MINUTES OF A REGULAR OPEN MEETING OF COUNCIL HELD MONDAY, OCTOBER 24, 2016

THE CORPORATION OF THE CITY OF VERNON MINUTES OF A REGULAR OPEN MEETING OF COUNCIL HELD MONDAY, OCTOBER 24, 2016 PRESENT: Mayor Mund Councillors: B. Spiers, J. Cunningham, C. Lord, B. Quiring, S. Anderson, (D. Nahal, absent) Staff: W. Pearce, CAO P. Bridal, Deputy CAO, Director, Corporate Services S. Blakely, Manager, Legislative Services K. Bertles, Director, Financial Services T. Laing Gahr, Communications Officer/Grants K. Flick, Director, Community Infrastructure & Dev. B. Bandy, Manager, Real Estate* D. Lees, Sr. Bylaw Compliance Officer C. Kanester, Manager, Bylaw Enforcement D. Ross, Director, Recreation Services R. Miles, Manager, Long Range Planning & Sust S. Koenig, Director, Operations* Supt. J. McNamara, OIC, RCMP Insp. Gord Stewart, RCMP, Operations Officer Others: None Mayor Mund called the meeting to order at 8:40 am. RESOLUTION TO CLOSE MEETING BE IT RESOLVED that the meeting be closed to the public in accordance with Section 90(1) of the Community Charter as follows: c) labour relations or other employee relations; k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public Mayor Mund called the adjourned meeting back to order at 1:30 pm. PRESENT: Mayor Mund Councillors: B. Spiers, C. Lord, J. Cunningham, S. Anderson, B. Quiring, D. Nahal

PAGE 2 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 Staff: W. Pearce, Chief Administrative Officer P. Bridal, Deputy CAO, Director, Corporate Services S. Blakely, Manager, Legislative Services S. Koenig, Director, Operations J. Rice, Manager, Public Works* K. Bertles, Director, Financial Services T. Laing Gahr, Communications Officer/Grants Coord. K. Flick, Director, Community Infrastructure & Dev. D. Rintoul, Manager, Current Planning* C. Broderick, Economic Development Planner* C. Kanester, Manager, Protective Services* A. Watson, Manager, Transportation* E. Morrison, Municipal Transportation Tech* D. Lees, Sr. Bylaw Enforcement Officer* R. Miles, Manager, Long Range Planning & Sust.* D. Ross, Director, Recreation Services* E. Stranks, Manager, Engineering Development Services* M. Dowhaniuk, Manager, Infrastructure Management* W. Majewski, Transportation Demand Mgmt. Coordinator* K. Kryszak, Parks Planner* *Attended, as required Others: Media and Members of the Public ADOPTION OF THE AGENDA: APPROVAL OF ITEMS LISTED ON THE AGENDA Moved by Councillor Quiring, seconded by Councillor Cunningham: THAT the agenda for the October 24, 2016 Regular Open Meeting of the Council of The Corporation of The City of Vernon be adopted. ADOPTION OF MINUTES: COUNCIL MEETINGS Moved by Councillor Quiring, seconded by Councillor Nahal: THAT the minutes of the Regular Meeting of Council held October 11, 2016 be adopted; AND FURTHER, that the minutes of the Public Hearing held on October 11, 2016 be adopted; AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council October 11, 2016, be received.

PAGE 3 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 BUSINESS ARISING FROM THE MINUTES; GENERAL MATTERS: DEVELOPMENT VARIANCE PERMIT APPLICATION FOR ROAD WORKS, 180 WHISTLER PLACE Public Input DVP #00368 Moved by Councillor Quiring, seconded by Councillor Cunningham: THAT Council support the development variance permit application submitted by Freestone Enterprises Inc. to vary Schedule B, Table B.9A and Schedule O, Standard drawing #100-6H of Subdivision and Development Servicing Bylaw #3843 by reducing the minimum road Right of Way width from 15m to 14m, and not providing a pedestrian movement corridor or parking behind the curb in the road Right of Way of Baldy Place road as part of subdivision SUB00653. The Corporate Officer advised that one written submission had been received, as follows: 1. Email dated October 12, 2016 from The Cowans, re: Public Input Session (DVP00368) Mayor Mund called a first time for representation from the public in attendance who believe their interest in property is affected by Development Variance Permit #00368 for Freestone Enterprises Inc. to vary Schedule B, Table B.9A and Schedule O, Standard drawing #100-6H of Subdivision and Development Servicing Bylaw #3843 by reducing the minimum road Right of Way width from 15m to 14m, and not providing a pedestrian movement corridor or parking behind the curb in the road Right of Way of Baldy Place road as part of subdivision SUB00653. 1) Alison Csanyi A lot of problems with the development Concern with the level of changes happening Wondering why Public Input is in middle of the day as more people would like to attend Doesn t seem like process is being followed Who is in charge? A. This application is for a variance to the Subdivision and Development Servicing Bylaw. Staff reviewed application parameters Requesting further investigation as there is a huge shortage of parking in that area Original plan did not foresee this problem Standards protect investment, and it doesn t appear standards are in place or being followed when they are There is no parking on Blackcomb Place, at any time of the year

