PRESENT: ABSENT: Chair Kevin Haines; County Councillors Larry Speers, Denis Willcott, Christi Bilsky, Kevin Haines, Jack Dowhaluk, Paul Ponich, Larry Armfelt; County Manager Ryan Maier; Director of Infrastructure Services Brian Adamkewicz; Assistant Director of Infrastructure Services Travis Wierenga and Recording Secretary Sharon Greene. Councilor Doris Splane CALL TO ORDER: Chair Haines called the meeting to order at approximately 9:30 a.m. Karl Kopan, Communications Coordinator joined the meeting at 9:30 a.m. APPROVAL OF AGENDA: PW 16-149 APPROVAL OF MINUTES: PW 16-150 BUSINESS ARISING FROM THE MINUTES: July 19, 2016 Motion by Councilor Speers to approve the Agenda as presented and with the following additions: 8.5 Karpetz West 11.1 Policy 3401 - Fleet Maintenance and Inspection Program Trucks, Truck Tractors, Trailers and Buses 12.1 Gravel June 21, 2016 Motion by Councilor Ponich to approve the Minutes June 21, 2016, Regular Public Works Meeting as presented. Drainage - NE 5-68-21 W4 ( June 21, 2016) At the June 21, 2016 it was the decision of Council that Administration be directed to review the drainage concers effecting the NE 5-68-21 W4; and further, bring findings back to the next Public Works Meeting. Mr. Wierenga provided Council with an
Administrative Report as dated July 13, 2016 Drainage Concern NE 5-68-21 W4 for review. PW 16-151 DIRECTOR OF INFRASTRUCTURE SERVICES REPORT: Motion by Councilor Willcott to concur with Administrations recommendation to install a ditch block upon consultation with the adjacent landowners to ensure that they have no objections or concerns; and further, approve the installation of a new culvert if required. Report - Director of Infrastructure Services Agreed by Administration to review and complete, if required, back alley maintenance within the Hamlet of Colinton. Agreed by Administration to invite Recreational Foreman, Roland Lux to the upcoming August or September to provide a Recreational Update. PW 16-152 DELEGATIONS/PRESE NTATIONS: Moved by Councilor Dowhaluk to accept the Director of Infrastructure Services Report as presented. Alberta TrailNet Society for Landing Trail Steering Committee - Linda Strong-Watson 10:00 a.m. Chair Haines welcomed Ms. Linda Strong-Watson, Alberta TrailNet Society for Landing Trail Steering Committee and Mr. Kris Bosters, P. Eng., MPA Engineering Ltd. to the meeting at 10:00 a.m. and introductions were made at this time. Ms. Strong-Watson advised Council that the purpose of their attendance was to discuss the Athabasca Landing Trail recreation trail bridges being known as the Colinton and Little Pine Creek Bridges; as well as discuss County requests for information. Ms. Strong- Watson and Mr. Bosters provided Council with a Presentation Handout and reviewed this information that they had prepared responding to the County's concerns with respect to the following: Little Pine Creek Bridge (bridge construction type, bridge location, bridge
ownership, bridge maintenance, stability of bridge location, cost of removal of the decommissioned existing bridge). Response: They have accepted that they are not going to be able to afford the cost of addressing or mitigating the potentially complicated geotechnical issues that have caused the bridge to fail several times; therefore, have chosen an alternate bridge site upstream of the existing bridge location which would involve gaining access to private property. Colinton Bridge (bridge location confirmation) Response: Preferred location of the bridge will involve access to a small parcel of private land and will utilize the former Redwater Bridge. With respect to the above, the Alberta TrailNet and Athabasca Landing Trail Steering Committee also request from Council the following: Land acquisition and transfer process and take ownership of the parcels of land needed for the two bridges. Take ownership of both bridges once construction is complete. Approval to proceed with final bridge design and construction at the locations as identified on the plans circulated today. Once bridges are complete, permission to install a signage kiosk at the Little Pine Creek bridge site and resign/sign the registered route in as Trans Canada Trail. Arrange removal of the old decommissioned Little Pine Creek bridge as soon as funds are available to do so. Considerable discussion ensued with