ARTS & VENUES BUDGET REVIEW SEPTEMBER 25, 2013 2014 BUDGET
Arts & Venues Strategic Overview Citywide Vision: We will deliver a world-class city where everyone matters Mission: To enhance Denver s quality of life and economic vitality through premier public event spaces, public artwork and entertainment and cultural opportunities. Strategy 1.0 To promote cultural and economic vitality in Denver Strategy 2.0: Strategy Manage City s $1.1B investment in seven world-class public venues Strategy 3.0 Enhance Denver s arts and culture profile and opportunities Tactic 1.01 Generate revenue by renting venue space to event promoters and cultural partners Tactic 2.01: Help ensure the City s economic growth through oversight of the Colorado Convention Center and collaboration with Visit Denver Tactic 3.01: Develop and manage free arts and culture programs that appeal to diverse communities in the City Tactic 1.02: Provide safe, comfortable and well-managed venues for patrons Tactic 2.02: Support the arts through partnerships with symphony, ballet, opera, concert promoters, theatre and arts organizations Tactic 3.02: : Plan and direct the City s 1% public art program Tactic 1.03: Manage facilities through effective design, construction, maintenance and operation Tactic 2.03: Open and manage newlyrenovated McNichols Building Tactic 3.03: Connect citizens with diverse cultural experiences; administer Tier III SCFD funding Tactic 1.04: Encourage growth in creative sector to foster entrepreneurship and job creation - 2 -
Arts & Venues Mission Level Metrics Number of Events 2010 Actual 2011 Actual 2012 Actual 2013 Estimated 2014 Projected Coliseum 94 95 99 116 97 Red Rocks 85 87 107 100 84 Boettcher 102 104 132 133 121 Buell Theatre 196 188 245 202 200 ECOH 114 120 154 136 110 Crossroads Theatre 135 154 192 - - Galleria / Sculpture Park 6 7 8 10 12 McNichols - - 39 370 410 Total 732 755 976 1,067 1,034-3 -
Arts & Venues Mission Level Metrics Attendance: Venues 2010 Actual 2011 Actual 2012 Actual 2013 Estimated 2014 Projected Coliseum 384,224 411,996 429,025 459,500 415,000 Red Rocks 550,836 593,919 715,826 654,800 595,000 Boettcher 150,592 159,973 199,343 169,700 180,000 Buell Theatre 420,657 371,760 473,246 407,900 400,000 ECOH 160,448 156,596 203,348 193,800 140,000 Crossroads Theatre 4,229 5,925 9,931 - - Galleria / Sculpture Park 10,650 15,850 18,814 45,400 10,900 McNichols - - 3,565 30,350 33,400 Total 1,681,636 1,716,019 2,053,098 1,961,450 1,774,300-4 -
Arts & Venues Mission Level Metrics Attendance: Cultural Programs & Activities Participants 2011 actual 2012 actual 2013 projected/ actual 2014 projected Five Points Jazz Festival 10,000 7,500 17,500 20,000 Independence Eve 70,000 55,000 75,000 100,000 Youth One Book One Denver 0 4,750 6,000 7,000 Film Fiesta 500 619 683 1,000 Create Denver 2,957 5005 4,048 4,500 Public Art Tours 100 120 120 140 Workshop & Lectures 120 310 360 300 Public Art Dedications 425 255 380 530 Urban Arts Fund 300 450 625 700 Red Rocks Fitness Challenge 110 334 295 350 84,512 74,343 105,011 134,520-5 -
Arts & Venues Organization Chart 1.0 Executive Manager 1.0 Executive Officer ADMINISTRATION Policy development/direction; agency goals and objectives, purchasing, contract management, financial management, including budgeting and accounting and coordination of capital improvements. 1.0 Manager 2 1.0 Administrator 1 3.0 Associate Accountants 1.0 Public Art Program Admin 1.0 Executive Assistant 1.0 Staff Assistant 8.0 ARENAS Responsible for the management, operation, repair and maintenance and minor improvements of the Denver Coliseum and Red Rocks Amphitheatre in addition to Capital Improvement Projects. Also responsible for booking and contracting events. 1.0 Manager 2 1.0 Facilities Superintendent 1.0 Building Engineer 1.0 Master Trades Worker 1.0 Maintenance Technician 1.0 Utility Worker 1.0 Administrator I 1.0 Entertainment Production Coor 1.0 Special Events Coordinator 1.0 Electronic Systems Tech 1.0 Booking Specialist 11.0 MARKETING Utilization of facilities and generates new revenue by promoting cultural tourism and developing corporate sponsorships. Promotes facilities' brands and marketing facilities 1.0 Marketing Administrator 2.0 Marketing/PR Specialist 1.0 Marketing/PR Rep 1.0 Staff Assistant 5.0 DPAC Responsible for the management, operation, repair and maintenance and minor improvements of the DPAC facilities in addition to Capital Improvement Projects. Also responsible for booking and contracting events. 1.0 Manager 2 1.0 Facilities Superintendent 2.0 Custodial Supervisor 4.0 Building Engineer 8.0 Custodian 4.0 Sr. Utility Worker 1.0 Utility Worker 1.0 Multiple Trades Supervisor 1.0 Maintenance Technician 1.0 Stockkeeper II 3.0 Staff Assistant 1.0 Crew Supervisor 1.0 Electrician 1.0 Carpenter 1.0 Painter 1.0 Electronic Systems Tech 1.0 Operations Coordinator 1.0 Special Events Coordinator 1.0 Administrator I 1.0 Entertainment Production Coor 1.0 Utility Worker 37.0 PROGRAM DEVELOPMENT Advances the arts and culture through activities such as Free Concert Series, Doors Open Denver, One Book One Denver. Administers 1% for Public Arts programs and on-going maintenance of City's collection of public art. Business Development Rep II 0.0 (Vacant) 2.0 Program Manager 1.0 Administrator I 1.0 Special Events Coordinator 1.0 Contractor (ASA IV) 5.0-6 -
