TOWN OF PENETANGUISHENE SPECIAL COUNCIL AGENDA MONDAY, JUNE 9, 2008 Please be advised that in accordance with Procedural By-law 2008-09, a Special Council Meeting of the Council of the Town of Penetanguishene will be held on Monday, June 9, 2008 at the hour of 7:00 p.m. in the Council Chambers, 10 Robert Street West, Penetanguishene. Page A G E N D A 1. CALL TO ORDER 2. MINUTES i) Planning and Development Section Minutes (Draft) - May 27, 2008 4-11 Receive for information 3. PRESENTATIONS AND PLANNING MATTERS 12-25 i) 2008 Strategic Plan Review - Part 1 4. REPORTS OF COMMITTEES 26-27 i) Location of Historic Penetanguishene Angels THAT Planning & Development Section recommend to Council that the Penetanguishene Angels be left in their current location at the Penetanguishene Centennial Museum & Archives. 28 ii) Art in the Park Arts Festival THAT the Planning & Development Section recommend to Council a one time cash grant of $500.00 as seed money for the new Art in the Park Arts Festival being held July 19 and 20, 2008 in the Rotary Waterfront Park. Page 1 of 33
Page 4. REPORTS OF COMMITTEES 29-31 iii) Heritage Tax Rebate Program Approvals for 2008 THAT Planning & Development Section Committee approve heritage tax rebates, at the maximum permissible under the Town policy, for: the J. T. Payette House, 33 Robert Street West, the W. R. Benson Home, 69 Poyntz Street, Dault Block, 1 Simcoe Street, the Thompson House, 14 Water Street, the Green Block, 1 Water Street and the Charles Beck House, 83 Fox Street, subject to all applications meeting all of the requirements of the Heritage Tax Rebate Program; And further that the Application Details section of the Heritage Tax Rebate Program be amended by the addition of specific to the year 2008, applications must be received not later than April 4, 2008. 32 iv) Downtown Beautification Program - Phase One THAT the Planning & Development Section recommend to Council that staff be directed to proceed with further downtown beautification using the funds from the 2007 Economic Development and Tourism surplus totalling $6,610.00 that has refunded by the Southern Georgian Bay Chamber of Commerce. 5. BY-LAWS 33 i) (F & C S) By-law 2008-44 Road and Bridge Infrastructure Investment (F & C S) By-law 2008-44 THAT By-law 2008-44 being a By-law re: Road and Bridge Infrastructure Investment, be read a first time and deemed to be read a second and third time and carried. 6. NEW AND UNFINISHED BUSINESS i) C.A.O.'s Verbal Update on Development Applications Receive for information 7. NEW DEVELOPMENT APPLICATIONS Page 2 of 33
Page 7. NEW DEVELOPMENT APPLICATIONS i) Official Plan Amendment re: Boardwalk Condominium Density Receive for information 8. QUESTION PERIOD FROM MEDIA AND PUBLIC 9. ADJOURNMENT 10. ADOPTION OF MINUTES Page 3 of 33
PLANNING & DEVELOPMENT SECTION COMMITTEE COMMITTEE ROOM, TOWN HALL, MAY 27, 2008, 2:00 p..m. MINUTES Present: Councillor Anne Murphy, Chair Deputy Mayor Doug Leroux, Vice Chair Mayor Anita Dubeau Councillor James Martin Also Present: Eleanor J. Rath, C.A.O. Paul Hodgins, Director of Planning & Development Brian Gass, Chief Building Official Jenny Legget, Community Development Officer Joan Brodeur 1. CALL TO ORDER The Chair called the meeting to order shortly after 2:00 p.m. 2. MINUTES i) Minutes from April 21, 2008 Moved by Mayor A. Dubeau and Seconded by Deputy Mayor D. Leroux THAT the minutes of the Planning and Development Section meeting held on April 21, 2008 be approved. CARRIED 3. BUILDING DEPARTMENT i) Building Activity Report for the month of April Action: Received for information. Page 1 of 8 Planning and Development Section Minutes (Draft) - May 27,... Page 4 of 33
ii) OBOA comments on proposed changes to sprinkler and on site sewage proposed change to Code Action: Received for information. iii) AMO's Position Report on Sprinkler System and Septic System Issues The Committee briefly discussed the AMO position and implications for municipalities. Action: Received for information and place on Council circulation. iv) Engineering Standards - Builders Road requirements Moved by Deputy Mayor D. Leroux and Seconded by Mayor A. Dubeau That the Planning & Development Section recommends to Council that the Engineering Standards and/or the standard form Subdivision Agreement be revised to require that the base lift of asphalt be in place prior to the issuance of building permits. CARRIED v) By-law 2008-38 - Building By-law The C.B.O. reviewed the Building By-law revisions. Action: Received for information and to come forward to Council on May 28, 2008. 4. PLANNING & DEVELOPMENT i) C. Darrow re: Desrochers Development Ltd and Jarlette Heath Services Action: Received for information. ii) White Water Holdings Site Preparation The Committee reviewed the C.A.O.'s Report on the proposed fill removal. Moved by Deputy Mayor D. Leroux and Seconded by Mayor A. Dubeau Page 2 of 8 Planning and Development Section Minutes (Draft) - May 27,... Page 5 of 33