respect, but not limited to Council's concerns (Alberta TrailNet responses in brackets): Confirmation on the type of bridges (intention to use from pedestrian up to horse and wagon). Bridge locations (as per the plans provided). Ownership of land acquisition (Trails would pick up land acquisitions costs; County transfer costs). Ownership & Maintenance costs associated with bridges (May entertain a caveat being placed that they be responsible for bridges for "x" number of years). Stability concerns at the new Little Pine Creek location (through MPA's field inspection feel that bridge stabilization can be accomplished). Alternate alignments to Little Pine Creek location (failed securing site at original alignment due to landowner being in non-agreement; existing alignment is more scenic and virtually no traveling public due to dead end road). County Administration provided Alberta Transportation's 2015 Geohazard Assessment Program - Inspection Report regarding Little Pine Creek Slide and reiterated the County's stabilization concern
for the bridge location area.(s). Chair Haines thanked Ms. Strong-Watson and Mr. Bosters for attending the meeting at they left at 10:48 am. Chair Haines called at short recess at 10:48 a.m. Chair Haines reconvened the meeting at 10:57 a.m. Paul Axel Gustafson & Paul Gustafson Sr. - 11:00 a.m. As per the June 21, 2016 that both Paul Axel Gustafson and Paul Gustafson Sr be invited as a delegation to further discuss the SW 7-69-21 W4 drainage issues. Chair Haines welcomed Mr. Paul Axel Gustafson and Mr. Paul Gustafson Sr. to the meeting at 10:00 a.m. and introductions were made at this time. Considerable discussion ensued with respect to the review of the drainage issue and the County wanting to find a resolution to the issue that was brought forward due to an adjacent County's road upgrade project. It was determined that the Gustafson's would like to have the drainage returned to it's original condition as outlined in their letter and map attachment to the Farmer's Advocate Office as dated May 11, 2016. It was also disclosed by the Gustafson's that Alberta Environment has been contacted and they are currently awaiting that review/investigation response. Chair Haines thanked Mr. Gustafson and Mr. Gustafson Sr for attending the meeting at they left at 11:25 a.m. PW 16-153 INFRASTRUCTURE SERVICES REPORTS CONTINUED: Motion by Councilor Ponich to defer a decision regarding the SW 7-69-21 W4 (Gustafson) drainage concern until Alberta Environment's review. Report - Assistant Director of Infrastructure Services Agreed by Administration to prepare for Council a Bridge Report (number of bridges in each division along with those with folding bridge sign installations) for the next regularly scheduled Public Works Meeting.
Agreed by Administration to prepare an Administrative Report for the Rochester Rest Area Options; and further, present at an upcoming Regular Public Works Meeting. PW 16-154 Motion by Councilor Griffin to accept the Assistant Director of Infrastructure Services Report as presented. Report - Infrastructure Services Foremen Report PW 16-155 NEW BUSINESS: Motion by Councilor Willcott to accept the Infrastructure Services Foremen Report as presented. *Karpetz West Councilor Dowhaluk informed Council that gravel was required for a roadway within the NE 5-68-17 W4 (J. Karpetz). Administration confirmed to Council that the roadway within the NE 5-68-17 W4 is not a registered road right-of-way and the County does not maintain this roadway as it is a private roadway. PW 16-156 Moved by Councilor Dowhaluk to accept Administration's response to the roadway within the NE 5-68-17 W4 as information. Chairman Haines adjourned the meeting for lunch at 12:06 p.m. Chairman Haines reconvened the meeting at 12:40 p.m. Councilor Dowhaluk did not return to the meeting. HAMLET ISSUES: Colinton Water System Tie-In Request Mr. Wierenga presented Council with correspondence he had received from Eric & Connie Penna (7820731; 1; 2) with a request to tie into the County's Hamlet of Colinton Water System as dated July 13, 2016. PW 16-157 Moved by Councilor Armfelt to further continue Hamlet of Colinton Water System tie in discussions with Eric & Connie Penna of Lot 2, Block 1, Plan 782 0731 (McNabb Estates) after water supply confirmation discussions with Associated Engineering.
