UNDER THE SEA. Heart of Virginia Council Day Camp at Deep Run Park. Parent Guide. Welcome to the 2019 Cub Scout Day Camp

UNDER THE SEA Heart of Virginia Council Day Camp at Deep Run Park Parent Guide Welcome to the 2019 Cub Scout Day Camp June 17-21, 2019 Deep Run Park Eric Pfeifer, Camp Director erocpfeifer@gmail.com 561-309-9399 Kathi Taylor, Program Director kathi.taylor1@gmail.com 804-672-1665 1

Dear Parents: It is our pleasure to welcome you to the 2019 HOVC Deep Run Park Cub Scout Day Camp! Inside you will find a wealth of information about the Cub Scout Day Camp program. This will serve as an introduction to those new to the program and a refresher for those who are Day Camp veterans. Our primary goals for the Day Camp experience are: To make sure campers have fun! This is our most important objective! To promote Scouting and the Scout spirit in all our activities. To provide a theme that will serve as a binding thread for our program. To support some rank advancement of our participating Scouts. To provide a safe, educational and entertaining environment for campers and their parents. If you have questions about this guide or Day Camp in general, please feel free to contact any one of us. Camp Registration will close at 350 scouts (175 Webelos and 175 Cubs). Thank you for your support and dedication to our Cub Scout Day Camp. We know from experience how much the campers enjoy themselves and appreciate your involvement. You can register at http://scoutingvirginia.doubleknot.com/event/heart-of-virginia-council-daycamp-deep-run-park-2019/2452961 Yours In Scouting, Some One, CD Kathi Taylor, PD Nick Harman, DE 2

Table of Contents: Welcome 2 Camp Overview 4 Fees 4 Program 4 Parent Requirements 5 Check-In 5 Check-Out 5 Opening & Closing Exercises 5 Lunch 6 Medication 6 What to Bring 6 Siblings in Child Watch Junior Campers 7 Prohibited Items & Activities 7 Camp Rules & Security Policies 7 Buddy System 7 Visitors and Strangers 7 Orphaned Campers 8 Early Checkout 8 Absent Campers 8 Parking 8 Telephone 8 Trading Post 8 Schedules 9 Stations 10 Lost & Found 10 Trash Pickup 10 Chaperone Responsibilities 11 Qualities 12 Evacuation Procedures (due to an emergency or weather) 12 3

Camp Overview Where: Deep Run Park When: June 17-21 Mon-Thu, 8:00am 5:00pm Friday, 8am 12:30pm Fees Camp Fees Through February 28 $85 March 1 March 31 $95 Apr 1 May 30 $105 May 1 May 31 $115 June 1 June 8 $130 Fee includes five days of program activities, camp t-shirt, water bottle, patch, as well as advancement and other learning opportunities. Note: Tigers are rising first graders who join Scouting starting this summer at day camp. Tigers need a 1:1 chaperone with their Parent/Guardian. Program Cub Scout Day Camp is a unique program; it is usually the first major activity for scouts after graduation from their previous rank. At Day Camp, scouts begin to work toward their next rank in the Cub Scout program and we use the same ranks to identify age groups as your home Pack: Tiger is for campers who have completed kindergarten or are 6 years old Wolf is for campers who have completed 1st grade or are 7 years old Bear is for campers who have completed 2nd grade or are 8 years old Webelos is for campers who have completed 3rd grade or are 9 years old Arrow of Light is for campers who have completed 4th grade or are 10 years old Tiger, Wolf, & Bear Scouts are grouped together for activities as Cubs. Webelos/AOL are in a separate group to provide rank appropriate activities. While we try very hard to include advancement requirements in our programming, it is very important for the campers to come and have a fun experience at Day Camp. Our program contains a variety of adventure requirements and electives and activity badges. Every effort will be made to notify parents and scout leaders of the work completed in each of these areas. ******* Highlighted points of interest ************ All Campers: Learn about different adventurers, rock climbing wall, sling shots, fishing, bbs and archery. Cubs: TBD Webelos: Cast Iron Chef, Castaway, TBD THIS IS THE PLAN. THERE COULD BE CHANGES. 4

