EASTERN DISTRICT CUBOREE March 28-30, 2014 Fisherville, TN CUBS IN SPACE LEADER GUIDE Event Staff Everything you need to know Cuboree Committee Chair: Harold Urban Activities: Nichole Roberts Promotions: Renee Leith Health, Safety and Security: David Whittaker Food Services: Marty McGowen Contact Chickasaw Council office: 901.327.4193 Cuboree Committee Chair: 901.230.8105 Games: Deanna Sparks Campfire Program:Renee Leith E-mail: scouts411@gmail.com Version 1 1
Are you Spacing Out for a Great time Camping and Lots of Scouting Activities? If you are, come to the Eastern District Cuboree, CUBS IN SPACE? at Camp Fisherville March 28-30 The Eastern District Cuboree at Camp is specifically designed to help you work through the many and varied challenges encountered when introducing young scouts to camping. As such, our activities are focused on Tigers, Wolves and Bears having FUN in the outdoors with their families! Some activities will focus on rank advancement while others will focus on electives, loops and pins, nature crafts and team-building. Everything will be FUN. We will present awards to packs that show the most Scout along with some activity-specific awards. There will also be an all day CUBS IN SPACE? Game! Questions will be provided throughout the day on Saturday and the first pack to Complete their Card will get a special gift to go along with bragging rights! Our main activities will start Saturday morning but you can check-in as early as Friday at 5 p.m. On Friday, there will be an outdoor movie just after dusk with the leader cracker-barrel immediately following (around 9 p.m. in the lodge). For those arriving Saturday, please try to check-in by 9 a.m., as opening ceremonies start at 9:30 a.m. sharp! The entire Cuboree staff is excited to present your cubs and families with an outstanding camping experience! Please join us for EASTERN DISTRICT 2014 CUBOREE CUBS IN SPACE March 28-30, 2014 Camp, Fisherville, TN 190 Country Way, Collierville TN 38017 Come and Figure it Out!!!!!! 2013 Cuboree Committee 2
TO INFINITY AND BEYOND Everyone Cub Scouts, leaders, adults and siblings All are welcome! Please note, however, that the activities are geared for younger cubs: Tigers, Wolves and Bears. Please note that each pack should have at least one BALOO trained adult in attendance. REGISTRATION Registration for Cuboree is the responsibility of the Cubmaster or designated pack leader. However, if your entire pack is not participating, you may register as an individual family. You may register online ONLY at www.chickasaw.org. Click View Full Calendar on right. Then, select March and find the Eastern District Cuboree on March 28. By clicking on the event, you will be taken to Doubleknot, where you can register and pay. Please be ready with all your information. (hint: read the entire guide for details). Registrations can be re-entered for updates, but please observe the cutoff date. Because the Cuboree is limited to the first 100 scouts and 150 family members, register early! FEES Each Registered and Paid Scout, Family Member, and Scout Leader will be Served Saturday Lunch at the Lodge. Scouts: The registration fee for each Scout participant is $15.00 for the entire event, whether camping or not. This includes a commemorative patch and Crafts. Family Members: Adult and sibling registration is $10.00 each and will include a patch. T-shirts may be purchased on-line ONLY: ALL SHIRT orders and sizing will Close on Sunday, March 10, 2014 $10 for youth (S, M, L, XL) and adult (S, M, L, XL) $11 for adult 2XL $12 for adult 3XL $13 for adult 4XL Payment in full for all registration fees is due by TUESDAY, March 25, 2014 A few last minute adjustments to your Registrations are allowed up to and including arrival at camp. Chickasaw Council has a No Refund Policy which we adhere to, as all collected funds are needed to put on this event. 3
