PROPOSAL ENTRÉE ALASKA
Multi-Sport Adventure Name(s): Travel Leaders Dates: July 01 2016 - July 10 2016 Cost: USD $27,745.73 total, including all taxes This total price includes: > Entrée Alaska s flawless delivery of this experience > 24-7 travel support while you are in our care > Flexibility to make changes (subject to cancellation penalties if any) before & during your journey > Dining reservations and other services desired to enrich your experience > Electronic travel documentation sent prior to travel > A warm friendly, thoughtful and professional team to support every step of your journey NOTE: The above costs are NET, non-commissionable SUMMARY OF TERMS & CONDITIONS: Prices are stated in USD and include all taxes. To secure your booking we require a minimum 35% nonrefundable deposit at time of booking. The 65% non-refundable final payment is due at or before 91 days prior to tour departure. This payment must be made in American funds and may be made by credit card or wire transfer. Cancellations must be received in writing and the following cancellation terms apply: Received after deposit up to 91 days prior to departure; 35% of total tour cost. Received 90 days or less prior to departure; 100% of total tour cost. *Please refer to the end of this proposal for our full terms and conditions. The above total cost is based on 2 passengers travelling.
PROPOSED ITINERARY Friday, July 01 2016 Scheduled seaplane flight from Ketchikan to Lodge at Whale Pass (45-minutes). Saturday, July 02 2016 Adventures at Lodge at Whale Pass. Optional activities for the day include: Sea Kayaking & Glaciers Take a day cruise to LeConte Glacier and kayak among the icebergs. LeConte Glacier is the southernmost tidewater glacier in the Northern hemisphere. Located outside of Petersburg, Alaska, the glacier is rapidly retreating into LeConte Inlet. We have actually had clients in recent years that have been to Glacier Bay National Park and other tide water glaciers that commented on the fact that the icebergs of LeConte Glacier were much larger and more impressive. Hiking Prince of Wales Island is laced with hundreds of miles of remote logging roads and trails to explore. 4-night stay at Lodge at Whale Pass, Lodge Room 1 Double All meals and beverages (including alcohol) are included during your stay. The main lodge features a great room that acts as the lodge s hub, off of which all the guest rooms radiate. There is a separate spa located away from the main buildings that features a sauna and hot tub along with treatment rooms where the resident massage therapist performs her magic (including Alaskan Hot Rock therapy). The Lodge at Whale Pass is blessed with a large amount of space for guests. All of the guest rooms radiate off of the main lodge's great room. The great room in the main lodge is a very quiet space designed for reading, conversing and enjoying the view by the fireplace. The more raucous 'rec' room is a detached building that serves as a nice sound buffer for those wanting to retire early in the main lodge. Every room of course, has its own private bath. Most rooms are designed for two people; however there are a couple of single rooms and three large water view suites. The suites feature large sitting areas and oversized bathrooms. The dining room is right off of the great room. Sneak into the dining room in between meals and grab a cookie or snack. Dare to peek in the kitchen to see what the chefs are up to. Meet Chef Peter Holtmann who, since joining the lodge in 2005, has developed one of the best food and beverage services in any remote lodge.
