STAFF REPORT To: From: Board of Management Robin D. Hale Chief Operating Officer Subject: Date: 2012-10-17 Summary PROJECT UPDATE AND CAPITAL VARIANCE REPORT This report provides an update to the Board on the status of the Capital and Operating projects at the Zoo. Recommendations: It is recommended that this report be received for information. Background: Each year construction and renovation projects are submitted, revised and approved as part of the Operating and Capital Budget process. The Project Update Report is submitted to the Board of Management twice annually to provide information on the progress of the projects through the planning, design and construction/implementation stages. Comments/Discussion: The Project Status list is attached for your review (Schedule I). Some of the highlights are as follows: The design of the Wildlife Health Centre has been completed. Construction of the North Zoo Site Redevelopment Project Phase 2 Eurasia Wilderness has been started with foundation work underway. Demolition and Building permits have been received. Construction to continue through the year for a 2013 opening. Construction of the Siberian Tiger (Panda) project has been started with foundation work completed. Demolition and Building permits have been received. Construction to continue through the year for a 2013 opening.
Project Update and Capital Variance Report 2012-10-17 Page 2 of 7 Capital Budget Variance Report: The Capital Budget Variance report for the four months ending September 2012 is attached (Schedule II). At the time of submission for the September variance report, project spending is at 40%. Actual cash flow is anticipated to be at 88% at year end. Project planning and construction at the Zoo is proceeding and is planned to be consistent with the 2012 Operating Budget and the 2012-2021 Capital Works Program. Robin D. Hale Chief Operating Officer List of Attachments: Schedule I - Capital and Operating Project Status Report Schedule II Capital Budget Variance Report for the Four Month Ended 2012-09-30
Schedule I CAPITAL PROJECTS STATUS As at 2012-09-30 Information Systems Retail Point of Sale Retail Management System successfully tested and implemented at al retail outlets. Human Resources / Payroll HR system fully loaded. Payroll system contract awarded. Integration in progress between Payroll and HR systems. Proximity time cards in full parallel production. Hardware Refresh Replacement of hardware 85% complete. Communications/Network Upgrades New site wide communications system with GPS in progress. GPS gone to RFQ. Network improvements - completed Fibre to Elephant house, Simba and Twiga. Building & Services High Voltage Equipment/Cable Replacement Silicone injection of cables on the Eurasia inner and outer paddock feeders, Canadian Domain section from Madagascar to Weston Station scheduled for early November. RFQ for replacement of Eurasia transformers is in process. 2012-12 2013-03 Roof and Skylight Replacement Pavilion Roof Safety Anchors on the African Rainforest Pavilion. Indo Malaya Pavilion roof anchor installation in process. Africa Restaurant roof replacement design complete. 2012-12 PCB Containing Transformers Replacement - Membership transformers
Capital Project Status Cont d Building & Services Sprinkler Systems Consultant hired. Design of fire sprinkler systems for the Africa and Indo Malaya Pavilion's underway. 2013-12 Grounds Improvement A themed gateway for Eurasia on the main Zoo Site Circulation pathway will be constructed as part of the Phase 2 timing of the Eurasia Project. 2013-06 New visitor washroom construction is underway for the Eurasia area. 2013-06 North Zoo Site Redevelopment Phase II Eurasia Wilderness Building Permit received. Construction underway. Construction throughout 2012 with completion and opening scheduled for 2013. 2013-06 Schofield Memorial Gardens Dr. Schofield Statue & Memorial Gardens Foundation for Statue completed and statue installed. Pool/gardens phase has been completed. Future work subject to funding. Exhibit & Holding Tiger/Panda Holding & Exhibit The replacement of the 1974 Amur Tiger Holding and exhibit improvements were scheduled for 2012/13 in order to meet accreditation, animal welfare and state of good repair requirements. This location has been selected for Pandas commencing in 2013 with tigers returning when the panda's leave in 5 years. Design has been completed. Building Permit received and construction is underway. Construction throughout 2012 with completion and opening scheduled for 2013. 2013-06 Wildlife Health Centre Design of Wildlife Health Centre Detailed design completed.