PAGE 4 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 Mayor Mund called a second, third, and final time for representation from the public, and there being none, Mayor Mund closed the Public Input for DVP #00368. THE QUESTION WAS CALLED ON THE MAIN MOTION AND DECLARED Issuance of Permit #00368 THAT the Corporate Officer be authorized to issue Development Variance Permit #00368 for Freestone Enterprises Inc. to vary Schedule B, Table B.9A and Schedule O, Standard drawing #100-6H of Subdivision and Development Servicing Bylaw #3843 by reducing the minimum road Right of Way width from 15m to 14m, and not providing a pedestrian movement corridor or parking behind the curb in the road Right of Way of Baldy Place road as part of subdivision SUB00653, once all conditions of Council are satisfied. DEVELOPMENT VARIANCE PERMIT APPLICATION FOR 44 GARMISCH ROAD Moved by Councillor Cunningham, seconded by Councillor Spiers: THAT Council support the development variance permit application submitted by officials of Heartwood Homes on behalf of Jeffrey Homer and Karinda McGaw to vary Zoning Bylaw #5000 Section 9.2.5 by decreasing the minimum front yard from 7.5m to 3.8m on Lot 9 DL297 ODYD Plan KAP84264 (44 Garmisch Road), subject to the following conditions: a) That the minimum front yard setback from the face of the garage door to the back of the concrete curb within the Garmisch Road right-of-way be a minimum of 6.0m; and b) That the site plan shown as Attachment 2 in the report titled Development Variance Permit Application for 44 Garmisch Road dated October 5, 2016 and submitted by the Planning Assistant, be attached to and form part of Development Variance Permit #DVP00372. Public Input DVP #00372 The Corporate Officer advised that no written submission had been received. 1. Rod Dubland, Heartwood Homes, Applicant Noted DVP 357 in 2016 was granted for lot 4 was a similar application They are maintaining the minimum rear setback

PAGE 5 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 Mayor Mund called a first time for representation from the public in attendance who believe their interest in property is affected by Development Variance Permit #00372 for officials of Heartwood Homes on behalf of Jeffrey Homer and Karinda McGaw to vary Zoning Bylaw #5000 Section 9.2.5 by decreasing the minimum front yard from 7.5m to 3.8m on Lot 9 DL297 ODYD Plan KAP84264 (44 Garmisch Road). Mayor Mund called a second, third, and final time for representation from the public, and there being none, Mayor Mund closed the Public Input for DVP #00372. THE QUESTION WAS CALLED ON THE MAIN MOTION AND DECLARED Issuance of Permit #00372 THAT the Corporate Officer be authorized to issue Development Variance Permit #00372 for officials of Heartwood Homes on behalf of Jeffrey Homer and Karinda McGaw to vary Zoning Bylaw #5000 Section 9.2.5 by decreasing the minimum front yard from 7.5m to 3.8m on Lot 9 DL297 ODYD Plan KAP84264 (44 Garmisch Road), once all conditions of Council are satisfied. DEVELOPMENT VARIANCE PERMIT APPLICATION FOR 3801 27 TH STREET Moved by Councillor Quiring, seconded by Councillor Lord: THAT Council support the development variance permit application submitted by Best Canadian Lighting & Signs to vary Sign Bylaw #4489, Part III, Sections C.3 (a) and (b) by reducing the clearance area under the pedestal style freestanding sign board, to be located at 3801 27 th Street (Lot 2, Block 26, Plan 327E, Section 3, Township 8, ODYD), from 2.75m above grade to 1.2m above grade, and allowing the sign board to be located between 1.2m and 4m above grade, subject to the following: a) That the height of the freestanding sign is not to exceed 4.0m; and b) That the site plan and coloured sign elevation drawings shown as Attachment 1 in the report titled Development Variance Permit Application for 3801 27 th Street dated October 14, 2016 and submitted by the Planning Assistant, be attached to and form part of Development Variance Permit #DVP00376. Public Input DVP #00376 The Corporate Officer advised that no written submission had been received.

