Present: Cllr Taylor (Chair) Cllr Butler Cllr Clark Cllr Fay Cllr Gibbs Cllr King Cllr McCullough Ward Councillor C Young Clerk S Simmons 2379. Apologies for absence Cllr Blackmore, Cllr Lean 2380. Declarations of Interest under the Localism Act 2011 2381. Reports from South Gloucestershire Councillors on matters relating to the Parish Report for Westerleigh Parish Council for July 2018 Planning issues Oakleigh Green Lane application The officer is recommending approval and has referred it for a site visit. Road safety issues Waiting restrictions around the Manor School The new waiting restrictions have been enforceable since March. After our local beat manager passed on concerns that had been raised with him about parking problems around the Manor School, I asked the parking enforcement team if they could visit. They are making a number of visits. Waiting restrictions by Sainsbury s As you know from previous reports I have been chasing up the revised plans for several months. Last week an officer wrote to a third party, ccing me, saying that the plans were with me. This came as something of a surprise as they weren t but I do now have the plans, which are for a mixture of no waiting and no loading restrictions. The Parish Council should receive them in due course. Speed tables in Westerleigh village Last week I was sent the draft decision report for my comments. There will be a further mini-consultation on moving the table between the over-rail bridge and the Broad Lane junction further west. I ve had conflicting reports about the location of the fatal accident in the early hours of Sunday morning and have drawn it to the attention of the engineer responsible for this scheme. 82 bus service The new timetable for the 82 bus has now been in place for over a month. Although the route has been extended to Chipping Sodbury, we ve heard that from time to time late-running buses have turned round at Yate and left out the Sodbury part of the route. I am keen to hear from anyone affected by this, also any feedback on how well the buses are keeping to time, how people are finding the reduced Sunday service and how well the new services are serving people who work at Southmead Hospital and Cribbs Causeway. Advice to help people stay in their homes for longer I recently visited Celestine Home Adaptations Centre in Yate, a place where trained staff can demonstrate a whole range of aids and adaptations to help you live safely for longer at home. They include a wash and dry toilet, a through the floor lift, modular bathroom aids and a height adjustable hob, as well as many smaller items. They are keen for the general public to be aware of their service, which is also used for occupational therapist assessments and training for carers. If you could do with some help or advice, email psechousing@southglos.gov.uk or call 01454 868126. Have your say on gas services Wales and West Utilities, the company that looks after the gas pipes in our area, has asked councillors to make the public aware of a survey they are running to find out the public s views on their services. You can complete their survey at www.pipeuponline.co.uk and could win a 100 Amazon voucher. They provide the national gas emergency service, which also helps anyone who uses LPG/Calor gas, so even if you re in an off-gas area this may be of interest to you. They also have more than 20 gas-fired power stations connected to their network. Page 1 of 5
Application for bridleway between Frog Lane and Broad Lane On 21 st June the PROW sub-committee agreed the officer recommendation for it to be designated a footpath rather than a bridle way. 2382. Pre-arranged items from members of Public None 2383. Parish Councillor Reports written submissions, taken as read with questions taken as necessary Cllr Blackmore reports that the VALID campaign group will be attending the Public Inquiry for Woodlands farm & a representative is hoping to be able speak on VALID's behalf & raise local resident's concerns. Cllr Clark also plans to attend subject to work commitments Cllr Blackmore will circulate the Minutes of the last Youth Group meeting as soon as they are available. 2384. Presentation on LED Street Lighting programme for Westerleigh Parish from SGC officer A presentation was given on the changeover across the Parish to LED street lighting expected to begin in early 2019 as a more economical and more environmentally friendly initiative by SGC Questions can be directed to ryan.brown@southglos.gov.uk or Andrew.porter@southglos.gov.uk in the Street lighting/streetcare department of SGC 2385. Council to Confirm Minutes of Parish Council meeting held on June 11th 2018 The Minutes were unanimously accepted and signed by the Chair. 