LABEL ALL ITEMS!!!!!!!!!! Parent Requirements Check-In Check-in each morning is at 8:00am. Parents/guardians must escort their campers to their proper canopy and sign them in with the canopy chaperone. If a canopy chaperone is not yet present, you must wait until one arrives. Check- in begins at 8:00am on Monday morning to allow campers extra time to find their canopy. Each camper will receive a numbered wristband. A detachable stub with the same number will be given to the parent/guardian. That number must be presented at the end of the day in order to check the camper out. These same procedures apply to siblings in child watch which are also known as junior campers in the tot lot. Check-Out Check-out will begin after the closing flag ceremony each evening at 5PM. Campers need to be picked up at 5:15 for the staff to clean up and get ready for the next day. Parents/guardians must present their matching number in order to sign out their camper with the canopy chaperone. Parents should wait until the closing ceremony is completed before signing out their campers. Each Pack must have an adult chaperone present until all of their campers have been picked up. Do not leave your campers under the supervision of another Pack in your canopy. A staff member will remain if necessary to provide two-deep leadership. Day Camp cannot run without dedicated volunteers. In order to make the Day Camp experience a fun and safe one for every camper, each parent is asked to be a Pack Volunteer and chaperone for one day during the week OR volunteer as a full-time staff person (Station Leader or Canopy Leader) for the entire week. The ratios that must be maintained as per National Standards set by BSA are 5-to-1 scout-to- chaperone within each canopy and 10-to-1 camper-to-full-time-staff within the camp. This means that each day requires at least 40 full-time staff and 80 chaperones (Pack Volunteers). As an incentive, parents who volunteer as full-time staff (Station Leader or Canopy Leader for the week) will have one camper fee waived for Day Camp. All Volunteers (Station Leaders, Canopy Leaders, and Pack Volunteer Chaperones) must register at http://scoutingvirginia.doubleknot.com/event/heart-of-virginia-council-day-camp-deep-runpark-2019/2452961. In addition, Pack Volunteers (chaperones) indicate their volunteer day for their pack via the appropriate Sign Up Genius Packs 436-720, Packs 728-760, Packs 763-1892. Opening & Closing Exercises One of the goals of Scouting is to encourage good citizenship. Day Camp provides excellent opportunities for this during our daily opening and closing exercises. Our goal is to teach proper respect and etiquette for the flag of the United States of America. We ask that EVERYONE within sight of the flag pole in camp stop what they are doing and face the flag during opening and closing exercises. This includes ALL staff, campers, and parents. We ask you to support our efforts by standing still and quiet, facing the flag when the bugle is sounded and remaining that way until the flag ceremony is complete. 5

Snacks & Lunch There are no dining hall facilities at camp. Campers and chaperones must bring their own sack lunch each day to camp, including a drink (Please do not send sodas! We want the campers to stay hydrated with the appropriate non-soda drinks). Please send lunches that are completely disposable. Exercise caution when preparing these lunches as salad dressings, mayonnaise, and certain kinds of meat will spoil in warm humid conditions. Using a separate smaller ziplock bag with snacks are a great way your scout can have a snack mid-morning and mid-afternoon. Campers may bring individual coolers or packs may decide to bring large coolers for their entire group. The campers are encouraged to bring a backpack so that they can be responsible for and carry their own things. Water is provided at stations throughout camp all day long and scouts are encouraged to drink lots and lots of water. We ask you to encourage your child refrain from eating too much candy during the day as too much can seriously affect a camper s ability to cope with summer heat. Medication All medications (with the exception of inhalers, diabetes kits, and emergency epinephrine kits) must be turned over to the camp s First Aid Manager for distribution during the day. Each medication must be in the original prescription bottle with only enough medication for the week, clearly labeled with the camper s name, dosage, and specific time(s) medication should be taken. Medications that need to be distributed at camp should also be clearly noted on page two of the camper s Class 1 Medical Form that is turned in with their registration. Parents of campers requiring medication should notify their canopy chaperone and the chaperone should escort the camper to and from the First Aid station at the appropriate time. A schedule for medication of every camper will be kept by the First Aid Manager to ensure proper dispensing. THE FIRST AID MANAGER MAY NOT ADMINISTER MEDICATIONS OF ANY KIND UNLESS SUPPLIED BY THE FAMILY, AND PRESCRIBED IN THE CAMPER S NAME, WITH WRITTEN DIRECTIONS FROM A PHYSICIAN. Your camper will sweat, get wet, muddy, get tired and generally have a LOT of fun. If your child has a medical device, electronics, personal item, or anything else that cannot withstand any or all of the above conditions, it is your responsibility to supervise your child s activities so that no harm comes to them. If you cannot Chaperone, then you should contact all of the Chaperones in your canopy each day in order to inform them of the limitations of your child s device. Note that this does not mean that they or the Day Camp will assume any responsibility for the items. What to Bring Each day campers should wear and/or bring: Day Camp t-shirt (provided week prior to camp) Shorts Closed shoes and socks (no sandals, Crocs) Hat or visor (labeled!) Sack lunch and two snacks Sunscreen and Insect repellent Backpack 6