PAGE 6 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 Mayor Mund called a first time for representation from the public in attendance who believe their interest in property is affected by Development Variance Permit #00376 for Best Canadian Lighting & Signs to vary Sign Bylaw #4489, Part III, Sections C.3 (a) and (b) by reducing the clearance area under the pedestal style freestanding sign board, to be located at 3801 27 th Street (Lot 2, Block 26, Plan 327E, Section 3, Township 8, ODYD), from 2.75m above grade to 1.2m above grade, and allowing the sign board to be located between 1.2m and 4m above grade. Mayor Mund called a second, third, and final time for representation from the public, and there being none, Mayor Mund closed the Public Input for DVP #00376. THE QUESTION WAS CALLED ON THE MAIN MOTION AND DECLARED Issuance of Permit #00376 THAT the Corporate Officer be authorized to issue Development Variance Permit #00376 for Best Canadian Lighting & Signs to vary Sign Bylaw #4489, Part III, Sections C.3 (a) and (b) by reducing the clearance area under the pedestal style freestanding sign board, to be located at 3801 27 th Street (Lot 2, Block 26, Plan 327E, Section 3, Township 8, ODYD), from 2.75m above grade to 1.2m above grade, and allowing the sign board to be located between 1.2m and 4m above grade, once all conditions of Council are satisfied. COUNCIL INQUIRIES ELECTRONIC SIGNAGE (3900-02-Sign) ALEXIS PARK CROSSWALK (8300-08) What is our policy with regard to electronic signs in mixed used areas that include residential? An Admin Update will be provided. Council requested an update on completion of the crosswalk on Alexis Park Drive. A. Administration advised that the project went out to tender, but no bids were received. The project will be repackaged and another tender will go out. Construction will be delayed until Spring. ADMINISTRATION UPDATES ADMINISTRATION UPDATES (0550-05) Moved by Councillor Lord, seconded by Councillor Nahal: THAT Council receives the Administration Updates dated October 24, 2016.

PAGE 7 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 UNFINISHED BUSINESS DELEGATION RESPONSE - RAINBOW CROSSWALK REQUEST (8300-08-08) Moved by Councillor Lord, seconded by Councillor Cunningham: THAT Council receive the delegation from Travis Irmen, as presented at Council s Regular Meeting of October 11, 2016, regarding the implementation of a rainbow crosswalk; AND FURTHER, that Council support the implementation of a rainbow colored zebra crosswalk on the west leg of 30 th Avenue and 31 th Street intersection (near Pharmasave) within downtown Vernon using durable pavement marking materials at an initial cost estimated at $7,000 to be funded from the Tax Equalization Reserve in 2017 and a contribution from Tim Raynor of Caliber Sports Systems Inc.; AND FURTHER, that Council support a consequential increase to the line painting maintenance budget by $2,000 annually for a rainbow crosswalk to cover increased maintenance costs; AND FURTHER, that Council support the implementation of the rainbow crosswalk in early spring 2017 to allow time for design, planning, material sourcing, and improved weather conditions for installation. CARRIED, with Councillor Anderson opposed. RECREATION CENTRE BRIDGE, ENTRANCE & LOBBY RENOVATION PROJECT (7880-01) THAT Council approve funding in the amount of $118,749 for the additional work required during the Recreation Centre Bridge, Entrances & Lobby Renovation Project, with source of funds utilizing $67,405 from the Recreation Services Unassigned Major Maintenance Account and $51,344 from surplus funds within the Recreation Services Major Maintenance Projects budget realized from project savings as identified in the attachment to the report to Council from the Director of Recreation dated October 14, 2016. FOOD FOR FINES PROGRAM (4000-01-02) Moved by Councillor Anderson, seconded by Councillor Quiring: THAT Council approve the implementation of a Food for Fines program for the week of December 4 to 10, 2016 which directs the dollar equivalent of all parking ticket payments collected during this time period be donated to a group to be determined by Council following the event;

