1. OPENING BUSINESS A. Call to Order B. Pledge of Allegiance C. Roll Call THREE RIVERS PARK DISTRICT BOARD OF COMMISSIONERS SPECIAL MEETING Administrative Center - Board Room 3000 Xenium Lane North, Plymouth, MN Thursday, November 3, 2016 Estimated Time: 12:00 p.m. Board Chair: John Gunyou AGENDA 2. APPROVAL OF AGENDA Superintendent s Recommendation: MOTION TO APPROVE THE AGENDA OF THE NOVEMBER 3, 2016, SPECIAL MEETING. 3. SPECIAL BUSINESS A. Nine Mile Creek Regional Trail Award of Construction and Construction Administration Contracts for the West Segment Superintendent s Recommendation: MOTION TO: 1. AWARD A CONTRACT FOR CONSTRUCTION OF THE NINE MILE CREEK REGIONAL TRAIL WEST SEGMENT TO ZENITH TECH, INC. OF WAUKESHA, WI IN THE TOTAL BASE BID AMOUNT OF $7,098,925.44; 2. AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A CONSULTANT AGREEMENT WITH SHORT ELLIOTT HENDRICKSON, INC. TO PROVIDE PROFESSIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE NINE MILE CREEK REGIONAL TRAIL WEST SEGMENT PROJECT WITH A TOTAL HOURLY-NOT-TO-EXCEED FEE OF $719,924.00 INCLUDING REIMBURSABLE EXPENSES; AND 3. ESTABLISH A TOTAL CONSTRUCTION PROJECT BUDGET IN THE AMOUNT OF $8,528,742.00, INCLUDING CONTINGENCY, WITH FINANCING FROM THE 2016 ASSET MANAGEMENT PROGRAM.
Special Meeting: Agenda - 2 - November 3, 2016 3. SPECIAL BUSINESS (continued) B. Award of Construction Contract and Construction Administration Twin Lakes Regional Trail / East Segment Superintendent s Recommendation: MOTION TO: 4. ADJOURNMENT 1) AWARD A CONTRACT FOR CONSTRUCTION OF THE TWIN LAKES REGIONAL TRAIL EAST SEGMENT TO VEIT & COMPANY, INC. OF ROGERS, MN IN THE TOTAL BASE BID AMOUNT OF $1,443,295.30; 2) AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A CONSULTANT AGREEMENT WITH BOLTON & MENK, INC. TO PROVIDE PROFESSIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE TWIN LAKES REGIONAL TRAIL EAST SEGMENT PROJECT WITH A TOTAL HOURLY NOT-TO-EXCEED FEE IN THE AMOUNT OF $189,344.00; AND 3) ESTABLISH A TOTAL CONSTRUCTION PROJECT BUDGET IN THE AMOUNT OF $1,715,912.00, INCLUDING CONTINGENCY, WITH FINANCING FROM THE 2015 AND 2016 ASSET MANAGEMENT PROGRAMS. MOTION TO ADJOURN.
THREE RIVERS PARK DISTRICT SPECIAL MEETING Meeting Date: 11/03/16 Business Item: Special Item Number: 3A Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: Nine Mile Creek Regional Trail Award of Construction and Construction Administration Contracts for the West Segment Superintendent s Recommendation: MOTION TO: 1. AWARD A CONTRACT FOR CONSTRUCTION OF THE NINE MILE CREEK REGIONAL TRAIL WEST SEGMENT TO ZENITH TECH, INC. OF WAUKESHA, WI IN THE TOTAL BASE BID AMOUNT OF $7,098,925.44; 2. AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A CONSULTANT AGREEMENT WITH SHORT ELLIOTT HENDRICKSON, INC. TO PROVIDE PROFESSIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE NINE MILE CREEK REGIONAL TRAIL WEST SEGMENT PROJECT WITH A TOTAL HOURLY-NOT- TO-EXCEED FEE OF $719,924.00 INCLUDING REIMBURSABLE EXPENSES; AND 3. ESTABLISH A TOTAL CONSTRUCTION PROJECT BUDGET IN THE AMOUNT OF $8,528,742.00, INCLUDING CONTINGENCY, WITH FINANCING FROM THE 2016 ASSET MANAGEMENT PROGRAM. The following information was prepared by Eric Nelson, Senior Manager of Engineering. Background Information: The Nine Mile Creek Regional Trail West Segment in Edina spans from Highway 169 to Tracy Avenue in Edina (Reference 3A-1). The segment includes a pedestrian bridge over Highway 62, approximately 4,060 feet of timber boardwalk, and approximately 2.0 miles of paved trail. The Park District has been awarded $5.72 million in funding from the Federal Surface Transportation program. The remaining funds required to complete the project will come from a Hennepin County Bikeway Grant and Park District General Obligation Bonds. Bid Results: Advertisements for bid for this project were placed in Finance and Commerce and online through QuestCDN.com and construction documents were issued on September 13, 2016. Bids were opened on October 13, 2016. There were 30 prime contractor plan holders and 9 submitted bids (Reference 3A-2). The low bidder is Zenith Tech, Inc. of Waukesha, WI with a bid of $7,098,925.44. The Minnesota Department of Transportation (MnDOT) Office of Civil Rights reviews all bids for compliance with the Federal Disadvantaged Business
