Dear Exhibitor: Thank you for accepting our invitation! We value our exhibitors and appreciate your role in our successful conference. We will do all we can to make your visit effective and enjoyable. HOTEL RESERVATIONS If you need room reservations, please phone the Crowne Plaza Louisville Airport and ask for Kentucky Counseling Association s special conference rates at 1-877-270-1393. For added convenience, an online link for hotel reservations is available on the KCA website. EXHIBITING SCHEDULE The two day schedule is enclosed; please note that the Exhibit Area will be open at 10:00a.m. on Wednesday for setup. OTHER OPPORTUNITIES You will be given special recognition if you become a KCA sponsor and/or advertise in the Conference Program (half-page -- $275 and whole page -- $500). For details on how to become a KCA sponsor see the enclosed Partnership Opportunities flyer. QUESTIONS If you have any questions or concerns, please call me toll-free at 1-800-350-4522 (out of state call 1-606-685-6009 or 606-271-2051) or email at karen.cook.kca@gmail.com. Exhibit information can also be found on our web site at www.kyca.org. Thank you again for joining us. Sincerely, Karen Cook Karen Cook Executive Director NOTE: Cancellation before October 1 will incur a $25 service charge. There will be no refunds after October 1. Attachments WINNER OF NATIONAL AWARD FOR SERVICE TO MEMBERS
KENTUCKY COUNSELING ASSOCIATION 57 th ANNUAL CONFERENCE November 5-7, 2014 EXHIBITING SCHEDULE (Two Days) November 5-6, 2014 Crowne Plaza Louisville Airport 830 Phillips Lane, Louisville, KY 40209 (Free Parking open above ground lot) (Free Airport Shuttle) Wednesday, November 5, 2014 10:00 a.m. 3:00 p.m. Exhibit area open for setup (Ground-level 1 st floor) Open floor design for greater exhibit exposure 3:00 p.m. 6:45 p.m. Exhibits Open 5:00 p.m. 6:45 p.m. President s Reception Exhibit Area 7:00 p.m. 8:00 p.m. Opening Session You are invited to be our guest Thursday, November 6, 2014 8:00 a.m. 5:30 p.m. Exhibits Open 11:45a.m. 1:00p.m. Luncheons, including Box Lunches in Exhibit Area 5:00 p.m. 5:30 p.m. Exhibit Extravaganza and Prize Give Away Exhibitors encouraged to be present to give away their own prizes at 5:00. Attendees must be present to win prizes! 9:00 p.m. 12:00 a.m. Dance/Social You are invited to be our guest Friday, November 7, 2014 10:30 a.m. 12:00 Noon Closing Awards Brunch Free Tickets available to Conference Sponsors (see Partnership Opportunities) WINNER OF NATIONAL AWARDS FOR SERVICE TO MEMBERS
CROWNE PLAZA LOUISVILLE AIRPORT - Shipping & Storage The following are the rates and guidelines for packages and materials that are routed through the Shipping and Receiving Departments of the Crowne Plaza Louisville Airport. $4.00 per item (minimum) normal delivery (70 pounds) $75.00 per skid/crate normal delivery (250 pounds) $10.00 per box over 75 pounds and less than 100 pounds Additional charges will be incurred for oversize/overweight packages. $75.00 per skid/crate minimum weighted freight (250 pounds) $100.00 per crate for each 250 pounds (max. 500 lbs) There is not a raised loading dock at the Crowne Plaza Louisville Airport. All skids or oversized/overweight deliveries must be made on vehicles with lift-gates. Provisions must be made for off-loading of any crate that is in excess of 500 pounds by calling the hotel Catering Manager at least two weeks prior to delivery to arrange for rental of a forklift at an additional charge, dependent on the size of the crate. Normal delivery consists of any standard package delivery through normal carriers such as Federal Express, UPS, Airborne Express, etc. When normal delivery arrives on a skid or crate, the rate, which benefits the guests, will apply. For example: A skid with 15 small/medium boxes delivered to the Shipping & Receiving Department would incur charges of $4.00 per box to total $60.00, instead of the $75.00 charge. Freightliner deliveries consist of those deliveries made by freight/storage companies that handle large, oversize shipments not normally handled by your normal package carriers. Standard charge is $75.00 per skid (based on 4x4x4 size). Any delivery in excess of this standard size or in excess of the weight limit of 250 pounds will be charged $100.00 per 250 pounds. The Crowne Plaza Louisville Airport does not unload any oversize/overweight packages. A storage rate will be charged to all guests that have packages stored on the hotel property for more than 7 days. Any item stored in excess of 14 days shall be disposed of. Letters and small boxes (8" x 8" x 2") will be delivered to the Front Desk at no charge. All packages/freight must be addressed to: Company contact person Name of the conference or meeting Kentucky Counseling Association Conference Date of the conference or meeting November 5, 2014 Crowne Plaza Louisville Airport 830 Phillips Lane Louisville, KY 40209-1387 Do not put any Hotel employee s name on the package.