PAGE 8 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 AND FURTHER, that Administration work with the City Communications/Grant Officer to coordinate marketing and advertising prior to the Food for Fines week; AND FURTHER, that Council directs Administration to source the fine revenue collected during the December 4 to 10, 2016 week, from the uncommitted 2016 Discretionary Grant funds. 2016 CITIZEN BUDGET FINAL REPORT (1700-02) Moved by Councillor Spiers, seconded by Councillor Quiring: THAT Council receives the report dated October 17, 2016, titled 2016 Citizen Budget Final Report, from the Director of Financial Services and the Communications Officer. DEVELOPMENT FORUM WITH THE GREATER VERNON CHAMBER OF COMMERCE (6410-01) Moved by Councillor Quiring, seconded by Councillor Spiers: THAT Council receive the memorandum titled Development Forum with the Greater Vernon Chamber of Commerce dated October 18, 2106 from the Manager of Economic Development and Tourism, for information. MATTERS REFERRED FROM COMMITTEE OF THE WHOLE Moved by Councillor Lord, seconded by Councillor Cunningham: THAT Council ratifies and confirms the following resolution adopted at the October 24, 2016, Committee of the Whole meeting of Council: UBCM REQUEST FOR INPUT AUXILIARY CONSTABLE PROGRAM (0530-01) THAT advise the Union of British Columbia Municipalities (UBCM) that City of Vernon Council s preferred option for the RCMP Auxiliary Constable Program is Option 3 as outlined in the UBCM submission dated October 13, 2016; AND FURTHER, that Council prefers Option 3 for the following reasons: Provides most flexibility for service to the Community Most similar to the program that was previously in place Beneficial to assisting the RCMP Offers most comprehensive, cost effective program, with enhanced safety

PAGE 9 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 NEW BUSINESS CORRESPONDENCE: 2017 COUNCIL MEETING DATES (0530-01) Moved by Councillor Lord, seconded by Councillor Spiers: THAT Council approves the 2017 Council meeting schedule, with amendments, as provided in the Memorandum dated October 17, 2016, from the Deputy CAO, as follows: 2017 Council meeting dates January 9 and January 23 July 17 February 6 and February 27 August 14 March 13 and March 27 September 5 and September 18 April 10 and April 24 October 10 and October 23 May 8 and May 23 November 14 and November 27 June 12 and June 26 December 11 VERNON PUBLIC ART GALLERY GRANT APPLICATION: CANADA COUNCIL FOR THE ARTS - NEW CHAPTER (6460-01) Moved by Councillor Cunningham, seconded by Councillor Spiers: THAT Council endorse, in principle, a public art project to display one or more large pieces of art on the façade of the City owned downtown parkade, located at 3201 31 st Avenue; AND FURTHER, that Council direct Administration to prepare a report outlining details of the Vernon Public Art Gallery Society proposal for a public art project in the City Centre District, for Council s consideration; AND FURTHER, that Council direct Administration to work with the Vernon Public Art Gallery Society on their application for the Canada Council for the Arts New Chapter grant to support a public art project on the City owned downtown parkade, located at 3201 31 st Avenue. 2016 PLANNING AND BUILDING YEAR TO DATE AND THIRD QUARTER STATISTICS SUMMARY (6970-20) Moved by Councillor Cunningham, seconded by Councillor Quiring: THAT Council receive the memorandum titled 2016 Planning and Building Year to Date and Third Quarter Statistics Summary dated October 11, 2016 from the Planning Assistant, for information.

PAGE 10 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 REPORTS: AIRPORT RUNWAY IMPROVEMENTS EARLY BUDGET APPROVAL (8400-02-04) Moved by Councillor Cunningham, seconded by Councillor Anderson: THAT Council provide early budget approval for the engineering of Vernon Airport runway Improvements at an estimated cost of $108,500 to be funded from 2017 General Revenue, and direct administration to proceed with the design of the proposed Airport improvements to be included as part of the 2016 BC Air Access Program grant application; AND FURTHER, that Council provide early budget approval for the City s estimated portion of the runway rehabilitation, relocation of visual guidance indicators and threshold markings, and construction of runway turning D at a cost of $240,000 to be funded from 2017 General Revenue. Councillor Anderson left the meeting at 3:10 pm. EMERGENCY OPERATIONS CENTRE GENERATOR (0715-03-2016) THAT Council approve the expenditure of $50,550 (including contingencies) for the supply and installation of a stand-by electrical generator, associated electrical devices and branch wiring to be located at the Community Services Building, with source of funds from unexpended uncommitted 2015 year-end balance. LEGISLATIVE MATTERS: ADOPTION Bylaw 5607 THAT Bylaw #5607, Tax Exemption Amendment Bylaw Number 5607, 2016 a bylaw to amend the City of Vernon Tax Exemption Bylaw Number 5454, 2013, be adopted. Councillor Anderson returned to the meeting at 3:12 pm Councillor Quiring declared a conflict of interest in the following matter as his firm is the applicant. Councillor Quiring left the meeting at 3:12 pm.