THAT Planning & Development Section recommends to Town Council the authorization of the site preparation works for the White Water Holdings Ltd. development located on Thompsons Road as outlined in the Preliminary Site Pre-Grading Plan for removal of surplus earth prepared by Beech Engineering Limited dated April 2008; AND THAT the Developer be required to obtain a temporary access permit from the Public Works Department, said temporary access permit to be contingent upon the erection of temporary truck turning signs during the soil removal operations on Thompsons Road East at James Street facing the eastbound traffic and opposite the entrance to Green Gables facing westbound traffic; AND FURTHER THAT the Contractor be required to provide security in the amount of $5000 to ensure that the soil removal operation does not track or leave dirt or debris on the Town roads, said security to be released upon the clean up of the Town roads (as required) and removal of the temporary access. The Contractor is also required to provide proof of a minimum of $2 million liability insurance coverage naming the Town as an additional insured for the duration of the soil removal operations; AND FURTHER THAT the Developer be required to provide security in the amount of $2500 for erosion control in relation to the maintenance of the Erosion & Sediment Control features (i.e. siltation fence) to be held until such time as the Subdivision Agreement is entered into by the Town and the Developer. The Town and Developer will review the site conditions in September of 2008 to determine what, if any, dust control measures may be required in the event that the development is not proceeding to construction. CARRIED iii) Draft Report re: Simcoe Area Growth Plan Action: Received for information. Document being circulated. iv) Verbal Update on Growth Management related matters The C.A.O. informed Section that a series of technical meetings have been scheduled for the month of June: Official Plan Amendment No. 24 (Future Employment Areas): A Technical meeting is scheduled for June 3, 2008. St. Andrew's Village: The C.A.O., Mayor and Chair of Planning and Development Section met with the proponents on May 27, 2008 who advise that the County of Simcoe will entertain an Official Plan amendment as long as it is consistent with the Growth Plan. A Page 3 of 8 Planning and Development Section Minutes (Draft) - May 27,... Page 6 of 33
technical meeting is scheduled for June 4, 2008. The Mayor informed Section that Simcoe County Council approved the Simcoe Area Growth Plan on May 27, 2008. v) Hindson Marina Site Plan Amendment The C.A.O. reviewed the issues pertaining to the 1997 site plan versus the May 2008 survey. Air photos would be checked and Severn Sound Environmental Association, Department of Fisheries and Oceans contacted to see if there are any wetland related issues to address. Moved by Deputy Mayor D. Leroux and Seconded by Mayor A. Dubeau THAT the Site Plan Application for the Hindson Marina be referred to Technical Review to address the environmental planning and land ownership issues in consultation with The Department of Fisheries and Oceans, Severn Sound Environmental Association and the Town Solicitor. CARRIED vi) Severn Sound Environmental Association SAT Meeting #2 held on May 6, 2008 Action: Received for information. vii) Development of Sustainability Plan for Severn Sound - Draft Terms of Reference for the Sustainability Advisory Team Action: Received for information. viii) Property between Penetanguishene Rotary Park and 87 Robert Street West, including part of Nettleton Lane The Committee concurred with the staff recommendation. Moved by Deputy Mayor D. Leroux and Seconded by Mayor A. Dubeau THAT Planning & Development Section and Transportation & Environmental Services Section recommends to Finance & Corporate Services Section that the Town owned lands between Penetanguishene Rotary Park and 87 Robert Street West, including a portion of Nettleton Lane be retained by the Town for municipal and/or future development purposes; Page 4 of 8 Planning and Development Section Minutes (Draft) - May 27,... Page 7 of 33