Enterprise Program prior to the Park District awarding a contract. MnDOT has provided approval to award the contract to Zenith Tech, Inc. The engineer s estimate of probable construction is $8,885,000.00. The construction contract is based upon unit prices and the final contract amount will be based on final measured quantities. Staff Recommendations: Zenith Tech, Inc. has completed many complex bridge projects for the Wisconsin Department of Transportation and other governmental agencies. Within the past two years, they have also successfully completed several projects for MnDOT, including projects requiring compliance with federal aid procedures. Park District staff and Short Elliott Hendrickson, Inc. (SEH) have confirmed that Zenith Tech, Inc. has sufficient understanding of the Nine Mile Creek Regional Trail West Segment project, is a responsible bidder, and has submitted the lowest responsive bid and recommends award of contract by the Board. Throughout the design and permitting processes, SEH's services have been excellent. Based on their excellent service record, and the efficiencies expected by being the engineer-of-record for the project, Staff recommends approval of a contract with SEH for the construction administration portion of the project in the hourly-not-to-exceed amount of $718,924.00. Construction administration services will be funded with financing from the 2016 Asset Management Program. Relationship to the Vision Plan The Request for Action supports the following element(s) of the Vision Plan: Inspire people to recreate Create vibrant places Collaborate across boundaries Relationship to the Policy Statement The Request for Action supports the following element(s) of the Policy Statement: VI. System/Master/Project Planning C. Project Plans IX. Recreation Use B. General Interest Recreation Activities
Reference 3A-1
Reference 3A-2 THREE RIVERS PARK DISTRICT 3000 Xenium Lane North Plymouth, MN 55441 Nine Mile Creek Regional Trail West Segment BID DATE: October 13, 2016 at 10:00 AM CONTRACTOR BID Responsible ADDEN. BOND Bidder Form #1 TOTAL BASE BID Zenith Tech, Inc. X X X $7,098,925.44 Max Steininger, Inc. X X X $7,678,945.28 Meyer Contracting Inc. X X X $7,965,136.84 Eureka Construction, Inc. X X X $7,967,828.00 C.S. McCrossan Construction, Inc. X X X $7,973,217.78 Ramsey Excavating Co., Inc. X X X $8,082,124.00 S.M. Hentges & Sons, Inc. X X X $8,257,992.91 Veit & Company, Inc. X X X $8,347,056.15 Carl Bolander & Sons X X X $8,504,261.50 ----- DID NOT BID ----- Arnt Construction Company, Inc. Bituminous Roadways Inc. Fitzgerald Excavating ICON Constructors, LLC Kraemer North America, LLC LS Black Constructors Landwehr Construction, Inc. Lunda Construction Co. McNamara Contracting Minnowa Construction, Inc. Northwest Park Construction Company Pember Companies, Inc. Peterson Companies RL Larson Excavating Inc. Rachel Contracting Redstone Construction, LLC Rosti Construction of Minnesota Sunram Construction, Inc. Thomas and Sons Construction Valley Paving, Inc. Engineer s Estimate: $8,885,000 Bids tabulated by: Eric Nelson, Senior Manager of Engineering _ Janet Brown, Administrative Specialist-Design _
THREE RIVERS PARK DISTRICT SPECIAL MEETING Meeting Date: 11/03/16 Business Item: Special Item Number: 3B Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: Award of Construction Contract and Construction Administration Twin Lakes Regional Trail / East Segment Superintendent s Recommendation: MOTION TO: 1) AWARD A CONTRACT FOR CONSTRUCTION OF THE TWIN LAKES REGIONAL TRAIL EAST SEGMENT TO VEIT & COMPANY, INC. OF ROGERS, MN IN THE TOTAL BASE BID AMOUNT OF $1,443,295.30; 2) AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A CONSULTANT AGREEMENT WITH BOLTON & MENK, INC. TO PROVIDE PROFESSIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE TWIN LAKES REGIONAL TRAIL EAST SEGMENT PROJECT WITH A TOTAL HOURLY NOT-TO-EXCEED FEE IN THE AMOUNT OF $189,344.00; AND 3) ESTABLISH A TOTAL CONSTRUCTION PROJECT BUDGET IN THE AMOUNT OF $1,715,912.00, INCLUDING CONTINGENCY, WITH FINANCING FROM THE 2015 AND 2016 ASSET MANAGEMENT PROGRAMS. The following information was prepared by Josh Bowe, Civil Engineer. Background: The Twin Lakes Regional Trail originates at the northern end of Twin Lake in Robbinsdale and extends northeast through Brooklyn Center to North Mississippi Regional Park. The regional