EXHIBITOR PROSPECTUS EXPO INFORMATION Canada s largest pharmacy industry Expo The exhibitor prospectus is designed to assist with your preparations for your exhibit space at the Pharmacy Expo. Please give this package to the person who will be responsible for the exhibit space requirements. The Pharmacy Expo held June 14-16, 2016 will give your company a unique opportunity to gain new insights into today s evolving business of neighbourhood pharmacies and set the stage for the future. The program format will include keynote presentations featuring business experts and renowned speakers and is set to bring together innovation and focus on six key areas of business: Pharmacy Innovation Front store and Consumer Health Home Healthcare Global Pharmacy Technology Cosmetics, Health and Beauty The Neighbourhood Pharmacies Expo promises to be a one of a kind opportunity for retailers and suppliers to come together to form new relationships that will drive revenue, efficiencies, scale and bottom-line gains. Conference Dates: Tuesday, June 14 Thursday, June 16, 2016 Location: Hotel Accommodations: Official Show Service Provider: Enercare Centre, Toronto, ON (Exhibition grounds) Thompson Hotel and the InterContinental Hotel GES Global Experience Specialists Exhibitor Services Department Main: 905.283.0500 Fax: 905.283.0501 Email: torontoexhibitorservices@ges.com Online Ordering For those exhibitors who want to utilize GES online ordering, click on the following link: https://e.ges.com/ca-00045478
April 15 Last day to submit your request for "New Product Showcase" April 22 Approval of New Product Showcase May 5 Last day to take advantage of hotel conference rates (upon availability) May 16 Advance warehouse shipments commences May 20 Last day to receive discounted GES orders - received with payment May 30 Internet and/or telephone services ordered May 30 Electrical services ordered at discounted rate June 6 Last day for Advance warehouse shipments June 8 Audio visual requirements ordered June 8 Food & beverage orders for your booth sent to Spectra June 14 June 15 Exhibitors setup their exhibit spaces 6:00 AM to 12:00 PM Show Hours Wednesday from 9:00 AM to 5:00 PM June 16 Show Hours Thursday from 9:00 AM to 4:30 PM Products must be sent to GES Show Services by May 1, 2016 GES will place products in the showcases on June 13, 2016
Products must be picked up between 4:30 and 5:00 p.m. on Thursday, June 16, 2016. June 16 Dismantle: Thursday from 4:31 PM to 11:00 PM 10:00 PM all carriers must be checked into the Marshalling Yard 11:00 PM Exhibit freight must be removed from the hall EXHIBIT SPACE Each 10 x10 exhibit space includes: Skirted 6 table and 2 chairs (if requested) Please advise Kaitlin Mooney if table and chairs are required Deadline: May 6, 2016 Pipe and draped space with 8 high back and 3 high side rail drapes (color: silver) Company signage (3) breakfasts, (3) lunches, (4) nutritional breaks, receptions Attendee list pre and post event Listing of corporate profile in our Expo Guide Exhibit Space fees: Size Exhibit Fee Exhibit Fee Jan 28 Mar 31 April 1 onwards Associate Members 10'x10' $ 1,800 $ 1,900 10'x20' $ 3,400 $ 3,800 10'x30' $ 5,100 $ 5,700
20'x20' $ 8,300 $ 8,800 Non-Members 10'x10' $ 3,000 $ 3,300 Exhibit Space fee DOES NOT include: Booth electrical Unpacking/drayage Booth Carpet Booth Cleaning If you would like to purchase a meeting booth (additional cost applies), please contact Kaitlin Mooney at kmooney@neighbourhoodpharmacies.ca Shipping Material Handling Booth furniture Internet etc.