AND THAT Mr. Carter be invited to appear as a delegation before the Finance & Corporate Services Section when this report and recommendation is received. CARRIED ix) Verbal Update on Development Applications The C.A.O. provided an update on the following Development Applications: 49 Owen Street: Site Plan Application received on May 23, 2008 for a fourplex however not all of the information requested by the Town was received. There is no servicing to the subject lands and servicing plans prepared by an Engineer for the sewer main and water main construction on the East side of Owen Street to service the property need to be provided. A technical meeting will not be scheduled until the Town receives the required servicing information. 139 Champlain Road: Fees have been paid and a technical meeting is scheduled for June 11, 2008. Severn Sound Environmental Association has provided comments and the Director of Planning and Development advised that a zoning by-law amendment and a reference plan are required. It was noted that time is of the essence since the Application for Consent will lapse in September, 2008. Parkbridge Lifestyle Communities Inc.: A by-law to remove the "H" symbol has been prepared by the Director of Planning and Development for Council's consideration. The Site Plan Agreement and plans have been finalized and the Site Plan Agreements have been picked up for execution and are to be returned to the Town together with the security by way of a Letter of Credit. Georgian Manor Re-development: A technical meeting is scheduled for June 13, 2008. The Mayor and Deputy Mayor will attend the technical meeting. Tim Horton's Site Plan Agreement: Waiting for lot grading plan. B.G. Schickedanz (Georgian Bay) Inc., 4 Beck Boulevard: More detailed information was requested by the Developer prior to making payment under the Court Order. If not paid, the Town can draw on the Letter of Credit. Manel Investments Inc.: Watermain to be installed this week under engineering supervision. Bellisle Heights Subdivision: Phase II to be addressed in June or possibly July. Page 5 of 8 Planning and Development Section Minutes (Draft) - May 27,... Page 8 of 33
Action: Received for information 5. ECONOMIC DEVELOPMENT i) Southern Georgian Bay Chamber of Commerce re: Economic Development & Tourism Surplus Refund Section discussed the options and recommended that additional works be funded with this refund. Moved by Deputy Mayor D. Leroux and Seconded by Mayor A. Dubeau THAT Planning and Development Section recommend to Finance & Corporate Services Section to use in 2008 for additional streetscaping projects. CARRIED ii) Business Network Tradeshow Booth Registration Form It was suggested that the Town attend this event as part of its increased profile and public information efforts. Moved by Deputy Mayor D. Leroux and Seconded by Mayor A. Dubeau THAT the Town of Penetanguishene book a booth CARRIED iii) Minutes from Southern Georgian Bay Chamber of Commerce April 3, 2008 Action: Received for information iv) Revised Special Event Policy It was noted that the revised Special Event Policy is effective on the date of Council passage which was May 12, 2008. Action: Received for information v) Art in the Park Arts Festival The Committee considered the C.D.C. 's report and recommendation. Page 6 of 8 Planning and Development Section Minutes (Draft) - May 27,... Page 9 of 33
Moved by Deputy Mayor D. Leroux and Seconded by Mayor A. Dubeau THAT the Planning & Development Section recommend to Council a one time cash grant of $500.00 as seed money for the new Art in the Park Arts Festival being held July 19 and 20, 2008 in the Rotary Waterfront Park. CARRIED vi) Verbal Update re: 83 Main Street Facade Improvement The Community Development Officer advised Section that Kim's Boutique will provide an elevation drawing and site plan. She stated that the awning is only 12 inches wide and therefore the Chief Building Official is satisfied that the awning meets the requirements. She mentioned that the only other concern is the actual fabric of the awning which must be flame resistant. Action: Received for information. vii) Michael & Nancy Cadieux, 1 Water Street re: Downtown Improvement Area Facade Improvement Program A letter will be sent to Mrs. and Mrs. Cadieux explaining that the works completed do not qualify under the Facade Improvement Program. It was noted that some of the bills submitted were dated prior to the Facade Improvement Program coming into effect or for works that do not quality under the program. Action: Received for information 6. HERITAGE PENETANGUISHENE i) Location of Historic Penetanguishene Angels Moved by Deputy Mayor D. Leroux and Seconded by Mayor A. Dubeau THAT Planning & Development Section accepts the recommendation from Heritage Penetanguishene to leave the Penetanguishene Angels in their current location at the Penetanguishene Centennial Museum & Archives. CARRIED ii) Minutes from April 8, 2008 Page 7 of 8 Planning and Development Section Minutes (Draft) - May 27,... Page 10 of 33
