Minutes of the Tuesday May 22, 2018 Planning and Zoning Commission Meeting The May 22 nd, 2018 Regular Planning and Zoning Commission meeting was called to order at 6:00 pm. Roll Call. The Following Commissioners were present: Ward, Streit, Broderick, Hoifeldt, and Martin. Commissioners Sandie and Tietz were absent. City staff in attendance: Andy Kass, Melissa DeBoer, and Kathryn Purvis. Agenda Approval. A motion was made by Commissioner Hoifeldt, and seconded by Commissioner Streit, to approve the agenda for the May 22 nd, 2018 Planning and Zoning Commission meeting. Ayes: Ward, Streit, Broderick, Hoifeldt, and Martin. Nays: None. Motion Carries. Approval of the May 8 th, Regular Meeting Minutes. A motion was made by Commissioner Hoifeldt, and seconded by Commissioner Streit, to approve the minutes of the May 8 th, 2018 regular Planning and Zoning Commission meeting as written. Ayes: Ward, Streit, Broderick, Hoifeldt, and Martin. Nays: None. Motion Carries. Open Forum: None. Approval of a Rezoning related to a Change from A-1 (Agricultural District) to R-1 (Single Family Residential District), R-2 (One and Two Family Residential District) / PD -1 (Planned Development Overlay District), and R-4 (Row Dwelling and Townhome District) [Painted Woods South] Representative of the Applicants, Toby Torstenson, was dialed in on a Conference line to answer any development questions City Planner Andy Kass introduced the request made by the applicants Chase Holding llc and Painted Wood Farms, for approval of a rezoning. The subject property contains approximately 52 acres and is located east of R-22 and just south of the existing Painted Woods Developments. Mr. Kass advised that the applicants have achieved the necessary consent from surrounding property owners for rezoning, and proper notification has been posted. At this time Staff has only received questions regarding the time of the meeting, but no correspondence for or against the rezoning. Mr. Kass explained that the proposed R-1 district consists of 22.18 acres that will immediately boarder the current residential. The 26 lots range from 16,743 square feet to 52,878 square feet in size and 80 to 112 feet in lot width. Lots that back up to interstate 80 will be required to have a 25 foot landscape buffer. The proposed R-2/ PD-1 area is shown to be 15.66 acres containing 55 lots. This portion is located immediately north of interstate 80. The developer has allowed for deviations from the typical lot width, area, and side yard setbacks under the Planned Development Agreement.
Within that agreement, provisions for minimum living space, landscaping, and elevated exterior products are also outlined as required provisions. The proposed R-4 region is shown to be 8.91 acres containing a total of 75 units. This part of the subject property is located immediately north of Interstate 80 and to the west end of the development. A site plan will be required to be submitted prior to the development of any townhomes on this property. Parkland for the entire project is proposed in out lot Z which contains approximately 2.75 acres, which satisfies the dedication requirements. At this time Staff recommends approval of the rezoning for painted Woods South based on its general conformance with the Comprehensive plan. Commissioner Hoifeldt questioned about the two areas to the south of the proposed new road. Mr. Kass advised that these were the location of several dry bottom ponds. Commissioner Hoifeldt questioned what the plan was for the R-2/ planned development lots. Mr. Kass advised that the intent is for one developer/ home builder to construct all of the lots. Mr. Kass also advised that the triangular piece in the R-1 portion was a lot approximately 52,000 square feet in size. Commissioner Hoifeldt questioned what the plans were for the property to the North West. Mr. Kass advised that it was zoned agricultural at the moment, and that it was most likely identified as rural residential like this area in the Comprehensive Plan. Commissioner Broderick questioned if the R-1 district was also intended to have one builder. Mr. Kass advised that the R-1 is intended to have separate builders per lot. Commissioner Martin questioned if there were any of the proposed planned development lots that met the regular R-2 standards, and if this type of planned development was something historically approved. Mr. Kass advised that within the last 18 months, builders have reported home buyers wanting something in a different price point and to meet different needs and wants. New homebuyers want the feeling of a new home, without all of the maintenance of a large yard. Mr. Kass also advised that staff is careful about where this type of Planned Development is placed and that the Planned Development provisions maintain the high level of development typical to the area. Commissioner Streit advised that the commission has approved this type of Planned Development is other locations such as Stratford Crossing, Spring Crest, and Kettlestone Heights. Representative of the developer, Erin Ollendike, advised that larger lots that close to the interstate would be hard to market. The set up from high density to low density is something that the applicants feel is a good transition.