- ARRIVING AT CAMP Scouts and Leaders Should Travel and Arrive in Class A uniforms. For the rest of the weekend, please wear Class B (pack t-shirt) uniforms. If your pack does not have a t-shirt, then wear any Cub Scout t-shirt. Camp opens at 5 p.m. on Friday. It may be getting Dark when you arrive so bring Flashlights and Camp Lanterns. Those coming on Saturday can arrive early - camp opens at 6:30 a.m. Vehicles are restricted to the posted camp speed limit 15mph at all times. There is NO parking in or around Campsites overnight. Scout trailers are allowed unhitched for the duration in the unit s campsite Please take care not to overly stress (Tear up) the ground in our campsites. Leave No Trace Awareness is Good Scout Spirit!!! ARRIVAL Upon arriving at Camp Fisherville proceed directly to your Unit s Assigned Campsite. This applies to all units, packs and individuals. Campsite assignment, schedule and map will be available to download from DoubleKnot March 26, 2014 Wednesday Evening by 8PM. Please park and unload along the edge of the road of your site to unload. THEN, immediately, if possible, drive your vehicle to the nearest parking area to avoid blocking the road or driveway. Then Return and begin Setup. 4
CHECK-IN Check-in will be at the Lodge anytime after 5 PM up to ½ hour before Cracker Barrel at 9 PM Copies of Campsite assignment, schedules and maps will be available at that time. At check-in or Cracker Barrel your unit s T-shirts will be given only to your head registered Leader, for distribution. REQUIRED DOCS The following is required to check in: 1. Complete Roster of your unit s attending the event including all of those that may not be camping and any visitors as well 2. Proof of Advanced Registration - Bring your copy of your confirmation email from the online registration. 3. Copy of parts A & B of the Annual Health and Medical Record for all participants Parts A and B must be completed by parent or guardian. (http://www.scouting.org/filestore/healthsafety/pdf/whole.pdf) CAMPSITE Upon arriving at your campsite, unload your vehicle (without blocking the road); then, move it to a designated parking area before setting up your tent! This will allow others following you to have access to the campsite as well. Also, when setting up your tent, allow room for the other campers. Some sites will be home to several different units, or individual campers. We will practice Leave No Trace camping. Using garbage bags, remove all trash from your site when leaving even if it s not your personal trash. Digging holes or cutting standing trees is strictly prohibited. CAMPFIRES If you build a campfire, bring your own wood and fire pit. If possible always use an elevated fire pit or platform. Do not leave the pit in the middle of the campsite. There is a limit of one fire per campsite. For shared sites, please group together to maintain the 1 fire rule. Do not cut trees. Fires must be extinguished before sleeping, or when there is no adult in the campsite. When leaving, move the pit to the edge of the site. Do not dump fire pit remains in the woods as embers may remain, catching leaves on fire. LATRINES/BATHROOMS Keep the latrines/bathrooms clean! Leave the area as you find it or better! Practice good hygiene: MEDICAL Medical professionals will be on-site. First Aid Location is at the Lodge. 5
EASTERN DISTRICT 2014 CUBOREE CUBS IN SPACE Schedule of Events Friday March 28, 2014 5 p.m. Arrival Starts 5-7 p.m. Check-in and Setup Campsite 7 p.m. All Cars SHOULD Be Out of Campsites 6:30 7:30 p.m. Pack Dinner 7:18 p.m. Sunset 7:40 9:00 p.m. Outdoor Movie - Changes in BLUE At movie s end around 9 p.m. Leaders Cracker Barrel 11 p.m. Taps: Turn Lights Out and Be Quiet! Saturday March 29, 2014 6:52 a.m. Sunrise and Reveille 6:30 a.m. Camp Opens for Check-in and Setup Campsite 8:30 a.m. Game Supervisors/Officials Meeting 9 a.m. Range Coordinators Report to Assigned Ranges 9:30 10:00 a.m. Opening Ceremony: Mandatory for ALL Participants Pack Flags on Display 9:30 a.m. All Saturday Arrivals Cars Must Be Out of Campsites 10:00 a.m. 12 noon Morning Activities 12 noon 1 p.m. Lunch: Provided by Cuboree Staff Skit Auditions for campfire held at Cookie Pavilion 1 4 p.m. Afternoon Activities Campsite Inspections 4 7:15 p.m. Free Time and Dinner (provided by pack) 7:19 p.m. Sunset (total Dark 8PM) 7:45 8:00 p.m. Packs