ITEM MOT 00-05169 VILLAGE OF DOWNERS GROVE REPORT FOR THE VILLAGE COUNCIL MEETING MARCH 19, 2013 AGENDA SUBJECT: TYPE: SUBMITTED BY: Concord Square Unit 2 Roadway Improvements & Streetlight Replacement (ST-012 & SL-003) Resolution Ordinance Motion Discussion Only Nan Newlon, P.E. Director of Public Works SYNOPSIS A motion is requested to award a contract for the Concord Square Unit 2 Roadway Improvements to A Lamp Concrete Contractors Inc. of Schaumburg, Illinois in the amount of $3,020,000.19. STRATEGIC PLAN ALIGNMENT The Goals for 2011 to 2018 identified Top Quality Infrastructure. FISCAL IMPACT The FY13 budget includes $3,975,000 for the roadway improvements and $90,000 for the streetlight replacement from the Capital Improvement Fund. UPDATE & RECOMMENDATION This item was discussed at the March 12, 2013 Village Council meeting. Staff recommends approval on the March 19, 2013 Active Agenda. BACKGROUND The scope of the project includes the reconstruction of streets, the replacement of storm sewer, the replacement of streetlights, and the installation of traffic calming measures within the Concord Square Unit 2 subdivision, including Bunker Hill Circle, Concord Drive, Camden Road, Camden Court, Camden Place, Ticonderoga Road, Alamance Place, Monmouth Place, and Valley Forge Place. This subdivision was built in the late 1970 s with a pozzolonic road base and inadequate roadway drainage. This base material has a very poor performance history and deteriorates rapidly which has resulted in the pavement conditions that exist today. Reconstruction of the streets in this subdivision will provide a better performing pavement and reduce maintenance costs. A Call for Bids (CFB) was issued and published in accordance with the Village s Purchasing Policy. Four bids were received by the due date of February 20, 2013. A synopsis of the bids is as follows: Contractor Base Bid A Lamp Concrete Contractors, Inc $3,020,000.19 Low Bid Swallow Construction $3,182,359.35 Central Blacktop Company, Inc $3,694,124.79 DiMeo Brothers, Inc $3,974,406.00
RECOMMENDATION A Lamp Concrete Contractors, Inc has satisfactorily completed comparable projects for various local municipalities, including road replacement and underground utilities for the Villages of Bartlett, Skokie, and Lombard. A Lamp also successfully completed a similar project, the Valley View Subdivision Reconstruction and Water main Replacement, for the Village in 2012. Staff recommends award of this contract to A Lamp concrete Contractors, Inc. ATTACHMENTS Contract Document Signature Page Campaign Disclosure Capital Project Sheets ST-012 & SL-003 Contractor Evaluation Form
Village of Downers Grove Contractor Evaluation Contractor: Alamp Concrete Contractors, Inc Project: _ Valley View Estates Reconstruction and Water Main Replacement Primary Contact: John Traversa Phone: 847-891-6000 Time Period: _April 2012 November 2012 On Schedule (allowing for uncontrollable circumstances) yes no Provide details if early or late completion: Change Orders (attach information if needed): Difficulties / Positives: Contractor worked well with the Village. Received positive feedback from residents throughout the project regarding the contractor s work and courtesy to residents. Project was completed ahead of schedule and under budget. Interaction with public: excellent good average poor (Attach information on any complaints or compliments) General Level of Satisfaction with work: Well Satisfied Satisfied Not Satisfied Should the Village contract with this vendor in the future? Yes No Reviewers: Scott A Vasko Date: 01/04/2013