TOWN OF OSOYOOS COMMITTEE OF THE WHOLE MARCH 15, 2010

TOWN OF OSOYOOS COMMITTEE OF THE WHOLE MARCH 15, 2010 PRESENT: Mayor Wells Councillors Chadsey, Cronmiller and Rhodes Staff: Barry Romanko, CAO Janette Van Vianen, Director of Corporate Services Alain Cunningham, Director of Planning & Development Services Gerald Davis, Director of Recreation Mayor Wells called the meeting to order at 9:00 AM. INTRODUCTION OF LATE ITEMS 1. Business 10 information seeking direction Granicus contract MOTION C10/10 Moved by Councillor Rhodes and seconded by Councillor Cronmiller and resolved that the above item(s) be added to the agenda and that the agenda be accepted as added to. CARRIED DELEGATIONS 1. RDOS 2010 Budget presented by Bill Newell, CAO and Jim Tarves, A/Manager of Finance. Mark Pendergraft, Area A Representative, also attended this portion of the meeting. Gave regrets from Chair Dan Ashton for not being able to attend. Made presentation on 2010 budget a copy of which is attached to and forms part of these minutes. CAO s meet regularly to discuss what they can do more of together on a larger scale. Okanagan Falls is proceeding with their Wastewater Treatment Plan. Are getting further information on the goose control issue and will be following up. Warren Everton will be Manager of Finance as of April 9, 2010. Delegation left the meeting at 9:50 AM. ACTION: None. 2. New Fire Hall proposal presented by Rick Jones, Fire Chief; Bill Roque, Deputy Fire Chief and Blake Ogilvy, Lieutenant. Blake Ogilvy presented the report to Council. Possible use of the airstrip to be considered for a training area. Council did not have big issues over the additional 20 feet that the Fire Department was requesting but would like to see further information and options with regard to 1 P age

BUSINESS TOWN OF OSOYOOS COMMITTEE OF THE WHOLE MARCH 15, 2010 a training area. Bill Roque read from a report that having a training area on site is key to retention of firefighters. Alain Cunningham advised that where the training area is being proposed does not work well with the proposed Southeast Meadowlark Plan and the residential units being proposed for that area. Barry Romanko would like to see a plan come back to council within the next couple months. ACTION: The Fire Department is to continue working with the Administration to come up with a proposal to present to council. The delegation left the meeting at 10:50 AM. 1. Directors 2009 Year End Reports Gerald Davie, Director of Recreation & Leisure Services: Gerald Davis presented his report a copy of which is attached to and forms part of these minutes. Upgrading 12 Km of existing trails. Improvements to Parks and Recreation Commission Bylaw. Desert Park lease negotiations ongoing with SIREC. Joint Use Agreement with School District Council may need to meet jointly with School Board to discuss. Ice will be out of the arena from end of April until June for maintenance. Fitness Centre hours not meant to compete with businesses in town. Must have staff available at the Sonora Centre to monitor the gym. Could possibly consider additional hours but may mean increasing the hours for part time employees. ACTION: None. Ron Doucette, Director of Operational Services: Deferred. ACTION: Deferred to April 6, 2010 Committee of the Whole 2. Victim Services Program Funding Contract. Janette Van Vianen explained the purpose of the contract. 2 P age

TOWN OF OSOYOOS COMMITTEE OF THE WHOLE MARCH 15, 2010 ACTION: This matter to come forward to Regular Open meeting for decision. 3. Wine Country Racing Association Airport Use Agreement. Janette Van Vianen explained the three issues that the WCRA brought forward to be considered in a new agreement. ACTION: Staff to include the three options recommended by staff in a new agreement to be considered by Council at the next regular open council meeting. 4. Delegation of Staff Authority to Approve Development Permits Land Use Procedures (LUP) Amendment Bylaw No. 1235.04, 2010. Alain Cunningham presented the report. The intent is to save time for the applicant. A Bylaw amendment is required in order to give this authority to staff. No public hearing is needed for this bylaw so it can be given three readings. ACTION: Going forward to the regular open meeting for consideration by council. 5. Osoyoos Affordable Housing Policies 3.7.2. Alain Cunningham presented his report. Councillor Cronmiller expressed concern in having residential units in the secondstorey of the new Fire Hall. Advisory Housing Committee. ACTION: Going forward to the regular open meeting for consideration by council. The meeting adjourned at 12:10 PM for lunch. Meeting went into closed at 1:00 PM 6. Business Plan Approval. Barry Romanko requested council consider whether it is comfortable with the document and that it be brought forward to a regular meeting for approval. ACTION: Going forward to the regular open meeting tonight for consideration and adoption. 7. Requests for comments from Ministry of Community and Rural Development for the Local Government Elections Task Force. 3 P age