Kentucky Counseling Association Partnership Opportunities KCA Conference: November 5-7, 2014 Crowne Plaza Hotel Louisville, KY PLATINUM LEVEL Contributions of $5,000 and above Complimentary Exhibitor Booth premier space with PLATINUM STAR sponsor status noted. Promotional Sponsor Signs in conference exhibit area and large group events Special listing in KCA Conference Program and website as a premier sponsor Full Page Ad in KCA Conference Program Organizational LOGO on Conference Tote Bags (if desired) Tote Bag inserts (if desired) Special mention in all KCA News publications as PLATINUM Star Sponsor KCA News Ads & KCA News informational articles KCA enews Ads & KCA enews informational articles Conference Program Offering(s) (explain & promote products, services, programs, etc.) Complimentary Brunch tickets for closing session *****Closing Session Brunch Special Sponsor Recognition - Reserved Table for six***** (Includes the opportunity to briefly address entire group on Friday, November 7, 2014) GOLD LEVEL Contributions of $3,000 - $4,999 Complimentary Exhibitor Booth prime space with GOLD STAR sponsor status noted. Promotional Sponsor Signs in conference exhibit area and large group events Special listing in KCA Conference Program and website as a major sponsor Full Page Ad in KCA Conference Program Organizational LOGO on Conference Tote Bags (if desired) Tote Bag insert (if desired) Special mention in all KCA News publications as GOLD Star Sponsor KCA News Ads and informational articles KCA enews Ads and brief informational articles Conference Program Offering (explain & promote products, services, programs, etc.) Complimentary Brunch tickets & special seating for closing session (Friday, Nov. 7, 2014)
SILVER LEVEL Contributions of $1,500 - $2,999 Complimentary Exhibitor Booth prime space with SILVER Level sponsor status noted. Promotional Sponsor Signs at conference events Special listing in KCA Conference Program as a major sponsor Half Page Ad in KCA Conference Program Tote Bag insert (if desired) KCA News Ads (full page ad) KCA News informational articles & KCA enews information insert Special mention in all KCA News publications as Silver Level Sponsor Two Complimentary Brunch tickets for closing session (Friday, Nov. 7, 2014) BRONZE LEVEL Contributions from $1,000 to $1,499 Complimentary Exhibitor Booth choice space with BRONZE Level sponsor status noted or Half Page Ad in KCA News (mailed version) and Tote Bag insert (if desired). Promotional Sponsor Signs at conference events Special listing in KCA Conference Program as a major sponsor Half Page Ad in KCA Conference Program Special mention in all KCA News publications as Bronze Level Sponsor One Complimentary Brunch ticket for closing session (Friday, Nov. 7, 2014) Special Recognition Options for contracted sponsorship services: (contact Karen Cook for more information) BEVERAGE/SNACK BREAK CO-SPONSOR or SPONSOR $500 - $750 SPEAKER or MEAL CO-SPONSOR or SPONSOR $1,500 - $5,000 CONFERENCE PROGRAM AD (Only) (Audience of 750 1000) Half Page Ad - $275 Full Page Ad - $500 For more information, please contact Karen Cook, KCA Promotional Partnership Co-Chair karen.cook.kca@gmail.com (o) 606-685-6009 or (c) 606-271-2051 or 1-800-350-4522