NACAC CROSS COUNTRY CHAMPIONSHIPS 2019 TECHNICAL MANUAL Queens Park Savannah, Port of Spain, Trinidad Saturday, February 16 th, 2019 Updated: January 5 th 2019 Page 1 of 11
NACAC EXECUTIVE COUNCIL President/IAAF Area Rep.: Prof. Víctor López (PUR) Vice President: Stephanie Hightower (USA) Treasurer: Alain Jean Pierre (HAI) General Secretary: Prof. Michael A. Serralta (PUR) ORGANIZING MEMBER National Association of Athletics Administrations of Trinidad & Tobago (TTO) ORGANIZING COMMITTEE Chairman: President Ephraim Serrette Secretary: Dexter Voisin Competition Director: Durly Lucas Accommodation/Accreditation: Allan Baboolal NACAC DELEGATES Thelma Wright (CAN) Carlos Clemente (ESA) MEDICAL HEAD Dr. Anyl Gopeesingh Page 2 of 11
(i) MEMBER FEDERATIONS INVITED COUNTRIES Anguilla (AIA), Antigua and Barbuda (ANT), Aruba (ARU), Bahamas (BAH), Barbados (BAR), Belize (BIZ), Bermuda (BER), British Virgin Islands (IVB), Canada (CAN), Cayman Islands (CAY), Costa Rica (CRC), Cuba (CUB), Dominica (DMA), Dominican Republic (DOM), El Salvador (ESA), Grenada (GRN), Guatemala (GUA), Haiti (HAI), Honduras (HON), Jamaica (JAM), Mexico (MEX), Montserrat (MNT), Nicaragua (NCA), Puerto Rico (PUR), Saint Kitts and Nevis (SKN), Saint Lucia (LCA), Saint Vincent and Grenadines (VIN), Turks and Caicos (TKS), US Virgin Islands (ISV), United States of America (USA), Trinidad and Tobago (TTO) - Host country (ii) IMPORTANT DATES Friday January 11 th, 2019 Last Day for Numerical Entries Friday February 1 st, 2019 Last Day for Final Entries Thursday February 14 th, 2019 Arrival of Delegations & Training Friday February 15 th, 2019 Course Inspection and Training Saturday February 16 th, 2019 (Afternoon)- Cross Country Championships Sunday February 17 th, 2019 All Day Departures (iii) ENTRIES BY COUNTRY AND ATHLETES Each country may enter six (6) athletes per event, with the top four (4) athletes being totaled for team results. Each country must confirm by email their entries. The organizing committee will send an email with the confirmation of entries to each country. Please ensure all information is completed correctly and athletes are entered in the correct event. All documentation must be sent on the official forms attached to the following addresses: ORGANIZING COMMITTEE: National Association of Athletics Administration of Trinidad and Tobago (TTO) Email: tto@mf.iaaf.org or info.naaatt@gmail.com Page 3 of 11
GENERAL INFORMATION All delegates are reminded that the championships are scheduled to be held in Port of Spain, Trinidad. Hence, your final destination, by air should be Piarco International Airport (POS), Trinidad. Website: http://www.piarcoairport.com/ Airlines that fly to Trinidad include: Air Canada, ALM Antillean Airlines, American Airlines, British Airways, Caribbean Airlines, COPA Airlines, Insel Air, JetBlue, LIAT, Surinam Airways, United Airlines, West Jet. (i) ACCREDITATION Upon arrival, all delegates will be transported to the accreditation center at the HYATT Regency Trinidad Hotel where athletes will be requested to show their travel documents. Passport and travel documents of all competitors will be checked by officials from the LOC at the accreditation Center. These will be returned promptly, following verification of Age, by the LOC and the Technical Delegate. There will be an accommodation levy of US $50.00 per night per person. This must be paid at the accreditation center before teams are allowed to be accredited. The official period of accommodation will be from 12:00 noon Thursday 14 th February, 2019 to 12:00 noon Sunday 17 th February, 2019 (3 Nights). Accommodation outside of the official period will be at the expense of each delegation. (ii) ACCOMMODATION The delegations, coaches and athletes will stay at the HYATT Regency Trinidad Hotel located at No. 1 Wrightson Road, Port of Spain. The hotel is approximately 15 minutes away from the competition area and 40 minutes from Piarco International Airport. The sleeping arrangements will accommodate four (4) athletes per room and two (2) officials per room. Teams will be responsible for 100% cost of extra rooms requested. Website: https://www.hyatt.com/en-us/hotel/trinidad-tobago/hyatt-regency-trinidad/trirt Page 4 of 11