Siblings in Child Watch ( Junior Campers ) The camp maintains a junior camp /tot lot/child watch for younger children of chaperones or staff members attending camp. Junior Campers MUST be over 2 years old and potty trained. The junior camp is managed by full time VOLUNTEER adult staff and youth staff. Each child staying at the junior camp must have registered for camp as a Sibling in Child Watch prior to 6/5 and have a medical form on file with the First Aid station. Each child will be given a numbered wristband with a matching stub given to each guardian. Children must be picked up during the lunch break and then may be returned as program stations resume. The junior camp is provided as a convenience for our chaperones and staff and there is no additional fee for its use. The parent/guardian must be at camp while the child is in Jr. Camp. Prohibited Items & Activities No camper is allowed to wander on their own... always stay with a buddy! No camper may leave camp during the day without the permission of the parent/guardian. No one, youth or adult, may ride in the back of a pickup truck, even with a shell. Vehicles may only park in the designated parking areas. The only vehicles allowed in the camp area are the camp truck and the designated emergency vehicle. No sandals, flip-flops, crocs or open toe footwear allowed by adults or campers. Campers will be kept at admin until proper shoes are brought. No throwing of objects except as part of a program station activity. The use of foul, profane, or abusive language will not be tolerated by adults or children. Drugs, alcohol, and firearms are not permitted on camp property. Use of tobacco products is prohibited in front of youth AT ANY TIME and prohibited in buildings, tents, or program areas. No knives, axes, or hatchets should be brought into camp. No open flames, matches, or fireworks except as part of the approved program. No speeding...obey all posted speed limits. The life you save may be your child s. Camp Rules & Security Policies Buddy System Day Camp runs on the buddy system. At the beginning of each day, before the canopy moves to their first program station, the chaperones must ensure that every scout camper is paired with a buddy. Where it is necessary, three campers may be grouped together as buddies. Each camper should know where their buddy is at all times and should not leave their buddy for any reason. This includes traveling to the rest rooms, trading post, lunchtime, and program activities. Chaperones and staff should immediately question any camper found by themself to ask where their buddy is and stay with the camper until the buddy is found. Visitors and Strangers The Heart of Virginia Council s Day Camp @ Deep Run Park is held at Deep Run Park, a public facility run by the County of Henrico. As such, it is open to the public during camp hours. While we have certain areas of the park reserved, there will always be people not associated with camp in the area. Staff and chaperones are encouraged to be aware of the environment and to report any 7