The staff at the Lodge at Whale Pass can offer you many different hiking options. There are numerous improved trails on the island, plus many more on some of the various islands surrounding the Lodge. Mt. Biking Southeast Alaska Much of Southeast Alaska and the Tongass National Forest are laced with logging roads and trails. With the heyday of logging long past, many of the roads are being blocked off by the Forest Service to motor vehicle traffic, making them perfect for both biking and hiking. Prince of Wales Island has hundreds of miles of such roads. Plus with our S.U.B.'s (Sports Utility Boats) we can load the bikes up and cruise off to distant islands for rides on single track and abandoned roads that few people will ever bike on Caving El Capitan Cave is the largest known cave in Alaska, and is also the first cave in Southeast Alaska where fossil bones were discovered. Tours of El Capitan are arranged through the Tongass National Forest. The cave entrance faces south across the shallow El Capitan Passage, providing a nice view of Kosciusko Island. It is also located above the El Capitan Forest Service Camp, which gets its water from a spring that emerges below the cave (and ultimately from a river inside the cave). A wooden stairway has been constructed up the long hillside to the cave and tours are provided for visitors by Tongass National Forest. Whale Watching There are few experiences in life that rival the awe of experiencing an encounter with a whale. The inside passage has a number of species migrate through its waters throughout the year, including the Gray Humpback, Dall's Porpoise and Orca. The area also has some resident Humpbacks who stay around all year to take advantage of the rich feeding grounds. Wildlife of the Inside Passage You will be surrounded by a diverse population of wild animals, marine mammals and seabirds that are worth the trip alone. Whether just keeping your eyes out for a seal or eagle during a day of fishing or venturing out specifically to view a Tufted Puffin and a Dall's Porpoise in the same day, staff can help you discover the wide array of flora and fauna the region has to offer. Black tail (Sitka) Deer, Loons, Black Bears, Bald Eagles, Harbor Seals, Arctic Ravens, Gray Whales, Wolves, River Otters, Martin and Mink can be seen out around the island, and from the Lodge! Orcas, Roosevelt Elk, Sea lions, Brown Bears, Humpback whales, Sea Otters, Dall's Porpoise, and more can be seen within an hour boat ride or floatplane flight. Sea Kayaking There are more miles of coastline, more bays and inlets and more islands within 50 miles of our lodge than you can cover in a full summer of sea-kayaking, much less a week or 5 days. You have the option of paddling around on the placid 'home waters' of Whale Passage, right from the comforts of the dock, with or without a guide. Or strap the kayaks onto a 'S.U.B.'
(Sports Utility Boat) and you are off to distant islands, fjords and glaciers for half day and all day wilderness trips. These fully guided excursions can be half day combined with other activities such as fishing, mountain biking, beach-combing or wildlife viewing. Drop-Off & Un-guided Exploring of Prince of Wales Take a stroll down the beach at low-tide. Hike the creek next to the Lodge up to its headwaters at a wetland marsh. Cruise out in one the lodge skiffs to check a crab pot. Paddle a kayak around the point toward Thorne Island and search one of the many protected coves. Or take a vehicle and explore the island's web of deserted logging roads We can also take you out in one of the big boats (with or without 'toys') and drop you off at one of many remote spots for your own adventure. Freshwater Fishing Prince of Wales Island is blessed with hundreds of rivers, lakes and streams to cast your line. Depending on the season, you can be angling for one of the species of Salmon in the streams. Rainbow and Cutthroat Trout are in the lakes year round. Their guides are happy to take you into some of their favorite holes in little rivers, streams and lakes around the island, and help you enjoy some great light tackle action. The guides also provide you with fly fishing instructions if needed Saltwater Fishing The captains are happy to take you out on either side of the Prince of Wales Island for Halibut, Silver Salmon and rockfish depending on the time of the season you are at the lodge. This area is well known for its abundance of fish. You will fish from state of art 29' walk around boats they call the "S.U.B.'s" or Sports Utility Boats. They are complete with heated cabins, bathroom, and berths to take a nap. They have outfitted them in the latest marine electronics including vhs radio, satellite phone, radar, chart plotter and fish-finding sonar. With custom Yakima racks, the S.U.B s can pack all the 'toys' you can handle for the day. Spa Facility Cap off the day by enriching your overall health and vitality in the cedar-walled spa facility nestled on a waterfront hillside amongst tall stands of spruce, hemlock and cedar where you will find a hot tub, wood stove sauna and customized spa treatments.