NEW PRODUCT SHOWCASE AISLE What is the New Product Showcase? The New Product Showcase is the launching place for new products and services making their debut at this year s Pharmacy Expo. This is a great opportunity for product exposure. New Product Showcase products will be featured in showcases on the Exhibit hall floor-showcase Aisle New Product Showcase Details: Fee is $500 per entry until April 15, then cost increases. A product is defined as one product or product line. Deadline for entries is April 15, 2016. A limited number of spaces are available. The cost of participation includes placement of product, company name, booth number and product name Only registered exhibitors with exhibit space at the 2016 Pharmacy Expo are eligible to participate Only one product per exhibitor A picture of each product must be submitted for approval by committee prior to April 15, 2016 On-site registrations or additions will not be accepted No on-site product substitutions No promotional materials (e.g. catalogs, brochures, flyers, postcards, etc.), signs or decorative accessories (banners, balloons, signs, etc.) may accompany product Products must be picked up between 4:30 and 5:00 p.m. on Thursday, June 16, 2016. New Product Showcase space fee is non-refundable
By submitting a New Product Showcase reservation, you agree and acknowledge that you and representatives from your company will abide by show managements rules and regulations concerning participation and product placement in the New Product Showcase Products will not be accepted after 9:00am on Tuesday, June 14, 2016 due to scheduled events. More information Contact Lucy Montana, Events Manager at (416) 226-9100 or email at lmontana@neighbourhoodpharmacies.ca
SHOW SERVICE SUPPLIER GES - official show service provider: GES Global Experience Specialists Exhibitor Services Department Email: torontoexhibitorservices@ges.com Main 905.283.0500 Fax 905.283.0501 EXHIBIT SPACE FOOD & BEVERAGE Spectra exclusive provider Coffee, tea and water will be available during am/pm nutritional breaks and lunches; however, if you wish to offer additional refreshments or food items in your meeting space you must order all items from the Enercare Centre. Deadline to order food & beverage: June 8, 2016 All food & beverage orders must be placed by contacting: Danielle Bourget, General Manager Spectra by Comcast Spectacor Tel: 416-263-3138 Email: DBourget@enercarecentre.com or Danielle_Bourget@comcastspectacor.com
INTERNET AND TELECOMMUNICATIONS Wireless internet service Hot Spot is available throughout the Enercare Centre galleria only. Order your WIFI wired internet and landline telephone services by May 30 th to qualify for advance rates. Any questions please contact: Enercare Centre Exhibitor Services Team: Phone: 416-263-3064 or Email: exhibitorservices@enercarecentre.com ELECTRICAL, POWER AND LIGHTING ShowTech Power & Lighting exclusive provider Order your power and electrical connections for your exhibit space by contacting: Russ Jackson,Manager, Exhibition Place Email: Rjackson@showtech.ca Office: 416 263 3594 Cell: 416 688 6326 www.showtech.ca AUDIO VISUAL Freeman Audio Visual Canada exclusive provider Your audio-visual equipment should be pre-ordered by June 8, 2016 using the Audio Visual Order Forms. If you choose to wait and order onsite, there will be an additional surcharge. If you require a customized quotation for services not included on the form, please contact: Gary Scott, Account Executive Email: gary.scott@freemanco.com Tel: 905-366-9238 Cell: 416-453-3405 www.freemanav-ca.com
EXHIBITOR SPACE SET UP TIMES - MOVE-IN Representatives of GES will be on-site for any assistance you may require during set-up. Exhibit Hall aisles will not be carpeted June 14 Exhibitor Setup 6:00 AM to 12:00 PM must be completed by noon June 15 Show Hours Wednesday from 9:00 AM to 5:00 PM June 16 Show Hours Thursday from 9:00 AM to 4:30 PM June 16 Dismantle: Thursday from 4:31 PM to 11:00 PM 10:00 PM all carriers must be checked into the Marshalling Yard by this time 11:00 PM Exhibit freight must be removed from the hall by this time Booth Removal of boxes Any boxes and shipping packaging must be removed from the convention floor by: 12:00 pm on Tuesday, June 14 You must pre-arrange storage with GES. Self-storage for some may be available, space permitting. You are not permitted to store items behind your booth. Boxes not removed by 12:00pm on Tuesday, June 14 will be discarded of. EXHIBITOR MOVE-OUT You are asked not to begin tear down earlier than 4:30 pm on Thursday, June 16. For shipments to be sent by courier, please ensure that you bring your pre-filled waybills indicating your account number. Any assistance required for larger shipments must be arranged with GES Logistics either pre-show or on-site.