suspicious person or activity they observe. In a youth camp environment, it is always better to err on the side of caution. Orphaned Campers Each Pack must have an adult chaperone stay until all of their campers have been picked up. Do not leave your campers under the supervision of another parent in your canopy. A staff member will remain to provide two-deep leadership if necessary. If a camper is still remaining after the designated checkout time, the chaperone should notify the Camp Directors so contact with parents, guardians, or other emergency contacts can be attempted. Early Checkout/Late Check In Any parent or guardian wishing to pick up their son early from or bring him late to camp will go directly to the station that their child is attending and sign them out/in through the Chaperone Leader. Chaperone Leaders will not release any child to an adult who does not have the correct wristband number. Chaperone Leaders may contact the Administration staff for confirmation if they are unsure of the validity of any adult. The Den Leader must confirm wristband numbers before dismissing campers to the guardian s care. Absent Campers It is the policy of the BSA that all registered campers must be accounted for during all camp hours. If a registered camper is absent, camp directors will attempt to call parents or guardians at home to ensure that they are aware that the Scout is not at camp. If a parent or guardian knows that their child(ren) will not be able to attend on a particular day, it would assist the staff greatly if they would notify their Pack s Day Camp Coordinator or the Camp Directors directly. Parking All vehicles must park in the designated parking lots. No vehicles may park on the sides of the road or in grassy areas outside of the parking lots. Certain parking spaces are blocked off with cones to allow for camp vehicles to pass through gated areas and those spaces should be left clear. Parking space is at a premium in the park so packs would benefit from organizing car pools to reduce the amount of parking spaces needed. Telephone The Camp Directors and First Aid Manager have access to cell phones in the Administration area which may be used in emergencies. They are not to be used for personal calls. The park has a public telephone located near the rest rooms that may be used for personal calls. Trading Post The camp maintains a trading post to allow campers and parents to purchase craft items, snacks, drinks, apparel, patches, and theme items. The trading post is open from 8:00am until 5:00pm and campers may visit it with permission of their Chaperone Leader and in the company of their designated buddy. Parents should decide with their campers ahead of time how much money is appropriate to spend. The trading post will be open 30 minutes after camp closing to allow parents to purchase items themselves. Additional camp t-shirts will be available for purchase at the trading post. Sodas will not be sold. 8

Schedules Sunday: 2:00pm... Camp Set Up by Volunteers (please help) The daily schedule for Monday through Thursday will be as follows: 7:00am 8:00am... Camp Setup (Adult and Youth Station Leaders, and Canopy Leaders) 7:45am... Pack Volunteers (Chaperones) report 8:00am... Check-in for scouts at the canopy 8:15am 8:25am... Flag Raising and Opening Ceremony 8:35am - 9:20am 1st Rotation 9:30am - 10:15am. 2 nd Rotation (did you bring a snack to carry with you?) 10:25am - 11:10am.. 3 rd Rotation 11:20am - 12:05pm.. 4 th Rotation 12:10pm - 1:10pm. 5 th Rotation / Lunch 1:15pm 2:00pm.. 6 th Rotation 2:10pm - 2:55pm. 7 th Rotation 3:05pm - 3:50pm. 8 th Rotation (did you bring a snack to carry with you?) 4:00pm - 4:45pm. 9 th Rotation 4:50pm.. Closing Ceremony and Dismissal 5:15pm 7:00pm... Camp Cleanup (staff & Pack Volunteers) The daily schedule for Friday will be as follows: 7:30am 8:00am... Camp Setup (Adult and Youth Station Leaders, and Canopy Leaders) 7:45am... Pack Volunteers (Chaperones) report 8:00am... Check-in for scouts at the canopy 8:15am 8:30am... Flag Raising, Opening Ceremony and Awards 8:35am - 8:55am... 1 st Rotation 9am - 9:20am.. 2 nd Rotation 9:25am - 9:45am... 3 rd Rotation 9:50am - 10:10am.. 4 th Rotation 10:10am - 10:25am.. 5 th /break 10:30am - 10:50am.. 6 th Rotation 10:55am - 11:15am.. 7 th Rotation 11:20am - 11:40am.. 8 th Rotation 11:45am - 12:05pm.. 9 th Rotation 12:10pm Flag Retiring and Closing Ceremony 12:15pm 1:00pm... Family Picnic (food provided) 1:00pm... Camp Take Down (staff & Pack Volunteers) 9

Stations Monday through Thursday stations (subject to change): Archery BBs Sports/Games Adventure 1 Adventure 2 Cub Crafts Webe/AOL Cub Skills Fishing Friday Stations (subject to change): Adventure 1 Adventure 2 Archery BBs Sports/Games Cub Crafts Webe/AOL Cub Skills Lost & Found A Lost and Found box is kept in the Administration area for items that are discovered at program stations or elsewhere on the grounds. Administration staff will make every effort to return items to the proper camper. Labeling items with the camper s name, Pack number, and canopy name will assist in the rapid return of missing items. Unlabeled or unidentifiable items will be kept in Administration and campers or their parents may go through them at any time. Items not retrieved at the end of the week will be kept and made available at the July District Roundtable meeting, after which they will be discarded. Trash Pickup We are extremely fortunate to have Deep Run Park made available to us each year for our Day Camp and we want to do whatever we can to assist Henrico County in the upkeep of the park. Each canopy is given a large trash bag in their Chaperone Bag each morning and the campers are encouraged to not only put their trash in these bags but also actively look for trash anywhere it can be found. We want to leave the park better than we found it. This is also a great way for us to demonstrate good citizenship and the importance of keeping our community clean. Our goal is to Leave No Trace. 10