David Garcia of 260 Indian Ridge Drive, questioned about the property directly east of the nearby Kum and Go. Mr. Kass advised that the property in question was not part of this rezoning. Mr. Garcia continued to stat his concerns of traffic through Indian Ridge Drive. Mr. Kass explained that there have not been any traffic studies are typically not required for residential districts. It is a non-dense zoning district so the traffic impact will be minimal. Indian Ridge Drive is a minor collector road, meaning it is intended to carry traffic and has been designed for that purpose. Without the extension of Indian Ridge Drive, there could be no development due to the Fire Safety requirements. Toby Torstenson, the developer and resident at 140 Indian Ridge Drive, addressed the audience via the conference line. Mr. Torstenson advised that he was very specific in how he set up the transition of higher density away from the current residential. Safety was the first thing he thought of as he has three children and can empathize with the concerns of his neighbors. Mr. Torstenson advised that he cannot stop people from traveling down Indian Ridge Drive, but he devised the layout to urge drivers to utilize more direct routes, minimizing the impact on the current residential district. Terry Huerter of 3940 Black Bear Pointe, questioned if there were future plans for traffic signals in the general area, and what the future of the auto auction is. Mr. Kass explained that it was his understanding that the Auto Auction is going to be present for as long as their lease is. The current property owner is trying to find a buyer for the land, however, the current use is appropriate for the zoning of the area. Widening R-22 is something that may come up sooner than what was originally anticipated due to the recent developments. It does have 2 jurisdictions to work through to achieve the goal of 4 lanes, but at this time, City Council has not set R-22 as a priority. In regards to traffic signals, Mr. Kass advised that there is a potential for one at Indian Ridge Drive, but there is not a sure plan underway for that. Commissioner Streit made a motion to approve the Rezoning related to a change from A-1 (Agricultural District) to R-1 (Single Family Residential District), R-2 (One and Two Family Residential District) / PD -1 (Planned Development Overlay District), and R-4 (Row Dwelling and Townhome District) [Painted Woods South]. Commissioner Martin seconded the motion. Ayes: Ward, Streit, Broderick, Hoifeldt, and Martin. Nays: None. Motion Carries. Approval of Construction Drawings for Fox Creek Park Phase II City Planner, Melissa DeBoer, introduced the request for approval of the construction drawings for the second phase of Fox Creek Park. Updates would include an enclosed shelter, splash pad, playground, shade structures, parking, Pickleball courts, and tennis courts. Vehicular access is proposed off of NE Westgate Drive and several pedestrian accesses into the park already exist. The parking lot will be lighted and elevations of the structures have been provided. Director of Parks and Recreation, Matt Jermier, explained that phase II would significantly improve the use of the park. The time line is to begin September 2018 in order to have the splash pad open for summer of 2019. Mr. Jermier also advised that this entire phase is a representation of how the City is using the recently passed 1% sales tax increase.
At this time staff would recommend approval of the construction drawings for Fox Creek Park Phase II. Commissioner Hoifeldt questioned what the little shelter near the Splash pad was. Mrs. DeBoer advised it was a shade structure. Commissioner Hoifeldt questioned if the current trails will remain. Mrs. DeBoer advised that there may be a few that are torn out during construction, but they will be replaced as they are currently laid out. Commissioner Broderick questioned if there was a plan to repurpose the parking spaces if there was ever a decrease in vehicular traffic to the park. Mr. Jermier advised that the current proposed spaces were honestly not enough for the traffic City Staff anticipated at the park. The setup is structures to direct head lights away from current residential homes, and the overhead lights dim at 10pm when the parks are slated to close for the evening. Commissioner Martin questioned if pedestrian access would be maintained to the school. Senior Planner, Andy Kass, advised that provisions for sidewalk closures are cognizant of the high foot traffic through the park with its proximity to the school. The goal is to keep as much of the walk ways open as possible, however some closures are unavoidable for safety precautions and construction. Commissioner Broderick made a motion to approve the construction drawings for Fox Creek Park Phase II. Commissioner Streit seconded the motion. Ayes: Ward, Streit, Broderick, Hoifeldt, and Martin. Nays: None. Motion Carries. Approval of a Site Plan for Crescent Ridge Mini Storage (600 Interstate Parkway) City Planner, Melissa DeBoer, introduced the request of approval for a Site Plan made by the applicant MII-Crescent Ridge, LLC. The subject property is generally located west of Ute Avenue, and south of Interstate Parkway, containing approximately 7.24 acres. The project involves the construction of nine self-storage buildings, to be in addition to the pre-existing nine buildings for a total of 18 self- storage buildings. The developer intends to leave the majority of the existing space that is currently in use, in the same state as it stands currently with only a change to the access point on the south side of the property. The buildings are proposed to range in size between 4,000 and 6,000 square feet with two smaller 1000 square foot buildings. The site includes an outdoor storage area between Buildings A, B and C, which will be screened from all property lines. Mrs. DeBoer advised that there is one new driveway proposed to provide access to the site off of Interstate Parkway. The Fire Department has reviewed circulation through the site and has no concerns. Utilities have been extended to the site, and all landscaping and open space requirements have been met. At this time Staff recommends approval of the site plan for Crescent Ridge Mini Storage subject to remaining staff comments.