trail has a 0.9 mile gap on 57 th Avenue North from Logan Avenue North to North Mississippi Regional Park (Reference 3B-1). In 2012, the Park District was awarded $1,120,000 in Federal Transportation Enhancement funding to construct the 0.9 mile Brooklyn Center segment. The federal funding is available beginning in 2016. At its regular meeting in June 2016, the Board rejected all bids for the Twin Lakes Regional Trail in Brooklyn Center and authorized Staff to re-bid the project at a later date due to the fact that only two contractors submitted a bid and the low bid was significantly higher than the engineer s estimate. The low bid at that time was $1,559,473.10. Financing is through the 2016 Asset Management Program (AMP) in the amount of $1,591,520; and the balance of $124,392 from the 2015 AMP project savings associated with design of the trail. Funding sources are $1,120,000 through a federal transportation
grant, $371,520 through Three Rivers, $124,392 through a Legacy Grant, and $100,000 through a Hennepin County Bike Grant. Bid Results: Advertisements for bid for this project was placed in Finance and Commerce and Quest CDN. Construction documents were issued on August 12, 2016. Bids for this work were received on September 13, 2016. There were fourteen contractor plan holders of which four submitted a bid. The low bidder is Veit & Company, Inc. of Rogers, MN with a bid of $1,443,295.30 (Reference 3B-2). The engineer s estimate of probable cost is $1,362,870. The construction contract is based upon unit prices and offers flexibility to increase and decrease quantities of work for pay items listed on the bid proposal form. The final contract amount may be more or less than the original contract amount. The MNDOT Office of Civil Rights reviews all bids for compliance with the Federal DBE requirements prior to the Park District Board awarding the contract. MnDOT clearance to award the contract was granted on September 20, 2016. Staff Recommendations: Park District staff and Bolton & Menk, Inc. have confirmed that Veit & Company, Inc. has sufficient understanding of the project and is equipped to perform the construction for which it bid. Therefore, Park District staff and Bolton & Menk, Inc. concludes Veit & Company, Inc. is a responsible bidder, has submitted the lowest responsive bid, and met MNDOT s minimum contract requirements for this project. Throughout the design and permitting processes, Bolton & Menk, Inc. s services have been excellent. Based on their excellent service record, and the efficiencies expected by being the engineer-of-record for the project, Staff recommends approval of a contract with Bolton & Menk, Inc. for the construction administration portion of the project in the hourly-not-toexceed amount of $189,344.00. Construction administration services will be funded with financing from the 2016 Asset Management Program. Proposed Schedule: Construction is expected to commence in the spring of 2017 and be completed by September 2017. Relationship to the Vision Plan The Request for Action supports the following element(s) of the Vision Plan: Inspire people to recreate Connect people to nature Collaborate across boundaries Relationship to the Policy Statement The Request for Action supports the following element(s) of the Policy Statement: IV. Establishment of the System B. Needs and Interests VI. System/Master/Project Planning B. Master Plans C. Project Plans IX. Recreation Use A. Park District s Role in the Provision of Recreational Activity
Reference 3B-1
Reference 3B-2 THREE RIVERS PARK DISTRICT 3000 Xenium Lane North Plymouth, MN 55441 Twin Lakes Regional Trail East Segment BID DATE: September 13, 2016 at 1:00 PM Contractor Bid Bond Non Collusion Resp. Bidder Form Addend. Total Base Bid Veit & Company, Inc. X X X X $1,443,295.30 Sunram Construction, Inc. X X X X $1,451,589.10 Max Steininger, Inc. X X X X $1,496,316.48 C.S. McCrossan Construction, Inc. X X X X $1,571,618.90 ----- DID NOT BID ----- Bituminous Roadways, Inc. Eureka Construction Inc. GL Contracting, Inc. Northdale Construction Co. Park Construction Co. Pember Companies, Inc. Peterson Companies SM Hentges & Sons Thomas and Sons Construction Valley Paving, Inc. Engineer s Estimate: $_1,362,870 Bids tabulated by: _Josh Bowe, Civil Engineer Janet Brown, Administrative Specialist-Design _