Chaperone Responsibilities Chaperones are adults age 21 or older, usually parents of an attending camper, who volunteer for their pack (Pack Volunteer) for one or more days to help supervise the campers in a particular canopy. All chaperones assigned to a canopy work together to manage ALL of the campers in the canopy...not just the campers from their pack. One chaperone will be responsible for the clipboard that holds the attendance sheet and program information, as well as reviewing the rules of the road before the day gets underway. Chaperones are responsible to the Camp Director and have the following responsibilities: Take attendance each morning before leaving for the first station. Drop off your completed attendance sheet to the Administration area on your way to your first station. Put a numbered wristband on each camper and make sure that the parent puts their phone number on it. Give the tear off tab with the matching # to the parent. Keep the sign in sheets and extra wrist bands for late arrivals and early dismals. Go over your canopy daily schedule with the campers at the beginning of each day. Ensure each camper has a buddy and that no camper ever goes off alone. This includes trips to the bathroom, visits to the trading post, and traveling between stations. Conduct a head count at arrival and departure from each station. Escort the canopy from station to station. The chaperones should encourage singing, cheers, games, and any other activities to keep the campers enthusiastic throughout the day. Assist the station managers with the program activities so the campers can make the best of the opportunities available. Always watch out for campers safety. Help prevent dangerous activities like rock and stick throwing, walking with bare feet, and running through camp. Heat related injuries are our number one cause of First Aid visits. Please ensure that everyone in your Den (adults included) is drinking lots of water. If medical assistance is required, escort the camper and buddy to the First Aid Station. That way, when released, the camper & buddy can escort each other back to the activity station. Maintain crowd control in the canopy. Use the Scout Sign and do not yell at or touch the Scouts. Report any problems to the Camp Director. Ensure that the parents or guardians sign out their Scouts at the end of the day. When all campers are signed out, return the attendance sheet to the Administration area. Keep smiling and HAVE FUN! To sign up as a Pack Volunteer to Chaperone: Go to: http://scoutingvirginia.doubleknot.com/event/heart-of-virginia-council-day-camp-deep-runpark-2019/2452961 Review the Chaperone Training Guide below. After studying the Chaperone Training Guide, take the online quiz at: https://goo.gl/forms/esocctqktucroswz1 11

Qualities The success of our camp is directly related to the commitment and quality of the chaperones who help our Scouts. Because of our chaperone program, we are able to provide the best day camp possible. A good chaperone possesses certain characteristics: Maturity Competence Imagination Understanding Patience Commitment Agreeable Personality Compassion Sense of Humor Adaptability Good Appearance Sense of Responsibility Loyalty Positive Attitude Tact Evacuation If you receive a DANS Emergency call from camp due to weather or any other emergency, you will need to proceed to pick up your camper from Deep Run Recreation Center. Campers cannot be signed out from the station they were at. Please quickly and safely meet at the Deep Run Recreation Center. Have your camper s wrist band ID number. It is also very helpful to know what canopy your camper is in as well as pack. This will speed up the dismissal process. 12