2386. Council to consider any planning applications that have been posted on SGC planning list including: PK18/1949/F Ashwick Westerleigh Road, Westerleigh BS37 8QU Erection of 1no. dwelling and associated works. WPC has no objections to this application. PK18/2925/F Bridge View Mobile Home Westerleigh Road Westerleigh South Gloucestershire BS37 8QG Erection of 1no day room and siting of 1no mobile home and associated works. After consideration WPC had no overall position to object to this application. PT18/2876/F Victor House 190 Badminton Road Coalpit Heath Bristol South Gloucestershire BS36 2SX Demolition of existing dwelling and erection of 3no attached dwellings and associated works. Resubmission of PT17/5621/F. This is a resubmission of PT17/5621/F and WPC object again for the same reasons as before: Westerleigh Parish Council objects to this application on the grounds of overdevelopment out of character and keeping with neighbouring properties; and in support of other objections additionally the Parish Council support the concerns about storage of bins and recycling, cycles etc as others have commented. SGC refused the original application and WPC feel that SGC s original refusal decision is still relevant to the new application: The proposed development would constitute poor design and would appear incongruous in the street scene. By virtue of the scale and massing, given the proposed number of units, small footprints and high ridges the development fails to achieve the highest possible standards of design and site planning causing demonstrable harm to the visual amenity and character of the area. The proposal is representative of trying to squeeze too much development on this site and not respecting the existing grain of the area. The proposal is therefore considered to be contrary to Policies CS1 and CS4A of the South Gloucestershire Local Plan: Core Strategy (Adopted) 2013; Policy PSP1 of the South Gloucestershire Local Policy Sites and Places Plan (Adopted) 2017); and the guidance contained in the NPPF (2012). PK18/3001/F 164 Badminton Road Coalpit Heath Bristol South Gloucestershire BS36 2SZ Demolition of existing garage. Alteration to overhang of south east elevation of existing dwelling. Erection of attached side garage and conservatory. Formation of new vehicular access to no. 164. Erection of 1no detached two bedroom dwelling with new access and associated works. (re-submission of PK17/5769/F). WPC object to this application. The addition of a second house on this site constitutes overdevelopment of the site, which would impact on the neighbouring single storey property. There are concerns over vehicle access and parking very close to a dangerous corner. Page 2 of 5
2387. Council to consider options regarding drainage work at Westerleigh Playing Field The Council now has two proposals one from idrains at a cost of 13000 and one from MJ Abbott at a cost of 14527.66; The Council would like to progress further with clarification of the MJ Abbott proposal (including in regard to the end point of the scheme to the ditch) so the Clerk will arrange a further site meeting. Funding options are being investigated and the Clerk will report to the F & GP Committee at the meeting in two weeks on 23 rd July. 2388. Council to receive information and consider options regarding bins The Clerk reported that a new bin is now in situ next to the new picnic tables at Newman Field and that it has been added to the emptying round schedule funded by WPC. Further issues will be reviewed in an ongoing manner. It was not deemed practical or financially viable to have a second emptying round each week. Clerk to look at bin at top of Ram Hill. 2389. Grant Applications Above & Beyond a Charity raising funds for equipment at Bristol Childrens Hospital. The funds Philanthropy Manager attended to support the application for 2000 explaining that each of the 6 hoists being fundraised for costs 2462. Cllr Butler proposed granting 2462 for one hoist rather than just 2000 and this was seconded by Cllr King and all were in favour. Coalpit Heath Village - Hall The request was for a total of 8078 which broke down as 5478 for rendering works, and 2600 for floor works. Cllr Taylor proposed paying the grant for the floor works, Cllr Butler seconded this and the PC agreed unanimously to award 2600 for the floor works to be carried out asap. Both of these grant awards will be made from the 2018/19 S137 budget. 2390. Council to approve payment of accounts S Simmons June salary 1,293.55 HMRC June PAYE 317.91 Avon Pension Fund June Pension contributions 44.67 BRITISH GAS HOMECARE POLICY: The Chalet 376.22 SGC Localism Charges grass cutting 478.80 ALCA Cllr training RM 60.00 Bin for Newman Field picnic JRB area 195.60 J Thornton/Hands Property Maintenance Bin emptying 450.00 CPS Grass Cutting July 1,054.80 Andyloos Loo at Bitterwell Lake 200.64 Manor Hall Room hire (23/7 F&GP) 18.00 S Simmons Clerk expenses JUNE 112.07 CPS Grass Cutting August 1054.80 All the payments above were approved Additionally: Above & Beyond Grant award 2462 as approved in minute 2389 above Coalpit Heath Village Hall 2600 as approved in minute 2389 above As there is no PC meeting in August the Clerk was given approval to make standard or regular payments through August to be approved in September or at earliest available time. All invoices were individually approved by authorised officers and payments since last meeting signed as checked. Page 3 of 5
