A S S O C I A T I O N N E W S L E T T E R ANNUAL OWNERS MEETING SUNDAY September 22, 2013 at 11:00 a.m. at Holiday Inn Rockland 929 Hingham Street, Rockland, MA (781) 871-0545 I. INTRODUCTIONS II. PROOF OF MEETING NOTICE AGENDA III. APPROVAL OF PREVIOUS ANNUAL MEETING MINUTES (09/16/12) VI. BOARD REPORT V. MANAGER S REPORT VI. VII. VIII. FINANCIAL REPORT QUESTION/ANSWER SESSION ADJOURNMENT Directions to the Holiday Inn Rockland AUGUST 2013 From Boston, MA: Take 93 South to Route 3 South in Braintree. Take exit 14, Route 228, turn right at the end of the ramp and the hotel is ¼ on the left. From Providence, RI: Take 95 North to 93 North to Route 3 South to exit 14, Route 228, turn right at the end of the ramp and the hotel is ¼ on the left. From Hartford, CT: Take Mass Pike 90 East to 93 South to Route 3 South to exit 14, Route 228, turn right at the end of the ramp and the hotel is ¼ on the left. From Cape Cod: Take Route 3 North to exit 14, Route 228, turn left at the end of the ramp and the hotel is ¼ on the left. Check out our website at www.seawinds2resort.com
We are having a great 2013 summer season and look forward to welcoming back our owners and greeting new guests to SeaWinds II Resort. Our new resort website is completed and online at www.seawinds2resort.com. Keep in touch with your resort, get the latest information and updates, and much more. You can also follow SeaWinds II Resort on Facebook at www.facebook.com/ seawinds2resort. Like our page today to receive frequent resort updates. We are pleased to announce that we have installed a new and improved wireless internet network at SeaWinds II Resort. This upgraded amenity will be remains FREE to all guests and will better accommodate the ever-increasing demand for wireless internet access. Seawinds II Resort has begun repairing some of the damaged or deteriorating sections of the resort s exterior. Plans are in place to continue to repair the exterior of the building throughout the next 12 months. We are always working to stay in contact with our owners and we would like to make sure our owners know the different methods of staying connected to resort news. We look forward to seeing everyone again this year! Sincerely, Message from the Managers Phone: Resort: 508-398-1474 VRI: 508-771-3399 Owners Meeting: Annual Owners Meeting (call for date, time and location) Online: Website: www.seawinds2resort.com Facebook: facebook.com/seawinds2resort Email: info@seawinds2resort.com Israel Soares General Manager Jeff Phillips Assistant General Manager facebook.com/seawinds2resort SEAWINDS II ANNUAL OWNERS MEETING MINUTES September 16, 2012 2 I. INTRODUCTION OF THE BOARD MEMBERS Jeff Farres called the meeting to order at 12:15 p.m. and welcomed those in attendance to the Holiday Inn Hotel in Rockland, MA. Jeff opened the meeting by introducing the following people: Board Members: Rowena Flynn Frank Goodyear Sheila Farres Absent: Nancy Kritzman Vincent (Gene) Phaneuf Jeff Farres David Rapaport VRI Management and Resort Personnel: Michael McManus, Director of Resorts/VRI Israel Soares, General Manager/SeaWinds II II. PROOF OF MEETING NOTICE Sheila Farres stated that the notice of today s meeting, pursuant to Trust Documents, was delivered to all owners at their address of record via regular mail in the July and August newsletters. III. APPROVAL OF PREVIOUS ANNUAL MEETING MINUTES (September 25, 2011) MOTION: A motion from the floor was made to waive the reading of the 2011 Annual Meeting minutes and approve as presented. Motion was seconded and approved unanimously. IV. BOARD REPORT Jeff Farres welcomed the owners to the Holiday Inn Rockland and thanked them for making the trip. Jeff noted that he has been out of the country for the past year on business and he was happy to be in attendance today. Jeff thanked his fellow Board members and VRI management for keeping him informed monthly about the resort s business and financial status. Jeff stated that this year the Board and management has worked to maintain the resort by promoting open communication with owners, accountability regarding security deposits from all guests and weekly room inspections. Jeff shared with the owners that the focus in 2013 will be maintaining the resort building with several capital projects being the main focus.