Action: Received for information iii) Heritage Tax Rebate Program Approvals for 2008 Moved by Mayor A. Dubeau and Seconded by Deputy Mayor D. Leroux THAT Planning & Development Section Committee approve heritage tax rebates, at the maximum permissible under the Town policy, for: the J. T. Payette House, 33 Robert Street West, the W. R. Benson Home, 69 Poyntz Street, Dault Block, 1 Simcoe Street, the Thompson House, 14 Water Street, the Green Block, 1 Water Street and the Charles Beck House, 83 Fox Street, subject to all applications meeting all of the requirements of the Heritage Tax Rebate Program; And further that the Application Details section of the Heritage Tax Rebate Program be amended by the addition of specific to the year 2008, applications must be received not later than April 4, 2008. CARRIED 7. QUESTION PERIOD FROM MEDIA AND PUBLIC None 8. ADJOURNMENT The meeting adjourned at the hour of 4:09 p.m. RECORDING SECRETARY CHAIR Page 8 of 8 Planning and Development Section Minutes (Draft) - May 27,... Page 11 of 33
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Council Report COMMITTEE: COMMITTEE CHAIR: SUBJECT: Heritage Penetanguishene Marg Martin, Chair Location of Historic Penetanguishene Angels RECOMMENDATION: That Planning & Development Section accepts the recommendation from Heritage Penetanguishene to leave the Penetanguishene Angels in their current location at the Penetanguishene Centennial Museum & Archives. INTRODUCTION & ANALYSIS In 1995 Council adopted a recommendation from Heritage Penetanguishene that the original Angels be entrusted to the care of the Penetanguishene Centennial Museum & Archives with a provision that the Museum provide an opportunity to educate both local residents and visitors to the cultural and historic value of the Angels. The Museum has certainly lived up to the expectation of Council and currently houses the Angels in a location that protects them from danger while exposing them to visitors to the Museum, which include many local school children. As part of the Town Hall expansion project Heritage Penetanguishene was asked to co-ordinate the relocation of the Penetanguishene Angels from their current home at the Penetanguishene Centennial Museum & Archives to a location in the newly expanded/renovated Town Hall. The original Angels were erected in 1921 and represent the Bonne Entente between the French and English speaking in Penetanguishene and the good relations at that time between Ontario and Quebec. The Angels were marked Ontario and Quebec. The Angels adorn a bugle and torch and lighten the way for travelers in and out of town. They represent a significant part of the heritage of Penetanguishene. Heritage Penetanguishene considered a number of factors when reviewing potential locations at Town Hall. There are security concerns with locating the Angels in the Council Chamber, the upper level foyer or the lower level foyer. Staff may not always be present when the Chamber or the foyer is accessible to the public (ie. court days, evening committee meetings, etc.) which would leave the Angels exposed to people potentially touching them. In addition, from an aesthetic perspective, there did not appear to be a location where the Angels could be placed symmetrically. Heritage Penetanguishene feels that relocation of the Angels at this time would result in lowering the public s ability to view and learn about them. BUDGETARY IMPLICATIONS There are no identified budgetary implications. RISK MANAGEMENT There are no identified risk management issues. Prepared by: Carey Tobey, Town Clerk Location of Historic Penetanguishene Angels Page 26 of 33
Meeting Date: April 21, 2008 Location of Historic Penetanguishene Angels Page 27 of 33