Sunday, July 03 2016 Today you have the opportunity to enjoy the many lodge based activities at your leisure. The various activities are listed above. Monday, July 04 2016 Today you have the opportunity to enjoy the many lodge based activities at your leisure. The various activities are listed above. Tuesday, July 05 2016 Scheduled seaplane flight from Lodge at Whale Pass to Ketchikan (45-minutes). Private transfer from Anchorage International Airport to hotel. Upon arrival at the Anchorage International Airport, you will be met by your driver for your transfer to your hotel. Wednesday, July 06 2016 1-night stay at Hotel Captain Cook, Junior Suite 1 Double Arguably the only luxury hotel in Anchorage, and boasting downtown s only four-diamond restaurant, the Captain Cook offers top service and accommodations for international travelers. Three restaurants, an athletic club, a full business center, and 14 shopping venues complement the 547 guest rooms. Perhaps the best features of the centrally-located hotel are its panoramic views of Cook Inlet, the Chugach Mountains, the Anchorage cityscape, and Mt. McKinley. Bed configuration: One King bed View: Bay or mountain Private transfer from hotel to Lake Hood, Anchorage. Today you will be met by your driver at your hotel for your transfer to Lake Hood, Anchorage. Scheduled seaplane flight from Lake Hood in Anchorage to Winterlake Lodge (1-hour). Luggage restriction: 22.7-kg (50-lbs) per person
3-night stay at Winterlake Lodge, Cabin 1 Double All meals (breakfast, lunch, appetizers, dinner, and snacks), house wine (during lunch & dinner), and premium wine, beer, and soda (during appetizer hour) are included during your stay. Named one of National Geographic's Unique Lodges of the World in 2015, Winterlake Lodge is an oasis of stunning scenery, sophisticated comforts, and wilderness adventures. Located nearly 200 miles northwest of Anchorage, on the route of the world famous Iditarod dog sled race, Carl and Kirsten Dixon s remote log lodge sits on 15 acres overlooking Finger Lake and the Tordrillo Mountains. Winterlake is one of the few fly-in lodges that are open year round and can accommodate only a small number of guests at a time, allowing Carl and Kirsten to create a truly personalized experience for each guest. The lodge serves as the Finger Lake checkpoint for the Iditarod sled dog race at Mile 198 along the Iditarod National Historic Trail and is home to approximately twenty sled dogs. Behind the lodge, Wolverine Mountain offers intriguing hiking and wildlife viewing. You will be able to observe many species of Alaska birds, wildflowers, and berries that are difficult to see in other locales. The property includes five individual guest cabins, a central main lodge, gardens, sled dog lot, and staff cabins. The hand built, knotty pine guest cabins with private baths were all made by family and staff. This remote and rustic location settles guests into wild and rugged mountains and glaciers, while surprising them with luxury comforts and outstanding service. The main building includes a comfortable room for relaxing by the fire and viewing the lake from large picture windows, along with a dining area and large kitchen, (Kirsten has published two cookbooks so you can expect excellent cuisine) showcasing daily meals, appetizers, and wine tasting. Other amenities include a yoga room, massage therapy, a rustic cedar hot tub, and lakeside wood-burning sauna. Thursday, July 07 2016 Today you have the opportunity to enjoy the many lodge based activities at your leisure. The various activities are listed above.
Friday, July 08 2016 Scheduled helicopter supported adventures. Today, in consultation with your guides, you will enjoy helicopter-supported explorations into the backcountry by Robinson R-44 helicopter: drop into a few of Carl s favorite fishing holes for salmon, rainbow trout, Arctic grayling, or Dolly Varden; raft down Happy River, with intriguing flora and fauna and just enough exciting water to get the adrenaline flowing; hike to a glacier ridge, traversing waterfalls, ice walls, and other unexplored terrain; or fly up to Wolverine Ridge for dinner with a view. Hike to a Glacier Ridge From the front deck of the lodge, you can look south to the mountains that make up part of the Alaska Range. This is where you will go for day hikes and exploration into some of the most intriguing terrain imaginable. You will traverse glaciers, waterfalls, and ice walls. Glacier Trekking Depart the lodge with your guide via helicopter and after a 10-minute scenic flight up the Hayes Valley, you will land on the glacier. Depending on your interest, you can take a brief 30-minute walk, or longer, and try your hand at ice climbing. Explore the crevasses, moulins, ice falls, snowfields, and other glacial features. The glacier here is nearly flat affording easy walking. Raft a Wild River The Happy River is possibly everyone's favorite river, with intriguing flora and fauna and just enough exciting water to get your adrenaline flowing. The river is just around the corner from the lodge and the float is easily done in half a day. Brown and black bears are frequently seen fishing near the river. Sportfishing The lodge offers instruction in fly-fishing and fly-tying. Learn how to tie Alaska-style flies and learn how to cast with one of the resident fishing experts. Fly-fishing for grayling, salmon, and rainbows can be done in the lakes surrounding the lodge. Rainbow trout, Dolly Varden and Grayling all require clear, cold and highly oxygenated water to thrive. This they find in Alaska in abundance: fish for these species at Winterlake Lodge!