PW 16-158 NEW BUSINESS CONTINUED: Moved by Councilor Bilsky that upon review of the aforementioned review/study to also request from Associated Engineering the capacity (including booster) of the water system for potential future tie-ins. Lac La Biche Natural Gas Co-op Ltd. Request Mr. Adamkewicz presented Council with correspondence as dated June 2, 2016 from David Bliss, Lac La Biche Natural Gas Co-op Ltd. requesting 's authorization to provide gas service to residents of Amiscape Woods. PW 16-159 Motion by Councilor Armfelt to approve Lac La Biche District Natural Gas Coop Ltd's request to run a 3" PE natural gas line to the residents of Amiscape Woods as outlined in their correspondence as dated June 2, 2016 and for Administration to obtain an agreement for the construction within 's right-of-way. Road Plan Closure (Stephenson) Mr. Adamkewicz presented Council with an Application for Road Plan Closure as dated July 13, 2016 received from Charlie & Rhonda Stephenson SE 12-67-19 W4, Road Plan #902 2541 for consideration. PW 16-160 Moved by Councilor Ponich to approve the following resolution: A of the County of for the purpose of closing to public travel and cancelling a portion of a Public Highway in accordance with Section 24 of the Municipal Government Act, Chapter M26, RSA 2000. WHEREAS, the lands hereafter described are no longer required for public travel. THEREFORE, be it resolved that the Council of does hereby close the following described road, subject to rights of access granted by other legislation or regulations. Road Plan 9022541 in SE 12-67-19 W4M.
Policy 3241 - Road Construction Standards (Residential Roads) PW 16-161 PW 16-162 Motion by Councilor Ponich to delete Bullet #7 of Item #3 within Policy 3241 - Road Construction Standards (Residential Roads). Motion by Councilor Griffin to amend Policy 3241 - Road Construction Standards as follows: Bullet #7 of Item #3: "Hard surfacing of the road surface within a multi-lot subdivision may be requested and financed with local improvement levy. Policy 3400 - Fleet Maintenance Safety Program PW 16-163 BUDGET & FINANCE: Moved by Councilor Willcott to approve Policy 3400 - Fleet Maintenance Safety Program, as amended per the NSC Auditor's review. Work Order(s) No Work Order(s) INFORMATION: Overhead Lighting Agreed by Administration to send an email to Paula Campbell, Alberta Transportation, thanking her for the update and support regarding the County's desire to have overhead lighting installed along Hwy 2 at Rochester (Hwy 661) and Meanook Hill (Hwy 663) locations. PW 16-164 COUNCIL ITEMS: Motion by Councilor Speers to accept Paula Campbell, Alberta Transportation's email as dated July 4, 2016 regarding overhead lighting update as information. *Policy 3401 - Fleet Maintenance and Inspection Program Trucks, Truck Tractors, Trailers Motion by Councilor Speers to approve Policy 3401 - Fleet Maintenance and
PW 16-165 ITEMS ADDED TO THE AGENDA: Inspection Program Trucks, Truck Tractors, Trailers and Buses, as amended per the NSC Auditor's review. *Gravel Councilor Armfelt requested clarification from Administration regarding the County's aggregate testing specifications regarding silt percentage as the gravel in his area seems good when dry but gets slippery when wet. Mr. Adamkewicz noted that does test the aggregate during the crushing process and the tests are within specification; but acknowledged there are different types of silts which may cause the aggregate to change under different conditions and further noted that the County has no process for identifying types of silts. DELEGATION CONTINUED: PW 16-166 PW 16-167 IN CAMERA ITEMS: Alberta TrailNet Society for Landing Trail Steering Committee Motion by Councilor Ponich to support Alberta TrailNet Society's request to construct a bridge over the Tawatinaw River within the SW 15-65-22 W4 as presented on MPA Engineering Ltd.'s Drawing dated February 3, 2016 with the understanding that all costs associated with land acquisition be Alberta TrailNet Society's responsibility and further, the land be registered under Alberta TrailNet Society. Motion by Councilor Armfelt that Administration be directed to investigate positioning of the Little Pine Creek Bridge; and further respond to Alberta TrailNet Society indicating that was concerned with the Little Pine Creek Bridge location due to the slope failures within their proposed location (NW 11-65-22 W4). Land(s) PW 16-168 Councilor Ponich left the meeting at 2:12 p.m. Motion by Councilor Speers to go in-camera at 2:16 p.m.
PW 16-169 PW 16-170 ADJOURNMENT: Motion by Councilor Armfelt to come out of camera at 2:19 p.m. Motion by Councilor Griffin to approve the following land agreements (Div. #9 - Braun North Project) as presented: Preliminary Agreement #A2016-24 SE 14-68-23 W4 Terry Korth for the purpose of extra road right-of-way for road construction. General Release #A2016-25 NW 13-68-23 W4 Dale Murray Braun for the purpose of the survey and/or construction of backsloping for road construction. Preliminary Agreement #A2016-26 SW 13-68-23 W4 Dale Murray Braun for the purpose of backsloping for road construction. Next scheduled for August 16, 2016. Chair Haines adjourned the meeting at 2:20 p.m.