PUBLIC NOTICE The Greater Boise Auditorium District will hold a Regular Board Meeting on Thursday, December 20, 2018 at 2 p.m. Boise Centre West Room 200
GREATER BOISE AUDITORIUM DISTRICT REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS AGENDA December 20, 2018 BOISE CENTRE WEST Room 200 @ 2:00 p.m. I. Call to Order II. III. Changes or Additions to the Agenda Agenda: A. Chairman s Remarks Jim Walker i. Consider process of appointing new director to replace Director Berch B. International Economic Development Council Award Presentation John Brunelle, CCDC C. Approval of Minutes i. Regular Minutes November 20, 2018 D. Executive Director s Report Cody Lund Action Item Action Item Action Item I. Other Business: II. III. Art Committee Update Hy Kloc Treasurer s Report Anne Marie Downen Action Item Action Item IV. Executive Session: pursuant to Idaho Code 74-206 (b) To consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public-school student. V. Adjournment Action Item Action Item
AGENDA BOISE CENTRE WEST Room 200 @ 2:00 p.m. I. Call to Order II. III. Changes or Additions to the Agenda Agenda: A. Chairman s Remarks Jim Walker i. Consider process of appointing new director to replace Director Berch B. International Economic Development Council Award Presentation John Brunelle, CCDC C. Approval of Minutes i. Regular Minutes November 20, 2018 D. Executive Director s Report Cody Lund Action Item Action Item Action Item I. Other Business: II. III. Art Committee Update Hy Kloc Treasurer s Report Anne Marie Downen Action Item Action Item IV. Executive Session: pursuant to Idaho Code 74-206 (b) To consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public-school student. V. Adjournment Action Item Action Item 1
EXECUTIVE DIRECTOR REPORT NOVEMBER 2018 GOALS ACTIVITIES FINANCIAL SERVICE QUALITY FACILITY UTILIZATION ECONOMIC IMPACT 2
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ACTIVITIES Record month for operating revenues, 3 rd in a row and 4 th for the year Record annual financial performance for both the District and Boise Centre New Chandeliers in Boise Centre East completed New Art Project to be completed December; dedication planned for 1 st Thursday February 7, 2019 Chiller replacement project to begin in December 5
GOALS Fiscal Management: Boise Centre Subsidy in 000's Actual-YTD Goal-FYE % Controllable (P&L and CapX) $ 2,847 $ 2,959 96% Fixed (Fees) $ 269 $ 288 93% Fixed (Lease Payments)-Not Subsidy $ 1,722 $ 1,722 100% Total $ 4,838 $ 4,969 97% Service Quality Actual-YTD Goal-FYE % Guest Satisfaction Score 4.81 4.80 100% Facility Utilization: Events and Event Days* Actual-YTD Goal-FYE % Number of Events Events: Local 257 250 103% Events: Convention 70 60 117% Events: Total 327 310 105% Event Days Events: Days 551 540 102% 6
GOALS (CONTINUED) Economic Impact Actual-YTD Goal-FYE % Dollars (in 000's) $ 24,962 $ 30,800 81% Attendance by Locality Attendance: Out of Town 23,149 25,000 93% Attendance: Local 151,046 147,500 102% Attendance:Total 174,195 172,500 101% 7
FINANCIAL Revenue and Expense (000 s) FYE November 30, 2018 Unaudited Unaudited Boise Centre District Combined Revenues $ 7,583 $ 7,830 $ 15,414 Expenses $ 12,381 $ 147 $ 12,528 Revenues>Expenses $ (4,797) $ 7,683 $ 2,886 Budget $ (5,394) $ 6,718 $ 1,324 Variance $ 597 $ 965 $ 1,562 The District and Boise Centre are experiencing a great year! Combined revenues in excess of expenses remain > budget: $1.6 million District: Revenues are over budget and expenses remain under budget Boise Centre: See upcoming slide 8
Auditorium District Tax (in 000 s) Record year for room tax, > budget by $703K, and prior year by $592K 9
Boise Centre Finished a record year! Record operating revenues: $7.7 million Gross margin of 32.8%, > budget of 23.5%; Operating expenses at 49.3%, < budget of 63.1% Operating loss $4.8 million < budget by $597K 10
Boise Centre Revenues YTD operating revenues at $7.7 million, FOUR record months for revenue Over budget by $1.6 million 34% increase over prior year First month to exceed ALL historical sales revenue September, October and November: Three more record months 11
Cash and Investments (in 000 s) $20.5 million 12
Source and Use of Cash(in 000 s) Budgeted cash increase for 2019 of $764K for $21.3 million, with $5.5 million in discretionary funds 13
FACILITY UTILIZATION 14
Square Foot Usage by Month** Utilization is up 17% over 2017, due to the larger conventions December 2016 decrease is due to lack of available space due to construction June 2017 up due to CSTE July 2018: Comic Con; July 2017: 3 conventions and opening celebration; July 2016 demolished Summit and added ballroom Aug 2018: Fly Fishers Int l 2017 IAHD Conference on rotation, not here in 2018 Actual Square Footage Target Range* **340 days (excludes federal holidays, the weeks of Christmas and 4th of July.) 15 * Source: 50%-70% based on CSL Feasibility Study, Dec 2017