Saturday, July 09 2016 Scheduled seaplane flight from Winterlake Lodge to Redoubt Bay Lodge (1-hour). Luggage restriction: 22.7-kg (50-lbs) per person Scheduled Guided Brown Bear Viewing Tour (8-hours). On this full-day tour, you ll take a floatplane from Lake Hood to Redoubt Bay home to one of the densest populations of brown bears in the state. Your base for the day will be the Redoubt Bay Lodge; situated at the entrance to Lake Clark Pass, it is the only lodge within the 171,000-acre critical habitat area, and the staff will set your day s agenda with the focus on seeing the bears in their natural habitat. Especially between mid-june and mid-august, you may have the opportunity to see bears up close as they come down to the lake to fish for salmon. The area is also renowned for its resident and migratory bird populations, and is the world s only nesting ground for the Tule goose. Flights, lunch, and guided bear viewing via boats are included. Scheduled seaplane flight from Redoubt Bay Lodge to Lake Hood in Anchorage (1-hour). Luggage restriction: 22.7-kg (50-lbs) per person Private transfer from Lake Hood, Anchorage to hotel. Today you will be met by your driver at Lake Hood, Anchorage for your transfer to your hotel. Sunday, July 10 2016 1-night stay at Hotel Captain Cook, Junior Suite 1 Double Arguably the only luxury hotel in Anchorage, and boasting downtown s only four-diamond restaurant, the Captain Cook offers top service and accommodations for international travelers. Three restaurants, an athletic club, a full business center, and 14 shopping venues complement the 547 guest rooms. Perhaps the best features of the centrally-located hotel are its panoramic views of Cook Inlet, the Chugach Mountains, the Anchorage cityscape, and Mt. McKinley. Bed configuration: One King bed View: Bay or mountain Private transfer from hotel to Anchorage International Airport. Today you will be met by your driver at your hotel for your transfer to the Anchorage International Airport.
TERMS & CONDITIONS Confirmation of Arrangements This itinerary proposal is presented for client review purposes only no components are reserved or confirmed until the proposal is formally accepted and a deposit or full payment is received along with signed acceptance of the Terms & Conditions by each traveling adult. Upon receipt of the required payment and signed acceptance of the Terms & Conditions, reservations will be made and confirmed for all components. In the event that a service or accommodation is unavailable as proposed, the client or their agent will be contacted to make alternative arrangements. Deposit & Payment Schedule Deposit Payment: A minimum 35% non-refundable deposit is required at the time of booking. Final Payment: A 65% non-refundable final payment is due at or before 91 days prior to tour departure. Cancellation Fees After deposit and up to 91 days prior to departure: 35% of Total Tour Cost 90 days or less prior to departure: 100% of Total Tour Cost Payment Type Payment may be made by wire transfer or credit card (Visa, Master Card, or American Express). Please note: Credit card information should never be transmitted via email, but rather via telephone or facsimile. If you wish to pay by Credit Card, you will need to complete and return a credit card authorization form once you have accepted this proposal and its terms and conditions. Change Fees A minimum fee of USD $100.00 may be charged when arrangements are altered at the traveler s or travel agent s request after the initial deposit has been received. Multiple change fees may be incurred if a desired change causes changes in other elements of the tour. Additional supplier penalties may result as well. Weather Safety is our primary concern. Please note that on some tours, it may be necessary to modify the itinerary due to weather. If so, we will endeavour to add other sights and activities to replace those omitted. If the itinerary is modified to one that is less expensive than the original, the client will be refunded the difference in cost between the original and modified itineraries. If the itinerary is modified to one that is more expensive than the original, the client s advance approval will be obtained and the client will be charged the difference between the original and modified itineraries. If a tour is cancelled and no substitute tour is available or acceptable to the client, the client will be refunded the full cost of the tour minus any applicable vendor payments. The only exception to this policy is in the case of a cancelled