Commissioner Streit questioned if the access will be controlled. Representative of the applicant, Monte Applegate of Snyder and Associates, advised that all entrances are gated and the southeast corner with be a slide gate per the request of the Fire Department. Commissioner Broderick questioned about the screening of the outdoor storage. Mrs. DeBoer advised that it would be constructed between two buildings and provides screening against Interstate Parkway. Commissioner Streit made a motion to approve the site plan for Crescent Ridge Mini Storage (600 Interstate Parkway). Commissioner Martin seconded the motion. Ayes: Ward, Streit, Broderick, Hoifeldt, and Martin. Nays: None. Motion Carries. Approval of a Site Plan for Stiver s Ford Lincoln (1350 SE Stone Ridge Drive) City Planner Melissa DeBoer introduced the request for approval of a Site Plan made by the applicant Stiver s Iowa Real Estate, LLC. The property is generally located west of SE Waco Place and south of SE Stone Ridge Drive, containing approximately 3.79 acres. Mrs. DeBoer advised that the area is currently used as overflow parking for Stiver s, and there has been an approved site plan to pave the area, however, no work on that project has been completed. At this time, the applicant has decided to expand their business and now seek to place a separate auto body shop and display parking lot within the same project. The proposed single story building is approximately 17,000 square feet in area and includes a small office area in addition to the repair space. The display lot would contain a total of 204 parking spaces for displaying vehicles currently for sale. Mrs. DeBoer advised that driveways off of SE Stone Ridge Drive and SE Waco Place provide access to the lot. A 5 foot sidewalk will be constructed along SE Stone Ridge Drive and Pedestrian Ramps throughout the site will be constructed or repaired with site improvements. All utilities are available at the site and storm water will be detained in the basin south of the site. All landscaping, open space, and lighting ordinance requirements have been met. At this time Staff recommends approval of the site plan for Stiver s Body Shop subject to remaining staff comments. Commissioner Hoifeldt questioned about the concrete product set to be used for the shop construction. Representatives of the applicant explained that with the concrete coated foam, the construction can take the insulation down to the foundation, which is the best thing to do with a metal frame building. Commissioner Hoifeldt questioned if there were any issues with repair cars being out among the sale vehicles? Senior Planner, Andy Kass, advised that the applicant would not be able to have cars needing repairs out on the display lot without screening. Commissioner Streit clarified that it was an expansion of the current auto sales space. The applicant representatives advised that was correct. The current auto body shop has a lot of turn over so a separate site would be beneficial. Also, they were tired of parking on grass and causing wear and tear on pedestrian walk ways by driving over them.