. 2010 BUDGET PRESENTATION

FOUNDATION STATEMENTS VISION STATEMENT We envision the Regional District of Okanagan Similkameen as a steward of our environment, sustaining a diverse and livable region that offers a high quality of life through good governance. MISSION STATEMENT To initiate and implement policies which preserve and enhance the quality of life and serve the broader public interest in an effective, equitable, environmental and fiscally responsible manner.

STRATEGIC PRIORITIES Inter regionaltransit regional System External Relationships/ Partnerships Okanagan Sub Regional lgrowth hstrategy Lobby for Watershed Protection Plan Climate Action Plan Development

STRATEGIC PRIORITIES Okanagan Falls WWTP Solid Waste Management Plan Regional Park and Trail Master Plan

STRATEGIC PRIORITIES Community Wildfire Protection Program Single Delivery System for Invasive Plants Regional lcurbside Collection Program Goose Control Budget Process Review

ABOUT THE RDOS One of 28 Regional Districts in BC Partnership of Municipalities and Electoral Areas 6 Municipalities 8 Electoral l Areas

ABOUT THE RDOS 10,400 square km Total Population 2009 estimate of 83,337 Rural Population 2009 estimate Rural Population 2009 estimate of 24,636

ABOUT THE RDOS The RDOS has provided regional services for over 40 years Original Services Contract Services for any member Municipality Regional and Community Planning

ABOUT THE RDOS New services Expanded Fire Protection Service to various rural areas New Water and Sewer Infrastructure Other recent additions have focused on Fire Protection, Trails and Parks, and Utilities

In rural (unincorporated) areas (Electoral Areas) Across groups of municipalities and Electoral Areas (Subregions) Throughout entire region to all jurisdictions (Entire Regional District)

Rural Services Building Inspection Electoral Area Admin. & GIS Planning & Subdivison Serv Grants In Aid & Rural Proj. Pest & Noise Control Unsightly Premises Regional Services General Government / 911 Noxious Weeds Illegal Dumping SWMP & Reg Growth Strat Trails / Air Quality Emergency Planning Sterile Insect Release Okanagan Basin Water Board

Local Service Areas Sewer & Water Fire Protection Arenas and Recreation Services Street Lighting Pest Control Subregional Services Solid Waste Facilities Recycling / Garbage

Funds are maintained separately for each of the 130 different services Local service taxes areonly a portion of your Local service taxes are only a portion of your property tax bill

Must be adopted by March 31, 2010. Has been presented to the RDOS Budget Committee on December 17, January 14/15 and February 11, 2010. Received 1 st reading on February 18 th. Currently a draft document. Will be presented to the Regional Board for adoption on March 18, 2010.

Total Operating Expenditures: $39,770,650 (Includes $11,585,679 Municipal i ldbt debt payments) t)

8% 10% Protective Services 19% Arena S.I.R. & OBWB 14% 49% General Administration Other Services

Solid Waste Management Plan 0.006 911 0.107 Emergency Planning 0.010 General Government 0.075075 Air Quality 0.011 Mosquito and Weed Control 0.009 Illegal Dumping 0.001001 Regional Growth Strategy 0.004 Nuisance Control 0.001 Arena 0.191 Regional Trails 0.004 TOTAL RDOS TAX RATE/$1 000 419 TOTAL RDOS TAX RATE/$1,000.419 (excluding S.I.R. and O.B.W.B.)

Please refer to handout titled: 2010 Budget Comparative Requisition.

Provides capital funding for health hcare facilities in the region equipment facility construction/renovation Usually a 40% share

OSRHD works with ihthe Interior Health hauthority (IHA). The IHA prepares a priority listing of projects and equipment needs in the Okanagan Similkameen. Hospital District board reviews the list and approves funding for some or allrequests.

We encourage you to review the 5 Year Plan in more detail. Please take a copy home and contact the RDOS with any additional questions you may have.