March to Campfire 8:00 8:30 p.m. Campfire Program: Awards Given 8:30 10 p.m. Free Time 10 p.m. Taps: Turn Lights Out and Be Quiet! Sunday March 30, 2014 5:20 a.m. Sunrise and Reveille 7 9 a.m. Breakfast: (provided by pack) 9 9:30 a.m. Vespers 9:30-11:30 a.m. Breakdown, Cleanup and Inspection Checkout 12 noon Camp Vacated A final schedule with locations will be given to you at Cracker Barrel. Note: Each pack needs to prepare a cheer or shout for the open ceremony. Also, each pack is encouraged to bring a special Eastern District CUBS IN SPACE flag of your own design. Awards will be given for the Best Campsite and the Most Spirit. 6
Camping Overnight SUGGESTED PERSONAL DRESS AND TOILETRIES shampoo soap toothbrush toothpaste mouthwash floss deodorant razor feminine products washcloths towels comb/hairbrush medication* bug spray scout uniform shirt** Cub Scout/pack t-shirt coat/jacket rain poncho long pants belt hat extra socks extra shoes/boots shower shoes t-shirts shorts pajamas or sweats day pack sunscreen waterless hand cleaner lip balm mole skin for blisters carabineer*** * Medication requiring refrigeration can be dropped off at the Dining Hall during check-in. ** Scouts should leave colors, progress beads, Tiger Totems and other loose uniform items at home. *** A carabineer is used to clip drinking cups onto your belt loop. SUGGESTED CAMPING GEAR tent tent stakes ground cloth/tarp hammer camp chairs foam pad inflatable mattress with air pump pillow large trash bags flash lights/lanterns extra batteries water bottle sleeping bag blankets toilet paper/wipes SUGGESTED PACK CAMPSITE EQUIPMENT first aid kit camp stoves fuel firewood shovel lanterns rain canopies camp tables wash basins dish soap OPTIONAL Scout book song book paper and pen ear plugs snacks inexpensive camera inexpensive watch sunglasses star chart glow sticks binoculars sketchpad pots and pans paper towels large trash bags food/snacks hot drinks (i.e. coffee, teas, chocolate) water buckets rope scissors US flag den flag 7
EASTERN DISTRICT 2014 CUBOREE Cubs in Spaace UNIT ROSTER and REGISTRATION Eastern District Cuboree: March 28-30, 2014 Please complete and turn-in at the earliest possible time Duplicate as needed Date: Pack # Campsite Leader Registration for Eastern District Cuboree: March 28-30, 2014 Attendee Type of T-Shirt Scout Rank or Name Attendee Size Sibling Age First and Last Name C Scout P Parent S Sibling L Leader Youth: YS-YXL Adult: AS-A4XL T- Tiger W Wolf B Bear WW1- Webelos I WW2 Webelos II 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Page of TOTALS 9
EASTERN DISTRICT 2014 CUBOREE CUBS IN SPACE PACK LEADER S CUBOREE CHECKLIST (This checklist is not all inclusive and should be used only as a high-level guide.) Promote the event at den and pack meetings to ensure a great turnout. Secure a BALOO-trained adult to attend the Eastern District Cuboree. Establish a sign-up and pay deadline for the Pack. Collect payments and register attendees on Doubleknot by March 1, 2014. Collect parts A & B of the Annual Health and Medical Record and prepare binder to submit at check-in. Prepare your first aid kit and place it in a central point, visible throughout your campsite. Gather food and drinks for Friday and Saturday dinner and Saturday breakfast. Prepare a pack cheer or shout for the opening ceremony. Decide how the pack will show SPIRIT to win an award! Bring your pack, US and Eastern District Cuboree flag. Brief participants on health and safety issues and camp inspection items. SUMMARIES: Attendance Summary Tigers Wolves Bears Webelos I Webelos II Siblings Adults TOTAL T-shirts ordered Fee QTY QTY Youth Small $10 Youth Medium $10 Youth Large $10 Youth X-Large $10 Adult Small $10 Adult Medium $10 Adult Large $10 Adult X-Large $10 Adult 2X-Large $11 Adult 3X-Large $12 Adult 4X-Large $13 TOTAL Total Total PACK FEES Due Item Description: Qty Fees Total Scouts $18 Adults $10 Siblings $10 Additional T- Shirts: Total PACK FEES Due ED Cuboree 2014 CUBS IN SPACE Leaders Guide Pack # District Cubmaster: Name Phone #s Email Alternate Leader s Info: Name Phone #s Email Rev: 2 2/19/14 rcg 10