The Board will be attentive on maintaining the building, decks, roof, painting, new walkway, and replacing wood trim around the building where it is needed. Jeff encouraged the owners to communicate with the resort staff throughout the year by calling the resort during their stay at SeaWinds II and reporting unit maintenance issues as they happen so the staff can address each issue as it occurs and correct items accordingly. Jeff stated We all need to work together to protect our investment. V. MANAGER S REPORT Jeff introduced Michael McManus from VRI to give the Manager s Report. Michael stated that he was a Director of Resorts for VRI and directly responsible for the operations at SeaWinds II. Michael also stated that the Riverview Resort staff and VRI have worked with the Board over the past six years concentrating on cutting daily operational costs, maintaining unit quality, and preparing for the future. He thanked the Board for their confidence in VRI as their managing agent and stated that he and the staff at VRI were very pleased to be given this opportunity. Michael provided a brief background of VRI and its management affiliation with fourteen timeshare resorts on Cape Cod and Nantucket along with twenty-six others in the Northeast, and more than 160 nationwide. Michael stated that VRI has been established on Cape Cod since 1988 and has a long-standing track record of turning around challenging resorts. Michael McManus addressed the owners sharing the following facts about VRI Management: Established in the timeshare industry for the past 29 years. Representing resorts in 27 states, Canada and Mexico. With over 160 resort and club locations which means we manage: o Over 6,500 condo units. o Over 300,000 intervals. o Over $140 Million in assessments billed annually. o Nearly $20 Million in rentals annually. Preferred Vendor Program. National Rental Program. Corporate Reservations Office in Laguna Hills, CA, call 1-800-228-2968. Owner Services Department in Hyannis, MA, call 1-508-771-3399. Eight regional offices. Michael stated that several Association units are available for sale and to please contact the resort for a list of the unit numbers and weeks. Please consider passing this information to family members, coworkers and/or friends. Election of Trustees: Michael McManus announced that all seven Board members were up for re-election this year. Jeff Farres asked if there were any additional nominations from the floor. Michael reminded the owners that the incumbent bio s were mailed out prior to the meeting for review. There being no further nominations Michael instructed any owner who had not casted a vote to fill out the voting ballot and that they would be collected and counted. MOTION: A motion from the floor was made to waive the election process and to cast one vote to re-elect the incumbents for the two year term to the Board. Motion was seconded and approved unanimously. VI. FINANCIAL REPORT David Rapaport distributed and presented the 2013 Presentation Budget. Michael McManus reviewed the most recent Comparative Income Statement, Cash Balances, Cash Flow and Reserve Analysis for August 2012. Michael stated that the Board worked diligently with management to minimize the increase in maintenance fees for 2013, the effort was successful and the increase per interval is $8 for one a bedroom and $12 for a two bedroom. Michael stressed that the Board is aware of the current economic times and management is encouraging those owners to call the Owner Services Department at (508) 771-3399 to establish payment plans. The Board is willing to work with owners who need assistance during this challenging period and to call today. VII. QUESTION/ANSWER SESSION Q. What do we do if we have a problem while we are staying at the resort concerning maintenance or housekeeping issues? A. You are encouraged to report any issues to the desk clerk by simply calling (508) 394-9801. Please feel free to use the new emergency phone located outside unit 4 by the gas grill which dials Riverview Resort automatically. Q. What exchange organizations can I participate with? A. Michael explained that the owners have several exchange programs available to them from RCI, II, and VRI*ety. VRI*ety is an internal exchange program managed by VRI and for more information to contact (888) 203-1044 or email info@vrietyexchange.com. Q. Can we pay our yearly dues by credit card? A. Yes, you can also go online to www.vriresorts.com and use the owner s page to make payments online. Several owners commented on the tremendous amount of work and communication that has been shared between the owners and the Board members. The owners were thankful for all the hard work the Board has put forth to protect the resort and each owners investment and commented that the resort looks better than it ever has. Michael reminded the owners about the resort s website: www. seawinds2resort.com. Owners are also encouraged to access information about SeaWinds II through Facebook by searching SeaWinds II Resort. IX. ADJOURNMENT MOTION: There being no further business, a motion was made from the floor to adjourn the meeting at 3:10 p.m. Motion was seconded and approved unanimously. 3
c/o Vacation Resorts International Post Office Box 399 Hyannis, MA 02601-0399 ADDRESS SERVICE REQUESTED IMPORTANT NUMBERS SeaWinds II and Vacation Resorts International (VRI) Services SeaWinds II Resort (508) 398-1474 Fax (508) 394-6012 Exchange Information RCI (877) 874-3334 Interval International (800) 828-8200 VRI*ety (888) 203-1044 Vacation Owner Services Assessment Billing and Collection (508) 771-3399 Reservations General Information (800) 228-2968 Rentals (866) 469-8222 Vacation Tyme (866) 469-8222 VIP Discounts (866) 469-8222 Bonus Time (866) 469-8222 Still Need Assistance? VRI Corporate Services (508) 771-3399 VRI Fax (508) 775-6396 Managed by Vacation Resorts International Perfecting the Art of Hospitality www.vriresorts.com
-Please Fold Here- PLACE STAMP HERE Please check if new address SeaWinds II Condominium Trust E-Form c/o Vacation Resorts International Post Office Box 399 Hyannis, MA 02601-0399 -Please Fold Here-