Arts & Venues Base Budget Overview Expenditures 2011 Actual 2012 Actual 2013 Revised 2014 Proposed Base Variance Special Revenue Fund Fund 15815 $19,842,713 $24,269,151 $24,402,981 $26,789,700 9.8% Special Revenue Fund CCC $20,586,521 $21,966,737 $20,732,249 $20,000,000-3.5% Capital Improvement Program* $7,051,500 $6,312,310 $5,963,985 $6,170,230 3.5% Capital SRF Fund 38336** $2,125,000 $6,407,000 $5,292,000 $2,778,600-47.5% Other SRF (e.g., Foundation Grants) $232,755 $2,144,473 $73,712 $20,000-72.9% TOTAL $49,838,489 $61,099,671 $56,464,927 $55,758,530-1.3% GF Transfer*** $2,548,700 $2,800,000 $2,650,000 $2,650,000 0.0% * Includes Capital Improvement Fund and Surplus Seat Tax funding ** 2014 capital transfer is a reflection of early estimates of surplus revenue, based on current event schedule. *** General Fund transfer to Colorado Convention Center included in SRF-CCC figures; the 2014 goal is to reduce the GF transfer - 7 -
Arts & Venues- Personnel Overview Career Service Authority (CSA) Employees 2011 Actual 2012 Actual 2013 Revised 2014 Projected Total Personnel Budget $4,852,670 $5,247,694 $6,098,308 $6,243,062 Total FTE 62 72 70 72 Key Drivers: The increase of 2.00 FTE is due to the addition of a staff accounting position and two project management positions primarily funded by the Better Denver Bond program. Another position was transferred to Public Works to work on special event coordination. - 8 -
Arts & Venues Capital Improvement Projects Budgets - Fund 38336 2012 2013 2014 - TBD Boettcher Concert Hall $ 185,152 $ - TBD Colorado Convention Center $ 1,660,000 $ - TBD Denver Coliseum $ 1,600,000 $ 300,000 TBD NDCC $ - $ 800,000 $ 800,000 Denver Performing Arts Complex $ 621,848 $ 1,039,571 TBD McNichols Building Improvements $ 1,340,000 $ 2,498 TBD Red Rocks $ 1,000,000 $ 3,150,000 TBD Total $ 6,407,000 $ 5,292,069 $ 2,778,600 Highlights: $5.3M Red Rocks safety and patron experience improvements $1.0M emergency roof repair Convention Center $2.3M renovate and re-open McNichols Building $1.9M roof repair and hockey - related improvements at Coliseum - 9 -
Arts & Venues Operating Fund 15815 Base Budget Overview 2011 Actual 2012 Actual 2013 Budget 2013 Revised 2014 Budget Total Revenue $ 22,885,050 $ 28,652,362 $ 24,635,900 $ 30,688,733 $ 26,569,700 Total Expenditures $ 19,842,712 $ 24,269,151 $ 24,402,981 $ 27,444,497 $ 26,789,700 SRF 15815 Fund Balance Transfer $ 2,125,000 $ 6,407,000 $ 5,292,069 $ 5,292,069 $ 2,778,600 Beginning Fund Balance - 1/1 $ 8,677,354 $ 9,594,691 $ 7,570,902 $ 7,570,902 $ 5,523,069 Ending Fund Balance - 12/31 $ 9,594,691 $ 7,570,902 $ 2,511,752 $ 5,523,069 $ 2,524,469-10 -
2014 Budgeted Proposals Description Amount FTE LED Components $150,000 -- Scissor Lift Equipment $20,000 -- Risers / Platforms $20,000 -- Speakers for Buell Sound System $48,000 -- Video System / AV $100,000 -- Lift Equipment $15,000 -- Convert Limited to Permanent FTE $45,996 -- Convert Limited to Permanent FTE $65,292 -- Staff Accountant for Agency Growth $58,144 1.0 TOTAL $522,432 1.0* *This figure does not include an increase of one FTE to the base budget. - 11 -
Accomplishments from 2013 Another very successful year in the venues, with large numbers of events at Red Rocks, Buell Theatre and Denver Coliseum Finished 90% of draft for City s new Cultural Plan since 1989. Broad-based community input is a centerpiece of process. First full year of operations at McNichols Building with more than double the number of events forecast. Activation of building and adjacent areas of Civic Center Park up enormously. Completed selection for new $100m food & beverage contract at Convention Center and Performing Arts Complex, with substantial improvement in financials. Expanded sponsorship arrangement to include other City agencies and finalized contract for new provider. Completed long range plan for Performing Arts Complex, providing strategic roadmap for many future initiatives. Major review underway to review the opportunity to bring ticketing in-house, with decision in 4Q13. Significant cultural program activity, including largest-ever Five Points Jazz Festival, expanded Mayor s Awards for Excellence in the Arts, launch of 25 th Anniversary of Public Art, and streamlined Youth One Book One Denver program. - 12 -
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