IMPORTANT CONTACT INFORMATION BOOTH SET-UP AND FURNISHINGS Booth set-up, furniture rental, overhead company sign, shipping & Storage, please contact: GES - official show service provider: GES Global Experience Specialists Exhibitor Services Department Email: torontoexhibitorservices@ges.com Main 905.283.0500 Fax 905.283.0501 FOOD & BEVERAGE If you would like to offer food & beverages within your exhibit space, you will need to order all food & beverages through Spectra. Danielle Bourget, General Manager Spectra by Comcast Spectacor Tel: 416-263-3138 DBourget@enercarecentre.com or Danielle_Bourget@comcastspectacor.com AUDIO VISUAL REQUIREMENTS For any audio visual requirements within your exhibit space, please contact: Freeman Audio Visual Canada Gary Scott, Account Executive Email: gary.scott@freemanco.com Tel: 905-366-9238 Cell: 416-453-3405
THOMPSON HOTEL TORONTO HOST HOTEL The historic factory buildings of King West Village are now home to the creative forces behind the city s leading art galleries, ad agencies, tech start-ups, stylish bars and avant-garde restaurants. Take in the sweeping views of the downtown Toronto cityscape and Lake Ontario from the Rooftop Lounge, the city s only hotel rooftop lounge with a seasonal, 40-foot infinity swimming pool. Shuttle service available to and from Enercare Centre Location: 550 Wellington Street W, Toronto, Ontario M5V 2V4, Phone: 416-640-7778 Preferred Expo Rates (per night +taxes) Complimentary Wi-Fi included in all guest rooms King Superior CAD $279 King Deluxe CAD $299 Reservations: Group Identification: Neighbourhood Pharmacies 2016 Pharmacy Expo Reserve Online: Click on the following link: Thompson Hotel Online Reservations Non-Refundable Hotel Deposit Clause A deposit equal to one night s stay will be charged at the time of booking on the credit card used to make the reservation and upon check-in will be applied towards the guest s bill. If a cancellation is received by the hotel before April 25, 2016 and a cancellation number is obtained, the deposit will be refunded. If a cancellation is received after April 25, 2016 all deposits will become nonrefundable.
INTERCONTINENTAL HOTEL TORONTO LIMITED NUM BE R OF GU E ST ROOM S Experience the vibrant energy of downtown Toronto, when you stay at the 4-diamond InterContinental Toronto Centre Hotel. Located just steps away from popular attractions like the CN Tower, the Air Canada Centre and the Rogers Centre, our upscale hotel offers the perfect combination of contemporary elegance, luxurious comfort and modern convenience right here in the heart of the city. Shuttle service available to and from Enercare Centre Location: 225 Front Street West, Toronto, Ontario M5V 2X3, Phone: 1-416-597-140 Preferred Expo Rates (per night +taxes) Standard CAD $229 Reservations: Group Identification: Neighbourhood Pharmacies 2016 Pharmacy Expo Reserve Online: Click on the following link: InterContinental Hotel Online Reservations
BY CAR East Take the Gardiner Expressway west to Spadina/Lake Shore Boulevard cutoff and follow the signs for Lakeshore Boulevard. Take Lake Shore Boulevard to the Princes' Gates (just west of Strachan Avenue). West Take the Gardiner Expressway east exit Jameson Rd to Lakeshore Blvd. east There are three entrance points (at the traffic lights) to Exhibition Place from Lake Shore Boulevard - British Columbia Drive, Ontario Drive and Newfoundland Drive. Pearson International Airport Exit 427 south to Gardiner Expressway East. Take the Gardiner Expressway east, exit Jameson Rd to Lakeshore Blvd There are three entrance points (at the traffic lights) to Exhibition Place from Lake Shore Boulevard - British Columbia Drive, Ontario Drive and Newfoundland Drive. From City Centre Airport Take Bathurst Street north to Lakeshore Blvd. West. Take Lake Shore Boulevard west, and drive through the Princes' Gates (just west of Strachan Avenue), or turn North onto Fort York Road, and west at the lights on to Strachan Avenue into Exhibition Place.
BY AIR Toronto Pearson International Airport Toronto is served by two airports. Toronto Pearson International Airport, managed by the Greater Toronto Airport Authority is Canada s principal airport with travel connections to every continent and ranks among the top 30 world airports in terms of passenger traffic and aircraft movements. There are over 76 scheduled and charter airlines currently serving Toronto Pearson International Airport and air carriers provide non-stop service to numerous destinations in Canada, the United States and the world.air carriers serving Pearson International: Airlines operating out of Terminal 1 and Terminal 3. Air Canada Air Canada Conference Discount: To book a flight with your promotion code, access aircanada.com and enter your promotion code Q4J3QJV1 in the search panel. UP Express New in 2015 Take the UP Express (Union-Pearson Express), a brand-new dedicated express rail service connecting Union Station to Toronto Pearson airport, departing every 15 minutes. Fares cost up to $27.50 depending on destination and type of pass. Go to UPExpress.com to find out more. Billy Bishop Toronto City Airport Porter Airlines is proud to offer a 15% discount on available base fares (with the exception of the lowest class fare during a public seat sale) for travel to and from the Neighbourhood Pharmacy Association of Canada. The discounted fares are available for booking from February 18, 2016 to June 19, 2016 and available for travel: Billy Bishop Toronto City Airport (formerly Toronto City Centre Airport) is one of the most convenient urban airports in the world. It is located on Toronto Island, minutes from the downtown core with links to the city by a short ferry ride and shuttle, and is served by both Porter Airlines and Air Canada. The Billy Bishop Toronto City Airport pedestrian tunnel opened to the public on July 30, 2015, providing travellers with fast, reliable and convenient access to the airport from the mainland. For more information visit www.portstoronto.com