Bill Newell, CAO Warren Everton, Manager of Finance or Jim Tarves, Acting Ati Manager of Finance (until April 9) Regional District of Okanagan Similkameen 101 Martin Street Penticton BC V2A 5J9 Phone: 250-492-0237 0237 or 1-877-610-3737 Email: info@rdos.bc.ca

TOWN OF OSOYOOS COUNCIL ANNUAL REPORT RECREATION AND LEISURE SERVICES GERALD DAVIS DIRECTOR MARCH 15, 2010 # Project Description Priority Time Frame 1. Trails 1. March 31, 2010 Staff took over a project from Destination Osoyoos to complete 1.5 km of new trail and also to make improvements to 12 km of existing trails. Application was made to Outdoor Recreation Council of BC in order to be eligible for funding through the National Trails Coalition Grant. Funding was secured for $20,000 along with funding from the Town of Osoyoos and the resort municipality funding. With a $100,000 budget a tender was developed and contract awarded. As part of the National Trails Coalition grant, we have until the end of March to submit a report on the completion of the trail in order to get the approved funding. We will plan for future development of linear trails connecting portions of existing trails and also portions outside the Town limits. 2. Goodman Park Site furniture and sign has been installed and a refrigerated water fountain will be installed in the spring. Once this equipment is in place a dedication is planned with the Goodman family. They will confirm either May 28th or June 4 th, 2010. We are also applying to navigatable waters to make this area a designated swimming area. Working with Janette, buoys have already been placed by public works. 3. Parks and Recreation Commission Bylaw Meeting with Mark Pendergraft and Mayor Wells led to a discussion of the recommended changes. Changes made to the bylaw were approved and forwarded to RDOS. Council appointed 2. Spring, 2010 1. March 22, 2010 1

TOWN OF OSOYOOS COUNCIL ANNUAL REPORT RECREATION AND LEISURE SERVICES GERALD DAVIS DIRECTOR MARCH 15, 2010 new members and bi-monthly recreation commission meetings start on March 22, 10. 4. Desert Park 1. May, 2010 Short term lease has been signed with SIREC and Town. An expression of interest was developed and circulated for the operation of Desert Park. Council decided to go with SIREC as the main operator at Desert Park. Staff is currently in negotiations with SIREC to develop a long term lease. Staff is investigating the possibility of relocating the squash courts to the Sonora Center. 5. Gas Tax Funding June, 2010 The Town of Osoyoos received funding to 1. support green house gas reduction initiatives relating to the future aquatic center. Since the aquatic center is not part of the business plan for the next two years, staff has applied for other initiatives that would be applicable under this funding. Staff put together a proposal for the replacement of windows and for the purchase of a new mini bus. The RDOS has endorsed our application and we are now waiting for UBCM to approve the application. There are over 200+ windows in the Sonora Community Center and the mini bus that the Town currently owns is a 1978. Total grant dollars was 195 k. 6. Discussions with School District. 1. September, 2010 Having access to the school will make programming easier for the Sonora Community Center. Joint use agreement with Richard Goodwin. A draft agreement is in place and will need to be approved by council and the school district. This will be forwarded to the Recreation Commission for discussion prior to going to Council. Land is required from the School District to assist with parking, especially when the 2

TOWN OF OSOYOOS COUNCIL ANNUAL REPORT RECREATION AND LEISURE SERVICES GERALD DAVIS DIRECTOR MARCH 15, 2010 Sonora Center is hosting larger events. This becomes s a bigger issue when conferences and seminars are held during the week. 7. Occupational Health and Safety Program 1 Ongoing Poster program and monthly meetings. Dennis McMullen contract-silver program. This may change depending on outcome of budget approval. In the past we have utilized the services of this contractor to assist with the operation of the OHS program. Mobile panic buttons are part of the current capital budget. 8. KIJHL-Osoyoos Coyotes The Coyotes will begin their season in September. Training camps are scheduled for the summer after ice is installed. As part of the contract with the Coyotes they will be running the concession. This will be part of another contract and will be in place prior to the start of the season. 9. Marketing Strategy We put together a leisure guide three times a year which is done in house and sent out for production. We try to hit every house in Osoyoos via snail mail and also drop off at select locations around town. We also distribute regionally at meetings and seminars. The leisure guide is also put on our website. This past year the Town implemented e news which hits all the movers and shakers in our community and the recreation department also developed a face book page for upcoming events and activities. 10. Olympic Torch Relay Staff applied for two grants, one with the federal government and one with the province. The total budget was $39,500, most of 1. Current 2. Ongoing 1. Ongoing 3