PAGE 11 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 Bylaw 5606 THAT Bylaw #5606, "1803 31A Street Official Community Plan Amendment Bylaw Number 5606, 2016" a bylaw to redesignate the subject properties from Mixed Use Medium Density Commercial and Residential to Residential - High Density, be adopted. (MQN Architects) l CARRIED, with Councillor Spiers, opposed. Councillor Quiring returned to the meeting at 3:12 pm COUNCIL INFORMATION UPDATES MAYOR AND COUNCILLORS REPORTS COUNCILLOR JULIETTE CUNNINGHAM Councillor Cunningham provided a verbal report on the following matters: MEETING/EVENT ATTENDANCE Attended: Ribbon Cutting for Vernon Native Housing Project on Alexis Park Drive Took part in conducting Homeless Surveys Attended 3 rd Annual Homeless Memorial COUNCILLOR BRIAN QUIRING Councillor Quiring provided a verbal report on the following matters: MEETING/EVENT ATTENDANCE Attended: 100 Men that Give a Damn Fundraiser, with funds directed to the Okanagan Rail Trail project COUNCILLOR SCOTT ANDERSON Councillor Anderson provided a verbal report on the following matters: MEETING/EVENT ATTENDANCE Attended: BC Dragoons Gothic Line Memorial Dinner Noted 2017 is 100 Anniversary of Vimy Ridge Battle

PAGE 12 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 MAYOR MUND Mayor Mund provided a verbal report on the following matters: MEETING/EVENT ATTENDANCE Attended: Ribbon Cutting for Vernon Native Housing Project on Alexis Park Drive Rural Economic Development Function meeting Top 20 under 40 Event INFORMATION ITEMS A. Minutes from the following Committees of Council: a) Joint Biosolids Advisory, April 12, 2016 b) Affordable Housing Advisory, June 9, 2016 c) Advisory Planning, September 27, 2016 B. Public Hearing Agenda (distributed by separate package) RECESS RECONVENE Mayor Mund recessed the Regular Open Meeting of Council of the Corporation of the City of Vernon at 3:18 pm. Mayor Mund reconvened the Regular Open Meeting of the Council of the Corporation of the City of Vernon at 5:48 pm PRESENT: Mayor Mund Councillors: B. Spiers, J. Cunningham, S. Anderson, C. Lord, D. Nahal (B. Quiring, absent) Staff: W. Pearce, Chief Administrative Officer P. Bridal, Deputy CAO, Director, Corporate Services S. Blakely, Manager, Legislative Services K. Flick, Director Community Infrastructure & Development R. Miles, Manager, Long Range Planning & Sustainability D. Rintoul, Manager, Current Planning Others: Members of the Public THIRD READING Moved by Councillor Cunningham, seconded by Councillor Spiers; THAT Bylaw #5604, "Official Community Plan Amendment (Predator Ridge Neighbourhood Plan) Bylaw Number 5604, 2016" a bylaw to amend the City of Vernon s Official Community Plan Bylaw Number 5470, be read third time. (Predator Ridge)

PAGE 13 REGULAR OPEN MEETING OF COUNCIL MONDAY, OCTOBER 24, 2016 Moved by Councillor Lord, seconded by Councillor Cunningham; THAT Bylaw #5605, Predator Ridge (Neighbourhood Plan Area) Rezoning Amendment Bylaw Number 5605, 2016 a bylaw to rezone the subject properties from RTR Resort Residential, RTCA Resort Commercial and Residential and P1 Parks and Open Space to RTR Resort Residential, RTCA Resort Commercial and Residential, P1 Parks and Open Space and P5 Private Park be read a third time. (Predator Ridge) CLOSE Mayor Mund closed the Regular Open Meeting of the Council of the Corporation of the City of Vernon at 5:51 pm CERTIFIED CORRECT: Akbal Mund Mayor Patricia Bridal Corporate Officer