(iii) QUOTA The quota of officials and athletes established is outlined in the following table: Athlete Participation Officials or Accompanied Persons 1 1 2-8 2 8-16 3 17-24 4 (iv) TRANSPORTATION SCHEDULE A transportation schedule will be available when your team arrives to the accreditation center. Transportation to and from the airport will be based on the itinerary sent by each delegation. Please send this information as soon as possible on the TRAVEL Information forms attached. (v) MEDICAL INFORMATION During the championships, there will be available space for the teams to set up physiotherapist facilities in the warm up area. Ambulances, paramedics and a meet doctor will be available. Team leaders are asked to confirm that all athletes are medically fit to participate and should provide a list of any medications/ allergies/ recent illnesses /injuries of all team members. The official hospital is Port of Spain General Hospital which is located approximately 5minutes away from the competition area. (vi)medical AND LIFE INSURANCE Each country, according to the IAAF rules, is responsible for the insurance of the participants in their delegation. Member federations are responsible for taking out insurance to cover illness or injury/life to members of their delegation and/or team when travelling internationally. Page 5 of 11
(vii) SCHEDULE OF MEALS DATE LOCATION BREAKFAST LUNCH DINNER Thursday 14 th February, 2019 Hotel - 12:00pm-2:00pm 7:00pm-9:00pm Friday 15 th February, 2019 Hotel 7:00am-9:00am 12:00pm-2:00pm 7:00pm-9:00pm Saturday 16 th February, 2019 Hotel 6:00am-8:00am 11:00am-1:00pm 8:00pm-10:00pm Sunday 17 th February, 2019 Hotel 7:00am-9:00am 12:00pm-2:00pm - (viii) ENTRY REQUIREMENT Visas are not required for travel to Trinidad and Tobago by most countries. The L.O.C. in conjunction with the government department in charge will work with delegations requiring such including: Dominican Republic and Haiti to ensure that they will be accommodated. (ix) DEPARTURE TAX Departure tax from Trinidad and Tobago is included in the cost of airline tickets (x) CURRENCY The legal currency of Trinidad and Tobago is the Trinidad and Tobago dollar (TT) However, the US$ is accepted throughout the country at a foreign exchange of One (1) US$ to $6.60 (TT). (xi) NATIONAL FLAG Each delegation is requested to provide two national flags for the competition and awards ceremonies decoration. The flags must measure 1.20m x 0.80m and 3m x 2m respectively. They will be flown in the circuit during the competitions. Page 6 of 11
(i) NACAC CHAMPIONSHIPS EVENTS TECHNICAL ASPECTS CATEGORY BIRTH YEAR DISTANCE U20 Female (16 19 years old) 2000, 2001, 2002 or 2003 6km U20 Male (16 19 years old) 2000, 2001, 2002 or 2003 8km Senior Male and Female 1999 or before 10km Athletes born in 2004 (15 years) or later cannot participate (ii) COMPETITION VENUE The Queens Park Savannah is located in the capital of Port of Spain. It is the largest Open Space situated between the Northern Range and Downtown, occupying approximately 260 acres of land. Page 7 of 11
COURSE MAP CALL ROOM & WARM-UP LEGEND Race Route 1km Marker Start/ Finish Water First Aid Page 8 of 11