Shore Excursion, where Entrée Alaska will retain a 15% administration fee. The client is responsible for all additional transportation or lodging costs that are necessitated by weather. In addition, if a client has planned to travel by air to a tour or lodging facility that can also be accessed by ground transportation, there will be no refund if the air transportation is cancelled and the client chooses not to access the tour or lodging facility by ground transportation. There are no refunds if a tour operates but the client decides due to weather or any other reason not to participate. Participation in activities, tours and transportation is not mandatory and purely voluntary. We strongly recommend travel insurance to help protect against unforeseen circumstances. Terms & Conditions, Page 1 of 4
Responsibility and Acknowledgement of Risk Entrée Canada Destinations, Inc., doing business as Entrée Alaska and Entrée Canada, (collectively ECD ) acts only as agent for the various independent suppliers that provide overnight accommodations, transportation, sightseeing, activities, or other services connected with the itineraries it arranges. Such services are subject to the terms and conditions of those suppliers as well as those contained herein. By accepting this proposal with my signature below, I hereby release and discharge ECD and its respective owners and employees from and against any and all liability arising from my participation in any overnight accommodations, lodges, transportation, sightseeing, activities, or other services connected with the itineraries arranged by ECD on my behalf. I agree that ECD has no liability whatsoever for any injury, damage, loss, accident, delay, or any other incident which may be caused by (but not limited to) weather, force majeure, illness, strikes or other labour activities, overbooking or downgrading of services, supplier bankruptcy or insolvency, mechanical failure of transportation or for failure of any transportation to arrive or depart on time, negligence, defect, default of any company or person in performing these services; and in consideration of the benefits I receive from ECD services, I fully release ECD from all such liabilities or claims. As the parent or legal guardian of any children under 18 years of age that may be traveling with me, I release and discharge ECD on their behalf as well in this regard. ECD reserves the right to alter or cancel portions of the itinerary as current conditions may require. ECD and its suppliers are not responsible for cancellations or any expenses due to delays, weather conditions, and mechanical breakdowns or for any other unexpected circumstances as outlined above. Jurisdiction Any disputes shall be resolved exclusively in Vancouver, British Columbia, Canada. This agreement shall be governed by British Columbia provincial law. Risk Please note that you may be required to sign a liability waiver before you can participate in certain activities that are included in your package. Copies can be viewed in advance upon request. Additional Charges and transfer by private vehicles Please note that transfers by private vehicles are quoted based on an estimated period of time. If the actual time used exceeds the time included in the cost, additional charges will be incurred and charged. Any wait time for an airport arrival exceeding half an hour after the scheduled arrival time due to delays for any reason will be at the traveller s expense and will be billed by the driver accordingly. This also applies for any private tour performed by a driver which exceeds the time included in the proposal and cost. Other additional charges incurred during your trip will be billed directly to your Credit Card by ECD at the end of your travels as authorized by you on the Authorization form below. These refer to any extra services or incidentals incurred after the start of your trip and may include but are not limited to: An additional transfer or tour, an additional hotel night/room, additional ski lessons, additional traveller or any emergency arrangements. All hotel incidentals are to be paid directly by the traveller upon checking out of each property. Failing to do so will result in the Credit Card being charged. Identification and Immigration Clients are advised to travel with government issued identification and proof of citizenship for all party members at all times. For itineraries that cross international boundaries, passports are strongly recommended and may be required for entry/re-entry. Terms & Conditions, Page 2 of 4