Capital Project Status Cont d Giraffe House Transition Renovations to Elephant House and Exhibit for giraffes are planned pending the relocation of the elephants. Design underway. 2013-09
OPERATING PROJECT STATUS As at 2012-09-30 Gorilla Outdoor Mesh 2012-06 Replacement (Upper) Americas Alligator 2012-06 Exhibit Improvements Sumatran Tiger Exhibit 2012-07 Perimeter Fence GBR - Expansion to Tender in process. 2012-12 Community Tank Servicing Platform Bison Catch Up Pen 2012-08 Gates Commisary Freezers Tender complete. Award in process. 2012-12 Upgrades (Total of 2) Macaque Exhibit Internal Design Development in process. 2012-12 Wall Matchie Tree Kangaroo Installation in process. 2012-12 Humidification Education Washrooms Renovation Tender in process. 2012-11
Schedule II City of Toronto Program Name: TORONTO ZOO Capital Variance Report For the Nine-Month Period Ended September 30, 2012 2012 - Cash Flow Project/ Accruals/ Adjusted Projected Actuals Project/Sub-Project Name Sub-proj. 2012 Actuals Adjustments Actuals Unspent to Year-end (WBS No.) Plan $ $ $ $ % $ % of Plan Comments (a) (b) ( c ) ( d ) (e) = (a) - (d) (f) = (e) / (a) (g) (h) (o) SOGR INFORMATION SERVICES (2011) CTZ034-05 233,518 54,895 54,895 178,623 76.5% 233,518 100.0% Dynamics upgrade completed. Server upgrades and twoway radio system upgrade to be completed in Q4 2012. INFORMATION SERVICES CTZ034-06 260,000 140,687 140,687 119,313 45.9% 260,000 100.0% CRM project in progress. To be completed by Q4 2012. BUILDINGS & SERVICES REFURBISHMENT 2010 CTZ040-15 4,840 4,840 4,840 0 0.0% 4,840 100.0% BUILDINGS & SERVICES REFURBISHMENT 2012 CTZ040-18 453,000 453,000 453,000 0 0.0% 453,000 100.0% ELECTRICAL MECH. BUILDINGS & ROOFS 2012 CTZ040-17 804,000 676,182 676,182 127,818 15.9% 804,000 100.0% High voltage replacement on-going. Completion expected by Q4. Indomalaya roof anchor project began in Q3 with completion expected in Q4. GROUNDS AND VISITOR IMPROVEMENTS 2011 CTZ041-07 188,000 57,477 57,477 130,523 69.4% 188,000 100.0% Design in progress for visitor amenities related to Eurasia project and Panda Exhibit. Work began in Q3 and planned completion in Q4. GROUNDS AND VISITOR IMPROVEMENTS 2012 CTZ041-08 310,000-310,000 100.0% 310,000 100.0% Upgrades to group events tent to be used as an orientation centre. Contracts tendered in Q3. GIRAFFE HOUSE (2011) CTZ051-01 257,445-257,445 100.0% 257,445 100.0% Conversion of elephant facility to house giraffes to be completed upon relocation of elephants. GIRAFFE HOUSE TRANSITION CTZ051-02 550,000-550,000 100.0% 550,000 100.0% Construction to begin following relocation of elephants. DESIGN & PLANNING ANIMAL HEALTH CENTRE CTZ048-01 209,000 131,892 131,892 77,108 36.9% 209,000 100.0% Design substantially completed and to be completed by Q4 2012. FRONT ENTRANCE & FOOD SERVICES CTZ044-03 180,000-180,000 100.0% 180,000 100.0% Design in progress of additional food services for Eurasia and Panda Exhibit for completion in Q4. EXHIBIT REFURBISHMENT - 2011 CTZ050-02 215,650 215,650 215,650 0 0.0% 215,650 100.0% KOREAN GARDENS CTZ047-02 99,452 99,452 100.0% Project is third-party funded and progress coincides with receipt of funding. EXHIBIT REFURBISHMENT - 2012 CTZ050-03 469,000 126,603 126,603 342,397 73.0% 469,000 100.0% Tenders awarded and construction commenced in Q3. Completion Q4. Total SOGR 4,233,905 1,861,226 0 1,861,226 2,273,227 53.7% 4,233,905 100.0% Service Improvement NORTH ZOO SITE - EURASIA CTZ039-05 3,174,500 1,002,408 1,002,408 2,172,092 68.4% 2,300,000 72.5% Tenders awarded and construction commenced in Q3. Completion Q1 2013. 8 Total Service Improvements 3,174,500 1,002,408 0 1,002,408 2,172,092 68.4% 2,300,000 72.5% Total- 2012 Cash Flow 7,408,405 2,863,634 0 2,863,634 4,445,319 60.0% 6,533,905 88.2%