2019 Heart of Virginia Council Day Camp at Deep Run Park Chaperone Training June 17-21, 2019 Deep Run Park 13

HOVC Cub Scout Day Camp At Deep Run Park Chaperone Training Chaperone Expectations: A chaperone s job is to supervise the campers within his or her canopy. This includes, but is not limited to, maintaining discipline, ensuring safety, assisting station leaders, and preventing dehydration. The chaperone s primary responsibility is every camper within the canopy. The chaperone s secondary responsibility is every camper on site. As volunteers, we are charged with seeing to it that every camper has the very best experience possible. REMEMBER: IT S ALL ABOUT THE CAMPERS. 1. Please be on time. Chaperones are expected to arrive by 7:45am on days that they are scheduled to volunteer onsite. They should report directly to their assigned canopy and sign in on the sign in sheet and check their name off on the attendance sheet. This allows each chaperone to get situated before most parents arrive, reducing stress. 2. Sign campers in on sign in sheet and check the box by their name on the attendance sheet. Each participant needs a numbered wristband and their parent/guardian takes the matching tab. If someone other than the parent is picking up the campers, they can take a picture of the wristband number and send it to whoever will pick up the campers. Have the parent write a contact phone # on the wristband. A new wristband will be used each day. 3. NEW!! We will not be using duct tape for id on shirts this year. Each canopy will have its own color of wristband for the week. Each day A NEW WRISTBAND WILL BE REQUIRED. 4. Before heading out to the first assigned activity, return the attendance sheet to the admin tent - keep the sign in sheets. Be sure to report to an admin staff member the names of any missing scouts. Admin will attempt to determine their status. You will be keeping the sign in sheets to sign in late arrivals and sign out the campers at the end of the day (and early dismissals). 5. Review the day s schedule with the campers. Also review our expectations (Cub Code of Conduct C3) with the campers. This can be found in the chaperone bag. When they understand the rules and their responsibilities, they are better able to meet those expectations. 6. Use the Chaperone Helps book to keep energy up during walks and down time. Use the songs, chants, cheers, etc. to keep your campers excited and in a positive mood throughout the day. 7. Conduct head counts before leaving an area and again when arriving at an area. 8. Use the buddy system! This is our most important tool in allowing the campers to learn responsibility while maintaining safety. If you see a camper without a buddy, even if they aren t in your canopy, stop him/her and ensure him/her get a buddy before continuing. 9. First thing in the morning and upon arrival at each station, chaperones should fill each camper s water bottle 1/2 way. This way the campers can get right into the activity without wasting valuable time filling him/her water bottle. Only fill the bottle ½ full. 10. Assist station leaders with activities: every chaperone is expected to help campers do their best at every station. Please be mindful that talking amongst the chaperones during station time can be distracting to the station leaders and the campers. 11. There will be two special activities this year. One day we will have a climbing wall for all campers and on another day we will have a slack line. 12. Ensure that at least two Chaperones stay at the canopy until ALL campers have been checked out at the end of the day. 13. Please discuss with each other any special needs campers have. The more informed everyone is, the easier it is to work together and to help campers that need help. 14

Canopy Discipline Canopy discipline is an important part of the chaperone s job. However, we understand that not everyone has been trained in keeping a herd of 7-11 year olds in line! Here are some basics: Common reasons campers misbehave They are not sure what is expected of them They test limits They are bored They want attention They try to dominate They are lonely They need acceptance Common solutions Use the Cub Code of Conduct (C3). Make sure that each camper (and parent) is aware of the rules. Campers want to know if you really mean what you say. Be consistent and fair. Expect to be tested every day. Be goodnatured about enforcing the rules. Activities should be active. If the campers are acting up as a group, use the Chaperone Helps book to get him/her back on track. Keep it simple, make it fun. Give them attention. Use lots of positive statements. Make sure that each camper gets a chance to shine. Do your best to know and use each camper s name. Give them opportunities to make decisions. Try to facilitate rather than dictate. Watch out for cliques and little sets that exclude one or more campers. Facilitate inclusion of shy campers. Use positive statements and encourage campers to give good will to each other. Use cheers, songs, chants, etc. to build team spirit in the canopy. Have the campers work as a team to come up with a canopy chant or cheer. They want to lead Give every camper the chance to lead, and support him/her when they do. Have campers lead games and other activities. They seek revenge Abused or hurt children may lash out not at their abusers but at someone they see as vulnerable. You need outside help in this case. We don t want any canopy to feel stuck with a camper that is disrupting others camp experience. Discipline at Day Camp is a progressive response system, with clear consequences. We ask that you work within the guidelines of the plan so that difficult issues can be addressed quickly. We don t want our chaperones to get stressed out! Please follow these steps for discipline: 15