Commissioner Hoifeldt moved to approve the site plan for Stiver s Body Shop, subject to remaining staff comments. Commissioner Streit seconded the motion. Ayes: Ward, Streit, Broderick, Hoifeldt, and Martin. Nays: None. Motion Carries. Approval of a Preliminary Plat for Spring Crest Townhomes Approval of a Final Plat for Spring Crest Townhomes Approval of a Site Plan for Spring Crest Townhomes The above segments are discussed as one project, but each request will be voted on separately. Senior City Planner, Andy Kass, introduced the request made by the applicant Spring Crest Partners, LLC. The subject property is generally located north of Cedar Street and east of 10 th street containing approximately 6.38 acres. The area was annexed in 2016, and is the only piece of development that has not been re-platted to change the zoning. Mr. Kass stated that the project identifies 48 townhomes divided between 12 buildings completed over the course of 2 phases. Each unit will be platted as its own lot and is intended for sale. The units are shown as being 1400 total square feet in size, two stories with 800 square feet on the main level. All utilities have been expended to the site and storm water detention is provided in a pond on the north side of the development and an existing pond to the southwest of the property. All utilities and ponds will be owned privately and maintained by a homeowners association. All landscaping, parking, open space, and lighting ordinances have been met. At this time Staff recommends approval subject to remaining staff comments and review of the legal documents. Commissioner Streit questioned if there were any changes from the original proposal. Mr. Kass advised that the commission was now looking over detailed architecture and site plans instead of potential elevations and lay out, but there had been no changes. Commissioner Hoifeldt questioned about the location of sidewalks and if there would be walks to the front doors. Mr. Kass advised that there were interior sidewalks along both sides of 10 th street, a 5 foot sidewalk on the north side of Cedar Street, and a Trail to the west of 10 th street. Cory Marsh, a representative of Snyder and associates, advised that there is a sidewalk from the private drive to the sidewalks between each building for access to the front of the projects. Jenny and Daryl Foulke, residents of 890 Cedar Street, advised that their property was the only home that was situated with a side facing the development instead of a backyard. They stated that when this project went through zoning it was stated that 10 th street would have to be constructed first, before any development. They also advised that the construction traffic coming down Cedar Street is dangerous for their family, and has caused constant damage to their property. The Foulke Family advised that there was a meeting with the original developer that ended with the intention that a 4 foot berm with a fence would be provided to minimize the impact of development on their home, and deter others from trespassing on their property. Mr. Kass showed a close up of the grading submittal, under further inspection it does show that the berm does continue past the property at 890 Cedar Street. He addressed the
issue of the additional fence, stating that the submittal did meet the required landscape buffer and shows 55 feet from the joint property line to the development entries. He advised the commission that the ordinance does not require a fence, but that doesn t mean the commission can t make a recommendation or a stipulation to approval. Mr. Kass continued that when the construction plans for Phases 3 and 4 of Spring Crest, it was with the understanding that no houses can be built on those lots prior to 10 th street being constructed. City Staff is aware of the issues with construction traffic and try to mitigate as best as possible. The Development agreement does contain a stipulation that the road is complete by the end of October so both Spring Crest and the Deery Brothers Development are highly motivated to complete this as soon as possible. Commissioner Hoifeldt suggested a few ways to help mitigate the issues. Having the police department crack down on the speeding vehicles in the area and talking with the developer to wrangle in the trash. Commissioner Streit questioned if there was a way to provide a temporary access to take the traffic off of Cedar Street. Mr. Kass advised that the developer did not own the property to the south so it was highly unlikely to be allowed. Mr. Marsh advised that he would be willing to work to extend the landscaping provided to deter new residents from trespassing and providing that buffer for the Foulkes. Commissioner Hoifeldt made a motion to approve the Preliminary Plat for Spring Crest Townhomes conditional to developer working with staff to provide adequate east buffer. Commissioner Streit seconded the motion. Ayes: Ward, Streit, Broderick, Hoifeldt, and Martin. Nays: None. Motion Carries. Commissioner Streit made a motion to approve the Final Plat for Spring Crest Townhomes conditional to developer working with staff to provide adequate east buffer. Commissioner Broderick seconded the motion. Ayes: Ward, Streit, Broderick, Hoifeldt, and Martin. Nays: None. Motion Carries. Commissioner Streit made a motion to approve the Site Plan for Spring Crest Townhomes conditional to developer working with staff to provide adequate east buffer. Commissioner Martin seconded the motion. Ayes: Ward, Streit, Broderick, Hoifeldt, and Martin. Nays: None. Motion Carries. New Business Senior Planner Andy Kass Introduced new business coming to the Commission. Adjournment Commissioner Streit moved to adjourn the meeting. The motion was seconded by Commissioner Hoifeldt. Ayes: Ward, Streit, Broderick, Hoifeldt, and Martin. Nays: None. Motion Carries.The May 22 nd, 2018 Regular Planning and Zoning Commission Meeting was adjourned at 7:52 pm.
Alex Broderick, Planning & Zoning Vice Chairman Attest: Andy Kass, Senior City Planner