TOWN OF OSOYOOS COUNCIL ANNUAL REPORT RECREATION AND LEISURE SERVICES GERALD DAVIS DIRECTOR MARCH 15, 2010 which was from the grants. Tony Batista was chosen to light the cauldron and he was a show stopper. The Town of Osoyoos celebration had over 2,000 people attending and was an exciting evening. Kudos to all who assisted and showed the Towns spirit of the Games. 11. Summer Playground Program 2. Ongoing Last year we have switched to a full day day camp with a half day option. Parents have responded well to the switch and we averaged approximately 25 children per week. 12. Community Health Promotion Grant 1. October, 2009 In February, 2009 we received a $12,000 grant from UBCM to help promote community health within Osoyoos. We put together an Osoyoos Wellness Guide, Osoyoos Health Fair and a health lecture series. We held the Osoyoos Health Fair and had booths from a variety of businesses such as Pharmasave, Curves, Breathe Studio Ltd, Ageless Body Wellness Centre, Health Connections, Interior Health and Classical Homeopathy. Between March and June we offered three free workshops for the general public on Managing Anxiety, the Feldenkrais method and Food and Nutrition. In September we secured talks and workshops on chronic disease management and prevention, food and nutrition, the power of positive thinking and alternative health opportunities. The Osoyoos Wellness Guide was launched in the Fall of 2009. The Wellness Guide is a reference that will include information such as local community groups, sport and recreation facilities, health clinics and outdoor recreation sites. This was a positive promotional health and wellness venture for the community. It has led us into the regional health and wellness fair that was held in Penticton during the first weekend in March. 4

TOWN OF OSOYOOS COUNCIL ANNUAL REPORT RECREATION AND LEISURE SERVICES GERALD DAVIS DIRECTOR MARCH 15, 2010 13. Sun Bowl Arena The ice at the arena will be taken out at the end of April for annual maintenance. The compressors will be overhauled and the arena staff will paint and repair the interior of the building. The KIJHL team is doing some renovations to their dressing room. The Rotary Club has agreed to continue to support free public skating. Other items that will be completed during shutdown and are part of the budget include: table and chair replacement, landscaping, dressing room heaters, flooring and emergency lighting. 14. RDOS Recreation Agreements The agreement for the Sun Bowl Arena and for the recreation contribution has expired. Contributions have been received for this year. Both of these agreements will be forwarded to the recreation commission for discussion and then to council for approval. 15. Tennis Court Resurfacing Staff received funding from Western Economic Diversification Canada grant program to completely renovate the tennis courts at the high school. The contract was awarded and the base and asphalt was completed in October. Staff applied for an extension to complete the painting portion of the project and also to apply for extra funding. A new deadline was approved for the end of March, 2010 and extra funding was approved based on the revised budget. With the extra funding we are able to install new posts, nets, benches and wind screening. 16. Other Capital Projects for Sonora Community Center 1. June, 2010 1. May 20010 1. March, 2010 1. March-August, 2010 Gym flooring Fitness Equipment 5

TOWN OF OSOYOOS COUNCIL ANNUAL REPORT RECREATION AND LEISURE SERVICES GERALD DAVIS DIRECTOR MARCH 15, 2010 Gym change rooms 17. BMX Track 3. Spring, 2010 There is interest in starting a BMX club at the track by the High School. This will go to the Recreation Commission for discussion. The person who would like to start this club has not asked for any funding, but may need assistance in shaping the BMX track. No funding has been approved for upgrades this year. 18. Staff training 3. Ongoing Staff has been awarded certification through the board of examiners in local government administration. Front counter staff has been registered for year two for the leadership development course. Arena operators will be completing a pesticide management course. Staff will be attending BCRPA symposium in Penticton and RFABC conference in Oliver. 19. Other 3. Ongoing There were a number of capital items that have been put on hold until a definitive decision has been made in relation to the expectations of the Sonora Community Center. Some of the items include the pipe and drape curtains for the gym and the relocation of the squash courts. Once a clear identification of the facility is in place we may or may not proceed with these items. 6