SHIPPAX The 17th annual onboard ferry conference SHIPPAX, its sponsors and Tallink Silja welcome you all next year on board SILJA SERENADE for the 2019 SHIPPAX FERRY CONFERENCE! Over 400 delegates are expected, representing ferry operators and suppliers from all over the world. WHERE? SILJA SERENADE ROUTE? Stockholm, SWE - Helsinki, FIN - Stockholm, SWE WHEN? 12-14 March, 2019 SEE YOU ON BOARD! www.shippaxferryconference.com
Exhibition specifications Included in the Exhibition price: Exclusive exhibition area during all conference days Company logo on Shippax Ferry Conference s website, including link to the website of the Company logo included in all Shippax Ferry Conference s PR and marketing brochures Company logo on the screen saver shown between the sessions in the conference hall Sponsors & exhibitors:
Sponsorship specifications Sponsor: Included in the Main Sponsorship (x2): SOLD OUT Exclusive sponsorship with company logo as part of the Shippax Ferry Conference logo, visible in all marketing Welcome the delegates to the conference together with Shippax during the opening ceremony Shared sponsorship of the dinner the first day of the conference Welcome speech to the delegates at the dinner Exhibition table Opportunity to submit an article in the conference catalogue Opportunity to submit a full-page advertisement in the conference catalogue 4 complimentary delegate / cabin fees Company presentation and logo on Shippax Ferry Conference s website, including link to the website of the Included in the Dinner Sponsorship: Exclusive sponsor of a chosen Dinner Opportunity to address the delegates during the Dinner Included in the Lunch Sponsorship: Exclusive sponsor of a chosen Lunch Opportunity to address the delegates during the Lunch SOLD OUT SOLD OUT Included in the Pre Dinner drink Sponsorship: SOLD OUT Exclusive sponsor of a chosen Dinner Drink Opportunity to address the delegates during the Dinner Drink
Included in the Coffee break Sponsorship (x2): SOLD OUT Exclusive sponsor of a chosen Coffee break Opportunity to address the delegates during the Coffee break Sponsor: Included in the Breakfast Sponsorship (x2): SOLD OUT Exclusive sponsor of a chosen Breakfast Opportunity to address the delegates during the regular conference program Included in the Happy Hour Sponsorship: Exclusive sponsor of the Happy Hour Opportunity to address the delegates during the Happy Hour SOLD OUT Included in the Night Cap Sponsorship (x2): Exclusive sponsor of a chosen Night cap Opportunity to address the delegates after the Dinner SOLD OUT
Included in the Conference bag Sponsorship (x1): SOLD OUT Exclusive sponsor of the Conference bag Sponsor: Included in the Badge Sponsorship (x1): SOLD OUT Exclusive sponsor of the Badge. Included in the Buses Sponsorship (x1): Exclusive sponsor of the buses sponsorship Opportunity to address the delegates on the bus to the terminal Included in the Speakers Gift Sponsorship (x2): Exclusive sponsor of the speakers gift 1 available Included in the Refreshments/Beverages Sponsorship: SOLD OUT Exclusive sponsor of the Refreshments
REGISTRATION & BOOKING FORM (please print) Compulsory information for ferry booking Male Female Date of birth (year/month/date): / / Nationality: First name*: Last name*: Professional title*: Company*: VAT number: Nature of business*: Address: Postal code: City: Country: Phone: Mobile phone: E-mail: Invoicing address (if different from above) First name: Last name: Company: VAT number: Nature of business: Address: Postal code: City: Country: Phone: Fax: CONFERENCE FEES *To be shown on the badge **include (for each delegate): conference attendance; cabin (as chosen below) Stockholm-Helsinki and return; two breakfasts, two lunches, two dinners including beer, wine, water, dinner drinks, happy hour and night caps. (Fixed prices in SEK. Rates of exchange may vary.) Single cabin/one delegate SEK EUR USD Inside cabin**... 14,550...1,440... 1,530 Inside cabin towards promenade deck**... 15,100...1,495... 1,600 Outside cabin**... 15,650...1,550... 1,640 de Luxe outside**... 21,550...2,140... 2,260 Double cabin/two delegates Inside cabin**...24,750...2,460... 2,600 Inside cabin towards promenade deck**...25,650...2,540... 2,700 Outside cabin**...26,650...2,650... 2,800 de Luxe outside**...36,650...3,640... 3,860 We want to share cabin: (Please note: delegates who share cabin must send in two separate registration forms) Name 1: Name 2: Dietary or special requirements and food allergies please let us know. REGISTRATION / PAYMENT All participants who wish to attend the conference must be registered. Please note that firm registration is only valid after your payment of the invoice. Participants are requested to return one registration form per participant to Shippax by fax or by mail, to the fax number and address listed below. Please keep a copy of the form, and your payment, for your records. BOOKING CONFIRMATION During February 2019, a formal letter of confirmation will be sent to you based on your registration form and payment. Please present this confirmation at the registration desk at the conference venue as proof of your registration. CANCELLATIONS Should you be unable to attend the conference, a substitute participant is always welcome at no extra charge if he/she carries a letter of authorisation from the original participant and if the conference office has been notified of the name of the substitute participant before the conference. If cancellation is made before February 10th, 2019, a fee of SEK 950 will be charged. If cancellation is made after February 10th, 2019, no refunds will be made, and full payment is required. Date: Signature: Payment instructions will follow on the invoice. All payments need to be settled before the conference starts. Please note, the number of delegates will be limited. Shippax, PO Box 7067, SE-300 07 HALMSTAD, Sweden Visiting address: Horngatan 4, SE-302 33 HALMSTAD, Sweden Tel +46-35 218370 Fax +46-35 130129 E-mail: conference@shippax.se www.shippaxferryconference.com Shippax AB Reg No 556937-9414 Few remaining Few remaining