1. Instruct all of the campers on the Cub Code of Conduct (C3) at the beginning of each day. 2. Give a verbal reminder of the rules to a camper who does not follow C3, letting him/her know that they control their ability to enjoy their time at camp, and future infractions will start interfering with their participation at camp. 3. If the reminder does not result in better behavior, give a verbal warning about the C3 violation, letting him/her know that they risk a ten minute time out for the next infraction. 4. If a camper violates C3 after a verbal warning, ask him/her to sit to the side, removing him/her from station activity for ten minutes. 5. Have another Chaperone from the canopy talk to the camper and remove yourself from the situation. Not all personalities match up, especially during bad moments. 6. If a camper violates C3 again, please have the station leader contact Administration immediately and someone will come to assist. Once Administration becomes involved, we have a variety of resources for responding to the situation. Some options are assigning a personal chaperone or removing the camper from activities for a time. Our goal is always to improve the behavior to a point where the boy can successfully return to activities with the canopy. Five Things to Watch For 1. Slump Day: There is always an emotional slump at Day Camp mid-week. This slump is usually Wednesday, but if the weather has been pleasant, may occur on Thursday. The slump day occurs because some people have hit the wall emotionally, physically or socially; being outdoors, around a lot of people, for an extended period of time, can be very taxing. What does this mean for you as a chaperone? It means that some campers/chaperones/staff may be cranky and you may find that there are more C3 infractions that day. This is a normal part of the Day Camp experience. Please prepare yourself for this possibility! I promise, the campers will be better the next day. If everyone diligently uses the C3 process, we should be able to dramatically reduce the stress on campers and chaperones. 2. Leave No Trace: The County of Henrico allows us to use their facilities each year! It is incumbent upon us all to do our best to leave the Park better than we found it and to be good examples of what Scouting represents. Please stay on the paths, use trash cans, pick up trash behind yourselves and others, and leave the sticks, rocks, and plants alone. 3. Recycling: In connection with being good stewards of the environment, we are working with CVWMA and have recycling containers set up around the soccer fields. Please remind the campers to use these facilities. 4. Hydration: The biggest health concern we have for the campers during Day Camp is ample water intake. Some tips: a. Water is readily available at every station. Chaperones should fill each boy s bottle only half way at every station. This cuts down on waste since the water will still be cold when a boy drinks it. b. When you have the campers line up to move to the next station, have everyone take three sips of water. THEY SHOULD CARRY THEIR WATER BOTTLES! They can t drink it if it is in the wagon. When they arrive at the next station, have them take three more sips. Sometimes campers forget to drink! If a camper has a flushed face or red ears, ask him to drink a little extra water and keep an eye on him/her. c. Look for signs of dehydration & heat exhaustion: heavy sweating, paleness, headache, nausea, dizziness, muscle cramps, and quick onset of lethargy. Contact First Aid if a boy needs additional care. 5. Safe Conduct: Every adult on site has the responsibility to ensure the safety of every camper. If you see activities that you think are unsafe for a camper and those around him/her, please get involved even if this is occurring outside your own canopy. Consult with other chaperones and station leaders to determine the appropriate actions to take. 16