Effective, January 23, 2007, ALL persons, including U.S. & Canadian citizens, traveling by air between the United States and Canada, Mexico, Central and South America, the Caribbean and Bermuda will be required to present a valid passport. Parents traveling with children and/or infants are advised to travel with identification and proof of citizenship for each child. If crossing an international border when both parents are not present, the traveling parent may be required to provide a notarized statement from the other parent allowing the child to travel out of the country. Failure to provide such evidence may prevent entry into that country. Past felony convictions may disqualify individuals from entry into foreign countries. Clients are advised that a D.W.I. (Driving While Intoxicated), or D.U.I. (Driving under the Influence) may be considered a felony in other countries, including Canada. It is the client s sole responsibility to ensure the immigration eligibility of all traveling party members for any foreign countries included in this itinerary. Travel Insurance/Trip Cancellation Insurance We highly recommend that our clients obtain insurance to protect their vacation investment. A short-term travel insurance policy can cover non-refundable trip costs due to personal or family illness or accident. Entrée Canada Destinations Inc. has no liability or responsibility whatsoever in the event of insolvency or bankruptcy by any of the suppliers selected for your trip. We highly recommend that our clients purchase a travel insurance policy that protects their investment from these and other potential losses. Entrée Alaska offers comprehensive travel insurance and we strongly suggest that you purchase it to protect your trip. Please contact us for more information or copy and paste the link below into your browser to receive a quote and further instructions if you would like to purchase a plan. http://www.travelexinsurance.com/index.aspx?location=47-0035&go=bp ALL TRAVELING ADULTS AGE 18 OR OLDER MUST PRINT THEIR NAME AND SIGN BELOW Note: Should your require more space, please make additional copies of these Terms & Conditions I have read, understand and accept all of the Terms and Conditions above. I also accept these Terms and Conditions on behalf of any minors traveling with me for whom I am the parent or legal guardian. Printed Name: Signature: Date: Printed Name: Signature: Date: Printed Name: Signature: Date: Printed Name: Signature: Date: Printed Name: Signature: Date: Printed Name: Signature: Date: Primary Name on Booking: COMPONENTS IN THIS PROPOSAL WILL NOT BE CONFIRMED UNTIL THIS COMPLETED FORM IS ON FILE FOR EACH TRAVELING ADULT AND DEPOSIT OR FULL PAYMENT HAS BEEN RECEIVED. PLEASE RETURN THIS COMPLETED FORM BY FAX TO: 1-604-736-2242 V. 07-Jan-16 Terms & Conditions, Page 3 of 4
FOR PAYMENT BY CREDIT CARD PLEASE PRINT CLEARLY For your personal protection, do not e-mail your credit card number or any details with regards to your credit card. Please call us with your credit card details or fax it to: 1-604-736-2242 For credit card security reasons, Entrée Alaska cannot accept credit card details via e-mail. Card Type: Visa MasterCard American Express Card Number: Expiration Date: (MM/YY) Security Code: When paying by credit card, the credit card will be charged in US dollars and will be exchanged by the client s bank at the exchange rate applicable on the day the bank processes the charge....... IF THE PARTY RESPONSIBLE FOR PAYING FOR THE TRAVEL ARRANGEMENTS DETAILED IN THIS PROPOSAL DESIRES TO USE A CREDIT CARD, THEY MUST COMPLETE AND SIGN THE DOCUMENT BELOW. I,, have read, understand and accept all of the Terms and Conditions above and hereby authorize my credit card below to be charged the amounts specified in this proposal. If an initial deposit is being made, I further authorize the final payment to be charged to this card prior to travel. I also authorize the use of this card to pay for any additional charges I may incur during my trip. Name as shown on credit card: Billing Address (Complete): Billing Telephone Number: Signature: SENDING THIS FORM TO ENTRÉE ALASKA Option 1: If you have access to a fax, please fill in the entire form and fax it to: 1-604-736-2242 Option 2: If you do not have access to a fax, please fill in the section above the dotted line, scan/e-mail, and then phone us with your credit card details. ENTRÉE ALASKA FAX: 1-604-736-2242 134 Abbott Street, 7th Floor, Vancouver, BC V6B 2K4 www.entreedestinations.com V. 20-Nov-15 Terms & Conditions, Page 4 of 4