Porter Airlines Porter offers complimentary in-flight snacks and beverages (including beer and wine), GatePorter service for carry-on and access to the Porter Lounge in Toronto and Ottawa, where free Wi-Fi and comfortable, leather seating is available. Please book online at flyporter or through your travel agent using promo code NPE016. The promo code is intended for use by conference attendees and organizers and is not meant for distribution outside of authorized channels. Porter s fare rules and conditions apply. For any questions regarding Porter s services or any pre-travel concerns, contact us at 1-888-619-8622. Location: Dates of Travel: From: Anywhere in Canada To: Toronto From: 11/06/2016To: 16/06/2016 From: Toronto To: Anywhere in Canada From: 14/06/2016To: 19/06/2016 Visit www.flyporter.com for current flight schedules and additional information on Porter. Visit AirCanada.com to search flights and for additional information on Air Canada. BY RAIL VIA Rail and AMTRAK bring visitors into the heart of the city each day. Toronto s Union Station is centrally located downtown and connects to the subway by underground tunnel. http://www.viarail.ca/en/fares-and-packages/business-travel
RULES AND REGULATIONS Right to Peaceful Enjoyment No Aisle Obstruction: Limit your displays and support materials to the space delineated by the walls of your meeting space to ensure that fire regulations and crowd movement regulations of the facility are met. The Enercare Centre has exclusive rights to all food and beverage served within your meeting area. Food prepared outside of the facility will not be permitted. LIABILITIES AND RESTRICTIONS The following liabilities and restrictions apply to exhibitors/associates and their employees during exhibition setup and teardown. LIABILITIES Insurance Exhibitors must have their own liability insurance. In the event of fire, flooding or theft, no matter how caused, the Enercare Centre and its representatives assume no liability for any bodily harm or material damage to products, booths, equipment or decorations occupying any rented space within the building or being moved in or out of the building. RESTRICTIONS Adhesive Tape Alcohol drinking during Setup / Teardown The only adhesives allowed at the Centre are listed below, and may be purchased on site: Double sided cloth tape only to be used in the building which can be purchased in the business centre on site located in front of Hall D Galleria To minimize the risks of accidents, and unless otherwise agreed with the Enercare Centre, the Centre s caterer will not sell alcohol during the setup and teardown activities.
Animals With the exception of assistance dogs, the client must not bring any animals into the Centre without prior written authorization, nor allow any to be brought in. Balloons and Confetti The use of helium balloons must be preauthorized by your Event Coordinator. Charges apply for taking balloons down from the ceiling after your event. The use of confetti and sequins is prohibited. Children For safety reasons, the presence of children at the loading dock is not advised during set-up and dismantling. Common Areas Exhibitors must keep hallways, elevators, escalators, entrances, halls, lobbies, plasma screens, stairways, video monitors and building emergency exits free from obstruction at all times. Cooking Appliances The exhibitor must comply with the fire prevention rules. Please refer to Security Measures and Fire Prevention document on the Enercare Web site: www.enercarecentre.com Fire Exhibitors must comply with the fire prevention rules. Please refer to Security Measures and fire prevention for full details. Also, please note that the Enercare Centre is a nonsmoking establishment. Food Services Spectra has an exclusive agreement to sell and distribute food and beverages inside the Centre. No food or beverages may be sold or distributed without the written permission of Enercare Centre management or Spectra Motorized Vehicles The exhibitor must comply with the fire prevention rules. Please refer to Security Measures and Fire Prevention document on the Enercare Web site: www.enercarecentre.com
No smoking policy The Enercare Centre provides a totally smoke-free environment to its clientele. Since May 31st 2006, according to provisions of the Law on the tobacco, smoking is strictly forbidden inside the Centre and also in the loading docks. Noise Limits Equipment or devices producing noise or odors that disturb exhibitors or visitors will not be tolerated. Noise levels must not exceed 70 decibels at a distance of four feet from the sound source. The Enercare Centre has sole authority in this matter. Security The Centre offers general site security on a 24 hour basis. However, the Centre is not responsible for goods and property belonging to the exhibitors in rented spaces. Any additional security is a chargeable expense. Please use the order form to make your request. Stickers Stickers of any kind are strictly prohibited at the Enercare Centre.