2391. Correspondence/Communication with Westerleigh Parish Council: From SGC: TOWN AND COUNTRY PLANNING ACT 1990 PUBLIC INQUIRY Starting 11 July 2018 at 10am Cleve Rugby Football Club, The Hayfields, Cossham Street, Mangotsfield, BS16 9EN Appeal by Barratt Homes (Bristol) Ltd and David Wilson Homes (South West) Ltd Relating to the application to South Gloucestershire Council for Erection of up to 215 dwellings with public open space and associated infrastructure. Outline application with access for consideration - all matters reserved At Land East of Park Lane, Coalpit Heath, BS36 1AT An Inspector appointed by the Secretary of State will attend at the place, date and time shown above to decide the appeal. Members of the public may attend the inquiry and, at the Inspector s discretion, express their views. Planning Inspectorate References: APP/P0119/W/17/3191477 Contact point at the Planning Inspectorate: Stella Perrett, 3/O, Temple Quay House, 2 The Square, Temple Quay, Bristol, BS1 6PN Tel: 03034441832 Community PROW issue resolved Issue Code Log Date Type Link Code Grid Reference 15688 16/03/2018 Intimidating or Misleading/Sign LWE/7/20 ST68388197 16-Mar-2018 LS - WM added to rails next to Private Road sign It was clarified that additional clear signage of the footpath has been added. CONSULTATION Yate Spur - Link to central Yate Consultation manager, Mark Seabrook - South Gloucestershire Council. This consultation is open from 5 Jul 2018 at 00:00 to 25 Jul 2018 at 23:59. Proposed Scheme: Provision of cycle symbol road markings along Westerleigh Road between Dodmore Crossing and Besom Lane. Installation of warning signs. Shire Way, between Sargeant's Farm Bridge and Rodford Way: Removal of build-outs and centre line. Provision of advisory on-carriageway cycle lanes. These are predominantly road safety measures and Cllr Young is trying to get clarification on any changes to the planned dedicated cycle route scheme. Cllr Taylor is engaging with Westerleigh villagers on this subject. Bromley Heath Viaduct Evaluation Survey To be completed by individuals. From Police and others Information regarding parking infringements and enforcement around Manor School & Sainsburys. Other received items CPRE Fracking proposals & petition Gloucestershire Archives Receipt for documents deposited which have been given reference P357a accession 14753. Meetings Town & Parish Council Forum Tuesday 17 th July, Poole Court, Yate 10am Clerk and Cllr Butler to attend. Community Engagement Forum Tuesday 17 th July 7.30pm Greenfield Centre, Winterbourne Cllr Butler to attend NALC Annual conference 30/31 October in Milton Keynes No planned WPC attendance Joint Cycleways meeting on 17 July 2018 at 6.30pm at Poole Court, Yate. Cllrs Fay and King to attend Page 4 of 5
2392. Council to receive information from Clerk regarding ongoing matters and approval where relevant Update on wet pour surface planned date Due to the hot weather GB Sport & Leisure have been unable to undertake some black rubber wet pour jobs so our job has slipped from the expected mid-july date. Clerk to notify GB that the work should now be done after the school holidays, in September. Update on Fishing Rights payment May 1 st payment still not received. Clerk to contact and ask to attend F & GP committee on July 23 rd if required. One option to be considered is monthly payments rather than May1st and Nov 1 st payments. Ideas for Newsletter the Clerk outlined ideas and Cllr McCullough offered to help with design and photography. Clerk to present ideas and costings in September. Appraisal notes (14 th May meeting) received from Staff Committee. The Clerk thanked the Council for the positive feedback. The Clerk took receipt of a peppercorn from Cllr Butler in her role as Treasurer of Manor Hall for the 2018/19 rent for Manor Hall. The Clerk and Chair exchanged back up memory sticks 2393. Items considered urgent or exempt by the Chairman None 2394. Dates of future meetings and additional Committee meetings Finance & General purposes Meeting: July 23 rd Manor Hall 8pm Full Council Meeting September 10 th 2018 Manor Hall 7.15pm The meeting closed at 9.05pm Page 5 of 5