South East Consortium Summer Day Camp Programs Thank you for your interest in the South East Consortium Summer Day Camp Programs. It is important I share with you the following information which provides a basic understanding of changes which are taking place with these unique and highly respected inclusive summer day camp programs. Once again, this year we will be offering SEC Day Camps in the Town of Eastchester and Village of Scarsdale. Based on the highest percentage of campers comprising enrollment in 3 rd 8 th grade (ages 8-14) reside in Eastchester, Bronxville and Tuckahoe, South East has partnered with the Town of Eastchester Department of Recreation to enroll campers in the aforementioned grades in Camp Galaxy Sr. This further transformation will solve the overcrowding issue at the Scarsdale Camp site and give campers the opportunity to attend camp in their own town. If your camper has aged out of SEC Day Camp. Please call the SEC office to discuss what options are available for your camper. If you decide your child meets our eligibility requirements and you wish to pursue enrollment, please visit our website at www.secrec.org and click on the Program Enrollment tab. You will need sign up for a RecDesk account to enroll your camper online prior to the enrollment start date. This account will allow you access and upload all of your campers forms. All accounts must be approved (which may take up to 24hrs.) prior to enrolling in camp/programs. Camp Forms (Permission Slips, Medication forms, etc.) will be available on the website beginning March 1 st, 2019. All permission slips must be upload at the time of enrollment online. Camp Enrollment opens on March 6 th, 2019 at 9:00AM online and in the SEC Office for returning SEC campers. Please read the following carefully, as the structure of camp has changed to accommodate the program s growth. Orientation Meeting for Families: An orientation meeting for families will be held on Wednesday, June 17th at the Mamaroneck Town Center, South East Consortium Office, Suite 316 from 6:30-8:00PM. It is highly recommended all families attend. It is mandatory for any new families to attend. Eastchester Camp Galaxy Dates & Locations: Camp will run from July 1 st to August 9 th (28 days), with no Camp Thursday, July 4 th & Friday, July 5 th in observance of Independence Day. Camp hours are from 9:00AM 3:00PM.
All campers enrolled with South East are interactively grouped with municipal campers as appropriate. South East campers are supervised by South East staff who will be accountable to a South East Camp Director at each camp location. Camp Galaxy Sr. (3 rd - 8 th Grades): Eastchester Middle School for campers residing in Eastchester, Bronxville and Tuckahoe. Extended Day Eastchester Camp Galaxy Sr.: An extended camp day is offered from 3:00PM 5:30PM to those attending Camp Galaxy Sr. for additional fee. Please contact the SEC directly for additional information and how to register. Scarsdale Camp Dates & Location: Camp will run from July 1 st to August 2 nd (23 days), with no Camp Thursday, July 4 th & Friday, July 5 th in observance of Independence Day. Camp hours are from 9:00AM 3:00PM. All campers enrolled with South East are interactively grouped with municipal campers as appropriate. South East campers are supervised by South East staff who will be accountable to a South East Camp Director at each camp location. Camp Lenape (1 st Grade): Fox Meadow Elementary School Camp Wapetuck (2 nd Grade): Quakeridge Elementary School Camp Patthunke (3 rd -8 th Grades): Scarsdale Middle School for campers residing in Scarsdale, Mamaroneck, Larchmont, Harrison, Rye, Pelham and Portchester. Camper Eligibility: Any child, age 5 to 14 who is diagnosed with a Developmental Disability (ask for a definition) who resides in one of the component municipalities and is confirmed OPWDD eligible for reimbursement under the New York State Office for People with Developmental Disabilities Office guidelines will be given priority. Children with other special needs or those who do not qualify for OPWDD Eligibility are encouraged to seek enrollment but will need to pay an additional fee. However, it must be understood that South East, due to staffing limitations, cannot accept any child requiring specialized health care or supervision which exceeds the ability of South East to properly accommodate. Also, South East cannot accept for enrollment children who present severe behavioral challenges and are deemed inappropriate for such a camp environment. If there is a camper age 5 who is entering Kindergarten and resides in the Village of Scarsdale they will be required to attend Camp Lenape (1 st grade) due to funding limitations. Camp Cost: Confirmed OPWDD Eligible/HCB Medicaid Wavier $475.00 Non-OPWDD Eligible/Other $1,000.00 The average cost incurred by South East for your child to attend summer camp is approximately $2,375.00. Interpretation of Medicaid Waiver regulations permits SEC to assess families a cost of $475.00 based on allowable expenses. Campers who are Non-OPWDD Eligible/Other are assed fee of $1,000.00.