Town of Penetanguishene Section Committee Report COMMITTEE: COMMITTEE CHAIR: Planning & Development Section Councillor Anne Murphy SUBJECT: Art in the Park Arts Festival RECOMMENDATION: That the Planning & Development Section recommend to Council a one time cash grant of $500.00 as seed money for the new Art in the Park Arts Festival being held July 19 and 20, 2008 in the Rotary Waterfront Park. INTRODUCTION The Quest Art School and Gallery is in the process of planning an arts festival called Art in the Park on July 19 and 20, 2008 in the Rotary Waterfront Park. Art in the Park will feature a series of local artists set-up in a marketplace style selling their art along with a children s workshop where there will be an opportunity for children to create a piece of art to take home. The organizing committee has partnered with the Festival du Loup given that both events will fall on the same weekend. ANALYSIS The Quest Art School and Gallery has been planning this event over the past year and has kept the Town well informed of their plans. The group is very well organized and is trying to secure funding from outside agencies other then the Town of Penetanguishene. If the organizing committee is successful with their grant request, the majority of funding will be used for advertising the event and purchasing necessary supplies for the children s portion of the festival. Given that the Festival du Loup advertising is prepared primarily in French, it will benecessary for the Art in the Park committee to explore advertising options independent of thefestival du Loup. The organizing committee has been strategic by partnering with the Festival du Loup given the number of people that attend the Festival du Loup each year. They are hopeful that attendance numbers will be strong at Art in the Park given the event will be on the same days as the Festival du Loup at a location close to the main event area. Art in the Park will be set-up directly behind the Kitchikewana statue in the Rotary Waterfront Park which will tie in nicely with the events the Festival du Loup has planned. It is the intention of the organizing committee to grow the event in the coming years. BUDGET IMPLICATIONS In preparation of the 2008 Community Development budget, a line item of $2,700.00 has been allocated for other special events. $1,500. has been allocated to the Georgian Bay Tugfest leaving a balance of $1,200. The Art in the Park organizing committee has requested $1,000. of funding. Taking into consideration the Town has previously provided 50% of the requested cash grants from other organizations, it is appropriate to provide 50% of the funding request in this case to remain consistent, noting that this will be a one time grant of $500 to be used as seed money to assist with the creation of a new event in Penetanguishene. RISK MANAGEMENT The event organizers have taken the necessary steps and have already provided third party insurance coverage for the Town. Prepared by: Jenny Legget, Community Development Coordinator Meeting Date: Tuesday, May 27, 2008 Art in the Park Arts Festival Page 28 of 33
Town of Penetanguishene Section Committee Report COMMITTEE: Heritage Penetanguishene COMMITTEE CHAIR: Marg Martin SUBJECT: Heritage Tax Rebate Program Approvals for 2008 RECOMMENDATION That Planning & Development Section Committee approve heritage tax rebates, at the maximum permissible under the Town policy, for: the J. T. Payette House, 33 Robert Street West, the W. R. Benson Home, 69 Poyntz Street, Dault Block, 1 Simcoe Street, the Thompson House, 14 Water Street, the Green Block, 1 Water Street and the Charles Beck House, 83 Fox Street, subject to all applications meeting all of the requirements of the Heritage Tax Rebate Program; And further that the Application Details section of the Heritage Tax Rebate Program be amended by the addition of specific to the year 2008, applications must be received not later than April 4, 2008. INTRODUCTION In September of 2005 Council adopted a Heritage Tax Rebate Program for eligible properties. Heritage Penetanguishene is responsible for administration of the Program with final approval required from the Planning and Development Section Committee. ANALYSIS Applications for tax rebates were received from six property owners. Heritage Penetanguishene has reviewed the applications and are satisfied that the six applications meet the requirements of the Program. The applications received in 2008 apply to 2007 information and works. The Town s Heritage Tax Rebate Program specifies that applications may be submitted only in themonth of February of any given year. Applications received outside of this time frame, whether earlieror later, will not be considered. The Municipal Act also includes reference to heritage tax rebateapplications being received in the month of February, specific to the first year for which an owner isseeking the reduction. Due to administrative workload, applications were not sent to property ownersuntil March, with a return by date of April 4, 2008. This situation is addressed in the wording of thereport recommendation. The Heritage Tax Rebate Program is a significant step towards recognizing the property owners of designated heritage property within the municipality and regenerating an interest in heritage preservation and conservation. BUDGETARY IMPLICATIONS The overall financial implication, for the Town, of the Rebate Program as being recommended is in the process of being confirmed but will be approximately $7,500.00. The amount included in the 2008 budget for heritage tax rebates is $8998.00. Heritage Tax Rebate Program Approvals for 2008 Page 29 of 33
