9 4 SUMMARY OF 2014 ACTIVITIES 9 4.1. Impact 9 4.2. Challenge 9 5 NEW ANNUAL ACTIVITY AND BUSINESS PLAN 10 LIST OF FIGURES Table 1: Network events 6 Table 2: Third party events 7 Table 3: Leaflets 8 Table 4: Banners and exhibition stands 9 2
1 INTRODUCTION This report summarises the activities carried out by the Management Committee and the Secretariat, Krakow University of Technology for the CIVINET Poland Network over 1 January to 31 December 2014. It has been prepared by the Secretariat on behalf of the Management Committee. 2 GENERAL INFORMATION ABOUT THE NETWORK 2.1 Terms of Reference The Terms of Reference (ToR) for the CIVINET Poland were revised in March 2014 based on a template provided via the CAPITAL project. They were send to the Management Committee on December 2014 (after translation) and will be adopted at the next Annual General Meeting on September 2015. 2.2 Support funding Initially launched in May 2014, the CIVINET Poland network receives support funding from the European Commission, via the CIVITAS CAPITAL project from 1 September 2013 to 31 August 2016. The network is open to obtaining external funds. Two workshops were organized (Warsaw and Sopot), where the costs of the conference room were fully covered by the City of Warsaw and the private company PBS. The next meetings will be planned in the same way with external parties covering rooms or catering. 2.3 Fee structure According to the decision of the Management Committee until September 2016 there are no Subscription Fees. 3
2.4 Membership By the end of 2014, there were eight members of the CIVINET Poland Network, listed as follows: City of Gdansk City of Krakow City of Biala Podlaska NGO Environmental Partnership Foundation City of Gdynia City of Szczecin Krakow University of Technology NGO SISKOM Warsaw 2.5 Financial administration CIVINET Poland does not require any fee both for the membership and for participating workshops and events organized by the Network, until September 2016. 2.6 Management Committee The National Network Manager of the Network is the City of Gdansk. The Secretariat of the Network is represented by Krakow University of Technology. The Management Board is composed of one representative from City of Gdynia and one from the City of Krakow. In 2014 there were two meetings of the MC in parallel to other events: On 11 September in Gdansk in parallel to Mobility Congress Annual General Meeting on 24 October in Gdynia in parallel to CiViTAS Mimosa workshops, where: it was decided that one cycling workshop will be organized in November; other major topics were chosen for CIVINET thematic workshops; Mr. MC was approved; and CIVINET was presented to guests from City of Warsaw, Gdansk University and Lodz Marshall Office. 2.7 Political Committee So far there is no Political Committee. It will be launched in the first quarter of 2015. 4
2.8 Links with other bodies 2.8.1 National government There was no link with the national government in 2014. 2.8.2 Other national networks and regional bodies There was cooperation with SISKOM - Transport Association from Warsaw. 2.8.3 Other national networks and regional bodies There was not link with the regional bodies in 2014. 2.8.4 CIVITAS and other European initiatives A CIVINET Secretariat representative presented at a CIVINET UK & Ireland workshop in London on 2 September. 3 DISSEMINATION AND OUTREACH 3.1 Sustainable mobility events programme Four events were organised in 2014 by the CIVINET Poland Network, within which two workshops in Warsaw and Sopot, respectively about CarSharing and Cycling. A large number of participants was present, 43 delegates for the first and 61 for the second one. 5
Table 1: Network events Event Location Date Description Covering Themes Format Main Type of Feedback on of the event host sessions / audience + No. success of event contributors of delegates CIVINET CARSHARING Workshops Warsaw 12 Mar Workshop PK and City of Warsaw Carindependent lifestyles Workshop 43 CIVINET Cooperation Annual among Technical Meeting Krakow 20 May Networks PK Meeting 20 CIVINET Poland Cooperation Annual within the PK and City Technical Meeting Gdynia 24 Oct Polish network of Gdynia Meeting 10 CIVINET Cycling Workshops Sopot 27 Nov Workshop PK and PBS Demand management Strategies Workshop 61 6
3.2 Third party events CIVINET Poland was present at six third party events. Half of the time a speaker was present. Table 2: Third party events Period 2014 Name of the event (National Language and/or English) Location Date Description of the event Themes Participation Communication material distributed Miasto i Transport - National Language Logitrans - National Language Transopot - National Language Warsaw Szczyrk Sopot 26-27 Mar Conference Attendance 8-11 Apr Conference Speaker Presentation 26-27 May Conference Speaker Presentation Fabryka innowacji w komunikacji miejskiej Warsaw 3 Sep Workshop Collective Passenger Transport Attendance Polski Kongres Gospodarczy Warsaw 22-23 Oct Conference Stand Presentation & Roll-up & leaflets Transcomp Zakopane 4 Dec Conference Speaker Presentation 7
3.3 Website and social media 3.3.1 CIVITAS website In 2014, the CIVINET Poland subpage was updated with the latest information on the Network, including a new list of members, updated contact persons, instructions to join the network, news on the CIVINET s launch events and any other relevant information. Link to the website: http://civitas.eu/civinet/civinet-polska In 2014, the Network s page on civitas.eu was viewed 2294 times. 3.3.2 Social media The network had no interaction with social media in 2014. 3.4 Newsletters No newsletters were sent in 2014. 3.5 Communications materials Table 3: Leaflets Leaflet How many copies have been distributed within the following period: M"-2"-M4 Jul-Dec13 M5-M10 Jan-Jun 14 M11-M16 Jul-Dec 14 500 M17-M22 Jan-Jun 15 M23-M28 Jul-Dec 15 M29-M36 Jan-Aug 16 8
Table 4: Banners and exhibitions stands Banners and exhibition stands At how many occasion did you use banners and stands within the following period: M"-2"-M4 Jul-Dec13 M5-M10 Jan-Jun 14 3 M11-M16 Jul-Dec 14 M17-M22 Jan-Jun 15 M23-M28 Jul-Dec 15 M29-M36 Jan-Aug 16 3.6 Media relations and advertising There were two paper articles and at least two more in internet portals after the car sharing workshops in May, where CIVINET Poland name was mentioned as an organizer. One paper article was also published after a cycling workshop in November. Both articles were in the largest Polish newspapers, but in local supplements. 4 SUMMARY OF 2014 ACTIVITIES 4.1 Impact 2014 was fully dedicated to launch the CIVINET Poland network and eight members had joined by the end of the year. The core partners from City of Gdansk, Gdynia and Krakow gave significant support to the MC. 4.2 Challenge The main challenge of the Network activities in 2014 was to organize a network, including preparation of ToR, the first signed declarations from launch cities and a road map for 2015. 9
5 NEW ANNUAL ACTIVITY AND BUSINESS PLAN An Annual Activity and Business Plan for 2015 was prepared, based on a template provided via the CAPITAL project. This was approved by the Management Committee on October 2014, and will be adopted at the next Annual General Meeting, to be held on September 2015, in the City of Krakow, Poland. 10