Round-Trip Transportation Cost: $450.00 Round-trip transportation is available to all camper attending Scarsdale Day Camp residing in component municipalities at a cost $450.00. Centralized pick-up/drop-off locations will be determined after the camp enrollment deadline. Bus drivers are professional drivers. Each bus has a monitor for safety purposes. Our ability to transport is limited, so please act accordingly. We are not able to offer transportation at this time for Camp Galaxy. Enrollment: Enrollment is online through the RecDesk website and is open from March 6th, 2019 May 17 th, 2019 for returning campers and new campers within the consortium from March 18th, 2019 May 17 th, 2019. If space is available enrollment will be open to members outside the consortium after 5/17/19. Please note we have a limited number of spots available at each camp site this year. 3 rd 8 th grade camp site enrollment is determined by the municipality to which you pay your taxes, not by school district or mailing address. Please call the SEC if you have questions about camp enrollment at 914-698-5232. Payment: Full payment for camp would be appreciated at the time of enrollment/acceptance. A payment plan for camp requires $150 deposit due at the time of enrollment/acceptance and the second payment by May 7 th, and the final payment on June 18 th. Full payment must be received by June 18 th for your child to attend camp. Camp Staff: South East employs a seasoned, experienced professional as Camp Director at each camp site. South East provides counselor staff at a 1:2 ratio to supervise campers at all times. If it is mutually agreed your camper requires 1:1 supervision, then we will discuss with you available options. Camp counselors range from teacher aides, to college and high school students. All staff realize their primary function is to provide productive, enjoyable camp activities for campers in a respectful and safe manner. South East shares the services of an EMT personnel for health purposes. Each staff must undergo a criminal background check and fingerprint screening. All staff attend a three-day orientation session prior to the start of camp.
SCARSDALE DAY CAMP OFF-SITE PERMISSION SLIP The New York State Department of Health requires all camps to have written permission for children to participate in any off site camp activities such as swimming at the Scarsdale Municipal pool, trips to the Scarsdale Historical Society and/or the Weinberg Nature Center. Please complete the form below and return it to the South East Consortium by June 18, 2019. Children with signed permission slips will only be allowed to participate in the aforementioned activities. If you have more than one child participating in camp, please fill out one form per child. PLEASE NOTE: All campers visit the Scarsdale Municipal Pool daily, however not all camps go to the Scarsdale Historical Society or the Weinberg Nature Center. Thank you for your assistance. South East Consortium Day Camp Off-Site Activity Permission Slip I give my child entering Grade (in September), permission to participate in the Scarsdale Recreation Day Camp Off-Site Activity Program conducted at the Scarsdale Municipal Pool Complex, Weinberg Nature Center and Scarsdale Historical Society throughout the summer of 2019. I understand the following: Campers will be transported to the off-site facilities by school bus. Campers will be supervised by camp staff as well as qualified lifeguards at the swim facility. Campers will be identified by their swim ability with a colored wristband. Signature of Parent/Guardian: Print Name of Parent/Guardian: Please return by June 18, 2019 to: South East Consortium For Special Services Inc. 740 West Boston Post Road, Suite 316 Mamaroneck, New York 10543 Fax number (914) 698-7125
Scarsdale Day Camp Sunscreen Authorization form-2019 Chapter 242 amended NYS Public Health Law permitting a child to possess and use sunscreen at camp when all the following apply: (1) It is used to protect against overexposure to the sun. (2) It is approved by the FDA for over-the-counter use. (3) The parent or guardian provides written permission for the child to carry and use sunscreen. Please complete and sign this form if you would like your child to use, carry and/or would like assistance applying sunscreen during camp hours. Child s name Camp: Grade entering in 2019: Sunscreen Permission: I consent to have my child carry and use sunscreen she/he has brought to camp, which is FDA Approved for over-the-counter use to avoid overexposure to the sun. Parent/Guardian Signature: Print Name: Date: / / I consent to have a day camp staff member assist with the application of sunscreen when my child is unable to do so, or if my child requests the assistance. Parent/Guardian Signature: Print Name: Date: / / Submit this form to your child s camp counselor when they begin camp
Scarsdale Day Camp Medication Authorization -2019 Submit this form to your child s camp office on their first day of camp In accordance with the Nurse Practice Act and the State Education Law, camp personnel may not dispense medication whether prescribed or over-the-counter to a camper unless it is authorized by the camper s parents and their physician. This form allows the camp EMT and administrative staff to store your child s medication and to supervise your child in self-administration of their own medication. Please complete a separate form for each individual medication and submit it with your child s medication in its original container to the camp office. Note: Emergency medication (e.g. EpiPen, Benadryl, albuterol inhaler) may be carried by your child instead of being stored in the camp office. Date / / I hereby grant permission to the camp EMT and administrative staff to store and to supervise the selfadministration of my child s medication as detailed below by our physician. Child s name Grade in Sept. Address Parents names Mother s cell ( ) - Home ( ) - Work ( ) - Father s cell ( ) - Home ( ) - Work ( ) - Emergency Contact Person Phone ( ) - Check all that apply: I would like my child to carry their EpiPen / Benadryl / inhaler (circle one) at all times. I would like my child s EpiPen / Benadryl / inhaler (circle one) to be stored in the camp office. I am providing a second EpiPen / Benadryl / inhaler (circle one) to be stored in the pool office. (Please photocopy this form to attach to the second set of medication for the pool office) This portion must be completed by your child s physician. Parent s signature Date / / is to receive child s name medication for indication Dose Route PRN or Frequency Notes Physician s name Signature Phone ( ) - Address