Boise Centre Conventions Rolling 6 years 2018: Goal 60: Confirmed 70 (including 3 Grove Hotel events) / 116% of goal 2018 52 16
ECONOMIC IMPACT Local Attendance FY Cumulative Cumulative Actual: 151,046 Goal: 147,500 17
April: Backcountry Anglers had 2,600 attendees of which 1,500 out of town attendees May: Northwest Public Power Association had 843 (78%) out of town attendees July: Potato Association had 725 (87%) out of town attendees Non-Local Attendance FY Cumulative Year end non-local attendance finished below prior year, due to non-recurring event in 2017 of CSTE, with 6,875 non-local attendees. After adjusting for CSTE, 2018 had a 38% increase in non-local attendance Goal: 25,000 Cumulative Actual: 23,149 18
Significant Events Non-local attendance Western Power Sports 1,622 Backcountry Hunters 1,511 NW Public Power 830 Rotary Regional Meet 825 Gear Up 750 Potato Association 725 Assoc Idaho Cities 700 Power Engineers 693 Economic Impact (in millions) Festival of Trees $3.2 * Fit One 1.2 * Backcountry Hunters 0.9 Pacific NW Clean Water 0.7 Wizard World 0.6 Anime Oasis 0.6 Western Power Sports 0.6 Rotary Regional Meet 0.6 *Local Events = $4.4 million, 18% of annual economic impact 19
Economic Impact in Dollars FY Cumulative Economic impact increased 13% year over year, despite non-recurring event in 2017 of CSTE with a $3.3 million impact CSTE 20
SALES & MARKETING Noteworthy Activities and Events NEW travel and sales initiatives in 2019: PCMA Convening Leaders: Pittsburgh, January 2019 PCMA Education Conference: Los Angeles, June 2019 ASAE 20 x 20 booth with BCVB and hotel partners: Columbus, OH, August 2019 Mini-FAMs anchored to Boise events: Treefort, Shakespeare Festival, Capitol Table Strategic alliance with sister city Conventions: 72 future conventions contracted Notable future conventions: Go West 2019, Western Energy Institute 2020, International Society for Aerosols in Medicine 2021, National Association for Public Health Statistics and Information Systems 2021 Returning conventions: Idaho School Boards Association, Pacific Northwest Clean Water Association, International Association of Firefighters Distribution underway: Invitations to participate in Treefort mini-fam (March 2019) Site Tours: 87 site tours conducted in 2018! Hosted buyer and tradeshows: 21, resulting in 1,134 new contacts 21
Communications and PR Communications/Marketing Video Footage: Created additional video footage for client testimonial. Wrote script for Sr. Event Manager who appeared in the video. Filmed in room 100 during a tradeshow. Social Media: Market and research content and update posts. Presentation: Wrote and did a 10 minute presentation on the Boise Centre s post expansion successes at the Downtown Boise Association, Board of Directors at their Nov. 20 meeting Media Relations Boise Lifestyle article: Coordinated an interview with three Boise Centre chefs. Drafted talking points for the chefs. Research and delivered several images and approved layout prior to print. Urban Lands Institute article: Developed summary of the recent expansion and images to editor for West Region publication in Spring 2019 issue 22
Thank you! 23
TREASURER REPORT FYE and Fourth Quarter 2018
FYE REVIEW: NOV 2017 TO NOV 2018 Year to Date Government and Proprietary Funds - Unaudited November 30, 2017 November 30, 2018 Combined Combined Change Revenues 12,818 Expenses 10,861 Revenues>Expenses 1,957 $ $ 15,414 $ 2,596 $ $ 12,528 $ 1,666 $ $ 2,886 $ 929
2018 Comments Record Year Revenues: Tax Collections: $7.7 million, $592K above 2017, 8% increase Operating Revenues: $7.7 million, almost $2 million above 2017 4 months of record setting revenues (Feb, Sept, Oct, Nov) Combined profit of $2.9 million Transfers: Capital Transfers: $88K under budget Operating Transfers: $43K under budget Employees: 230 employees (57 FT); 2017 165 (46 FT) Worker s comp rates declined: Operations rates dropped 6% Insurance RFP: Three quotes: Cincinnati $45K Philadelphia $114K Nationwide (current carrier) $100K Recipient of two awards: 2018 Best Project Award for our renovation project Partner award with CCDC on the Grove Plaza renovations
Average Daily Rate by Quarter
Hotel Room Demand by Quarter
Hotel Supply By Quarter New Hotels Planned: 140 rooms, Home2Suites, 5 th and Front, late 2019/early 2020
Hotel Occupancy Percentage by Quarter % Occupancy down slightly from prior year due to increased supply, demand continues to trend up
Investment Quality and Maturity No significant changes in quality or maturity. 24.90% MATURITY < 1 yr 1-3 years 1.40% RATING AA AAA 75% Type: Treasuries 56.4% Agencies 40.3% Munis 2.0% Cash 1.4% 98.70%
SNW Quarter End Comments Current Book Yield 1.63% Average life 0.71 years US Treasury 2 year yield 0.13% to 2.79%