(iii) COMPETITION SCHEDULE The General schedule of event is shown below. The final event program will be distributed at the Technical Meeting on February 15 th, 2019. No. Event Category Time Gender 1 Community Fun Run (2K) Open 1:30pm Mixed 2 6Km U20 2:00pm Women 3 8Km U20 2:45pm Men 4 10Km Senior 3:30pm Women 5 10Km Senior 4:30pm Men Award Ceremony (iv) TECHNICAL MEETING The technical meeting will be held at the Hyatt Regency Trinidad Hotel on Friday 15 th February at 7:00 p.m. Questions of a technical nature must be submitted to the Technical Delegate by teams on the prescribed form, no later than 4:00 p.m. on February 15 th, 2019. Absolutely no questions will be accepted from the floor during the technical meeting. The Technical Delegate will preside over the meeting, which will be conducted in English and translated in Spanish. No more than two (2) delegates (plus a medical representative if team has one) from each participating team may attend the meeting. The agenda shall be as follows: AGENDA TECHNICAL MEETING NOTE: Before the meeting, each delegate will receive athlete bib numbers and review the entries lists. Welcome Presentation of officials present General information on timetable, protest, and awards Answer to delegation questions (submitted previously) Presentation of Jury of Appeal Closing Page 9 of 11
(v) COMPETITION NUMBERS (BIB NUMBERS) Competition numbers for the athletes will be distributed to the Team Leaders at the Technical Meeting. Each athlete will receive two (2) numbers, which must be worn visibly on the breast and back during competition. Athletes without numbers will not be allowed to enter the competition area. The numbers must not be bent, cut or tampered with in any way. (vi) COMPETITION UNIFORMS According to IAAF rules, every athlete should compete using the official colors of their country. Athletes who are not wearing the official uniform will not be allowed in the competition areas. (vii) CALL ROOM AND WARM UP AREA Each athlete must report to the call room area to be checked off by officials to ensure that proper uniform is worn and that bibs are correctly placed. Once all checks are done, athletes will be ushered to the competition area. (viii) ANTI-DOPING CONTROL Anti-doping tests will be conducted throughout the competition in accordance with the IAAF rules. According to the IAAF rules and WADA, anti-doping control measures will be taken by the Anti-Doping Department and they will be sent to an accredited international laboratory. (ix) AWARD CEREMONY The award ceremony will commence after of each event at the Queens Park Savannah. (x) PROTESTS At the Technical meeting on Friday 15 th February, 2019, the Jury of Appeal will be selected. In accordance to the IAAF rules, any protest or appeal, after discussion with the event officials, could be presented at the Technical Information Center in a written form no more than 30 minutes prior after the official announcement of the results. Such protests or appeals must be accompanied by $100.00 USD deposit, which will be forfeited if the appeal or protest is not upheld. The Jury of Appeals will make a decision after all the available resources are considered. (xi) RESULTS The results of each event will be announced in a timely manner. A complete report of all finals will be located online on the NAAATT website www.ttnaaa.org and the NACAC website www.athleticsnacac.org ANYTHING WHICH IS NOT STATED IN THIS TEAM MANUAL, WILL BE DECIDED BY THE NACAC DELEGATES AND THE LOCAL ORGANIZING COMMITTEE. Page 10 of 11
GENERAL INFORMATION OF TRINIDAD AND TOBAGO Trinidad and Tobago is a twin-island Caribbean nation near Venezuela, with distinctive Creole traditions and cuisines. Trinidad s capital, Port of Spain, hosts a boisterous carnival featuring calypso and soca music. Numerous bird species inhabit sanctuaries such as the Asa Wright Nature Centre. The smaller island of Tobago is known for its beaches and the Tobago Main Ridge Forest Reserve, which shelters hummingbirds. Capital: Port of Spain Other languages: Trinidadian English Creole; Tobagonian English Creole Currency: Trinidad and Tobago dollar Websites: http://www.tourism.gov.tt/ https://www.gotrinidadandtobago.com/ Page 11 of 11