BOOKING FORM Exhibition and Sponsorships We hereby book*: Fixed prices in SEK. Rates of exchange may vary. Price SEK Price EUR Price USD Main sponsor...240,000...23,800...29,000 Dinner 12/3... Dinner 13/3... 95,000...9,400...11,500 Lunch 12/3... Lunch 13/3... 75,000...7,400... 9,100 Welcome drink 12/3... Dinner drink 13/3... 50,000...5,000... 6,000 Coffee 12/3... Coffee 13/3... 50,000...5,000... 6,000 Breakfast 13/3... Breakfast 14/3... 50,000...5,000... 6,000 Night cap 12/3... Night cap 13/3... 50,000...5,000... 6,000 Happy Hour 12/3... Happy Hour 13/3... 50,000...5,000... 6,000 Refreshments/Beverages... 40,000...4,000... 4,800 Exhibition area/stand including speed speech 10 min (limited places)... 60,000...5,900... 7,300 Exhibition area/stand... 35,000...3,500... 4,200 Conference bag**... 55,000...5,400... 6,600 Badge**... 55,000...5,400... 6,600 Speakers Gift**... 1 sold / 1 available 30,000...3,000... 3,600 Buses from hotels to terminal and from terminal to central station... 40,000...4,000... 4,800 Company business profile (one full page in the conference catalogue)... 25,000...2,500... 3,000 Advertisement in Shippax publications (As a delegate you will receive favourable discount. You will be contacted.) * The booking is binding and non refundable ** Please note: Additional cost, contact conference@shippax.se First name: Last name: Professional title: Company: VAT number: Nature of business: Address: Postal code: City: Country: Phone: Fax: E-mail: Date: Signature: Sponsors & exhibitors: Shippax, PO Box 7067, SE-300 07 HALMSTAD, Sweden Visiting address: Horngatan 4, SE-302 33 HALMSTAD, Sweden Tel +46-35 218370 Fax +46-35 130129 E-mail: conference@shippax.se www.shippaxferryconference.com Shippax AB Reg No 556937-9414
Information about Timetables Departures Arrivals Check-in at Tallink & Silja Line s terminal in Värtahamnen, Stockholm March 12 th, 2019. Upon check-in, bring your booking confirmation, together with your passport. Check-in: Address: Tallink & Silja Line s terminal in Värtahamnen, Stockholm Check-in opens: 09.00 Embarkation: 10.00 Welcome coffee: 10.30 in the exhibition area, sponsored by Stena RoRo Conference begins: 12.00 Check-in to cabins: During the afternoon March 12 th. In the meantime your luggage will be stored safely onboard. Travel information Train Arlanda Express, from/to Arlanda airport to/from the Central Station in the city of Stockholm 20 minutes Taxi from/to the Central Station in the city of Stockholm to/from the terminal in Värtahamnen 30-40 minutes Taxi from/to Arlanda to/from the terminal in Värtahamnen 60-90 minutes Taxi will be available outside the terminal in Värtahamnen and at the Central Station in the city of Stockholm. Note: Taxi prices are not regulated in Sweden; they may vary greatly. Caution is adviced, always ask the driver beforehand. In order not to be cheated on expensive taxi rates use Taxi Stockholm, tel: +46-8150000. Buses will take the delegates from Clarion Hotel Sign to the terminal in the morning March 12th at 09.00. Buses will take the delegates from the terminal to the Central Station March 14th at 10.00. Timetable SILJA SERENADE local time ( Sweden +1 hour GMT Finland +2 hours GMT): Stockholm March 12 th Helsinki March 13 th Helsinki March 13 th Stockholm March 14 th Departure 16.45 Arrival 10.30 Departure 17.00 Arrival 09.45 Internet access Wireless internet access is available onboard. Internet code stated on the boarding card. All the latest information about Shippax Ferry Conference 19 is always available at www.shippaxferryconference.com If you have any further questions please contact conference@shippax.se Welcome to the Shippax Ferry Conference March 12 th -14 th, 2019!
ACCOMMODATION FORM FOR CLARION HOTEL SIGN Shippax Ferry Conference 2019 Please send this accommodation form directly by e-mail to: groups.sign@choice.se or by phone +46 8 676 98 20 before March 1th 2019 to ensure you receive the preferred group rate below. After this date, the booking will only be accepted by the hotel upon availability and request. Clarion Hotel Sign Östra Järnvägsgatan 33-35 SE-101 26 Stockholm Booking number: 2081GR012738 Buses will take delegates from Clarion Hotel Sign to the Tallink Silja Line terminal March 12th 09.00. Arrival date: Departure date: March, 2019 (Check-in: 15:00 PM) March, 2019 (Check-out: 12:00 noon) Number of nights: Room type: Double room for Single Occupancy: SEK 1,795 (incl. breakfast and VAT) Double room for Double Occupancy: SEK 1,995 (incl. breakfast and VAT) Surname: First name: Email: Tel: To guarantee your reservation, please fill in credit card details below and return the signed form by e-mail to groups.sign@choice.se. You will receive a confirmation of your reservation by return. Credit card number: Exp date: Name on Credit card: The booked room can be cancelled without charge at latest 28th of February 2019 Please note: Full stay will be charged in case of cancellation after the 28th of February 2019 as well as in case of any no-show. Accommodation will be charged on arrival. To guarantee availability and the preferred group rate, reservations must be made at the latest 28th of February 2019. After this date, the booking will only be accepted by the hotel upon availability and request. Welcome to Clarion Hotel Sign!