Campers Safety Planning ahead to respond to emergency situations at Day Camp enables us all to be more effective should the need arise. Please become familiar with the various items below: 1. Check-in and Check-out: using numbered wristbands significantly improves the security of campers attending Day Camp. Write a cell phone number on the wristband; give the tear off number to the parent. That number must be presented to check out a campers. There is an instruction sheet in the Chaperone Bag on all the procedures. If a parent comes to check a camper out early, they will come straight to the station. Verify the wristband number. 2. Absentee Campers: If a registered camper is absent, Admin will call to verify his/her absence. We do this to ensure that campers are where they belong. 3. Buddy System: This is an important safety feature for Day Camp. EVERY camper must have a buddy with him/her at all times, including traveling from station to station, using the restroom, or going to the First Aid Station. Exceptions are made for situations where one camper needs to be transported by golf cart; a chaperone would need to accompany the camper instead. Chaperones and staff should immediately question any camper found by his/her self to ask where his/her buddy is and stay with him/her until the buddy is found. If a camper leaves early make sure you assign his/her buddy to another buddy or pair of buddies. 4. Visitors and Strangers: Please be aware that Deep Run Park is open to the public throughout the week Day Camp is there. Campers, staff, chaperones, and junior campers all have wristbands and t-shirts that identify them with Day Camp. If any non-day Camp adults approach your campers without identifying themselves, please contact Administration immediately. 5. Prohibited Items and Activities: a. No camper is allowed to wander by themselves always stay with a buddy! b. No camper may leave camp during the day without matching numbers on the wristband. c. Vehicles may only park in the designated parking areas. The only vehicles allowed in the camp area are the camp truck and the designated emergency vehicle. d. No sandals, flip-flops, shoes with rollers (e.g., Heelies), Crocs, or open toed (or open healed) footwear allowed. e. No throwing of objects except as part of a program station activity. f. The use of foul, profane, or abusive language will not be tolerated by campers or adults. g. Drugs and alcohol are not permitted on camp property. h. Use of tobacco products is prohibited in front of youth at any time and prohibited in buildings, tents, or program areas. i. Absolutely no knives, axes, or hatchets should be brought into camp even by a camper with a Whittling Chip. If found, take it from the camper and bring to Admin when possible. j. No open flames, matches, or fireworks k. No speeding. Please obey all posted speed limits in the Park. 6. Injury and Illness: A certified nurse is on site at all times. All injuries and illnesses must be reported to the First Aid station at Administration. A golf cart is available for transportation for urgent situations. 7. Electrical Storm or Heavy Rain: Camp activities will continue to take place even in light or moderate rain. In case of heavy rain or electrical storms the Dens will move shelters based on the emergency plan which is posted at each station. 8. Evacuation Procedures: Should the need to evacuate the Camp arise the following procedure will be followed: a. The Camp Director will make the decision to evacuate and will activate the Day Camp Automated Notification System (DANS) to alert parents to pick up at the primary assembly location. b. In the event an evacuation is required, each activity station will be contacted. Any station not responding will be informed via runner. The chaperones and campers will then be informed of the need for evacuation. Each Station Leader will be responsible for forming a line with the groups at their station. The campers are to form a double line with their Buddy. c. Chaperones will take attendance of the campers in their Den and inform the Station Leader that all 17

campers are present or the names of any campers that are not in line. d. Station leaders will contact the Camp Director if anyone is missing ASAP. e. Don t worry about wagons. These can slow you up. Don t return to the canopies. f. Chaperones will walk the campers to the Deep Run Recreation Center quickly and safely and check-in with the Program Director on arrival, assemble campers in the room as directed, and take attendance. Chaperones should help the campers stay calm. g. IT IS CRITICAL THAT ALL CHAPERONES AND CAMPERS REPORT DIRECTLY TO THE DEEP RUN RECREATION CENTER AND CHECK-IN. There should be no attempt to return to the canopies to retrieve personal items. Campers safety is more important than personal items. h. There will be a sign in your chaperone bag with your canopy name. This sign will be held up to identify your canopy when parents are picking up campers. i. Campers will be dismissed using normal dismissal procedures from the primary assembly location. Youth Protection Training Youth Protection is a set of strategies designed by the BSA to reduce opportunities for mistreatment of youth in the Scouting program. It is based on the three R s: Recognize, Resist, Report. The guidelines are designed to prevent the elements necessary for child abuse to occur. All chaperones are requested to go online to https://my.scouting.org/ to take the Youth Protection Training. The certificate is good for two years, but you may want to review the materials annually. Stress Management Chaperones should communicate with each other and station leaders if they know of any issues a campers is experiencing. Stress is an unavoidable part of modern life. However, we can all do our best to reduce its impact on Day Camp by using the following guidelines: Prevention A positive attitude helps prevent stress Smile and be friendly Be encouraging Avoid negative comments or looks Use teamwork Know the rules Maintain discipline Identification Look for signs of stress in yourself and others Over tiredness Bad temper Crying Yelling Extremely hungry Irritable Swearing Throwing things Hitting things or people Withdrawal 18

Action If you see these signs, try some of the following: Take a time out period Get a buddy or assistant to help out Get advice from camp leadership Canopy Flag, Beads & Stuff You will have cloth for a flag for the campers to decorate during down time at bbs & archery. It is to be hung on your flag pole with the zip ties. Carry the flag with you to your activities. There might be beads. You know I love beads. THE ONLINE QUIZ LINK CAN BE FOUND ON: https://goo.gl/forms/esocctqktucroswz1 19