RISK MANAGEMENT There are no identified risk management issues. Respectfully Submitted, Carey Tobey, Town Clerk Meeting Date: May 27, 2008 Heritage Tax Rebate Program Approvals for 2008 Page 30 of 33
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Town of Penetanguishene Section Committee Report COMMITTEE: COMMITTEE CHAIR: Planning & Development Section Councillor Anne Murphy SUBJECT: Downtown Beautification Program Phase One RECOMMENDATION: THAT the Planning & Development Section recommends to Council that staff be directed to proceed with further downtown beautification using the funds from the 2007 Economic Development and Tourism surplus totalling $6,610.00 that has refunded by the Southern Georgian Bay Chamber of Commerce. INTRODUCTION The approved Downtown Revitalization Program includes funding for streetscaping through replacement of flower barrels, benches, garbage/recycling receptacles and banners etc. This project forms part of the 2008 objectives and work initiatives for the Economic Development Committee. In light of this goal and objective, staff from the C.A.O s Office, Parks and Public Works Departments met to strategize about the possible first steps in relation to streetscaping priorities for the upcoming spring/summer season. ANALYSIS The surplus of funds returned from the Southern Georgian Bay Chamber of Commerce to the Town provides an excellent opportunity for additional streetscaping in the downtown core. Funds could be used for the following: 1. much needed repair of the Community Kiosk located at the corner of Robert and Main streets; 2. fixing and painting the railing in the parking lot adjacent to the French Centre; 3. refurbishing benches; and 4. purchasing additional flower planters. The summer tourism season has arrived with the opening of the Tourist Information Centre. This is an appropriate and responsible time of year to proceed with additional streetscaping initiatives. BUDGET IMPLICATIONS There will be no impact to the operating or capital budgets given the funds have been returned to the Town. RISK MANAGEMENT All risk management issues such as accessibility and vandalisms will be addressed at the time of installation. Prepared by: Eleanor Rath, C.A.O. Jenny Legget, Community Development Coordinator Meeting Date: Monday, June 9, 2008 Downtown Beautification Program - Phase One Page 32 of 33
THE CORPORATION OF THE TOWN OF PENETANGUISHENE BY-LAW 2008-44 BEING A BY-LAW TO AUTHORIZE THE TERMS OF THE 2008 MUNICIPAL ROAD AND BRIDGE INFRASTRUCTURE INVESTMENT FUNDING (MINISTRY OF TRANSPORTATION) WHEREAS pursuant to Section 8 of the Municipal Act, 2001 S.O. 2001, Chapter 25 a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS pursuant to Section 9. (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25 Sections 8 and 11 shall be interpreted broadly so as to confer broad authority on municipalities; (a) to enable them to govern their affairs as they consider appropriate; and (b) to enhance their ability to respond to municipal issues; AND WHEREAS the Corporation of the Town of Penetanguishene has been approved to receive funds in the amount of $214,593 for municipal road and bridge capital investment needs, under the 2008 Municipal Road and Bridge Infrastructure Investment Program. NOW THEREFORE be it enacted and it is hereby enacted by the Council of the Corporation of the Town of Penetanguishene as follows: 1. That the $214,593 allocated to the Town of Penetanguishene by the Province under the 2008 Municipal Road and Bridge Infrastructure Investment Program will be used for municipal road and bridge capital investment needs. 2. That a final summary report detailing expenditures, use of provincial funding, and outcomes achieved shall be submitted to the Ministry of Transportation and that the Ministry may request an independent audit of the project. 3. That any funds not used in accordance with rehabilitation of municipal road and bridge capital investment needs, or the terms of the funding, will be returned to the Ministry of Transportation. 4. That this by-law shall come into force and effect upon passing. BY-LAW READ a first, second and third time and finally passed by Council this 9 th day of June, 2008. MAYOR CLERK (F & C S) By-law 2008-44 Road and Bridge Infrastructure In... Page 33 of 33